What do users say about Asana?

user friendly, easy to understand, set up is not complicated and straight forward.

i like that the updates are actively updated across all users.

i like that claude integration can assign tasks, with dates and descriptions.

i like the asana community, where all the users can share their experience and help with optimization.

i like the automation capabilities asana has Review collected by and hosted on G2.com.

We’re on the Starter tier. We leverage Teams as a portfolio, and I dislike that I can’t see a project’s relationship to its Team unless I include the Team name in the project title.

I’m also really disappointed that my Mac isn’t getting any notifications when I’m tagged in comments. I can work on my machine all day, and unless I open the app to check progress—or someone on staff messages me to check or approve something—I won’t know I need to look.

I’d also like a free twice a year review with an Asana expert to touch base with us and go over our structure and implementation, ideally with the same person each time.

i would love for a form submission to be able to convert to a file where it can be shared across multiple tasks, since multiple departments need the same info sometimes Review collected by and hosted on G2.com.

I enjoy how the main home page is set up. The UI is easy to navigate through and it makes it easy for the user. The support you get while onboarding with the program is fantastic and makes it easy for someone to step into. We use this a lot for our safety branch managers when it comes to writing down tasks for each branch and assigning them to individuals that work there. The performance on it is remarkable. It's rarely ever slow when I'm using it and it works so well when we're trying to create a bunch of tasks for everyone. Review collected by and hosted on G2.com.

There isn't really anything that comes to mind when I use Asana and my dislikes. I have actually no issue(s) with this program. Review collected by and hosted on G2.com.

I really like how simple this list view is. I just open it every morning, put my daily tasks with due dates, and tick them off when done. It was easy to figure out from day one, and the mobile app is smooth to check things when I am away from my laptop. Review collected by and hosted on G2.com.

Right after I created my account, it sent too many email alerts to my inbox for small updates. I had to manually go into my profile settings and turn them off. Also, some features like timeline view are kept only for paid plans, which is costly if you use it alone. Review collected by and hosted on G2.com.

It’s a very easy platform to learn and a great way to collaborate across my team. Previously, we were using a system that was hard to learn and made it difficult to work with others, so this has been an awesome improvement. The workflows have really expedited our process and helped our work move forward more smoothly. As a nonprofit, the 50% discount helps keep this system within our budget, and we feel lucky to be able to use it. Review collected by and hosted on G2.com.

During the initial startup of the system, it was difficult to understand whether what we were sharing was public across our entire organization or limited to our team. I also would have liked more support during the initial setup to make sure our projects were secure and properly protected. Review collected by and hosted on G2.com.

We religiously use asana every quarter for new OKRs and projects, i set up our teams OKRs and key results. Also link them to projects, so the progress updates itself. Before asana, we had these in sheets and different workbooks, the linking of okrs to projects was difficult, involving a lot of manual effort. With asana, it has helped us save a lot of time and worth every penny. Smart goals helped me tighten vague key results. OKR preps went from 2 days own to half a day or a few hours. The ui is clean and quite. Review collected by and hosted on G2.com.

For a beginner is it a little difficult to navigate while setting up workflows or connecting projects across my broads. The ui is tricky but once you get the hang of it its easy. It has personally saved a lot of time so i don't mind such small setup problems in the beginning. Also some rules don't apply to sub-task which makes it a little more manual than one would expect. Review collected by and hosted on G2.com.

I appreciate that Asana offers multiple layers of options for organizing tasks and projects. Features like recurrences, dependencies, and other tools that let you add complexity to a more nuanced project aren’t typically included in out-of-the-box services, and that’s something I felt our team really needed. From the trainings, I also noticed genuine care put into the getting started section, and it was refreshing to see how far Asana has come since I first started using it back in 2018.

Right now, I’m beginning to build a reporting workflow that needs a higher level of complexity because there are many stakeholders involved, and we don’t have enough seats on our end. Even so, I’m confident I’ll be able to set up a workflow that fits the scoped reporting we currently do. Review collected by and hosted on G2.com.

So far, I haven’t noticed many downsides. Most of the issues I can imagine would come from not fully understanding how to use the project, or from building workflows, automation, or logic in a way that isn’t clear or easy to follow. Review collected by and hosted on G2.com.

I switched careers this year and applied to around forty companies, and keeping track of it all in my head went badly. I made a board in Asana with columns like applied, phone screen, interview, and offer, and each company is a card. On every card I attach the exact version of my resume I sent, since I tweaked it for different roles, and I set a follow up date one week after applying. Two weeks in, the reminders showed three applications that had gone quiet. I sent short follow ups, and one of them turned into an interview the next week. I also added small subtasks to each interview card, like “read their last blog post” and “write two questions to ask”, which helped me stay calm. Review collected by and hosted on G2.com.

Asana isn’t made for job hunting, so I had to build everything myself, and my first version had too many custom fields, like salary range and referral source, that I never looked at. Pasting job links and descriptions into every card also got boring fast. There’s no quick summary of how many applications turned into interviews either, so I counted the cards by hand. Review collected by and hosted on G2.com.

I’m a freelance web developer with about three clients at any time, and a big part of my week used to be answering the same email: “Hey, how’s it going?” Now each client gets their own project in Asana and I add them as a guest, so they only see their own tasks and nothing else. They can see what’s done and what’s next, and they leave comments right on the task. Last month a client said she never approved a homepage change. I opened the task and her “looks good, go ahead” comment was right there with the date, and the conversation ended in about a minute. Review collected by and hosted on G2.com.

One client never logged in at all, so I still send her a short email every Friday. Another found even the simple view confusing at first, and I had to do a ten minute call to walk her through it. It’s also easy to forget that guests can read the comments, so I had to get into the habit of keeping my private notes somewhere else. Review collected by and hosted on G2.com.

I’m a principal architect, and for years our tech debt was a list in my head plus a few old Slack threads. I made one board in Asana with a custom field for how bad it is if we ignore it. Last quarter an expired certificate on an internal service sat at the top of that list, and we fixed it two weeks before it would have broken checkout. Planning meetings are easier too, because I open the board sorted by risk instead of arguing from memory. Review collected by and hosted on G2.com.

Teams only update their items when I remind them. The custom field also needs a clear definition, or everyone marks their own item as high risk. Review collected by and hosted on G2.com.

This year I organized my younger sister's quinceañera and the whole family wanted to help, which was nice but also chaotic. Every aunt asked the same thing on WhatsApp: "What should I bring?", "Who talked to the venue?" I created a project in Asana with a task for each thing, the cake, the waltz, the souvenirs, the DJ, and assigned each one to someone with its date. Within the tasks, I put small subtasks, like requesting three quotes or confirming the menu. What helped me the most was seeing everything by sections because one day I noticed that the DJ's part hadn't moved for two weeks, so I called my cousin before it became a problem. I also made a form for guests to answer what food they don't eat or if they are vegetarians, and the responses came in as tasks without me having to write anything down. Review collected by and hosted on G2.com.

Two of my aunts never opened the invitation email, so I had to call them and give them their tasks over the phone. In the end, I kept sending some reminders via WhatsApp, so I couldn't leave that chat entirely. I also went overboard at first with the color tags and spent a weekend simplifying them. Review collected by and hosted on G2.com.