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Best Workflow Management Software

Workflow management software helps companies define and manage sequences of business activities and tasks. This type of software is used to improve employee productivity and optimize resource utilization. It can also increase collaboration between teams and departments. Workflow management software is used mostly by managers to define inter- and intra-departmental business flows.

Workflow management software is a light version of business process management software and is more beneficial for SMBs with a low to medium complexity level of their operations. Additionally, workflow management software differs from project management software in that it does not manage separate projects or tasks.

To qualify for inclusion in the Workflow Management category, a product must:

  • Deliver standard workflows that can be customized by users
  • Provide drag-and-drop features to create workflows
  • Include standard activities that can be used to create workflows
  • Manage dependencies between tasks and workflows
  • Alert and notify users or managers based on predefined rules
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Workflow Management reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

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    (64)4.3 out of 5
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    With users spanning more than 80 countries across the globe in nearly every industry, Laserfiche is the world’s leading software for content management, business process automation and productivity-boosting analytics. We don’t just build software. We transform the enterprise to make organizations smarter, more collaborative and more efficient. Laserfiche was recently named an industry leader in Nucleus Research’s ECM Technology Value Matrix 2018. The analyst group reported that Laserfiche has a client retention rate of greater than 90 percent, finding that users choose Laserfiche for its user friendly interface, sophisticated functionality and superior customer support.

    (100)4.3 out of 5
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    KiSSFLOW is rated #1 Workflow and Business Process Management (BPM) software that allows end users to configure workflows. KiSSFLOW is used by over 10,000 customers across 121 countries. With KiSSFLOW, end users can create their first workflow in 15 minutes. KiSSFLOW believes the people closest to the chaos know how to fix it best. That’s why we created a platform to help all business users discover, create, modify and use business applications. Each application is made using beautiful, easy-to-use, and modern technology to help even non-technical people create amazing applications. No coding or complex mapping required.

    Pipefy is the lean management platform. Use it to take control of your daily work, in numerous areas such as employee onboarding, customer service, task management and agile development. Our software puts the proven benefits of lean management within easy reach, including greater agility, improved efficiency and higher quality outcomes. Since 2015, Pipefy has helped thousands of doers around the world solve business problems on their own. Today, companies in more than 150 countries use Pipefy, from startups to industry leaders such as Accenture and GE. We understand that businesses lose several hours a week to repetitive manual work that is better suited to be automated, so our goal is to give you the tools to streamline your processes and keep track of the day-to-day tasks so you can make a greater impact in your industry. Rather than spending countless hours getting over a learning curve that ends up costing you valuable business hours, with our software, users can quickly adapt, no learning manuals or IT involvement required. Imagine all you can accomplish when you and your team break free of low-value manual work. Let us show you a future where every doer in the world can take control to make a greater impact at work. It’s time to bring Lean Process Management best practices to your department, and score the superpowers you need to organize and own your processes. What business problems will Pipefy solve for you? As a visual task manager, Pipefy displays your work in cards that can be labeled, filtered, prioritized and/or assigned to a member, eliminating the “what is he working on question?” the “where in the process is the project” question, the “was my expense report approved?” question and countless other inquiries you spend precious time pondering about, or forgetting altogether. Pipefy centralizes communications and interactions with third party suppliers, freelancers and customers using email messaging and public forms. Leverage features such as SLA tracking, advanced reports and customizable databases that locate bottlenecks help make continuous improvements to your processes. Who benefits from Pipefy’s services? Everyone! Your team, your customers and your business as a whole. What are our customers bragging on? - Customer Support - Userbality - Flexibility - Value - Improved team communications - Streamlined Operations How does Pipefy stand apart from competitors? Built for fast deployment, users can easily customize and design complex processes in a matter of minutes, not months. We offer hundreds of pre-built, workflow templates that can users can instantly customize and start running. - No coding required - Low maintenance - Workflow phases or pipes - Advanced reporting - Email messaging - SLA management - Free account available - Custom online databases Learn more about us at:

    Manage Projects Online. Get your mountain of work under control!

    FunctionFox offers Simple, Online Timesheets & Project Management Track time and expenses, keep to estimate, and easily manage your clients and projects. FunctionFox is the number one ranked time-tracking system in North America. Graphic design, advertising, communications, marketing, multimedia, public relations, and interactive firms all choose TimeFox as their web-based time and project management application. FunctionFox is currently used by more than 100,000 users in Canada, the US, Europe, Asia, Australia and New Zealand. For more information visit:

    Integrify's process automation software is built for ease of use, rapid deployment, and powerful workflow automation. Integrify is the choice for organizations or departments looking to streamline and optimize their daily workflow processes to ensure consistent standards are followed. Our Fortune 500 customers have automated a wide variety of workflows in operations, finance, HR, IT and more.

    WorkflowMax is job management software built for small-medium size service businesses. From tracking jobs and managing timesheets and documents, to sending invoices and purchase order requests, WorkflowMax provides an end-to-end workflow management solution in one centralised platform. WorkflowMax integrates with dozens of workflow tools, including Xero accounting software. Perfect for engineers, architects, creative agencies, IT services, business consultants - anyone who needs to track and bill for their time.

    ArcGIS Workflow Manager extends ArcGIS Desktop by providing a centralized enterprise job management and tracking system to streamline your daily tasks.

    ServiceNow Workflow automates multi-step processes that occur between any combination of people and systems to help companies achieve better business outcomes. Make the processes that drive your business more effective and efficient with end-to-end automation that removes the bottlenecks.

    VirtoSoftware expands the range of SharePoint workflow activities with custom workflow activities set for SharePoint Designer. With SharePoint Workflow 2016, 2013, and 2010 Activities Extensions Kit by VirtoSoftware, you can build your own custom workflow within a minute! SharePoint Workflow Activities is a no-code set of 270+ SharePoint activities for creating custom SharePoint Workflows using SharePoint Workflow Designer. SharePoint Workflow Activities Extensions Kit can be used for Microsoft SharePoint 2016, 2013, 2010 and includes extended custom activities for sending e-mail and sms, dealing with Active Directory, managing SharePoint sites, and many more activities for creating custom SharePoint 2010, 2013, and 2016 workflows. The Virto's no-code activities are designed to automate and streamline SharePoint system and team processes. No limitation to workflows quantity, no additional hardware, no extra skills other than being good at SharePoint Designer.

    The Taverna suite of tools are bringing together a range of features to make it easier for users to find, design and execute complex workflows and share them with other people.

    Wooqer is a multi-dimensional platform that enable people manage work and get it done - timely and transparently.

    WorkflowGen is a leading digital process automation solution that lets organizations and IT providers design and deploy business-critical, process-driven web and mobile applications. Quickly deliver solutions that meet your customers' unique requirements thanks to fast prototyping and low-code approaches. Increase your teams' efficiency by leveraging a highly configurable workflow engine and form designer. Deliver advanced process-driven solutions with a high level of configurability with the GraphQL API, Webhooks & Node.js and extensive Azure integration capabilities. WorkflowGen has been deployed by over 500 organizations across 70 countries, including industry giants such as Comcast, Sony Music, Deloitte, KPMG, XL Group, Mitsui, Abbott Manufacturing and Maersk Line.

    Zillable is a team collaboration network for innovation-on-demand, designed to allow teams tp make work and innovation happen.

    Agado calculate and visualize performance metrics across Clients, Projects and Employees.

    Approval Donkey is a workflow management software that surfaces, automates, and tracks approvals, sign-offs, and business decisions out of email.

    Biztera is a cloud service that allows users and organization to track all approval requests.

    CANEA Workflow will let you automate, quality assure and speed up the organization's administrative processes. Create process driven applications quickly without being an IT expert. CANEA Workflow manages all types of human-centric workflows such us claims, deviations, accidents, audits, risk and HR-processes.

    CAP workflow allows users to automate their business processes in minutes. Workflows can be created from templates or scratch.

    Ready to use process automation and document management solution that offers an intuitive, easy and very flexible interface to create, manage and streamline all or variety of your business processes in one webbased system.

    CLARIFIRE automates interactive business processes and presents them on dashboards for easy use. CLARIFIRE users have a robust solution that they can embrace regardless of technical background. It is implemented quickly and adopters of this technology have modernized their processes in ways that exponentially improve compliance, eliminate manual work , increase productivity , and provides speed to market to outpace change.

    Corpa is a mobile enterprise collaboration platform designed by you for you. The future of work and workplace is mobile. With Corpa bring the future forward and create your mobile workplace where teams run workflows, crunch data, communicate and collaborate in one mobile app.

    Visualize team workflow, forecast outcomes and predict progress.

    eBA workflow automates and streamlines common business processes like contract or invoice approvals, PTO requests, storing data in a database, or assigning a task.

    eFlowXpert provides financial institutions with a business process management (BPM) solution that is user-friendly, flexible and integrated.

    emailtopia Response makes inbound email management for group mailboxes easier.

    EnterpriseSCHEDULE automates and optimizes your daily tasks so you can get back to work

    Etrieve Flow, fully interactive, user-friendly workflow designer, allows institutions to automate both basic and complex business processes. The intuitive design allows you to create pathways as simple or multifaceted as your specific processes dictate, reducing current workflow bottlenecks, increasing visibility and standardizing disparate business operations.

    ezFlow Workflows is a tool tat allow user to easily draw workflows, grant permissions and start using it, fast and simple with workflow templates, like Innovation Management, Sales Pipeline, Task Management and Project Management and many others are available to help automate workflows in just a few minutes wthout tech skills and constantly improved to enhance user experience.

    At FlowBiz, we believe in doing business as unusual. We help businesses like you who don't fit the mould or no longer want to, adopt and adapt to new ways of thinking and operating using customised, process-driven, people-centric technology.

    Flow XO for Workflow is our automation platform that provides a seamless drag and drop way to create workflows (flows) that connect things that happen (triggers) with things you want to do (actions). Each time a workflow is triggered, we call that an 'interaction'.

    Fluix is a mobile forms platform that helps businesses automate their business processes and workflow. With Fluix you will: - Increase productivity by automating document routing between field and office - Eliminate costs by switching to mobile forms that look exactly like your paper ones - Save time by filling out, annotating and signing mobile forms on iPads and iPhones - Track your team activity in real time by capturing information from devices and desktop - Improve your company efficiency by collecting and analyze data from mobile forms Fluix is one of the products created by Readdle, a mobile application development company. Founded back in 2007, Readdle aims to bring best in class apps such as Spark, Documents, PDF Expert, Calendars 5, Printer Pro, etc. We are proud of 100M downloads and millions of users worldwide happily using Readdle apps on a daily basis. Have questions? Contact us at +1 650-433-9008 +44 2392 16 2010

    OrangeGrid's award-winning no-code technology framework eliminates SDLC's, and empowers business leaders with the ability to achieve quick technology wins, eliminate technology migration risks, manage costs, and return leadership time to tackling market – not system – challenges.

    Optimized for quick response
    Optimized for quick response

    kintone is a no-code business application platform that allows non-technical users to create powerful apps, workflows, and databases for their teams and organizations. Using clicks instead of code, kintone users can build apps that automate business processes, collaborate on projects/tasks, and quickly report on complex data. For business users that need to get started right away, kintone also provides dozens of pre-built applications for a variety of use cases such as CRM, project management, inventory management, and much more.

    Create great interactive workflow, integration, and all other kinds of flow oriented processes.

    The great news is that mpro5 offers all its powerful features and benefits as a continual monthly service on subscription, meaning no heavy upfront costs.

    From accounting and payroll support to sales, marketing and human relations (to name a few), Nimbulis is the one platform that allows your teams to collaborate seamlessly, anywhere at any time.

    Parsable helps the world’s largest industrial firms get jobs done right — every time. Parsable's Connected Worker platform enables employees to collaboratively execute their work using paperless, modern, and digital work instructions on modern mobile devices. In addition to measuring every step and action, employees can raise issues and provide feedback so that every process is quickly analyzed and improved. With Parsable, teams of Connected Workers know what they need to do and how to do it.

    SIMBYM provides a complete set of collaboration tools for your business

    Our cloud-based workflow solutions combine operational efficiency and business outcomes. Back office burdens become effective business processes that open new opportunities.

    Yeymo is the partnership management platform for companies and teams that work with a myriad of partners and clients. Creative agencies, service providers and more, can now manage external projects and partnerships without the need to switch between different tools.

    Zynk Workflow is a software that build for Sage Certified, Data Integration and Business Automation platform aimed at SME and enterprise customers looking to automate their data integration and processes.