Microsoft SharePoint Reviews & Product Details

I like the granular control it offers over permissions. It allows us to create secure, external-facing portals for clients or vendors while keeping our internal sensitive data completely walled off, all within the same ecosystem. Review collected by and hosted on G2.com.

Permission management can become a bit of a nightmare over time. If you aren't extremely disciplined with how you break inheritance or add users, you can end up with a 'permission soup' that is very difficult to audit or clean up later on. Review collected by and hosted on G2.com.

What I like best about Microsoft SharePoint is its powerful ability to serve as a centralised, secure hub for document management, team collaboration, and knowledge sharing within the Microsoft 365 ecosystem.

It seamlessly integrates with Teams, OneDrive, Outlook, and other tools, enabling real-time co-editing, version control, advanced permissions, and automated workflows (like approvals and Quick Steps), which drastically reduces silos and keeps everything organised and accessible from any device.

In 2026, the modern redesign, improved AI features (such as Copilot integration), and flexible page-building tools make it even more intuitive for building intranets, automating processes, and boosting productivity without losing enterprise-grade governance and security. Review collected by and hosted on G2.com.

What I dislike most about Microsoft SharePoint is its steep learning curve and often cluttered, unintuitive interface, which frustrates many users and requires significant training — especially for non-technical team members who find navigation, permissions, and document libraries confusing or overly complex.

Recent updates and redesigns in 2026 haven't fully resolved long-standing issues such as slow performance with large libraries, inconsistent behaviour (e.g., filters not sticking or broken links), sync problems, and content sprawl, which lead to poor search and low employee adoption.

While powerful for enterprises, it can feel bloated, governance-heavy, and more rewarding for admins than everyday users, sometimes making simple tasks unnecessarily complicated compared to more modern, streamlined alternatives. Review collected by and hosted on G2.com.

We can easily collaborate and share documents with other teams, or within Teams, which really boosts collaboration. Data is kept secure because the person who shares the file retains access control over it. it is integrated with office and has a very easy to use UI. It performs the way it was intended to and gets the job done. Its copilot features may come in handy to many people. Review collected by and hosted on G2.com.

we need some time to get used to and maybe a bit of training to harness its full potential. Review collected by and hosted on G2.com.

It's a really easy collaborative tool where I can share my ideas with anyone else in my team or organisation and give them updates as to how we are progressing with meeting project deliverables. Review collected by and hosted on G2.com.

Whilst it's great for collaborating, it is quite limited in its design concepts, which makes all SharePoint pages look very similar. Review collected by and hosted on G2.com.

As a developer, I like how easily it integrates with Microsoft tools such as MS Teams, Outlook, and One Drive. All users can access their files in Outlook or One Drive through single sign-on, which keeps things secure while still making access straightforward. Review collected by and hosted on G2.com.

Customization is very complex, and you need strong coding or software development skills. Migration from other legacy systems to SharePoint is also quite challenging and time-consuming, and it requires a lot of resources and careful planning. Review collected by and hosted on G2.com.

It’s easy to find everything I’m looking for, whether it’s files or folders. I also appreciate how it connects all the groups you have in Teams. Review collected by and hosted on G2.com.

It takes a while to understand the system and how to operate it. It could be more user-friendly and easier to navigate. Review collected by and hosted on G2.com.

What I like most about SharePoint is that it becomes a true central hub for all our documents, end to end. Dev specs, test plans, HR forms—everything lives in one place, and the right people can access the right folders and libraries. I can open a document and co-edit in real time; autosave and version history add a lot of safety, and comments or @mentions make reviews feel natural. There’s no more emailing attachments back and forth and wondering which file is the “final_final_v3.xlsx”—it’s simply one source of truth. Day to day, it’s easy enough to use: I click into a site, search is decent, and the layout feels familiar if you’ve been around Microsoft 365. I’m in it pretty much every workday, so it’s become part of the routine.

Setup and ongoing organization are also pretty painless. I sign in, our org policies and permissions apply automatically, and I can reach what I need from the web app or sync key libraries to my desktop with OneDrive when I need to work offline. New sites and libraries are quick to spin up with templates, and metadata plus views help keep big collections manageable. Retention labels keep compliance in line without me having to babysit it. Files open directly in Word/Excel/PowerPoint, we co-author, track changes, and then drop links into Teams channels so the conversation stays next to the work. It fits well with our other tools—Teams for discussions, Outlook for sharing links, and Power Automate for approvals and simple workflows—so handoffs are smoother and I don’t have to glue a bunch of apps together.

Feature-wise, it’s packed but still practical. Version history is a lifesaver, check-in/check-out is there when we need stricter control, and custom columns plus content types add structure. Views and filters make it easier to find what you need quickly. Approvals are straightforward with a flow: you can route documents for sign-off and see status without chasing people. External sharing (when allowed by policy) feels controlled and auditable, which helps keep clients in the loop without leaking anything. Search across sites, along with the ability to pin dashboards and pages, gives teams a solid home base for projects and documentation. On the support side, the help content and community answers usually get me unstuck quickly, and recent updates feel more like performance and polish than big, disruptive changes. Review collected by and hosted on G2.com.

My only real dislike—and it’s not a dealbreaker—is the occasional sync or permissions hiccup. Every so often, a library that’s synced to my desktop gets stuck on “syncing” indefinitely until I quit OneDrive and restart it. Other times, a link I share won’t open for someone because the permissions aren’t quite right, and we end up having to adjust them. Search indexing can also lag on new content, so a document might not show up in results immediately. It’s all small stuff, but it tends to pop up at the worst time, making me sigh and then move on. Review collected by and hosted on G2.com.

It is well integrated with the Team and Microsoft 365 Office Suite. It does a decent job in files backup and synchronization. Review collected by and hosted on G2.com.

Its UI / UX is outdated at best. The pricing of additional storage is extremely steep if the pooled 1TB organization limit is exceeded. There is little to no AI features within the SharePoint (or we are just not being informed of them). Search feature is pretty weak; we have to rely on third party tool to search our internal content. The cloud synchronization of Office files is not in real-time, which may cause content lost if the app crashes. Review collected by and hosted on G2.com.

I use SharePoint for a lot of things, and it gives me the flexibility to easily create separate pages in my organisation for specific audiences. I’ve set up pages for training, comms, and HR. I’ve also integrated them with Power Automate, which makes things more useful and keeps everything cleaner. It allows my team to collaborate and run automations that generate more data in SharePoint locations that are restricted to certain users. Review collected by and hosted on G2.com.

Simple for normal users, yet still quite powerful for power users. Review collected by and hosted on G2.com.

Here are a few things I like about SharePoint. I appreciate the collaboration features and the way Team Sites help keep everyone aligned. I also like its document management capabilities, which make it easier to organize and work with files. The AI-powered search and insights are another strong point, since they help me find information more quickly. On top of that, the customization and flexibility let me adapt it to different needs, and the security and compliance features give me more confidence when managing content. Review collected by and hosted on G2.com.

Below are a few points I dislike about SharePoint. First, there are integration limitations outside the Microsoft 365 ecosystem. Second, permission management can be complex and harder to maintain. Third, I’ve noticed performance issues when it’s used at scale. Review collected by and hosted on G2.com.