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Best Structured Collaboration Software

Structured collaboration products connect team members for groupthink tasks, such as brainstorming, project planning and ideation, while providing structural guidelines that help see those ideas or decisions through. They provide structure to decision-making processes at small, mid-market, or enterprise corporations. Structured collaboration software fit into businesses similarly to brainstorming sessions or marketing meetings. They can be used within multiple departments of an organization, helping various teams come to straight-laced conclusions without the bottlenecks of public disagreement or rejection. This software cuts out the time wasted from excessive meetings and email chains by providing a cohesive space for decision-making. Structured collaboration software should be used in addition to other collaboration and productivity software as well as idea management software.

To qualify for inclusion in the Structured Collaboration category, a product must:

  • Provide a platform for internal company collaboration or communication with external stakeholders
  • Implement structured business processes with assigned contributor roles that carry discussions toward decisions
  • Offer privacy settings that limit views or input to permitted parties
  • Allow for auditability
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Structured Collaboration reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Compare Structured Collaboration Software

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    (74)4.7 out of 5
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    Front is reinventing email for the way teams work. With new workflows, efficient collaboration, and all their communication channels in one place, nearly 5,000 businesses rely on their Front inbox to accomplish more as a team. Try Front for free at

    (67)4.3 out of 5
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    KiSSFLOW is rated #1 Workflow and Business Process Management (BPM) software that allows end users to configure workflows. KiSSFLOW is used by over 10,000 customers across 121 countries. With KiSSFLOW, end users can create their first workflow in 15 minutes. KiSSFLOW believes the people closest to the chaos know how to fix it best. That’s why we created a platform to help all business users discover, create, modify and use business applications. Each application is made using beautiful, easy-to-use, and modern technology to help even non-technical people create amazing applications. No coding or complex mapping required.

    (27)4.6 out of 5
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    kintone is a no-code business application platform that allows non-technical users to create powerful apps, workflows, and databases for their teams and organizations. Using clicks instead of code, kintone users can build apps that automate business processes, collaborate on projects/tasks, and quickly report on complex data. For business users that need to get started right away, kintone also provides dozens of pre-built applications for a variety of use cases such as CRM, project management, inventory management, and much more.

    Workfront helps your team stop the chaos, stay competitive, and provide visibility to stakeholders by offering an enterprise-grade solution for receiving, executing, and managing work. With robust resource, workflow, and project management tools, as well as a selection of fully customizable, built-in request queues and reports, Workfront enables everyone to plan, execute, track, and report on all their work. Workfront is trusted by thousands of global enterprises, like Adobe, Cisco, HBO, REI, Trek, Schneider Electric, and ATB Financial. To learn more, visit or follow us on Twitter @Workfront_Inc.

    (36)4.1 out of 5
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    Clarizen delivers secure, cloud-based collaborative work management solutions built on the vision of business agility. Clarizen’s PPM solution combines cross-company project management with configurable workflow automation. Discussions, tasks, projects and portfolios are all accessible from Clarizen’s scalable enterprise platform. Clarizen users gain easy access to an intuitive and easy-to-use and flexible solution that offers a single source of information to improve work execution, collaborate in-context, optimize resources and respond faster. Clarizen provides: • Centralized project and portfolio management – organize complex or chaotic projects and processes and automate workflows • Change management and issue management – track, manage and prioritize change requests and resolve issues • Resource optimization and robust collaboration – execute on feedback and tasks in real time to streamline how you work internally and with partners and customers Clarizen is a leader in Forrester’s Enterprise Collaborative Work Management report and is a two-time leader in Gartner’s Magic Quadrant for Cloud-Based IT Project and Portfolio Management.

    Jell is an app that offers one central place where team members can share daily plans, accomplishments, challenges and long-term goals.

    Stratsys Meetings is a cloud collaboration tool for all of you who has grew tired of ineffective and unproductive meetings. With our meeting tool, your meetings become more effective and organized in a click. Share the agenda with your team, assign tasks and make sure everyone has the correct information. We call this meeting simplicity. PLAN - Prepare everyone for a productive meeting Set the agenda and share it with your team to make sure everyone has the relevant information. Participants gets summarized information in their inbox before the meeting and can add their own agenda items and attachments.. DO - Do it with ease Alright, it’s time for the meeting! Take notes, add decisions and assign actions in real time. Those responsible for an action get an instant notification with a personal to-do list sent to their inbox. Without further ado, you’re already one step ahead. Action items that are delegated during the meeting are gathered in personal to-do lists that simplifies follow up through email reminders and push notifications. REVIEW - Follow up to ensure progress Forgetfulness is human. So, to make sure that no task gets left behind, we send you a daily reminder until your assigned task is completed. When it’s time for your next meeting, everyone can easily access the tasks assigned and notes from the previous meeting, and check accomplished actions off the list.

    Amazemeet was designed with one objective in mind: To save you time! The new Amazemeet canvas helps individuals and groups have fewer and better meetings - it is a simple but effective tool which reduces unnecessary meetings and makes the necessary ones amazing. Amazemeet helps you to cut down on wasted time by getting all participants to co-design the meeting that works for them. With Amazemeet, anyone can design and execute effective meetings with a clear and compelling purpose and engaged participants. Amazemeet helps: 1) Meeting contributors work together together in real-time wherever they are. 2) All contributors endorse key elements of the meeting - the purpose, agenda and contributors - so that they can easily identify what works and what needs improvement. 3) Keep meeting content private, secure and confidential with advanced encryption 4) Provide active guidance and improvement suggestions as changes are made to the meeting so that contributors can make better decisions that improve their meeting outcomes 5) Eliminate the need for any additional work to produce meeting minutes - the Amazemeet canvas has minutes information and more. Amazemeet was founded and developed by Mike Sutton who is a trained facilitator. He combined his meeting facilitation skills and experience with his background in software technology to create a simple and effective design tool that is already helping over 1500 customers improve their meetings every week. You can try Amazemeet for free and signing up takes less than 30 seconds!

    Real-time online collaborative brainstorming and decision making. Start from over 60 brainstorming templates, or design your own. Templates include SWOT, 6 Thinking Hats, Perceptual Maps, Stakeholder Maps, Risk Maps, Mind Maps, the Lean Business Canvas and many more…

    Transform your business, your people know how

    Pinstriped makes it easy to run shorter and more focused meetings. It helps you keep progression, avoid detours and close agenda-points during the meeting.

    Projectplace is the place to get things done together. Projectplace is an all-in-one work collaboration tool that brings your virtual teams together to plan and execute work. We have over 1,200,000 registered users working in more than 250,000 projects. Productplace provides solutions in project collaboration, workload management, and reporting. Projectplace provides many beneficial features including: Gantt Charts, Kanban boards, document management, real-time communication personal to-do lists, and much more. Whether your team is down the hall or on the other side of the globe, Projectplace provides everything teams need to set direction, communicate, execute tasks, track progress, and ultimately achieve goals, no matter where they work.Projectplace helps you quickly understand what your project members are working on and how busy they are. Gain visibility of commitments across projects: who is working on what, the resource workload at any given point of time, and who might be available for additional work.Projectplace gives all stakeholders the overview they need to make smart decisions, for one or several projects. Visualization of Kanban-based task management, milestones in the Gantt chart, and key KPIs enables project managers, team members, and other stakeholders to get an instant overview of how projects are progressing in relation to the plan. - 2017 Leader in the Gartner Magic Quadrant for PPM

    AchieveIt is the software and service solution for multiple plan management. This enterprise execution management software comes paired with an Execution Consulting team to help improve alignment, make better decisions faster, and drive company performance through process and cultural transformation. AchieveIt gives leaders real-time visibility into the status of critical initiatives so they can answer the question, "How are we doing overall?" across all plans at once. AchieveIt creates alignment between strategy and projects, provides accountability for results, and enables efficient collaboration to take the work and reports out of silos and into dashboards. AchieveIt is for leaders who are using status quo broken processes and patchwork tools like emails and spreadsheets to try to get the transparency and organization they need to make decisions. AchieveIt is a structured collaboration and strategy execution management (SEM) software that helps organizations across industries easily track and monitor their most important initiatives, drive change, and measure results.

    Retrospectives your team will actually enjoy. Vote on the top ideas. Discuss the best ones. Retros made simple.

    SoapBox is an app built for people managers to have more productive one-on-ones and team meetings. Create shared agendas, take meeting notes, collect employee ideas and feedback all in one place. SoapBox integrates with Slack, Microsoft Teams, and Google so you don't have leave the tools you love to start having better meetings.

    SpiderOak is a collaboration tool, online backup and file hosting service designed to allow users to access, synchronize and share data using a cloud-based server.

    Team O'clock is a service offering structured meetings for retrospective and daily standup. Integrating with Slack, it offers some handy shortcuts for launching meetings and performing planning poker estimations for tasks and user stories directly through Slack channels.

    Do helps people run productive meetings and is on a mission to make work something people love.

    E-meeting is an innovative web collaboration platform enabling teamworks to schedule their meetings,organize and share files, join teleconferences, collaborate and make decisions.

    Infor Ming.le offers an intelligent portal to your application suite establishing a common workflow and organizing conversations into enterprise-wide streams where employees can share key screens, data, and attachments in a way that saves time and focuses attention when and where it's needed most

    Loomio empowers organizations and communities to turn discussion into action, wherever people are.

    Quick, professional, hassle-free meeting minutes.

    SharpCloud is a software that allows user to arrange data into engaging visual stories and dynamic presentations, unite knowledge, content and stakeholders in context, and tell the meaningful stories behind complex issues.

    ZiveBox is a mobile app for all team communication and collaboration.

    1000Minds Decision-Making Software allows to make decisions involving multiple criteria efficiently, fairly and transparently.

    9teams is a project collaboration platform for business & ICT teams that helps teams work together effectively while minimizing follow-up efforts.

    Collaborative knowledge library for your organization.

    Appranet is a powerful internal mobile app that gives your sales and service teams all the information they need to do their job right, first time. Staff can access and manage workflows and information, easily sharing with clients and stakeholders on the go all through a mobile app.

    The First Governance Meetings Management Solution for your Board, Committees, and Teams. Own your meetings from agenda to minutes.

    Brainloop CollaborationRoom - the leading solution for secure collaboration across company boundaries.

    Cardsmith saves time and reduces cost by allowing the capture of the information straight to a digital platform where previously this would be manual using sticky notes on a wall, design trees on a whiteboard, Value stream mapping on a brown paper, or simply minutes from a meeting.

    Cloverpop is a enterprise decision-making platform based on behavioral science.

    Comparion allows you to measure and manage the risks you take, helping you deliver decisions aligned and optimized to your objectives.

    Conode is the most effective tool for knowledge workers to accomplish managerial tasks and routines.

    Delibr is collaboration tool for product teams.

    Dotvoter lets creative teams discover and discuss what matters to every team member. Building an MVP? Help the team prioritize features. Deciding where to order food for lunch? Put it to a group vote. Want to keep track of team happiness? Hold a weekly retro and vote on discussion topics in Dotvoter. You create a board and share it with anyone, anywhere. Then you collect, vote on and discuss ideas in real time or when the group is ready.

    Paper is a lightweight, web-based, word processing tool from Dropbox.

    D-Sight’s Collaborative Decision-Making platform offers a structured approach that supports these complex decisions.

    A powerful cloud-based solution that provides a simple & secure solution for efficient & effective meetings.

    FacilitatePro is a tool that, along with good meeting facilitation, turns ordinary meetings in high performance meetings.

    Flagpole is a software that allow user to create an environment where employee engagement, motivation and collaboration comes together to make innovation faster and more profitable.

    FreJun is an automated collaborative tool for making your meetings more Purposeful and easier with your colleagues, customer and anyone related to your work

    GoWall is a meeting productivity tool that delivers on the promise of bringing people together. With its WallShare and Designed Dialogue features, facilitators structure meeting dialogue so participants can share their ideas efficiently and simultaneously.

    Howspace helps you facilitate powerful organizational change, learning programs, and workshops.

    IdeaFlow is an enterprise crowdsourcing solution that puts all of the resources of the company at fingertips, it can be used for idea gathering, finding solutions to complex technical problems, finding information about suppliers and materials, getting scientific insight, and getting answers to tough questions.

    Plan and follow-up on tasks from business meetings and workshops

    IONIT provides a full range of well-structured services to help our clients plan, develop and deploy enterprise collaboration solutions.

    MakeItRational is an easy to use decision-making software for making important choices in groups and individually.

    Our meeting management software called Meeting Administrator is now available in a free beta version.