YAROOMS is a complete workplace management platform - one system for managing office space, hybrid work, and visitors.
What YAROOMS replaces: the three or four separate tools (for booking, scheduling, visitor logging, etc.) most organizations buy to cover the same ground.
Who uses YAROOMS: organizations in finance, healthcare, government, education, and technology, from single offices to multi-country portfolios.
What YAROOMS includes:
* Desk booking - hot desking, desk hoteling, assigned desks, team neighborhoods, amenity search, QR check-in, and automatic release of no-shows.
* Meeting room booking - search by capacity and equipment, recurring meetings, approval workflows, check-in to reclaim abandoned rooms, two-way sync with Outlook and Google Calendar.
* Services booking - catering, room setup, equipment, and facilities requests raised as part of the booking, so they reach the right team without a separate ticket.
* Parking booking - parking spaces and EV charging reserved alongside a desk or room, on the same interactive floor map.
* Hybrid work scheduling - employees set where they work each day; teams see the shared plan and managers can enforce office-day policies.
* Visitor management - pre-registration, host notifications, custom sign-in flows, digital signatures, NDA signing, photo capture, badge printing, and a searchable visitor log.
* Digital reception - self-service check-in app so visitors sign in and notify their host without a receptionist in the loop.
* Lobby, desk, and room displays - lobby screens, meeting room panels, and desk signs for live availability and on-the-spot booking.
* Mobile app for iOS and Android - book desks, rooms, and parking, check in by QR, set hybrid work status, and see which colleagues are in.
* Workplace analytics - occupancy, utilization, peak days, booking-versus-attendance gaps, no-show rates, and visitor traffic, per floor, building, and location.
* Yarvis, the YAROOMS AI assistant: books a desk or room from a plain-language request inside Microsoft Teams or email - no separate app, no booking form.
YAROOMS integrations: Microsoft Teams, Outlook, Microsoft 365, Google Calendar, Google Meet; with SSO through Microsoft Entra ID (Azure AD), Okta, and SAML. YAROOMS also offers a REST API for custom integrations and an MCP server, so AI agents and internal tools can check availability and create bookings.
YAROOMS security: SOC 2 Type II, ISO 27001, ISO 27701, ISO 9001, and ISO 14001 certified, GDPR compliant, with role-based access control and audit-ready booking and visitor logs. A self-hosted deployment option covers data-residency and on-premise requirements.
YAROOMS is best for: mid-market and enterprise workplace, facilities, and IT teams that want desk booking, room booking, hybrid scheduling, and visitor management on one platform.
One platform means one dataset. Because desks, rooms, services, parking, hybrid schedules, and visitors all live in YAROOMS, utilization reporting covers the whole office rather than one slice of it. Workplace teams see booking-versus-attendance gaps, no-show rates, and peak days across every location in a single view - the evidence real estate decisions actually require, and the thing that stops being possible the moment desks and rooms sit in different systems.
Built for adoption, not just deployment. YAROOMS runs where employees already work - inside Microsoft Teams, Outlook, and Google Calendar, in the mobile app, and on lobby, room, and desk displays - so most employees never open an unfamiliar interface to book. Onboarding is measured in days rather than months, and customers consistently single out YAROOMS support responsiveness during and after rollout.
Where YAROOMS fits less well: co-working operators needing member billing or space to sell, and teams booking space in buildings they do not operate. Desk-only teams under ~20 people may find $99/month higher than per-user tools.
Last updated: August 2026.
Average Rating: 4.3/5.0
Total Reviews: 99
How Do G2 Users Rate Yarooms?
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Has the product been a good partner in doing business?: 9.4/10 (Category avg: 9.3/10)
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Calendar Integrations: 8.2/10 (Category avg: 8.6/10)
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Recurring Reservations: 8.0/10 (Category avg: 8.8/10)
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Automatic Grouping: 7.7/10 (Category avg: 8.4/10)
Who Is the Company Behind Yarooms?
Who Uses This Product?
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Top Industries: Non-Profit Organization Management, Computer Software
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Company Size: 50% Medium, 28% Small
What Do G2 Reviewers Say About Yarooms?
AI-generated summary from verified user reviews
Pros
- Users find Yarooms to be user-friendly, facilitating easy meeting space reservations without managing a shared calendar.
- Users value the easy booking system of Yarooms, simplifying reservations for faculty and staff without central management.
- Users value the easy reservation system of Yarooms, streamlining meeting space bookings among faculty and staff.
- Users value the ease of reserving meeting spaces in Yarooms, simplifying management and enhancing collaboration.
- Users appreciate the reservation ease of Yarooms, simplifying meeting space management for faculty and staff.
Cons
- Users express frustration with the booking limitations in Yarooms, wishing for more available spaces before price increases.
- Users find the confusing interface of Yarooms detracts from usability and hampers efficient navigation.
- Users find Yarooms expensive, especially with limited space options leading to unexpected price increases.
- Users find the limited options in Yarooms unsatisfactory, wishing for more flexibility in available spaces.
- Users find the interface design lacking, with a layout that could be more intuitive and user-friendly.
What Are G2 Users Discussing About Yarooms?
