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Meeting Room Booking Systems reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Meeting Room Booking Systems

Meeting room booking systems provide simple tools for reserving conference rooms and other spaces or resources within an office or shared workplace. This software ensures that organizers and attendees have the necessary accommodations for important meetings, and at the same time, office managers maintain an accurate, up-to-date view of how company resources are being utilized. Office managers can program these platforms with user permissions and other restrictions to ensure the appropriate usage of these valuable resources. Meeting room booking systems are primarily used for planning out and inviting others to meetings such as team scrums, sales calls, one-on-ones, and brainstorming sessions. They are also used by members and community managers of coworking spaces for reserving rooms, desks, designated call areas, and quiet spaces. These tools improve workplace efficiency while preventing double bookings or other situations where meeting spaces and resources are unavailable at critical moments. Certain products in this category provide analytics features to offer insight into shared space usage and help refine room scheduling protocol.

Meeting room booking systems commonly integrate with calendar software so meeting organizers and attendees can view or manage meeting details, such as time and location, in relation to their general schedules. These tools also offer integrations with email software, making it easy for organizers to send electronic invites to attendees. These tools often integrate with or share features of visitor management software to check in and track information about meeting attendees, particularly those from outside the company. A number of meeting room booking systems provide digital signage features to display meeting details outside of conference rooms and allow for streamlined check-in processes. This will usually involve external hardware such as tablets or digital displays, either from a third party or the software vendor themselves.

To qualify for inclusion in the Meeting Room Booking Systems category, a product must:

Provide an overview of company conference rooms, along with scheduled meeting times and details
Allow users with the appropriate permissions to book available meeting rooms, modify event details, and invite attendees
Equip administrators, such as office managers, with tools to modify user permissions, room and resource details, and specific meeting information
Sync with organizer and attendee calendar and/or email tools

Top 10 Meeting Room Booking Systems

  • Robin
  • Condeco
  • Teem
  • EMS Software
  • AskCody
  • Yarooms
  • MeetingRoomApp
  • Cloudbooking
  • Roomzilla
  • Asure Workspace Management

Compare Meeting Room Booking Systems

G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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(116)4.3 out of 5
Optimized for quick response
Entry Level Price:$1,500+ a year

Robin helps companies enable people to do their best work by giving everyone the ability to understand, use, and advance their workplace. Companies like HubSpot, Shopify, and Twitter rely on Robin’s workplace experience software to maximize employee productivity and engagement by reducing friction throughout the workday. With specialized tools for space and desk management, get everything you need to help people find each other and spaces fast and optimize how your office is used.

(47)4.1 out of 5
Optimized for quick response

Condeco is the leading provider of workspace management and resource scheduling software. We envision a workplace experience that puts the employee at the center, where finding and booking a workspace for the task at hand is seamless. We help you get the most out of your workplace, enabling you to create a more productive and user-centric workplace experience for your business and your employees. Our workspace management software can help get your employees back to the office safely, enable fl

(108)4.3 out of 5

Teem's cloud-based platform makes it easy for your employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze your company’s meeting and collaboration behavior.

From managing complex events with service providers and facilities teams to booking a daily workspace through an employee mobile app, every activity starts with a date, time, and location. EMS by Accruent offers the greatest breadth and depth of functionality with the ability to configure everything to meet the needs of your unique organization while offering an open, extensible platform to work directly with your workplace technology stack including digital signage, visitor management, occupanc

(31)4.5 out of 5
Optimized for quick response
Entry Level Price:20$ room/month

AskCody is the Outlook and Microsoft 365 centric Modern Workplace Platform that accommodates all organizational aspects of meetings, reducing the organizational load by minimizing the number of hours spent per employee on organizing and scheduling meetings, while increasing operational efficiency. The AskCody Platform eliminates office friction, improves productivity, and optimizes workplace utilization. AskCody provides one unified solution for Meeting Management built for Outlook and Microsof

(21)4.3 out of 5
Optimized for quick response
Entry Level Price:$1,300+ per year

YAROOMS Workplace is a flexible end-to-end meeting room and desk booking solution which works great for different types of spaces, from corporate office buildings to universities and hospitals. Rich in features designed to elevate your productivity, it solves the latest space management challenges, such as (un)assigned seating, workplace safety, and physical distancing. YAROOMS Workplace encompasses the following: • Desk booking system (part of the YAROOMS Cloud suite). It is our newest innova

(71)4.1 out of 5

Smart technology enables effective management and planning of company meetings, makes company processes simpler and helps to use company space in a better way

(20)4.1 out of 5

Building Hybrid Workplaces Cloudbooking’s user-friendly desk, visitor, and meeting room booking solutions enable the world’s leading organizations such as ViacomCBS, Anglo American, Rakuten, Airbus, Microsoft, and Fiserv to make the right business decisions about their two most important assets, space, and people. Cloudbooking’s mission is to help organizations leverage technology to seamlessly optimize safety, increase efficiency, and improve the productivity of both people and buildings.

(53)3.8 out of 5

Roomzilla is a resource management system that’s easy to implement, easy to manage and ready to use within 5 minutes from sign up. Fully accessible from desktop, tablets and phones allowing you to book and manage a space whenever and however you like.

(13)3.7 out of 5

SmartView is a comprehensive workplace utilization analysis solution that empowers you to make educated, cost-effective decisions about your workspace. It uses state of the art occupancy and presence detection devices with in-depth, interactive reporting dashboards to track, measure, and analyze space throughout your entire facility including individual workspaces.

(10)4.1 out of 5

MIDAS (https://mid.as) is an easy to use yet powerful room booking system giving you complete control over your room bookings and resource scheduling, and trusted by organizations and businesses of all shapes and sizes around the world. Simply accessed through your favorite web browser, on your desktop, laptop, tablet or mobile device, the software lets you see at a glance when your room bookings are scheduled in the calendar. The system also allows you to schedule staffing and equipment, send b

(15)4.4 out of 5

Skedda is the world's leading online booking and scheduling platform. Infinitely customizable, the platform allows organizations to automate complex and time-consuming booking tasks. Skedda removes the hassle of manually managing booking rules, policies, limitations and payments. Whether you're a business coordinating shared office space for thousands of workers or a local community facility, Skedda removes the logistical headache. Experience the award-winning Skedda difference today.

(11)4.0 out of 5

The Forum is a cloud-based, SaaS platform that supports employee flexibility, and makes it easy to find the best place to work, share available assets, and optimize the workplace. With an easy-to-use, web-based interface, mobile apps, and digital sign integrations, Forum is the first of its kind to give organizations and universities a platform to manage their internal space, and provides landlords the opportunity to share space and amenities with tenants.

(14)3.8 out of 5

BookMeetingRoom.com allows users to keep track of meeting room bookings for their organization all in one place. Users can view availability and make booking reservations effortlessly, share reservations across the organization, and track usage.

(20)4.0 out of 5

Workscape uses a combination of in-room sensors, mobile apps, and room displays to give you the best in class meeting space management experience

(10)4.7 out of 5

Meetio set a new standard for meeting room management with the introduction of the Room-tablet in 2014. Today, Meetio offers industry leading software solutions for hot desking, mobile scheduling, wayfinding and room management – always with focus on simplicity, ease-of-use and efficiency. With three offices spanning two continents Meetio has just begun their journey to make workplaces around the world as smart as the people in them. Welcome!

(9)4.8 out of 5

The cloud based desk management and meeting room solution bringing agile teams together at the workplace. Fully integrated with Microsoft Outlook and G Suite calendars. Visit tribeloo.com and get started with the FREE TRIAL to experience the ease of roll-out and how we stand out compared to other solutions. COVID - Three key features to get back to the office and create a safer environment for your employees: 1. Easy approval and controlled seating: Approve requests to come to the office throu

(9)4.4 out of 5
Optimized for quick response

Joan is an award-winning digital display and meeting room booking solution for easy management of office spaces and scheduling meeting rooms. It's easy to install, easy to use and sustainable, due to power efficient E Ink® display technology. Why Joan: - Simple installation (no need for cables, wires or construction) - Easy onboarding (simple four step process) - No extensive IT knowledge or training required - Long battery life (up to three months for 6-inch devices and up to 12 months on the

(4)4.1 out of 5

With KUBE, you can facilitate lead management, automate billing and streamline workflow, full accounting suite and robust financial reporting, attract and retain members seamlessly, meeting room booking and online services, and secure and reliable voice, data, and WiFi.

(4)4.3 out of 5

Smartway2 is a flexible, easy-to-use workspace management platform, whether you have one meeting room & a few desks, or thousands across global offices. - Transform employee experience - Increase collaboration - Optimize space utilization & reduce real estate costs Book meeting rooms, desks, parking spaces, catering & more - helping your people & things work better together. Powerful predictive analytics boost ROI by reducing resource waste. Works seamlessly with Outlook &

(3)4.5 out of 5

Optix is a mobile-first platform designed to elevate the way people work and collaborate within their workplace. Powering both #coworking and enterprise spaces.

(2)4.8 out of 5
Entry Level Price:Free for up to 5 rooms

Ping is a meeting room booking solution for workplace pioneers. Use Ping to find and book the right room fast, collect data on rooms usage, and free up unused space. So your teams can get the space they need and do their best work. Our cloud-based tools enable you to manage your meeting rooms and setups across different locations, buildings and floors. All in one globally scalable system. Ping's analytics feature will help you to understand how your office is used, what teams might be missing an

(2)3.8 out of 5

Zonifero is an Office Management system that improves daily office processes. The app allows users to view office map with details, check availability of rooms and book them. Integration with motion sensors provides real time data on room usage. Employees have their default location assigned, which improves searching for people in the office. If an user allows it, Zonifero can show his/her current location according to Bluetooth beacons (other technologies to come soon). System allows reporting

(22)4.3 out of 5
Entry Level Price:free forever

Zoom.ai is the AI-powered Meeting Assistant built to help teams across industries like sales, customer success, marketing, and recruiting automate meeting scheduling. From 1:1 to group and remote meetings, Zoom.ai makes it easy to schedule any meeting in seconds. With Zoom.ai, teams get to win back time and mental space for more meaningful work like supporting customers, hiring the best people and growing your company. Zoom.ai supports unlimited calendars from Google and Microsoft and integrat

(1)4.5 out of 5

Empower stronger collaborations, robust relationships, and vibrant communication - all in one flexible platform. Keep everyone connected and build a dynamic community.

(1)5.0 out of 5

Easy Meeeting Room Booking System with manage reservations, rooms, equipment, localization, floors, users

(1)4.0 out of 5

BookitWise Room Booking System is an innovative framework which allows the users to make bookings of rooms which also includes meeting rooms, conference rooms, catering and other resources.

(1)4.0 out of 5

Comfy empowers employees with personal control, while delivering operational results for workplace teams.

(1)5.0 out of 5

Engage seamlessly helps space owners to manage inventory, multiple locations, contracts, billing & invoice automation, flexible taxation settings,  support and ticketing, lead management, visitor management and 3rd party integrations. And help members collaborate with each other, publish posts, chat, book meeting rooms, raise support tickets, get notified of events and our corporate partnerships with companies and services that they can use. All bundled into a suite of white labelled mobile

(1)4.0 out of 5

Super simple, intuitive scheduling

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Check out the G2 Grid® for the top Meeting Room Booking Systems products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
Leaders
High Performers
Contenders
Niche
EMS Software
Robin
Skedda
MIDAS
AgilQuest
Asure Workspace Management
Teem
Roomzilla
Yarooms
Workscape
MeetingRoomApp
Cloudbooking
BookMeetingRoom.com
Condeco
AskCody
Market Presence
Satisfaction

Learn More About Meeting Room Booking Systems

What are Meeting Room Booking Systems?

Meeting room booking systems organize and streamline the process of coordinating meetings and reserving physical spaces for those meetings. While the category title may imply that these products only handle conference rooms, many solutions are also capable of booking spaces like desks, larger venues, or physical resources. Meeting room booking software also aims to consolidate all the aspects of organizing meeting spaces. Many products in the space will either integrate with or provide native functionality akin to visitor management software, venue management software, digital signage software, and calendar software to offer complete coverage of all the facets of booking physical spaces.

Key Benefits of Meeting Room Booking Systems

  • Streamlines scheduling for meeting participants and booking physical spaces
  • Formalizes booking items and spaces other than conference rooms
  • Provides full coverage for all necessary meeting activity via native functionality or integration with relevant software types


Why Use Meeting Room Booking Systems?

A meeting room booking system could be the software solution you didn’t know your business needed. Despite their seemingly straightforward purpose, they come packed with features sure to keep an office organized and on track.

Efficient scheduling — It is possible for businesses to schedule and plan all the aspects for a meeting without investing in a meeting room booking system, but it almost definitely requires at least two different tools. Meeting room booking systems consolidate all the features any organization would need to effectively plan meetings into a single system. These tools even offer additional functionality that will certainly be helpful in managing a physical office space like providing meeting room displays, wayfinding, and productivity analytics.

Productivity insights — A meeting room booking system also serves as a dedicated tool for tracking how often and for how long spaces and equipment are used. This gives businesses utilization data to leverage when making decisions regarding office organization and optimization. Businesses wouldn’t have a way to collect this type of data without a dedicated system that has the capability to monitor metrics like no-show meetings and late starts.

Who Uses Meeting Room Booking Systems?

Meeting room booking systems are useful to any type of business that has an office with multiple conference rooms or communal equipment. While administrators establish rules and policies within the software, these tools are intended to be accessible for everyone in a business. Tool tracking software is also capable of tracking barcoded equipment, but often doesn’t provide the same booking functionality offered by meeting room booking systems. Meeting room booking systems are also better for booking stationary equipment like desks or physical whiteboards compared to tool tracking solutions.

Meeting Room Booking Systems Features

At face value, one might think that meeting room booking systems are limited in their functionality. In reality, products in the space are incredibly thorough in the capabilities they make available to businesses. The list below outlines the basic features that meeting room booking systems provide, as well as less common functionalities that are significant enough to list.

Meeting arrangement — The main feature of meeting room booking systems is meeting coordination. This includes providing schedules for meeting participants and showing available rooms.

Room organization — To properly manage rooms, users have the ability to name rooms and organize them by the equipment within them, location, and capacity.

Automatic scheduling — If a meeting is recurring, the software will automatically schedule and book a room to accommodate availability.

Calendar — Scheduled meetings and their designated conference rooms can be viewed on a company’s or individual’s calendar. These tools will also integrate with outside calendar software for guaranteed visibility across solutions.

Visitor management — Meeting room booking systems will often provide built-in visitor management capability, including visitor sign-in and meeting scheduling functionality for external participants.

Room signage — Using the room organization system created by administrators, a meeting room booking system is capable of creating customizable digital signage.

Integrations — If features for solutions like visitor management or digital signage aren’t provided natively, meeting room booking systems offer integrations with popular solutions for a given software type.

Additional Meeting Room Booking Systems Features

Analytics and insights — Meeting room booking systems are capable of tracking data related to the usage of physical spaces and equipment. Insights can include metrics such as utilization, peak usage times, average meeting length, and average attendee count.

Monitoring — Some solutions notify meeting participants of upcoming meetings or remind participants in meetings of how much longer they have a room booked. Other products require participants to check in to a meeting, and meetings that don’t start are automatically cancelled so the room can be freed up.

Administrative rules — Some meeting room booking solutions will come with specific administrative controls that allow administrators to approve or deny booking requests, create rules and policies for rooms or items, or give users and rooms specific tags.

Wayfinding — Some meeting room booking systems can also serve as office maps that show where conference rooms are located and which are currently available. Office maps can be presented via digital signage on TVs and tablets or by accessing the provided application on a desktop or mobile device.