Best Meeting Room Booking Systems

Meeting room booking systems provide simple tools for reserving conference rooms and other spaces or resources within an office or shared workplace. This software ensures that organizers and attendees have the necessary accommodations for important meetings, and at the same time, office managers maintain an accurate, up-to-date view of how company resources are being utilized. Office managers can program these platforms with user permissions and other restrictions to ensure the appropriate usage of these valuable resources. Meeting room booking systems are primarily used for planning out and inviting others to meetings such as team scrums, sales calls, one-on-ones, and brainstorming sessions. They are also used by members and community managers of coworking spaces for reserving rooms, desks, designated call areas, and quiet spaces. These tools improve workplace efficiency while preventing double bookings or other situations where meeting spaces and resources are unavailable at critical moments. Certain products in this category provide analytics features to offer insight into shared space usage and help refine room scheduling protocol.

Meeting room booking systems commonly integrate with calendar software so meeting organizers and attendees can view or manage meeting details, such as time and location, in relation to their general schedules. These tools also offer integrations with email software, making it easy for organizers to send electronic invites to attendees. These tools often integrate with or share features of visitor management software to check in and track information about meeting attendees, particularly those from outside the company. A number of meeting room booking systems provide digital signage features to display meeting details outside of conference rooms and allow for streamlined check-in processes. This will usually involve external hardware such as tablets or digital displays, either from a third party or the software vendor themselves.

To qualify for inclusion in the Meeting Room Booking Systems category, a product must:

  • Provide an overview of company conference rooms, along with scheduled meeting times and details
  • Allow users with the appropriate permissions to book available meeting rooms, modify event details, and invite attendees
  • Equip administrators, such as office managers, with tools to modify user permissions, room and resource details, and specific meeting information
  • Sync with organizer and attendee calendar and/or email tools
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    (15)4.4 out of 5
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    Real-time scheduling, status boards, and maps for the meeting rooms, desks, and people in your office. Robin's platform lives alongside your existing Outlook or Google calendars, and any updates to a meeting room or desk across our web dashboard, mobile app, or room display automatically sync with the entire office calendar. Today Robin schedules meetings, desks, and people in thousands of offices around the world.

    Teem's cloud-based platform makes it easy for your employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze your company’s meeting and collaboration behavior.

    EMS Software makes it easy to schedule and manage any type of meeting, from a simple team meeting to a complex executive briefing requiring room set-up, catering, and video conferencing. Only EMS combines the fastest and easiest way to schedule a meeting with the greatest depth and breadth of functionality.

    AskCody is the Outlook and Office 365 centric Modern Workplace Platform that accommodates all organizational aspects of meetings, reducing the organizational load by minimizing the number of hours spent per employee on organizing and scheduling meetings, while increasing operational efficiency. The AskCody Platform eliminates office friction, improves productivity, and optimizes workplace utilization. AskCody provides one unified solution for Meeting Management built for Outlook and Office 365

    Skedda is the best online booking system for anything 'space' based such as meeting rooms, co-working spaces, studios, courts, halls and more!

    Roomzilla is a cloud-based room reservation system which works on any device and supports Google Calendar and Outlook Calendar integration. This powerful, yet lightweight room booking system is managed through your browser with the help of onsite meeting room displays.

    AgilQuest specializes in developing scalable software solutions to help manage office real estate.

    Condeco Visitor Management is a software that simplifies the process of managing conference attendees and visitors, it sends meeting invites,prints visitors passes and and atomatically notifies the host when guests arrive. allows users to keep track of meeting room bookings for their organization all in one place. Users can view availability and make booking reservations effortlessly, share reservations across the organization, and track usage.

    Condeco Meeting Room Booking Software helps to maximise the meeting room space, reduce administration time and introduce smarter booking processes into the workplace.

    Asure Software provides on-demand workplace, resource management solutions, & time & labor solutions that help customers run cost-effective operations

    Condeco Desk Booking is a user-friendly, web-based application that enables you to book desks, manage bookings and find colleagues. The software helps you to understand desk usage, facilitate desk-sharing schemes and develop new ways of working to accommodate an increasingly mobile workforce.

    Smart technology enables effective management and planning of company meetings, makes company processes simpler and helps to use company space in a better way

    Pronestor Room allows employees to book resources such as meeting spaces, equipment etc. in one streamlined workflow right from their desk or mobile.

    Your workplace is dynamic and increasingly complex. Optix is a platform that makes managing shared spaces smart and intuitive.

    Empower stronger collaborations, robust relationships, and vibrant communication - all in one flexible platform. Keep everyone connected and build a dynamic community.

    Bizly is enterprise software for meetings and events.

    Easy Meeeting Room Booking System with manage reservations, rooms, equipment, localization, floors, users

    Cloudbooking provides agile working software to many large clients, including Lloyds Banking Group, TSB, Marshall Aerospace, JLL, Airbus, Reading Borough Council, Awin, Engie, Shop Direct, Publicis, Premier Foods, Royal Borough of Kensington and Chelsea Council, Mitie, Awin, and GE.

    Comfy empowers employees with personal control, while delivering operational results for workplace teams.

    Condeco Digital Signage is a way to find and book workspace and offers a range of integrated meeting room and desk screens, kiosks and wayfinders for the modern workplace.

    Super simple, intuitive scheduling

    Conference room booking software for co-working and shared spaces

    Hamilton Meeting Room Booking Software helps you focus on your meeting. It is a cloud-based solution which adapts to your work environment and lets you manage meeting rooms, video conferencing, visitors, and resources.

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    Joan is an award-winning digital display and meeting room booking solution for easy management of office spaces and scheduling meeting rooms. It's easy to install, easy to use and sustainable, due to power efficient E Ink® display technology. Why Joan: - Simple installation (no need for cables, wires or construction) - Easy onboarding (simple four step process) - No extensive IT knowledge or training required - Long battery life (up to three months for 6-inch devices and up to 12 months on the

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