Desk booking solutions streamline the process of reserving individual desks in a workspace. These solutions allow employees to browse and reserve available desks across a company’s floor plan, which is often interactive, providing 3D visuals and immersive features for users exploring their workspace. Desk booking software is often used in hybrid workplace models, in which a company’s workforce is given the flexibility to decide which days to be office-based and which days to work remotely. However, desk booking software can be used with both fixed (assigned) and open (unassigned) floor plans, making it a great solution for companies that have both full-time office-based and hybrid employees.
Desk booking software allows businesses to allocate part of the office for certain teams or departments, facilitating greater collaboration among in-office employees. Administrators use these products to book desks on behalf of users, limit which desks or areas of an office are available for booking, and monitor utilization via workplace analytics. By having access to workplace analytics, businesses can make smarter decisions about office layout and utilization requirements. Many desk booking solutions are available to users via a mobile app, making it easy for employees to book desks on the go.
While desk booking software can be a standalone platform, it is often part of a comprehensive Space Management solution, which encapsulates both desk booking and meeting room booking functionality.
To qualify for inclusion in the Desk Booking Software category, a product must:
Allow users to view and reserve available desks in a designated workspace
Enable the creation of permanent desk assignments, hot desking, and hoteling for employees
Provide an interactive workplace map showing real-time desk availability
Enable administrators to limit or expand desk availability, based on changes in capacity or demand
