Best Meeting Room Booking Systems for Medium-Sized Businesses

    Products classified in the overall Meeting Room Booking Systems category are similar in many regards and help companies of all sizes solve their business problems. However, medium-sized business features, pricing, setup, and installation differ from businesses of other sizes, which is why we match buyers to the right Medium-Sized Business Meeting Room Booking Systems to fit their needs. Compare product ratings based on reviews from enterprise users or connect with one of G2's buying advisors to find the right solutions within the Medium-Sized Business Meeting Room Booking Systems category.

    In addition to qualifying for inclusion in the Meeting Room Booking Systems category, to qualify for inclusion in the Medium-Sized Business Meeting Room Booking Systems category, a product must have at least 10 reviews left by a reviewer from a medium-sized business.

    Top 8 Meeting Room Booking Systems for Medium-Sized Businesses

    • Robin
    • Teem
    • Condeco
    • AskCody
    • EMS Software
    • Roomzilla
    • Cloudbooking
    • MeetingRoomApp

    Compare Medium-Sized Business Meeting Room Booking Systems

    G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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    (116)4.3 out of 5
    Optimized for quick response
    Entry Level Price:$1,500+ a year

    Robin helps companies enable people to do their best work by giving everyone the ability to understand, use, and advance their workplace. Companies like HubSpot, Shopify, and Twitter rely on Robin’s workplace experience software to maximize employee productivity and engagement by reducing friction throughout the workday. With specialized tools for space and desk management, get everything you need to help people find each other and spaces fast and optimize how your office is used.

    (108)4.3 out of 5

    Teem's cloud-based platform makes it easy for your employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze your company’s meeting and collaboration behavior.

    (44)4.1 out of 5
    Optimized for quick response

    Condeco is the leading provider of workspace management and resource scheduling software. We envision a workplace experience that puts the employee at the center, where finding and booking a workspace for the task at hand is seamless. We help you get the most out of your workplace, enabling you to create a more productive and user-centric workplace experience for your business and your employees. Our workspace management software can help get your employees back to the office safely, enable fl

    (29)4.5 out of 5
    Optimized for quick response
    Entry Level Price:20$ room/month

    AskCody is the Outlook and Microsoft 365 centric Modern Workplace Platform that accommodates all organizational aspects of meetings, reducing the organizational load by minimizing the number of hours spent per employee on organizing and scheduling meetings, while increasing operational efficiency. The AskCody Platform eliminates office friction, improves productivity, and optimizes workplace utilization. AskCody provides one unified solution for Meeting Management built for Outlook and Microsof

    From managing complex events with service providers and facilities teams to booking a daily workspace through an employee mobile app, every activity starts with a date, time, and location. EMS by Accruent offers the greatest breadth and depth of functionality with the ability to configure everything to meet the needs of your unique organization while offering an open, extensible platform to work directly with your workplace technology stack including digital signage, visitor management, occupanc

    (53)3.8 out of 5
    Entry Level Price:0 unlimited

    Roomzilla is a resource management system that’s easy to implement, easy to manage and ready to use within 5 minutes from sign up. Fully accessible from desktop, tablets and phones allowing you to book and manage a space whenever and however you like.

    (20)4.1 out of 5

    Building Hybrid Workplaces Cloudbooking’s user-friendly desk, visitor, and meeting room booking solutions enable the world’s leading organizations such as ViacomCBS, Anglo American, Rakuten, Airbus, Microsoft, and Fiserv to make the right business decisions about their two most important assets, space, and people. Cloudbooking’s mission is to help organizations leverage technology to seamlessly optimize safety, increase efficiency, and improve the productivity of both people and buildings.

    (71)4.1 out of 5

    Smart technology enables effective management and planning of company meetings, makes company processes simpler and helps to use company space in a better way

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    Check out the G2 Grid® for the top Meeting Room Booking Systems products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
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    What You Should Know About Meeting Room Booking Systems

    Meeting room booking systems organize and streamline the process of coordinating meetings and reserving physical spaces for those meetings. While the category title may imply that these products only handle conference rooms, many solutions are also capable of booking spaces like desks, larger venues, or physical resources. Meeting room booking software also aims to consolidate all the aspects of organizing meeting spaces. Many products in the space will either integrate with or provide native functionality akin to visitor management software, venue management software, digital signage software, and calendar software to offer complete coverage of all the facets of booking physical spaces.

    Key Benefits of Meeting Room Booking Systems

    • Streamlines scheduling for meeting participants and booking physical spaces
    • Formalizes booking items and spaces other than conference rooms
    • Provides full coverage for all necessary meeting activity via native functionality or integration with relevant software types

    Why Use Meeting Room Booking Systems?

    A meeting room booking system could be the software solution you didn’t know your business needed. Despite their seemingly straightforward purpose, they come packed with features sure to keep an office organized and on track.

    Efficient scheduling — It is possible for businesses to schedule and plan all the aspects for a meeting without investing in a meeting room booking system, but it almost definitely requires at least two different tools. Meeting room booking systems consolidate all the features any organization would need to effectively plan meetings into a single system. These tools even offer additional functionality that will certainly be helpful in managing a physical office space like providing meeting room displays, wayfinding, and productivity analytics.

    Productivity insights — A meeting room booking system also serves as a dedicated tool for tracking how often and for how long spaces and equipment are used. This gives businesses utilization data to leverage when making decisions regarding office organization and optimization. Businesses wouldn’t have a way to collect this type of data without a dedicated system that has the capability to monitor metrics like no-show meetings and late starts.

    Who Uses Meeting Room Booking Systems?

    Meeting room booking systems are useful to any type of business that has an office with multiple conference rooms or communal equipment. While administrators establish rules and policies within the software, these tools are intended to be accessible for everyone in a business. Tool tracking software is also capable of tracking barcoded equipment, but often doesn’t provide the same booking functionality offered by meeting room booking systems. Meeting room booking systems are also better for booking stationary equipment like desks or physical whiteboards compared to tool tracking solutions.

    Meeting Room Booking Systems Features

    At face value, one might think that meeting room booking systems are limited in their functionality. In reality, products in the space are incredibly thorough in the capabilities they make available to businesses. The list below outlines the basic features that meeting room booking systems provide, as well as less common functionalities that are significant enough to list.

    Meeting arrangement — The main feature of meeting room booking systems is meeting coordination. This includes providing schedules for meeting participants and showing available rooms.

    Room organization — To properly manage rooms, users have the ability to name rooms and organize them by the equipment within them, location, and capacity.

    Automatic scheduling — If a meeting is recurring, the software will automatically schedule and book a room to accommodate availability.

    Calendar — Scheduled meetings and their designated conference rooms can be viewed on a company’s or individual’s calendar. These tools will also integrate with outside calendar software for guaranteed visibility across solutions.

    Visitor management — Meeting room booking systems will often provide built-in visitor management capability, including visitor sign-in and meeting scheduling functionality for external participants.

    Room signage — Using the room organization system created by administrators, a meeting room booking system is capable of creating customizable digital signage.

    Integrations — If features for solutions like visitor management or digital signage aren’t provided natively, meeting room booking systems offer integrations with popular solutions for a given software type.

    Additional Meeting Room Booking Systems Features

    Analytics and insights — Meeting room booking systems are capable of tracking data related to the usage of physical spaces and equipment. Insights can include metrics such as utilization, peak usage times, average meeting length, and average attendee count.

    Monitoring — Some solutions notify meeting participants of upcoming meetings or remind participants in meetings of how much longer they have a room booked. Other products require participants to check in to a meeting, and meetings that don’t start are automatically cancelled so the room can be freed up.

    Administrative rules — Some meeting room booking solutions will come with specific administrative controls that allow administrators to approve or deny booking requests, create rules and policies for rooms or items, or give users and rooms specific tags.

    Wayfinding — Some meeting room booking systems can also serve as office maps that show where conference rooms are located and which are currently available. Office maps can be presented via digital signage on TVs and tablets or by accessing the provided application on a desktop or mobile device.