Meeting room booking systems provide simple tools for reserving conference rooms and other spaces or resources within an office or shared workplace. This software ensures that organizers and attendees have the necessary accommodations for important meetings, and at the same time, office managers maintain an accurate, up-to-date view of how company resources are being utilized. Office managers can program these platforms with user permissions and other restrictions to ensure the appropriate usage of these valuable resources. Meeting room booking systems are primarily used for planning out and inviting others to meetings such as team scrums, sales calls, one-on-ones, and brainstorming sessions. They are also used by members and community managers of coworking spaces for reserving rooms, desks, designated call areas, and quiet spaces. These tools improve workplace efficiency while preventing double bookings or other situations where meeting spaces and resources are unavailable at critical moments. Certain products in this category provide analytics features to offer insight into shared space usage and help refine room scheduling protocol.
Meeting room booking systems commonly integrate with calendar software so meeting organizers and attendees can view or manage meeting details, such as time and location, in relation to their general schedules. These tools also offer integrations with email software, making it easy for organizers to send electronic invites to attendees. These tools often integrate with or share features of visitor management software to check in and track information about meeting attendees, particularly those from outside the company. A number of meeting room booking systems provide digital signage features to display meeting details outside of conference rooms and allow for streamlined check-in processes. This will usually involve external hardware such as tablets or digital displays, either from a third party or the software vendor themselves.
To qualify for inclusion in the Meeting Room Booking Systems category, a product must:
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Real-time scheduling, status boards, and maps for the meeting rooms, desks, and people in your office. Robin's platform lives alongside your existing Outlook or Google calendars, and any updates to a meeting room or desk across our web dashboard, mobile app, or room display automatically sync with the entire office calendar. Today Robin schedules meetings, desks, and people in thousands of offices around the world.
EMS Software makes it easy to schedule and manage any type of meeting, from a simple team meeting to a complex executive briefing requiring room set-up, catering, and video conferencing. Only EMS combines the fastest and easiest way to schedule a meeting with the greatest depth and breadth of functionality.
AskCody is the Outlook and Office 365 centric Modern Workplace Platform that accommodates all organizational aspects of meetings, reducing the organizational load by minimizing the number of hours spent per employee on organizing and scheduling meetings, while increasing operational efficiency. The AskCody Platform eliminates office friction, improves productivity, and optimizes workplace utilization. AskCody provides one unified solution for Meeting Management built for Outlook and Office 365 helping organizations achieve meeting excellence. The solution helps global companies and organizations within the Public Sector, Enterprise, and Manufacturing, and Professional and Financial Services to simplify administrative tasks making the daily life easier managing the workplace, including meeting management, providing workplace visibility and connecting the work environment. The AskCody Workplace Platform and our add-ons are driving massive efficiencies through a more modern solution than what was historically done with manual processes or a handful of point solutions. We are big believers that businesses are making a massive shift from manual processes and point solutions to technology solutions that help transform cross-organizational processes, productivity and drive operational efficiency to optimize the way the workplace is managed and how people meet, work and collaborate. AskCody is the platform that enables and empowers that transition with ease while keeping your IT infrastructure clean, and leverage and inherits what you already have: Your Microsoft Exchange and Outlook/Office 365 platform in place. Organizations should not be stuck with the products of yesterday, creating the workplace of tomorrow.
Condeco Desk Booking is a user-friendly, web-based application that enables you to book desks, manage bookings and find colleagues. The software helps you to understand desk usage, facilitate desk-sharing schemes and develop new ways of working to accommodate an increasingly mobile workforce.
Joan is an award-winning digital display and meeting room booking solution for easy management of office spaces and scheduling meeting rooms. It's easy to install, easy to use and sustainable, due to power efficient E Ink® display technology. Why Joan: - Simple installation (no need for cables, wires or construction) - Easy onboarding (simple four step process) - No extensive IT knowledge or training required - Long battery life (up to three months for 6-inch devices and up to 12 months on the 13-inch devices) - Simple and slick design
Smartway2 is a flexible, easy-to-use workspace management platform, whether you have one meeting room & a few desks, or thousands across global offices. - Transform employee experience - Increase collaboration - Optimize space utilization & reduce real estate costs Book meeting rooms, desks, parking spaces, catering & more - helping your people & things work better together. Powerful predictive analytics boost ROI by reducing resource waste. Works seamlessly with Outlook & Office 365.
Zonifero is an Office Management system that improves daily office processes. The app allows users to view office map with details, check availability of rooms and book them. Integration with motion sensors provides real time data on room usage. Employees have their default location assigned, which improves searching for people in the office. If an user allows it, Zonifero can show his/her current location according to Bluetooth beacons (other technologies to come soon). System allows reporting issues and suggesting office improvements and sending notifications to users or groups of users.