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Time Tracking reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Time Tracking Software for Small Businesses

    Products classified in the overall Time Tracking category are similar in many regards and help companies of all sizes solve their business problems. However, small business features, pricing, setup, and installation differ from businesses of other sizes, which is why we match buyers to the right Small Business Time Tracking to fit their needs. Compare product ratings based on reviews from enterprise users or connect with one of G2's buying advisors to find the right solutions within the Small Business Time Tracking category.

    In addition to qualifying for inclusion in the Time Tracking Software category, to qualify for inclusion in the Small Business Time Tracking Software category, a product must have at least 10 reviews left by a reviewer from a small business.

    Top 10 Time Tracking Software for Small Businesses

    • TSheets
    • monday.com
    • Paylocity
    • Toggl Track
    • Harvest
    • Paychex Flex
    • BigTime
    • My Hours
    • Timely
    • Hubstaff

    Compare Small Business Time Tracking Software

    G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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    (1,372)4.5 out of 5

    TSheets is an employee time tracking and scheduling solution that saves business owners time and money. Get rid of that old punch clock or spreadsheet and simplify payroll, invoicing, and job costing. Whether they’re in the office or on the road, your employees can track time from any location—using a smartphone, tablet, desktop or laptop—in real time. Plus, TSheets is the only time tracking system embedded inside QuickBooks. You can review and approve employee time cards to run payroll, do jo

    (1,460)4.6 out of 5
    Optimized for quick response
    Entry Level Price:$8 seat / month

    monday.com Work OS is an open platform where anyone can create the tools they need to run every aspect of their work. The easy-to-use, visual interface includes building blocks like Apps and integrations, allowing teams to seamlessly build or customize the work solutions of their dreams. Whether you need to streamline your sales pipeline, want to create a marketing campaign process, run a robust CRM, or build a project management tracker – monday.com provides a collaborative space for your team

    (1,586)4.5 out of 5

    Our all-in-one software platform gives HR pros a way to easily manage daily tasks in payroll, benefits, talent, and workforce management. But what makes us different is that our technology is backed by a culture that truly cares about our clients’ success. Providers will merely sell you a product. But a partner actually cares about you and your business. A partner takes the time to get to know you and understand your needs. We work with you to identify the best solutions that will benefit your

    (1,377)4.5 out of 5
    Entry Level Price:$20 user/month

    Toggl is an online tracking too for freelancers, consultants, and small companies. It allows users to track the time spent on projects and analyze productivity.

    (702)4.3 out of 5
    Entry Level Price:$0 forever

    Harvest makes time tracking easy. Start a timer from your desktop, phone, or browser to track time to different clients and projects. Or take advantage of one of our integrations to track time directly from your favorite tools, including Asana, Basecamp, and Trello. Harvest then turns that timesheet data into reports that help you get critical info about your business. See where your team's time is going and how well your projects are tracking against their budgets. And when your project is ov

    (1,222)4.3 out of 5
    Optimized for quick response

    Paychex Flex is an all-in-one HR solution that you can build on as your business grows or changes. Use it to run payroll and integrate your HR administration, retirement, and insurance management with service the way you want it and our expert knowledge of the regulations that could affect your business. The more HR functions you bring to Paychex Flex, the more accuracy and efficiency you’ll gain. It can help you: • Recruit and track the best candidates • Streamline hiring and onboarding •

    (943)4.5 out of 5
    Optimized for quick response

    BigTime is the access-anywhere operating system behind the greatest consulting firms on the planet. We help accountants, architects, engineers, IT-services firms, scientific and management consultants budget, track and bill their most important asset - time. In fact, BigTime users have increased their gross margins by 25%, on average, with our business-adaptable tools for resource allocation, workflow and task management, project planning and tracking, billing and invoicing with Quickbooks inte

    (122)4.7 out of 5
    Entry Level Price:$0 User/Month

    My Hours is a cloud based time tracking software designed for small teams and freelancers. Track time on projects with tasks, generate insightful reports and send invoices to clients. Free iOS and Android mobile apps. "Easy to use time tracker" is the most frequent phrase customers describe My Hours since 2002. Start for Free and upgrade to PRO whenever you want.

    (119)4.8 out of 5
    Entry Level Price:$8 /user/month

    The world’s first automatic time tracking app, developed by Vikings in Norway. Timely helps 5,000 companies across 160 countries stay connected with their workforce and report accurately on their business – covering payroll, project management, team management and capacity planning. By automating timesheet admin, Timely frees teams for the important work that matters. Offering strict user-level privacy by design, it's a tracking tool that employees actually trust.

    (339)4.4 out of 5
    Entry Level Price:$0 month

    Fight inefficiency and work better with streamlined time tracking, team and project management from Hubstaff. Accurately track time with our lightweight desktop, web, and mobile apps. See work happen in real time with screen capture, GPS tracking and geofences while you view reports, send invoices, pay your team, and keep moving forward. Plus, Hubstaff integrates with over 30 apps like Jira, Trello, Asana, Github, and Paypal so your business can run seamlessly. Available for Mac, Windows, Linux,

    (274)4.7 out of 5
    Optimized for quick response
    Entry Level Price:$3 per employee

    ClockShark is the leading time tracking and scheduling software built for local construction, field service and franchises that want a simpler way to track mobile employee time, run payroll quickly and accurately, and understand job costs. Over 4,000 customers have replaced the hassle of paper timesheets with software that makes it easier to run their business and keeps accountants happy. Don’t take our word for it, start a free trial today!

    (475)4.2 out of 5

    Replicon provides end-to-end Time Management software and services to enterprises of all sizes. Capture, analyze, and optimize time, your organizations most critical asset, to improve profitability, productivity and employee satisfaction. Salaried & hourly workers alike love using Replicon because it is simple and easy to enter their time, attendance, vacation, and expense information--via web browser or mobile app. Hiring managers use Replicon to optimize the types of workers to hire, wha

    (468)4.5 out of 5
    Entry Level Price:$0

    Paymo is a modern work management application mainly dedicated to small and medium businesses from industries like Web Design & Development, Creative Agencies, Software & IT Services, Marketing & Social Media or Business Consultants. The main focus of the app is helping teams with collaboration, timesheet management, project accounting and it basically allows you to manage projects from start to finish: - split projects into task lists and tasks and assign them to your employees or

    (549)4.3 out of 5
    Optimized for quick response
    Entry Level Price:$3 per user

    Humanity is the leading cloud-based employee scheduling platform that simplifies day-to-day employee management processes and accelerates employee shift schedule creation by up to 80 percent. Organizations of all sizes receive unprecedented insight into their operations and receive actionable data with which they can optimize staffing based on employee skill set, time-off/leave management, and worker availability. Humanity is offered as SaaS and can be deployed as a stand-alone solution in the c

    (184)4.4 out of 5
    Optimized for quick response
    Entry Level Price:$39 per month 5

    Time Doctor provides detailed analytics of where time is spent on the work day, empowering employees and managers to increase productivity and results. Time Doctor will not only track attendance and time worked by every person on your team, but it will also provide a breakdown of how much time is spent on each project, client, or task. The time tracking data is accurate to the second so you can see exactly where time is spent and you can also verify where time is spent. You can use this data t

    (46)4.5 out of 5
    Entry Level Price:Starting at $7.95 1 User

    BQE CORE is an integrated, native cloud-based solution designed specifically for professional service firms. CORE offers business and project accounting, time and expense tracking, invoicing, project and human resource management and client relationship management (CRM). BQE CORE utilizes state-of-the-art technologies delivering actionable business intelligence and award winning artificial intelligence including natural language processing and speech recognition. BQE CORE supports a wide range

    (1,383)4.2 out of 5
    Optimized for quick response
    Entry Level Price:$9.8 user/month

    Wrike is the leading enterprise-grade collaborative work management platform that helps companies do their best work — no matter where their employees are based. With many companies moving to a remote work environment for their employees, Wrike is the best platform to ensure collaboration and deliver efficiencies for teams across the enterprise. Over 20,000 customers and more than 2 million users use Wrike to connect geographically dispersed teams and to make sure their entire organizations are

    (163)4.7 out of 5
    Entry Level Price:Free Unlimited users

    TimeCamp is time tracking software designed for monitoring and optimizing the efficiency of one’s work. This tool measures the time spent on computer activities. Then it categorizes these activities into productive ones and those not related to the tasks that the user should be focusing on. It can be used both in the case of stationary work in the company and by the remotely working employees.

    (152)4.6 out of 5
    Optimized for quick response
    Entry Level Price:$8 per employee/monthly

    Fingercheck is the modern workforce solution that transforms the way small businesses work through automation of everyday HR tasks. Charging only a fraction of what others do, we let small business owners easily process payroll while also managing hiring, employee onboarding, time tracking, and benefits and insurance policies. We allow small businesses to think big by empowering owners and employees to better communicate, connect, and work more efficiently.

    (842)4.2 out of 5
    Entry Level Price:$6 per person, per month.

    Scheduling in Float is intuitive and fast, which is why thousands of the world’s top teams, including BuzzFeed, Ogilvy, MetaLab, & Deloitte, use it to manage their resources. Create projects and tasks in a click, drag and drop to reassign them to your team in seconds, and make updates quickly with handy editing tools. Manage and track your resource capacity with custom work hours, schedule public holidays and time off, add custom tags, and set a scheduled status to let your team know who’s i

    (436)4.2 out of 5
    Entry Level Price:$0 Freelancer

    Timesheets.com is a user-friendly and affordable employee time tracking solution for businesses who want to save on payroll costs or increase billing. Employees can track their time with our mobile site or admins can restrict where employees clock in to just certain office locations. Our DCAA compliant system has a full audit trail and permissions architecture ensuring security and accountability. Reports can be exported to a number of payroll and accounting software platforms including QuickBoo

    (229)4.7 out of 5
    Entry Level Price:$49.00/mo Up to 10 Users

    Nifty Project Management is the all-in-one solution for project management, team collaboration, and task management. With your team chat, tasks, roadmaps, docs, and files all in one place — Nifty lets you focus on managing work instead of juggling tools.

    (98)4.7 out of 5
    Entry Level Price:$7 /month per user

    Everhour is one of the best time tracking tools for teams. See who’s tracking time, who’s overworked and who can handle more. Keep track of all your project budgets, schedule threshold alerts, use forward resource planning. Build any kind of reports and send professional-looking invoices. Everhour natively integrates with your project management app so you can track time on tasks right from its interface: Asana, Basecamp, Trello, Jira, GitHub and more.

    (216)4.4 out of 5
    Optimized for quick response
    Entry Level Price:$2.00 per user per month

    When I Work is an easy way for businesses to schedule, track time and attendance, and communicate with their hourly employees. Put the schedule and time clock in every employee's pocket with free iOS and Android apps. Keep track of time off, employee availability, and manage shift swaps with just a few clicks. Integrate with your payroll provider to streamline the process and avoid human error. Get started with a 14-day free trial now.

    (93)4.6 out of 5
    Entry Level Price:0$ Free forever

    TMetric is a new free time-tracking app with a user-friendly and simple interface specially designed for freelancers and small teams. With TMetric you can: set budgets for your projects, set rates on any task, client, project or team member, invoice your clients, see your workday on a timeline, get detailed time and money reports, generate screenshots. TMetric integrates with almost anything including Asana, Basecamp, Bitbucket, Freshdesk, GitHub, GitLab, Jira, Redmine, Trello, Visual Studio

    (27)4.9 out of 5

    Hourly is a people platform that makes it easy for small business owners to track time, run payroll and get workers comp for their employees. Its the only tool out there that does all three seamlessly, saving you time and money.

    (66)4.9 out of 5

    Cloud based time clock solution that pre-populates reports for payroll. Punching in & out is intuitive for your employees & easy for you to view & export time. Employees can clock in using a browser or our Google, iOS, & Android apps. You can view who's working, their GPS position or even limit where they can punch. We integrate with QuickBooks, ADP, Paychex, & SurePayroll while also offering Excel exports. Advanced features such as PTO Accrual Tracking, Punch Rounding, Job C

    (152)4.4 out of 5
    Entry Level Price:$8 person/month

    Reduce costs, increase project visibility, and stay on budget — with easy timesheets! ClickTime makes it easy to track, plan, and manage employee time. Improve operations and increase employee productivity through easy-to-use timesheets you can access anywhere, anytime. Easy for Everyone Track time on your phone or laptop, quickly approve employee hours, or dive into dashboards and reports that make it easy to manage budgets and plan employee time. Real-Time Answers Whether you’re estimating

    (154)4.4 out of 5

    TimeClick reduces the time spent managing your payroll by 50% It's the easiest way to manage employee hours - saving time, reducing hassle, and improving accuracy - making payroll a breeze. That's because TimeClick eliminates the headaches of dealing with paper time-cards and manually calculating employee hours. TimeClick software installs easily on each of your computers, so employees can clock-in and clock-out. Employee time clock reports in TimeClick are flexible, adjustable, and can be view

    (58)4.6 out of 5

    Employee Scheduling. Time Tracking. Task Management. Payroll Reporting.

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    Check out the G2 Grid® for the top Time Tracking Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
    Leaders
    High Performers
    Contenders
    Niche
    UKG Pro (formerly Ultimate Software UltiPro)
    Workday HCM
    Paylocity
    UKG Workforce Central (formerly Kronos Workforce Central)
    Wrike
    Apptivo
    BigTime
    Harvest
    freckle
    Paychex Flex
    Bill4Time
    Replicon
    Core
    SherpaDesk
    Toggl Track
    Humanity
    WorkflowMax
    uAttend
    Intervals
    isolved
    FunctionFox
    AccountSight
    ClickTime
    Journyx
    Time Doctor
    TriNet
    Planday
    TSheets
    UKG Ready (formerly Kronos Workforce Ready)
    RescueTime
    Buddy Punch
    Ceridian Dayforce
    TrackingTime PRO
    APS for Core HR
    Hubstaff
    TimeCamp
    Scoro
    Zoho People
    Timesheets.com
    WebHR
    When I Work
    Fingercheck Payroll
    TimeClick
    Paymo
    Everhour
    EPAY HCM
    TMetric
    monday.com
    Boomr
    WebWork Time Tracker
    Timely
    Hourly
    PurelyHR
    Timesheet Mobile
    TCP (TimeClock Plus)
    Float
    Minute7
    Jibble
    ClockShark
    Time Clock Wizard
    Virtual TimeClock
    Time Tracker by eBillity
    SINC Workforce
    Clockify
    OfficeTime
    Nifty
    OnTheClock Employee Time Clock
    My Hours
    Market Presence
    Satisfaction

    Learn More About Time Tracking Software

    What is Time Tracking Software?

    Time is a valuable resource for any business, but many companies do not have a strong understanding of how each employee spends their time. Time tracking software helps to solve that issue by automating the process of tracking the time that employees spend on certain projects or tasks, providing data that goes beyond typical timesheets. From that data, businesses can use analytics tools to gain insights into different aspects of their operations, such as identifying which tasks employees are spending the most time on, which team members have the capacity to take on additional responsibilities, or which projects are most profitable for the company. This data can be useful for companies of any size, from enterprise to small business. 

    These solutions also streamline recordkeeping by seamlessly transferring employee time entries to payroll systems and timesheets, making it more efficient to generate detailed invoices for clients. While accurate time tracking is especially crucial for businesses that depend on charging their clients for billable hours—such as law firms, accountants, construction contractors, or creative agencies—these products can be useful for companies across a variety of industries.

    What are the Common Features of Time Tracking Software?

    The following are some core features within time tracking software that can help users automate tracking of how employees spend their time:

    Task timer: At the heart of time tracking software is the ability to monitor how much time an employee spends on a certain task. Users set up tasks describing what they are working on and then click to activate the timer while they work on a certain task, pausing the timer or changing the task as needed. Some products allow users to enter hours after they are done with a task instead of tracking it in real time.

    Project management: In addition to tracking individual tasks, time tracking products enable users to track the time spent on larger projects that often include multiple discrete tasks. Project-level tracking enables supervisors to monitor project budgets, track progress toward completion of a project, and forecast timelines. Customizable rates enable companies that depend on billable hours to set different rates for tasks depending on what kind of work is being done or which project the task is a part of.

    Time clock: For businesses that just want to track general employee working hours, some products contain a digital time clock that enables employees to clock in and out to track their overall work hours for each day. This keeps employees from filling out timesheets manually and helps them track time automatically. For a small business with limited HR resources, it can also increase efficiency when it comes to keeping accurate payroll records.

    Application-based tracking: Some time tracking products can detect which software program or website a user is currently working in on their device and automatically start a timer for a certain task. This automatic time tracking functionality helps reduce the common problem of employees forgetting to start the timer, which leads to less accurate time records. 

    Customizable reports: One of the biggest benefits of time tracking software is the ability to run a variety of reports utilizing data collected from employee time inputs. Basic reports include summaries of the time spent on different projects on a daily, weekly, or monthly basis. Managers can typically customize these reports based on the level of detail they want to see, including breakdowns of timesheet hours logged on specific tasks within a project. Other examples include reports analyzing work time per employee and which times of day or days of the week employees are doing the most work. Some platforms offer the ability to automate these reports and have managers receive them via email on a regular basis.

    Automated reminders: A common source of frustration with time tracking software is employees forgetting to submit their timesheets or record their work hours. To save managers from badgering their employees for updated time logs, many products offer automated email reminders to be sent out if employees fail to log the required number of work hours for a given period.

    Project dashboard: For an updated view of how a project is progressing, project dashboards give managers a way to gain that insight on a single screen. These dashboards can display a variety of metrics, including how many work hours employees have spent on the project, how much of the project’s budget has been used up, and whether a project is on track to be finished by its deadline. 

    Team dashboard: Dashboards showing how much time each team member has worked—and what each person has spent their time on—are useful for determining which employees have the capacity to take on additional projects and which ones might be in danger of burning out. 

    Invoice generation: One of the main reasons companies use software to track time is to be able to easily use that information to bill clients. Invoicing functionality automatically takes detailed timesheet data and organizes it into an invoice that companies can export and send to clients for billing purposes. For products that don’t have an invoicing tool built into the platform, they often have the ability to export the raw time entries to an invoicing tool.

    Mobile app: While many companies rely on a desktop app or web app for time tracking software, an important feature for companies that have remote workers or field-based workers is a mobile app that enables employees to track time no matter where they are. These apps often synchronize time entries across devices, so employees can switch from one device to another. Location-based tracking features in mobile apps, including geofencing capabilities, enable managers to see not just when employees are working but where they are, which can help companies deploy workers to various job sites.

    What are the Benefits of Time Tracking Software?

    Increased productivity: Time tracking solutions help businesses optimize the work capacity of a company or team by providing insight into the work employees are doing on an hourly basis. Using this data, teams can identify nonessential tasks and reprioritize projects, timelines, and deadlines. Time tracking software is often used in conjunction with task management tools to determine which tasks are essential and which ones should be left behind. Knowing how much time employees are spending on their tasks can also help managers reallocate projects according to which employees have the bandwidth to take on more work. On an individual level, a time tracker provides employees with the ability to take ownership of their workloads. Some companies might implement a time tracking tool as an incentive for bonuses, thereby increasing a sense of urgency and engagement around tasks. These solutions help employees set reasonable goals and hit them on time, improving productivity and time management.

    Improved planning for future projects: Tracking how much time employees spend on projects provides insight into the time and resources needed for future projects. It can be difficult to predict how long a project will take if it is a new kind of project for the firm or different from the work the company has done in the past. Tracking the time that employees spend on it can help managers make assumptions about similar projects in the future and improve budgeting and deadline creation. Analyzing how long past tasks took can also help individual employees determine if they have the bandwidth for a particular task. Integrations with project management tools also help a business gain a holistic view of project data that could be helpful for planning future projects.

    Accurate client billing: Implementing time tracking software can help businesses improve quotes and estimates to guarantee accurate and fair billing and payment. When quoting a pricing estimate for a potential client, these solutions run reports on different types of tasks to determine the length of time it will take for accurate pricing. For ongoing projects, these solutions can track all tasks and the billable hours allotted with clear evidence as to the time spent on each task, making it more efficient to send a complete invoice when the project is complete. Providing a breakdown of exactly how many billable hours were spent on each task also provides transparency for the client and builds trust because they can have greater confidence that they are being charged fairly for the work that is being done. A time tracker can often integrate with billing software to bill clients for the precise work that has been accomplished.

    Efficient payroll reporting: Much as a time tracker streamlines the process of billing clients, they also improve the efficiency of running the company’s own payroll. Time tracking software products help determine how much hourly workers should be paid, whether they are full-time employees or freelancers. These rates can vary depending on the employee’s role or the kind of work they are doing. These solutions may also track employee vacation, overtime, and leave time.

    Who Uses Time Tracking Software?

    Company leadership: Knowing how much time teams are spending on various tasks or projects can help the organization’s leaders make strategic decisions about budgeting resources and whether they need to adjust their strategic plans. For example, time tracking software can help identify which kinds of projects or activities are most profitable, which might encourage leaders to change the kinds of clients they are pursuing. Having visibility into employee workloads can also help leaders determine if they need to allocate employees to different teams or hire additional employees. 

    Project managers: For individual teams, project managers are frequent users of time tracking tools. Dashboards that show the current status of projects and how much time employees are spending on different tasks can help those responsible for project management determine if they need to make adjustments to a project’s scope or the team members working on it. Data from past projects can also help project managers accurately forecast deadlines and budgets for future projects. 

    Employees: The actual tracking of time falls to individual employees. They are responsible for starting the software timer when working on a specific task (or letting an automated system start the timer for them) and then switching the task when they start working on something else. Managers can then use the time data captured by employees to guide conversations about workloads and progress on projects. 

    Freelancers: Similar to how a company’s employees would use a time tracker, freelancers use it to monitor how much time they are spending on projects. Freelancers are often paid by the project or by the hour, so keeping track of work done on a project is important for accurate client billing.

    What are the Alternatives to Time Tracking Software?

    Alternatives to time tracking software can replace this type of software, either partially or completely:

    Spreadsheets software: Instead of letting time tracking software automatically capture and organize data on the time employees spent on different tasks and projects, some businesses rely on spreadsheets to organize this information. Spreadsheets are common software products that most businesses have access to and have been around long enough that many employees are likely comfortable using them. However, they lack the automation present in time tracking software, which forces users to manually monitor how much time they spend on projects and then manually input that information into a spreadsheet. Sharing that information and running reports is also more difficult than it would be with time tracking software. 

    Task management software: For businesses that need a solution for managing the tasks that make up larger projects, but don’t necessarily need to know exactly how long each task took, task management tools are a good option. These products create to-do lists for employees with deadlines and details on tasks that can also be attached to larger team projects or goals. While these solutions are effective ways to manage a multifaceted project and track the progress of various activities, they typically lack time tracking software’s ability to monitor how long each task takes and generate analytical reports based on that time data. Depending on a company’s time tracking needs, that could be good enough.

    Software Related to Time Tracking Software

    Related solutions that can be used together with time tracking software include:

    Project management software: These solutions assist managers, team leads, and employees in managing team goals, projects, and tasks. Integration with time tracking solutions provide managers with the data they need to set realistic goals and deadlines.

    Business instant messaging software: Integrations with messaging platforms provide greater visibility for the time data that time tracking software collects. These business instant messaging integrations can retrieve time tracking data to show how long employees are spending on tasks or display reports based on the time data.

    Accounting software: Integrating time tracking and accounting software will provide accurate and recurring invoicing, expense tracking, and payroll solutions.

    Analytics platforms: Also known as business intelligence (BI) platforms, these solutions give businesses insight into their company’s data. Integrating BI platforms with time tracking software will help businesses analyze data on how employees spend their time. 

    Challenges with Time Tracking Software

    Software solutions can come with their own set of challenges. 

    Employee perception: How time tracking solutions are received by employees depends much on how managers implement and use them. Time tracking solutions are a transparent method of keeping people accountable for when they are working, without having a manager constantly keeping an eye on them. However, they can also be perceived by employees as representing a lack of trust on the part of managers that employees will work hard and be as efficient as possible. Assuming the time data is not being used to bill clients, employees might wonder why it matters if a certain project took longer than expected as long as they got it done. Conversely, time tracking software has the potential to foster more trust between managers and team members. Managers sometimes use time tracking data to guide conversations about whether employees are spending too much time on less important tasks or how well the employee is managing their existing workload. This sends the message that managers want to be partners in helping employees be as productive as possible while still ensuring their work is sustainable for the long term. On an individual level, time tracking software can improve employees’ time management if they use time tracking data to identify time wasted on less important tasks.

    Measuring productivity for certain roles: Time tracking software is not applicable to all types of jobs, including sales and some creative and marketing roles. In positions that do not depend heavily on constant output, a time tracking tool might not provide the best feedback. Managers will need to gauge how to best manage employees that don’t rely on a tight schedule of continuous task completion.

    Implementation: If a company moves from a very relaxed system of time tracking to using time tracking software, employees may be reluctant to begin using it. Employees who are not accustomed to using time tracking software might forget to start or stop the timer as they switch tasks, which can make it difficult to get accurate estimates of how much time each task is taking. Additionally, if the software interface is not user friendly, employees may be slow to adopt it into their daily routine.

    Which Companies Should Buy Time Tracking Software?

    The data that time tracking software provides on the work employees are doing can be beneficial for businesses across a variety of industries. However, certain kinds of businesses can especially benefit from time tracking software: 

    Law firms: Billing is an essential part of running a law firm since lawyers are typically paid an hourly rate that varies depending on the lawyer or the kind of work they are doing. Keeping an accurate record of how attorneys spend their time greatly improves the efficiency of invoicing clients.

    Accounting firms: While accounting firms sometimes charge flat fees for projects, it is common for firms to charge clients an hourly rate for their services. Like law firms, accounting practices vary their rates depending on the seniority of employees, so time tracking software can help these businesses keep accurate records.

    Creative agencies: Accurate employee time data helps creative agencies see how much time different tasks take and enables them to better predict budgets and timelines for projects. This means agencies can pitch clients with more accurate estimates for a project’s completion time and budget. In the end, time tracking can generate accurate invoices. 

    Technology and IT services: Workers in the technology field often have to keep track of billable hours for certain projects, such as web design or app development. IT consultants often have to travel to client sites and record what work they do and how long it takes. Time tracking software can streamline the process of tracking these activities.

    How to Buy Time Tracking Software

    Requirements Gathering (RFI/RFP) for Time Tracking Software

    There are many issues to consider when deciding to implement time tracking software throughout a company or department. Each business and team has unique needs and will need to consider some or all of the following: business size and team member count, onboarding process, software cost, vendor customer support options, information input required for accurate time tracking, mobile compatibility, and customization.

    Compare Time Tracking Software Products

    Create a long list

    An initial list of potential time tracking solutions should include any products that meet the company’s basic feature requirements. At this point, buyers should just be aiming to get a sense of the options that at least meet essential needs, such as being able to track time for different tasks and the ability to generate a variety of analytical reports. 

    Create a short list

    After a long list has been created, it’s time to look at each product in more detail to determine if it sounds like it will meet the needs of the company’s employees and managers. This should include evaluating additional features of each product beyond the ones identified as essential to determine if that additional functionality would further automate the process of tracking employee tasks.

    Conduct demos

    When the time comes to contact sellers for a demo, buyers should have a sense of the features each product offers and be ready to evaluate how well those features work. One key aspect to consider during the demo of time tracking software is usability since employees will be more likely to keep accurate time records if the software interface is intuitive. Buyers must consider how many clicks it takes for an employee to start tracking a task or switch to a new task, and whether the software can automate some of these manual steps, such as by automatically determining which software program an employee is using and tracking time accordingly. Demos can also be helpful in evaluating the kinds of reports that time tracking software can generate since detailed reports often aren’t available on public-facing product websites. Reports should be customizable, relatively easy to generate, and must display a variety of time metrics that managers can incorporate into their strategic planning processes.

    Selection of Time Tracking Software

    Choose a selection team

    When choosing a time tracking solution, it is important to involve any relevant stakeholders who might be using the product to ensure choosing the product that will meet everyone’s needs. This likely includes managers or project managers, who would be responsible for analyzing the time that employees are spending on various tasks and making decisions accordingly. It might also include the company leadership, if C-suite executives will be using time tracking data to set larger priorities for the business.

    Negotiation

    After narrowing in on a preferred product, it’s time to negotiate a pricing package. Buyers must consider the pricing model of the software, such as whether the seller charges a flat monthly fee or, more commonly, charges a fee based on how many user seats the buyer needs. Buyers should also note if they can negotiate to add more user seats to a package that would otherwise meet their needs. They might also consider negotiating a discount in exchange for signing a multi-year contract. 

    Final decision

    The final decision should rest with the most likely users of the software, such as managers and their employees. All parties should consider whether the software is likely to streamline the process of tracking time spent on tasks.

    What Does Time Tracking Software Cost?

    Modern time tracking software is typically cloud-based and is priced on a SaaS model. Many sellers charge their customers a monthly fee based on how many seats the client needs to purchase for their company. Some time tracking software sellers offer a free version of their product with restrictions such as a limited number of seats or more basic time tracking features.

    Return on Investment (ROI)

    When considering ROI for time tracking software, companies should consider how much time they are saving by automating the process of monitoring how employees are spending their time. They should also consider to what extent time tracking software helps the company be more efficient and profitable by revealing the employee tasks that are most essential and refocusing work on those tasks. 

    Implementation of Time Tracking Software

    How is Time Tracking Software Implemented?

    Time tracking software is typically cloud-based, although some sellers offer products that can store data locally.

    Who is Responsible for Time Tracking Software Implementation?

    Generally, implementation will involve any stakeholders at a company who will be involved with tracking employee time or analyzing time tracking data. That includes company leaders, project managers, and individual employees. Representatives from the time tracking software seller also typically assist with implementation. 

    What Does the Implementation Process Look Like for Time Tracking Software?

    Implementation is a matter of installing the app on devices that employees will use to track their time and configuring the software to work with the buyer’s workflow. Time tracking software sellers will also help companies set up integrations with other software products, such as accounting software, expense management software, and calendar software. 

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