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Employee Scheduling reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Employee Scheduling Software

Employee scheduling software automates the process of creating, maintaining, and tracking employee schedules. Implementing an employee scheduling software system can help improve productivity and team collaboration, allowing for greater visibility into bandwidth on a company-wide scale. These systems typically track vacations, sick days, and other personal days. Some employee scheduling tools also include features such as automatic alerts to prevent scheduling conflicts. Scheduling data that is accumulated over time can be pulled into financial systems like payroll software. Employee scheduling software also offers some form of analytics that help manage and coordinate the tasks.

Employee scheduling software is not as robust as workforce management software, which typically fit into larger HR management suites or core HR software solutions. These systems are often utilized in retail and other industries for scheduling employee shifts.

To qualify for inclusion in the Employee Scheduling category, a product must:

Automate the creation and maintenance of schedules
Help manage and provide visibility into employee tasks
Only provide functionality specifically for employee scheduling

Top 10 Employee Scheduling Software

  • Humanity
  • Ceridian Dayforce
  • When I Work
  • ClockShark
  • Planday
  • HotSchedules
  • Homebase
  • WhenToWork
  • Deputy
  • Zira

Compare Employee Scheduling Software

G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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(510)4.3 out of 5
Optimized for quick response
Entry Level Price:$3 per user

Humanity is the leading cloud-based employee scheduling platform that simplifies day-to-day employee management processes and accelerates employee shift schedule creation by up to 80 percent. Organizations of all sizes receive unprecedented insight into their operations and receive actionable data with which they can optimize staffing based on employee skill set, time-off/leave management, and worker availability. Humanity is offered as SaaS and can be deployed as a stand-alone solution in the c

(555)4.2 out of 5
Optimized for quick response

Ceridian is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, and Asia Pacific Japan. Our brand promise –Makes Work Life Better™ –is the commitment we make to our employees, our customers, their employees, and to the communities we operate in around the world. Our modern technologies help our customers adapt, evolve, and win as we reimagine the future of work. Our award-winning Dayforce pla

(216)4.4 out of 5
Optimized for quick response
Entry Level Price:$1.50 per user per month

When I Work award-winning workforce management software is the easiest way for businesses to schedule and communicate with their hourly employees. Put the schedule and time clock in everyone's pocket. Schedule on-the-go with free apps for iPhone and Android. Save yourself time and money with simple employee scheduling tools. When I Work is helping over 150,000 businesses schedule over 1 million people around the world, and is free for up to 75 employees. Flexible plans start at $1.50/month. Mai

(274)4.7 out of 5
Entry Level Price:$3 per employee

ClockShark is the leading time tracking and scheduling software built for local construction, field service and franchises that want a simpler way to track mobile employee time, run payroll quickly and accurately, and understand job costs. Over 4,000 customers have replaced the hassle of paper timesheets with software that makes it easier to run their business and keeps accountants happy. Don’t take our word for it, start a free trial today!

(63)4.5 out of 5
Optimized for quick response
Entry Level Price:2 Per User/Month $

Planday is an employee scheduling platform that enables shift-based businesses of almost any size and vertical to manage their workforce all in one web-based system. Manage employee schedules, working hours, shift-swaps, vacation requests and payroll all in one place. Planday also has a fully integrated employee communication function, so managers can text or email employees quickly.

(100)4.2 out of 5
Optimized for quick response

HotSchedules is the restaurant and hospitality industry’s leading employee scheduling solution because it’s the fastest and easiest way to manage your schedule and communicate with your team. Team members love it because they can swap, pick-up, or release shifts in the mobile app with one click. Work-life balance is easily managed with automatic shift pick ups when you want more hours, and time off requests for when you don’t. Calendar sync, notifications and messaging keep teams connected and

(74)4.2 out of 5

Homebase is a software for tracking hours & schedule for local businesses and employees.

(86)4.3 out of 5

WhenToWork is an online employee scheduling platform.

(191)4.7 out of 5

Deputy is the ultimate workforce manager, offering you the best technology in a web based solution. Simplifying your scheduling, timesheets, tasking, employee communication and administrative tasks. With brilliant apps and one click payroll integration we make your life easier. Let Deputy give you visibility and control over your business and workforce management.

(22)5.0 out of 5
Optimized for quick response
Entry Level Price:3.00 user/month

Zira is a smarter, simpler, and more automated way to manage your team. Create optimized schedules in seconds, not hours. Automate repetitive manager tasks to increase accountability, and avoid bias. Give your employees the tools they deserve with the Zira Platform.

(24)4.6 out of 5

At Rotageek, we help enterprise businesses perfectly predict and meet demand by using data-driven tech to effectively and fairly schedule staff. We use personalised algorithms and machine learning to identify patterns that would otherwise go unnoticed -providing best-in-class business forecasting and workforce management.

(58)4.6 out of 5

Employee Scheduling. Time Tracking. Task Management. Payroll Reporting.

(49)4.2 out of 5

Sling is a shift scheduling and communication software that shifts, messages, newsfeeds and tasks to help managers organize all aspects of their work on a single platform.

(37)4.2 out of 5

Crew is the #1 digital workplace trusted by the world’s largest enterprises to streamline post-COVID-19 operations. Core to the platform is a highly engaging, secure mobile app that transforms how work gets done for frontline teams. Crew better connects organizations through communication, optimizes labor through streamlined scheduling and staffing workflows, and builds culture through public recognition and motivation. Crew helps more than 40,000 organizations create more productive frontline t

(66)4.8 out of 5

Cloud based time clock solution that pre-populates reports for payroll. Punching in & out is intuitive for your employees & easy for you to view & export time. Employees can clock in using a browser or our Google, iOS, & Android apps. You can view who's working, their GPS position or even limit where they can punch. We integrate with QuickBooks, ADP, Paychex, & SurePayroll while also offering Excel exports. Advanced features such as PTO Accrual Tracking, Punch Rounding, Job C

(50)4.6 out of 5
Entry Level Price:$0.00 Per month

7shifts empowers restaurants of all sizes to trim labor costs, retain staff, and stay labor compliant with robust employee scheduling, communication, labor compliance, and engagement tools. 7shifts is designed to simplify labor management, one shift at a time. Here’s how your restaurant can benefit from 7shifts: - Save 80% of your time spent scheduling and get 5 hours back in your week with 7shifts’ intuitive drag-and-drop schedule builder - Cut staff calls and texts by 70% with built-in com

Discover the power of a global leader in workforce management with UKG Dimensions™. Built on an intelligent platform, UKG Dimensions provides operational insights and elevates your greatest driver of success: your people. The automation of critical workforce processes such as timekeeping, scheduling, and leave management is at the core of this UKG solution.

(48)4.6 out of 5
Entry Level Price:$3/month per user

Shiftboard is the leading provider of workforce scheduling software. Shiftboard optimizes scheduling to reduce labor costs and ensure compliance, enables real-time worker communication to better engage workers so there are fewer missed shifts, and better labor forecasting to ensure you create the best schedule to meet your business needs. Thousands of organizations choose Shiftboard to help lower labor costs, increase worker productivity, and decrease employee turnover.

(13)4.8 out of 5
Entry Level Price:$0 up to 10 workers

OpenSimSim is an award winning employee scheduling and time clock software for hourly employees. Build your work schedule in minutes, make changes to it easily and share it with your team in a click. Free iOS & Android apps mean you can edit & check the schedule on the go. Your employees always have the most updated version. Track time off, forecast sales for more cost effective schedules, integrate with your POS and find replacements fast. Features like group messaging, shift swapping

(16)4.6 out of 5
Entry Level Price:₹60 1 Temp Month

Zoho Workerly's employee scheduling software enables agencies to manage their client and temp database, schedule jobs based on client requirements, generate timesheets, and send out invoices all within a single interface.

(160)3.9 out of 5

isolved is an employee experience leader, providing intuitive, people-first HCM technology. Our solutions are delivered directly or through our partner network to more than five million employees and 145,000 employers — who use them every day to boost performance, increase productivity, and accelerate results while reducing risk. Our HCM platform, isolved People Cloud, seamlessly connects and manages the employee journey across talent management, HR & payroll, workforce management and engage

(21)4.7 out of 5
Entry Level Price:$0 0 Custom Custom

Assembled is a modern workforce management platform built for rapidly scaling global support teams. We help teams forecast support demand, build and manage team schedules, track real-time performance and schedule adherence, and uncover insights to improve support operations. Most importantly, we provide schedule transparency not only to support managers/workforce managers, but also to the team handling calls/emails/chats. We allow your whole team to view schedules and overall performan

(10)4.6 out of 5
Entry Level Price:$8 1 Month Month

Nowsta is an all-in-one event staff management platform that allows its users to schedule and time-track their employees from a single platform. Nowsta integrates with nearly every major payroll provider as well as the top catering sales platforms such as Caterease.

Resource Scheduling Software for Teams and Businesses - Helping you reduce costs and increase productivity by getting more done with less. Schedule all your resources, quickly and easily, in any location, on any device, with our drag and drop resource scheduling software. Skills matching and double booking prevention guarantees the best resources for each booked activity. Now with messages, unlimited email alerts and SMS reminders ensuring all scheduled resources are informed. Sync with external

(12)4.3 out of 5

Developed by Atlas Business Solutions Inc., ScheduleAnywhere online employee scheduling software allows businesses to create and manage online schedules from any computer or mobile device with Internet access. This software is ideal for any organization that schedules shifts or creates schedules for multiple locations or departments. ScheduleAnywhere ensures proper shift coverage and fundamentally eliminates scheduling errors and conflicts. Additionally, the software estimates payroll costs, tr

(16)4.4 out of 5

Workzoom connects and inspires teams to do the right things at the right time while also providing learning opportunities and insight for strategic decision making. Workzoom's cutting-edge technology creates a tailored enterprise solution that is cost effective, quicker to implement and can evolve over time. With end-to-end functionality, Workzoom supports employees from hire-to-retire in one single solution that can be accessed any time, from any device.

(11)3.8 out of 5
Entry Level Price:$0 Up to 200 users

Easily engage and manage non-desk employees with a true all-in-one mobile app. Connecteam offers a powerful, mobile-first platform that helps improve communication, enhance daily processes and saves time. Connecteam is trusted by over 8,000 companies and is used by more than 100,000 employees worldwide. Starts at just $29/month for up to 200 users - sign up now and start your free 14-day trial and continue with a free plan! From a time clock with GPS location stamps to employee scheduling to to

(42)3.6 out of 5
Optimized for quick response

Oracle Workforce Management Cloud automates the entire time and attendance record-keeping process and provides an intuitive, web-based interface for time entry and approval. It offers a simplified way to submit, review, track and approve timecards.

(11)4.6 out of 5

A Workforce Success Platform for businesses. A complete suite of Employee Scheduling, Attendance, Time Off Management, Onboarding and Labor Law Compliance features designed to make your workforce successful. Using Tanda's Time Clock App tracking attendance has never been easier. Using Tanda's Mobile App employees will always know when they're scheduled to work and can easily advise managers of their availability or time off requests.

(12)4.1 out of 5

WorkJam is the leading employee engagement suite empowering the digital workplace for shift-based, hourly and non-desk workers.

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High Performers
Buddy Punch
Ceridian Dayforce
When I Work
Time Clock Wizard
Schedule it - Resource Scheduling Software
UKG Dimensions (formerly Kronos Workforce Dimensions)
Workzoom by Nortek
Zoho Workerly
Market Presence

Learn More About Employee Scheduling Software

What is Employee Scheduling Software?

Employee scheduling software helps business owners, managers, and HR personnel manage employee schedules. This software helps automate and streamline the process of creating and tracking employee schedules. They also provide communication features that enable real-time communication across a variety of devices including iPhones, Android devices, tablets, and computers. Text messages, push notifications, and emails keep both managers and employees up to date on all working employee schedules. Features of employee scheduling software often include automatic shift assignments and notifications for new and altered employee schedules. Additional features may include time clock options, timecard creation, and payroll integrations.

Key Benefits of Employee Scheduling Software

  • Streamline employee scheduling processes
  • Improve communication
  • Increase transparency into employee availability
  • Reduce employee absenteeism
  • Improve demand forecasting and budgeting

Why Use Employee Scheduling Software?

Managing administration tasks requires a lot of human capital, and what better way to cut costs and free up personnel than to automate the necessary, yet potentially complicated, employee management tasks? Employee scheduling software provides businesses with easy-to-use administration solutions to streamline hourly worker schedule management. Managing the schedules of hourly employees requires balancing a lot of scheduling changes, no-shows, and hard-to-schedule shifts, to name a few.

Plan, track, and manage schedules — Employee scheduling software helps businesses, management, and HR personnel streamline employee scheduling processes including creating schedules, tracking time, and communicating with employees.

Industry-specific features — Some employee scheduling solutions cater to specific industries, providing solutions catered to specific types of businesses and their demands such as retail, hospitality, or manufacturing.

Eliminate staffing conflicts — Employee engagement solutions eliminate conflicts in schedules that might be created by human error. Common issues that occur include double-booking employees and only scheduling employees that are available to work.

Who Uses Employee Scheduling Software?

Though employee scheduling solutions can be used by any business, they are typically employed by organizations that rely on hourly and part-time employees in industries such as hospitality, manufacturing, fast food, medical, call centers, and retail, to name a few.

Small businesses in some industries, such as retail or hospitality, often deal with issues such as high turnover rates and part-time employees. Employee scheduling solutions streamline the process of creating employee schedules regardless of business needs. Meanwhile, organizations in other sectors have experienced an increase in the need to schedule highly skilled and diverse workforces, particularly with the increase in remote and contract employees.

Ultimately, employee scheduling software is great for businesses of all sizes looking to streamline and automate employee scheduling.

Kinds of Employee Scheduling software

Employee scheduling software provides dynamic and static scheduling and can be cloud based or implemented on premise.

Dynamic scheduling — Dynamic employee scheduling provides solutions for shifts that are always in flux. This type of employee scheduling software provides solutions for industries in which shifts, clients, and locations vary. Dynamic employee scheduling software helps maintain employee schedules while accounting for a variety of shifts and locations.

Static scheduling — Static employee scheduling software provides solutions for companies with fixed shifts. This type of employee scheduling software provides solutions for industries in which employees rotate across two or more predefined shifts that occur at the same location(s).

Cloud-based hosting — Cloud-based employee scheduling software provide businesses with solutions that can be accessed from any device and any location. Installation does not occur on site; data does not need to be backed up manually. This type of software is often purchased on a monthly or annual basis and is typically dependent on the number of users, employees, or teams.

On-premise hosting — On-premise employee scheduling software is installed on the business’ server. A private network is required to maintain the software, and installation, management, upgrades, and support are often required.

Free employee scheduling software — Free employee scheduling software might not provide all of the bells and whistles of a paid version, but it is guaranteed to streamline and automate the process of employee scheduling.

Employee Scheduling Software Features

Employee schedule overview — Employee schedule overview provides a transparent view of all weekly, biweekly, monthly, and non-repeating shifts. Managers can filter to view shifts based on specific criteria such as employee availability, shifts, locations, and time. This feature provides management with complete transparency into all shifts that are scheduled, filled, open, or incomplete.

Schedule templates — Schedule templates provide a quick and easy-to-use solution to scheduling employees for repeating shifts. These can often be created once and saved for reuse, thereby reducing the time necessary for creating repeating schedules.

Communication — Employee scheduling software connects management and employees via communication features such as emails, instant messaging, or mobile applications. These solutions facilitate real-time communication, providing clarity into every schedule created and updated, as well as all employee availability changes or updates.

Shift swapping — With shift swapping features, employees can feel empowered to grab any available shifts or trade with their coworkers when they are sick or otherwise unable to make a shift.

Automate shift assignments — Employee scheduling software often provide managers with the option to automate shift assignments to match available employees with open shifts.

Managing leave — Employee scheduling software provides managers with the tools to manage staff vacation and leave requests and to cover last-minute absences.

Employee profiles — Employee profiles store pertinent information regarding each employee such as contact information, availability, licenses and certifications, employment history, and education, to name a few.

Compliance — Employee scheduling software helps businesses maintain compliance regarding overtime rules when creating schedules.

Reporting and analytics — Employee scheduling solutions provide insight into schedule and time clock data, labor costs, and financial reports, to name a few. They help businesses quantify KPIs to better measure performance.

Labor forecasting — Employee scheduling solutions use historical employee scheduling data to predict scheduling needs. This feature anticipates demand and labor costs to accurately project employee scheduling needs.

Integrations — Employee scheduling software often integrates with payroll software or core HR software to centralize and optimize time and pay operations.

Free employee schedule software — Free employee scheduling software might be as simple as a Word doc and require a manager to organize employees, contact information, and availability. Features of more advanced free employee scheduling software might include employee availability, time-off requests, and communication tools .

Potential Issues with Employee Scheduling Software

Excessive overtime — If protections are not put on employee overtime use, companies might encounter a surge of overtime work amongst some employees. If overtime is not an issue, or permitted without concern for a decrease in productivity or business costs, then overtime allowance is not an issue. If companies are concerned about employees working too much overtime, they should make sure that the employee scheduling solution provides safeguards against excessive overtime use.

Shift swapping — Some employees will enjoy the freedom of managing their own schedules and having the ability to swap shifts when applicable. Other employees might forget about shifts swapped or might swap shifts that they are technically not qualified to work, resulting in reduced productivity.

Last-minute scheduling — Although the forecasting features in employee scheduling software should ease the process of schedule creation, managers should not wait until the last minute to plan shift schedules. Employers, managers, and employees alike will all benefit from a clear schedule that is made on time, and any last minute changes will be much more manageable than creating a schedule on the fly.

Shift confusion— Although employee scheduling software streamlines the entire process, managers should maintain an eye on all schedules, making sure there are no last-minute issues or conflicts due to schedule swapping or last-minute changes. Just because the software provides a channel of constant communication doesn’t mean that managers should assume employees will not make an error when swapping shifts or covering for another coworker.

Free employee scheduling — Most free employee scheduling options are basic documents or sheets that allow users to format cells, columns, and rows. This requires more care, attention, and oversight than some of the employee scheduling solutions that provide automation and management for a price. Managers and users alike will have to be more careful in verifying that all information is correct to avoid mishaps in the schedule.