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Time Tracking reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Time Tracking Software for Enterprise Businesses

    Products classified in the overall Time Tracking category are similar in many regards and help companies of all sizes solve their business problems. However, enterprise business features, pricing, setup, and installation differ from businesses of other sizes, which is why we match buyers to the right Enterprise Business Time Tracking to fit their needs. Compare product ratings based on reviews from enterprise users or connect with one of G2's buying advisors to find the right solutions within the Enterprise Business Time Tracking category.

    In addition to qualifying for inclusion in the Time Tracking Software category, to qualify for inclusion in the Enterprise Business Time Tracking Software category, a product must have at least 10 reviews left by a reviewer from an enterprise business.

    Top 10 Time Tracking Software for Enterprise Businesses

    • Workday HCM
    • UKG Workforce Central (formerly Kronos Workforce Central)
    • TSheets
    • Ceridian Dayforce
    • UKG Pro (formerly Ultimate Software UltiPro)
    • Toggl Track
    • Wrike
    • EPAY HCM
    • Harvest

    Compare Enterprise Business Time Tracking Software

    G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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    (1,062)4.0 out of 5
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    Workday Human Capital Management is built as a single system with a single source of data, single security model, and single user experience. Workday offers organizations a cloud-based system that evolves to meet changing business needs today and into the future. The user-friendly, global system also ensures that customers are always on the latest version with up-to-date capabilities, whether they’re using Workday on a browser or mobile device. Workday HCM is part of a single system with other W

    Purpose-built for your industry, UKG Workforce Central™ (formerly Kronos Workforce Central) is a suite of workforce management solutions for time and attendance, absence management, scheduling, and more. The UKG Workforce Central suite of tools has been created specifically for industries to help manage the entire workforce on a cloud platform that is scalable, secure, and mobile.

    (1,369)4.5 out of 5

    TSheets is an employee time tracking and scheduling solution that saves business owners time and money. Get rid of that old punch clock or spreadsheet and simplify payroll, invoicing, and job costing. Whether they’re in the office or on the road, your employees can track time from any location—using a smartphone, tablet, desktop or laptop—in real time. Plus, TSheets is the only time tracking system embedded inside QuickBooks. You can review and approve employee time cards to run payroll, do jo

    (555)4.2 out of 5
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    Ceridian is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, and Asia Pacific Japan. Our brand promise –Makes Work Life Better™ –is the commitment we make to our employees, our customers, their employees, and to the communities we operate in around the world. Our modern technologies help our customers adapt, evolve, and win as we reimagine the future of work. Our award-winning Dayforce pla

    UKG Pro™ is a powerful, global human capital management (HCM) solution. Transform your business with a connected global workforce experience delivered through resilient and mindful HR technology. From payroll to talent to service delivery to surveys, and everything in between, UKG Pro is the powerful HCM suite you need to drive people-focused results.

    (1,421)4.6 out of 5
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    Entry Level Price:$8 seat / month Work OS is an open platform where anyone can create the tools they need to run every aspect of their work. The easy-to-use, visual interface includes building blocks like Apps and integrations, allowing teams to seamlessly build or customize the work solutions of their dreams. Whether you need to streamline your sales pipeline, want to create a marketing campaign process, run a robust CRM, or build a project management tracker – provides a collaborative space for your team

    (1,337)4.5 out of 5
    Entry Level Price:$20 user/month

    Toggl is an online tracking too for freelancers, consultants, and small companies. It allows users to track the time spent on projects and analyze productivity.

    (1,366)4.2 out of 5
    Optimized for quick response
    Entry Level Price:$9.8 user/month

    Wrike is the leading enterprise-grade collaborative work management platform that helps companies do their best work — no matter where their employees are based. With many companies moving to a remote work environment for their employees, Wrike is the best platform to ensure collaboration and deliver efficiencies for teams across the enterprise. Over 20,000 customers and more than 2 million users use Wrike to connect geographically dispersed teams and to make sure their entire organizations are

    (106)4.7 out of 5

    EPAY Systems seamless human capital management solution will ease the HR burden right off your shoulders, while reducing your admin costs and—this is important—helping you get more from your workforce. Our unified suite of HCM technology and professional services streamline your HR processes. They include: -Recruiting and applicant tracking -Onboarding -Human resource management -Benefits administration -Time and attendance -Payroll and tax management -ACA compliance -COBRA benefits administrat

    (700)4.3 out of 5
    Entry Level Price:$0 forever

    Harvest makes time tracking easy. Start a timer from your desktop, phone, or browser to track time to different clients and projects. Or take advantage of one of our integrations to track time directly from your favorite tools, including Asana, Basecamp, and Trello. Harvest then turns that timesheet data into reports that help you get critical info about your business. See where your team's time is going and how well your projects are tracking against their budgets. And when your project is ov

    (510)4.3 out of 5
    Optimized for quick response
    Entry Level Price:$3 per user

    Humanity is the leading cloud-based employee scheduling platform that simplifies day-to-day employee management processes and accelerates employee shift schedule creation by up to 80 percent. Organizations of all sizes receive unprecedented insight into their operations and receive actionable data with which they can optimize staffing based on employee skill set, time-off/leave management, and worker availability. Humanity is offered as SaaS and can be deployed as a stand-alone solution in the c

    UKG Ready™ is a flexible and seamless HR solution that provides a connected people experience to easily manage the entire employee journey, from a single solution. Designed for flexibility and ease of use, UKG Ready combines the power of HR, talent, payroll, and time to deliver a personalized, people-centered experience that cuts out busy work, increases efficiency, and helps you maintain compliance.

    (474)4.2 out of 5

    Replicon provides end-to-end Time Management software and services to enterprises of all sizes. Capture, analyze, and optimize time, your organizations most critical asset, to improve profitability, productivity and employee satisfaction. Salaried & hourly workers alike love using Replicon because it is simple and easy to enter their time, attendance, vacation, and expense information--via web browser or mobile app. Hiring managers use Replicon to optimize the types of workers to hire, wha

    (1,543)4.5 out of 5

    Our all-in-one software platform gives HR pros a way to easily manage daily tasks in payroll, benefits, talent, and workforce management. But what makes us different is that our technology is backed by a culture that truly cares about our clients’ success. Providers will merely sell you a product. But a partner actually cares about you and your business. A partner takes the time to get to know you and understand your needs. We work with you to identify the best solutions that will benefit your

    (438)3.8 out of 5

    SAP SuccessFactors Human Experience Management (HXM) Suite helps you completely reinvent the entire employee experience. You can shift from traditional HR transactions to engaging, end-to-end experiences, using intelligent technology to make each interaction simpler and more meaningful. And by linking employee feedback to operational data, you’ll understand what’s happening and why, so you can continuously deliver unexpectedly exceptional experiences that keep your business growing. The Success

    (1,191)4.3 out of 5
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    Paychex Flex is an all-in-one HR solution that you can build on as your business grows or changes. Use it to run payroll and integrate your HR administration, retirement, and insurance management with service the way you want it and our expert knowledge of the regulations that could affect your business. The more HR functions you bring to Paychex Flex, the more accuracy and efficiency you’ll gain. It can help you: • Recruit and track the best candidates • Streamline hiring and onboarding •

    (120)4.3 out of 5

    Journyx is a premier time tracking software for businesses that need to easily and accurately track employee time for projects, billing, and payroll. Our time tracking solutions are designed especially for organizations that deliver project-oriented or client-oriented work. We help thousands of companies worldwide save time and money by streamlining the collection and processing of timesheets. Journyx offers two core products that enable customers reach their maximum level of profitability: Jo

    (338)4.4 out of 5
    Entry Level Price:$0 month

    Fight inefficiency and work better with streamlined time tracking, team and project management from Hubstaff. Accurately track time with our lightweight desktop, web, and mobile apps. See work happen in real time with screen capture, GPS tracking and geofences while you view reports, send invoices, pay your team, and keep moving forward. Plus, Hubstaff integrates with over 30 apps like Jira, Trello, Asana, Github, and Paypal so your business can run seamlessly. Available for Mac, Windows, Linux,

    (33)4.5 out of 5
    Entry Level Price:$344 USD 5 users

    actiTIME is a web timesheet software. It allows to enter time spent on different work assignments, register time offs and sick leaves, and then create detailed reports covering almost any management or accounting needs.

    (436)4.2 out of 5 is a user-friendly and affordable employee time tracking solution for businesses who want to save on payroll costs or increase billing. Employees can track their time with our mobile site or admins can restrict where employees clock in to just certain office locations. Our DCAA compliant system has a full audit trail and permissions architecture ensuring security and accountability. Reports can be exported to a number of payroll and accounting software platforms including QuickBoo

    (467)4.5 out of 5
    Entry Level Price:$0

    Paymo is a modern work management application mainly dedicated to small and medium businesses from industries like Web Design & Development, Creative Agencies, Software & IT Services, Marketing & Social Media or Business Consultants. The main focus of the app is helping teams with collaboration, timesheet management, project accounting and it basically allows you to manage projects from start to finish: - split projects into task lists and tasks and assign them to your employees or

    (163)4.7 out of 5
    Entry Level Price:Free

    TimeCamp is time tracking software designed for monitoring and optimizing the efficiency of one’s work. This tool measures the time spent on computer activities. Then it categorizes these activities into productive ones and those not related to the tasks that the user should be focusing on. It can be used both in the case of stationary work in the company and by the remotely working employees.

    (48)4.5 out of 5

    ProHance is a cutting edge, global operations management platform. Top Fortune companies are using ProHance in their global centers to unlock the true value of their human capital. ProHance is enabling organizations to drive efficiency while optimizing employee utilization with deep insights on employee and team performance. Our SaaS-based modular approach allows an enterprise to effectively measure time and effort contribution with over a 100 + customizable reports. Our clients trust ProHance a

    (44)3.9 out of 5

    For more than three decades, TCP (TimeClock Plus) has provided premier workforce management solutions to millions of users every day. We meet the needs of our customers by providing innovative software and hardware designed to help administrators track employees, manage labor costs and reduce compliance risk. TCP’s software offerings include Time & Attendance, Leave Management, Document Management, Advanced and Dynamic Schedulers and more, all of which integrate with major payroll systems as

    Discover the power of a global leader in workforce management with UKG Dimensions™. Built on an intelligent platform, UKG Dimensions provides operational insights and elevates your greatest driver of success: your people. The automation of critical workforce processes such as timekeeping, scheduling, and leave management is at the core of this UKG solution.

    (18)4.6 out of 5

    Timeneye is a simple and intelligent time-tracking tool, which is helping small/medium companies to track their team productivity levels, but it is also perfect for freelancers. If you need instant productivity boost, achieved through ultimate simplicity, Timeneye is the very-easy-to-use tool that you are looking for. Timeneye will help you to boost your personal and group productivity in no time, making it look almost effortless. Employees don't like wasting their time, and employers don't lik

    (727)4.2 out of 5

    Scheduling in Float is intuitive and fast, which is why thousands of the world’s top teams, including BuzzFeed, Ogilvy, MetaLab, & Deloitte, use it to manage their resources. Create projects and tasks in a click, drag and drop to reassign them to your team in seconds, and make updates quickly with handy editing tools. Manage and track your resource capacity with custom work hours, schedule public holidays and time off, add custom tags, and set a scheduled status to let your team know who’s i

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    Check out the G2 Grid® for the top Time Tracking Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
    High Performers
    SAP SuccessFactors
    UKG Pro (formerly Ultimate Software UltiPro)
    Workday HCM
    UKG Workforce Central (formerly Kronos Workforce Central)
    Paychex Flex
    Toggl Track
    UKG Ready (formerly Kronos Workforce Ready)
    Ceridian Dayforce
    TCP (TimeClock Plus)
    UKG Dimensions (formerly Kronos Workforce Dimensions)
    Market Presence

    Learn More About Time Tracking Software

    What is Time Tracking Software?

    Time is a valuable resource for any business, but many companies do not have a strong understanding of how each employee spends their time. Time tracking software helps to solve that issue by automating the process of tracking the time that employees spend on certain projects or tasks, providing data that goes beyond typical timesheets. From that data, businesses can use analytics tools to gain insights into different aspects of their operations, such as identifying which tasks employees are spending the most time on, which team members have the capacity to take on additional responsibilities, or which projects are most profitable for the company. This data can be useful for companies of any size, from enterprise to small business. 

    These solutions also streamline recordkeeping by seamlessly transferring employee time entries to payroll systems and timesheets, making it more efficient to generate detailed invoices for clients. While accurate time tracking is especially crucial for businesses that depend on charging their clients for billable hours—such as law firms, accountants, construction contractors, or creative agencies—these products can be useful for companies across a variety of industries.

    What are the Common Features of Time Tracking Software?

    The following are some core features within time tracking software that can help users automate tracking of how employees spend their time:

    Task timer: At the heart of time tracking software is the ability to monitor how much time an employee spends on a certain task. Users set up tasks describing what they are working on and then click to activate the timer while they work on a certain task, pausing the timer or changing the task as needed. Some products allow users to enter hours after they are done with a task instead of tracking it in real time.

    Project management: In addition to tracking individual tasks, time tracking products enable users to track the time spent on larger projects that often include multiple discrete tasks. Project-level tracking enables supervisors to monitor project budgets, track progress toward completion of a project, and forecast timelines. Customizable rates enable companies that depend on billable hours to set different rates for tasks depending on what kind of work is being done or which project the task is a part of.

    Time clock: For businesses that just want to track general employee working hours, some products contain a digital time clock that enables employees to clock in and out to track their overall work hours for each day. This keeps employees from filling out timesheets manually and helps them track time automatically. For a small business with limited HR resources, it can also increase efficiency when it comes to keeping accurate payroll records.

    Application-based tracking: Some time tracking products can detect which software program or website a user is currently working in on their device and automatically start a timer for a certain task. This automatic time tracking functionality helps reduce the common problem of employees forgetting to start the timer, which leads to less accurate time records. 

    Customizable reports: One of the biggest benefits of time tracking software is the ability to run a variety of reports utilizing data collected from employee time inputs. Basic reports include summaries of the time spent on different projects on a daily, weekly, or monthly basis. Managers can typically customize these reports based on the level of detail they want to see, including breakdowns of timesheet hours logged on specific tasks within a project. Other examples include reports analyzing work time per employee and which times of day or days of the week employees are doing the most work. Some platforms offer the ability to automate these reports and have managers receive them via email on a regular basis.

    Automated reminders: A common source of frustration with time tracking software is employees forgetting to submit their timesheets or record their work hours. To save managers from badgering their employees for updated time logs, many products offer automated email reminders to be sent out if employees fail to log the required number of work hours for a given period.

    Project dashboard: For an updated view of how a project is progressing, project dashboards give managers a way to gain that insight on a single screen. These dashboards can display a variety of metrics, including how many work hours employees have spent on the project, how much of the project’s budget has been used up, and whether a project is on track to be finished by its deadline. 

    Team dashboard: Dashboards showing how much time each team member has worked—and what each person has spent their time on—are useful for determining which employees have the capacity to take on additional projects and which ones might be in danger of burning out. 

    Invoice generation: One of the main reasons companies use software to track time is to be able to easily use that information to bill clients. Invoicing functionality automatically takes detailed timesheet data and organizes it into an invoice that companies can export and send to clients for billing purposes. For products that don’t have an invoicing tool built into the platform, they often have the ability to export the raw time entries to an invoicing tool.

    Mobile app: While many companies rely on a desktop app or web app for time tracking software, an important feature for companies that have remote workers or field-based workers is a mobile app that enables employees to track time no matter where they are. These apps often synchronize time entries across devices, so employees can switch from one device to another. Location-based tracking features in mobile apps, including geofencing capabilities, enable managers to see not just when employees are working but where they are, which can help companies deploy workers to various job sites.

    What are the Benefits of Time Tracking Software?

    Increased productivity: Time tracking solutions help businesses optimize the work capacity of a company or team by providing insight into the work employees are doing on an hourly basis. Using this data, teams can identify nonessential tasks and reprioritize projects, timelines, and deadlines. Time tracking software is often used in conjunction with task management tools to determine which tasks are essential and which ones should be left behind. Knowing how much time employees are spending on their tasks can also help managers reallocate projects according to which employees have the bandwidth to take on more work. On an individual level, a time tracker provides employees with the ability to take ownership of their workloads. Some companies might implement a time tracking tool as an incentive for bonuses, thereby increasing a sense of urgency and engagement around tasks. These solutions help employees set reasonable goals and hit them on time, improving productivity and time management.

    Improved planning for future projects: Tracking how much time employees spend on projects provides insight into the time and resources needed for future projects. It can be difficult to predict how long a project will take if it is a new kind of project for the firm or different from the work the company has done in the past. Tracking the time that employees spend on it can help managers make assumptions about similar projects in the future and improve budgeting and deadline creation. Analyzing how long past tasks took can also help individual employees determine if they have the bandwidth for a particular task. Integrations with project management tools also help a business gain a holistic view of project data that could be helpful for planning future projects.

    Accurate client billing: Implementing time tracking software can help businesses improve quotes and estimates to guarantee accurate and fair billing and payment. When quoting a pricing estimate for a potential client, these solutions run reports on different types of tasks to determine the length of time it will take for accurate pricing. For ongoing projects, these solutions can track all tasks and the billable hours allotted with clear evidence as to the time spent on each task, making it more efficient to send a complete invoice when the project is complete. Providing a breakdown of exactly how many billable hours were spent on each task also provides transparency for the client and builds trust because they can have greater confidence that they are being charged fairly for the work that is being done. A time tracker can often integrate with billing software to bill clients for the precise work that has been accomplished.

    Efficient payroll reporting: Much as a time tracker streamlines the process of billing clients, they also improve the efficiency of running the company’s own payroll. Time tracking software products help determine how much hourly workers should be paid, whether they are full-time employees or freelancers. These rates can vary depending on the employee’s role or the kind of work they are doing. These solutions may also track employee vacation, overtime, and leave time.

    Who Uses Time Tracking Software?

    Company leadership: Knowing how much time teams are spending on various tasks or projects can help the organization’s leaders make strategic decisions about budgeting resources and whether they need to adjust their strategic plans. For example, time tracking software can help identify which kinds of projects or activities are most profitable, which might encourage leaders to change the kinds of clients they are pursuing. Having visibility into employee workloads can also help leaders determine if they need to allocate employees to different teams or hire additional employees. 

    Project managers: For individual teams, project managers are frequent users of time tracking tools. Dashboards that show the current status of projects and how much time employees are spending on different tasks can help those responsible for project management determine if they need to make adjustments to a project’s scope or the team members working on it. Data from past projects can also help project managers accurately forecast deadlines and budgets for future projects. 

    Employees: The actual tracking of time falls to individual employees. They are responsible for starting the software timer when working on a specific task (or letting an automated system start the timer for them) and then switching the task when they start working on something else. Managers can then use the time data captured by employees to guide conversations about workloads and progress on projects. 

    Freelancers: Similar to how a company’s employees would use a time tracker, freelancers use it to monitor how much time they are spending on projects. Freelancers are often paid by the project or by the hour, so keeping track of work done on a project is important for accurate client billing.

    What are the Alternatives to Time Tracking Software?

    Alternatives to time tracking software can replace this type of software, either partially or completely:

    Spreadsheets software: Instead of letting time tracking software automatically capture and organize data on the time employees spent on different tasks and projects, some businesses rely on spreadsheets to organize this information. Spreadsheets are common software products that most businesses have access to and have been around long enough that many employees are likely comfortable using them. However, they lack the automation present in time tracking software, which forces users to manually monitor how much time they spend on projects and then manually input that information into a spreadsheet. Sharing that information and running reports is also more difficult than it would be with time tracking software. 

    Task management software: For businesses that need a solution for managing the tasks that make up larger projects, but don’t necessarily need to know exactly how long each task took, task management tools are a good option. These products create to-do lists for employees with deadlines and details on tasks that can also be attached to larger team projects or goals. While these solutions are effective ways to manage a multifaceted project and track the progress of various activities, they typically lack time tracking software’s ability to monitor how long each task takes and generate analytical reports based on that time data. Depending on a company’s time tracking needs, that could be good enough.

    Software Related to Time Tracking Software

    Related solutions that can be used together with time tracking software include:

    Project management software: These solutions assist managers, team leads, and employees in managing team goals, projects, and tasks. Integration with time tracking solutions provide managers with the data they need to set realistic goals and deadlines.

    Business instant messaging software: Integrations with messaging platforms provide greater visibility for the time data that time tracking software collects. These business instant messaging integrations can retrieve time tracking data to show how long employees are spending on tasks or display reports based on the time data.

    Accounting software: Integrating time tracking and accounting software will provide accurate and recurring invoicing, expense tracking, and payroll solutions.

    Analytics platforms: Also known as business intelligence (BI) platforms, these solutions give businesses insight into their company’s data. Integrating BI platforms with time tracking software will help businesses analyze data on how employees spend their time. 

    Challenges with Time Tracking Software

    Software solutions can come with their own set of challenges. 

    Employee perception: How time tracking solutions are received by employees depends much on how managers implement and use them. Time tracking solutions are a transparent method of keeping people accountable for when they are working, without having a manager constantly keeping an eye on them. However, they can also be perceived by employees as representing a lack of trust on the part of managers that employees will work hard and be as efficient as possible. Assuming the time data is not being used to bill clients, employees might wonder why it matters if a certain project took longer than expected as long as they got it done. Conversely, time tracking software has the potential to foster more trust between managers and team members. Managers sometimes use time tracking data to guide conversations about whether employees are spending too much time on less important tasks or how well the employee is managing their existing workload. This sends the message that managers want to be partners in helping employees be as productive as possible while still ensuring their work is sustainable for the long term. On an individual level, time tracking software can improve employees’ time management if they use time tracking data to identify time wasted on less important tasks.

    Measuring productivity for certain roles: Time tracking software is not applicable to all types of jobs, including sales and some creative and marketing roles. In positions that do not depend heavily on constant output, a time tracking tool might not provide the best feedback. Managers will need to gauge how to best manage employees that don’t rely on a tight schedule of continuous task completion.

    Implementation: If a company moves from a very relaxed system of time tracking to using time tracking software, employees may be reluctant to begin using it. Employees who are not accustomed to using time tracking software might forget to start or stop the timer as they switch tasks, which can make it difficult to get accurate estimates of how much time each task is taking. Additionally, if the software interface is not user friendly, employees may be slow to adopt it into their daily routine.

    Which Companies Should Buy Time Tracking Software?

    The data that time tracking software provides on the work employees are doing can be beneficial for businesses across a variety of industries. However, certain kinds of businesses can especially benefit from time tracking software: 

    Law firms: Billing is an essential part of running a law firm since lawyers are typically paid an hourly rate that varies depending on the lawyer or the kind of work they are doing. Keeping an accurate record of how attorneys spend their time greatly improves the efficiency of invoicing clients.

    Accounting firms: While accounting firms sometimes charge flat fees for projects, it is common for firms to charge clients an hourly rate for their services. Like law firms, accounting practices vary their rates depending on the seniority of employees, so time tracking software can help these businesses keep accurate records.

    Creative agencies: Accurate employee time data helps creative agencies see how much time different tasks take and enables them to better predict budgets and timelines for projects. This means agencies can pitch clients with more accurate estimates for a project’s completion time and budget. In the end, time tracking can generate accurate invoices. 

    Technology and IT services: Workers in the technology field often have to keep track of billable hours for certain projects, such as web design or app development. IT consultants often have to travel to client sites and record what work they do and how long it takes. Time tracking software can streamline the process of tracking these activities.

    How to Buy Time Tracking Software

    Requirements Gathering (RFI/RFP) for Time Tracking Software

    There are many issues to consider when deciding to implement time tracking software throughout a company or department. Each business and team has unique needs and will need to consider some or all of the following: business size and team member count, onboarding process, software cost, vendor customer support options, information input required for accurate time tracking, mobile compatibility, and customization.

    Compare Time Tracking Software Products

    Create a long list

    An initial list of potential time tracking solutions should include any products that meet the company’s basic feature requirements. At this point, buyers should just be aiming to get a sense of the options that at least meet essential needs, such as being able to track time for different tasks and the ability to generate a variety of analytical reports. 

    Create a short list

    After a long list has been created, it’s time to look at each product in more detail to determine if it sounds like it will meet the needs of the company’s employees and managers. This should include evaluating additional features of each product beyond the ones identified as essential to determine if that additional functionality would further automate the process of tracking employee tasks.

    Conduct demos

    When the time comes to contact sellers for a demo, buyers should have a sense of the features each product offers and be ready to evaluate how well those features work. One key aspect to consider during the demo of time tracking software is usability since employees will be more likely to keep accurate time records if the software interface is intuitive. Buyers must consider how many clicks it takes for an employee to start tracking a task or switch to a new task, and whether the software can automate some of these manual steps, such as by automatically determining which software program an employee is using and tracking time accordingly. Demos can also be helpful in evaluating the kinds of reports that time tracking software can generate since detailed reports often aren’t available on public-facing product websites. Reports should be customizable, relatively easy to generate, and must display a variety of time metrics that managers can incorporate into their strategic planning processes.

    Selection of Time Tracking Software

    Choose a selection team

    When choosing a time tracking solution, it is important to involve any relevant stakeholders who might be using the product to ensure choosing the product that will meet everyone’s needs. This likely includes managers or project managers, who would be responsible for analyzing the time that employees are spending on various tasks and making decisions accordingly. It might also include the company leadership, if C-suite executives will be using time tracking data to set larger priorities for the business.


    After narrowing in on a preferred product, it’s time to negotiate a pricing package. Buyers must consider the pricing model of the software, such as whether the seller charges a flat monthly fee or, more commonly, charges a fee based on how many user seats the buyer needs. Buyers should also note if they can negotiate to add more user seats to a package that would otherwise meet their needs. They might also consider negotiating a discount in exchange for signing a multi-year contract. 

    Final decision

    The final decision should rest with the most likely users of the software, such as managers and their employees. All parties should consider whether the software is likely to streamline the process of tracking time spent on tasks.

    What Does Time Tracking Software Cost?

    Modern time tracking software is typically cloud-based and is priced on a SaaS model. Many sellers charge their customers a monthly fee based on how many seats the client needs to purchase for their company. Some time tracking software sellers offer a free version of their product with restrictions such as a limited number of seats or more basic time tracking features.

    Return on Investment (ROI)

    When considering ROI for time tracking software, companies should consider how much time they are saving by automating the process of monitoring how employees are spending their time. They should also consider to what extent time tracking software helps the company be more efficient and profitable by revealing the employee tasks that are most essential and refocusing work on those tasks. 

    Implementation of Time Tracking Software

    How is Time Tracking Software Implemented?

    Time tracking software is typically cloud-based, although some sellers offer products that can store data locally.

    Who is Responsible for Time Tracking Software Implementation?

    Generally, implementation will involve any stakeholders at a company who will be involved with tracking employee time or analyzing time tracking data. That includes company leaders, project managers, and individual employees. Representatives from the time tracking software seller also typically assist with implementation. 

    What Does the Implementation Process Look Like for Time Tracking Software?

    Implementation is a matter of installing the app on devices that employees will use to track their time and configuring the software to work with the buyer’s workflow. Time tracking software sellers will also help companies set up integrations with other software products, such as accounting software, expense management software, and calendar software.