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Email Signature reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Email Signature Software

Email signature software is used by businesses of all sizes to enhance their brand and marketing programs. These applications are used to optimize and manage the creation, curation, distribution, monitoring, and standardization of email signatures. Email signatures can contain written content, company fonts, images, and dynamic content (such as social media icons and award logos). Email signature products can help to plan, track, and manage emails sent by individuals, encouraging increased response rates, interaction, and engagement.

Companies use email signature software to improve their content marketing strategy by presenting information in targeted ways that engage email recipients. Email signature software is different from e-signature software, which gives users the ability to gather signatures on documents shared electronically, eliminating the need for physical documents to record signatures. Email signature software creates and manages email signatures for organizations looking to consistently represent their brand within an email.

Email signature software products can be considered an email signature generator or an email signature manager. Email signature generators are typically used by companies that have smaller budgets, or no budget at all. While email signature generators are usually free, they are also limited in functionality, as compared to email signature managers. Email signature generators enable businesses to create branded email signatures quickly by inputting information including name, phone number, website URL, etc. From there, the email signature generator formats an email signature and these signatures can be copied and pasted into email signature settings in email software.

Email signature managers provide more robust features and functionality as compared to email signature generators. These solutions allow for email signature management of multiple brands and can automatically replace unapproved brand assets with current versions, without having to ask employees to change their signature. Additionally, email signature managers can capture data on clicks in the signature and push this data into other marketing technology software, like marketing automation software. Email signature software is most often used on top of standard email applications as well as CRM applications.

To qualify for inclusion in the Email Signature category, a product must:

Provide features to create different versions of email signatures within the application (built-in editor)
Allow for customized subgroups or departments
If an email signature manager, provide the ability to centrally create, deploy, and manage email signatures

Top 10 Email Signature Software

  • Exclaimer
  • CodeTwo Email Signatures for Office 365
  • Terminus Email Experiences (formerly Sigstr)
  • NEWOLDSTAMP
  • Drift
  • Templafy
  • Rocketseed
  • Opensense
  • CodeTwo Exchange Rules Pro
  • Xink

Compare Email Signature Software

G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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(321)4.5 out of 5
Optimized for quick response
Entry Level Price:FREE

Exclaimer provides premier solutions for professional Microsoft 365 (formerly Office 365), G Suite, and Exchange email signature management. The product suite gives users a full, dynamic and professional email signature when sent from any device, including Macs and mobiles, and creates large cost savings by reducing the load on current IT personnel.

(187)4.9 out of 5
Optimized for quick response
Entry Level Price:FREE

CodeTwo Email Signatures for Office 365 is a cloud-based email signature & disclaimer service that lets you design and centrally manage company-wide email signatures for all users, devices and email clients in your Microsoft 365 tenant.

(148)4.4 out of 5
Optimized for quick response

The average person spends about 6.3 hours in their inbox a day. Terminus Email Experiences (formerly Sigstr) gives marketers the ability to target their top contacts and accounts with relevant ads where they're spending the majority of their time - the inbox. Align your company's email signatures while running hundreds of simultaneous ad campaigns to intelligently target your audience by industry, geography, or opportunity stage. https://terminus.com/email-experiences/ Twitter: @Terminus

(388)4.7 out of 5

Newoldstamp is an email signature management and marketing platform perfect for small teams and enterprises. Quick and simple signature set up for all company employees that doesn’t require involving Tech or Design Teams. Seamless integration with major email clients and devices including smartphones. Streamline brand consistent signatures in all company emails. With Newoldstamp you can: Create an interactive email signature that meets branding requirements Manage all email signatures of your

(489)4.3 out of 5
Entry Level Price:$0

Drift is the world's leading conversational marketing and sales platform that helps businesses connect now with the customers who are ready to buy now. With its quickly evolving set of tools and playbooks, Drift is leading businesses through the customer-driven revolution by using conversations to unlock hypergrowth. Customers use Drift to provide a modern buying experience for potential customers, generate more qualified leads, and dramatically accelerate the sales cycle. After just two years i

(21)4.2 out of 5

Templafy is a platform for enterprises which improves productivity, compliance and branding in document creation and distribution. Templafy is the smart way to manage, dynamically update, and share business document templates and brand assets throughout your organization. It’s a solution that communications and compliance teams can control, IT can trust, and employees love using. World’s biggest enterprises can connect and manage their entire document management ecosystem from one place taking

(18)4.5 out of 5

Rocketseed is the first-choice email signature management software for both marketers and IT professionals across the globe. Our professional email signatures, targeted interactive email banner campaigns and personalised legal disclaimers, transform every one-to-one email your business sends, into a branded, engaging and compliant marketing channel. Simple to set up and super secure, Rocketseed is optimised for all major email platforms, including Microsoft Office 365, Exchange and GSuite, ens

(75)4.6 out of 5
Optimized for quick response

Everyday email, evolved. Opensense is the layer on top of your business email that lets you get more value from your everyday communication. When someone in your company sends an email, they’re now able to tap into three incredible features. The first is a perfectly branded, totally compliant email signature. The second is a banner ad for content or events tailored specifically to the recipient. The third is the world’s most advanced email engagement tracking including video replay and heatmap

(11)5.0 out of 5

CodeTwo Exchange Rules Pro is an award-winning, Microsoft certified email signature and email flow manager for Exchange. Trusted by thousands of companies all over the world, this easy-to-use Exchange toolbox will help you create complex rules to centrally manage email flow and to unify the look of your corporate correspondence - all without touching end users' computers and mobile devices.

(24)4.5 out of 5

Xink is the preferred web portal for email signature management by more than 2.5 million users around the world, specially designed for G Suite and Office 365 users. Get automatic email signatures for all employees in a few clicks, and never worry about inconsistent impressions in signatures again. Sync your email signatures with your employee database (Google Directory, Active Directory etc.) and start managing email signatures centrally. Your employees will get updated, consistent and fully b

(10)4.8 out of 5

MySignature is an online email signature generator that helps create professional and visually compelling email signatures for Gmail, Outlook, Apple Mail, Thunderbird and Office 365 clients. No technical background needed.

(27)4.0 out of 5

More than 2,000 companies choose WiseStamp to brand and centrally manage all their employees' email signatures. With the average employee sending more than 20 emails a day, you should leverage email signatures to grow your businesses with every mail your marketing, sales and customer success teams send! WiseStamp works flawlessly on all email platforms: G suite, Office and Apple Mail - no coding needed.

(10)4.9 out of 5

CodeTwo Exchange Rules is an Exchange signature manager a Microsoft Exchange Server add-on designed to help server administrators centralize the management of email signatures and disclaimers on MS Exchange. It will help you quickly set up professional signatures for all employees in your company, without configuring anything on their computers or mobile devices.

(4)4.5 out of 5

MySigMail is an online email signature generator than helps create professional looking email signature without writing a single line of code.

(161)4.4 out of 5
Optimized for quick response

Terminus is a full-funnel account-based marketing platform that serves as your end-to-end command center for targeting the right accounts with dynamic data, engaging them with unified multi-channel campaigns, activating sales by separating signal from noise, and reporting on the revenue outcomes that matter. Unify your first- and third-party data by using the Terminus Account Hub to give you a 360-degree view of all your accounts and contacts. Build actionable target account lists, identify eng

(2)3.3 out of 5

BrandMyMail provides a Gmail signature automatically inserted in your email to create custom templates based on signatures and social media.

(2)3.5 out of 5

htmlsig's email signature generator allows you to effortlessly create signatures to use with your email accounts.

(2)3.3 out of 5

Allows you to centrally manage all of the employees e-mail signatures in Gsuite.

(2)4.3 out of 5

A Solution for central e-mail signature management for G Suite. Unleash marketing potential of signatures and keep the branding of your company consistent. Design and apply brand-aware signatures to all your employees.

Email Signature Manager is a multi-award-winning solution designed to centrally manage email signatures, email disclaimers and email campaigns on Office 365 and Exchange server.

(1)4.0 out of 5

Gimmio is an email signature generator which provides the most flexible features on the market. You can customize your email signature in any way you want. With plenty of templates to choose from, you can really make a unique email signature that will help grow your business.

(34)4.4 out of 5
Entry Level Price:$400 Per Year

HoneyBook helps creative small business owners simplify their business process from first inquiry to final payment, so they can grow their business and enjoy the freedom of being their own boss. Core Features: - Invoices - Proposals - Online payments - Scheduling - Contact form and lead management - Branded brochures - Bookkeeping - Quickbooks integration - Automatic payment reminder - Client portal + login

(1)3.5 out of 5

sigbop is a cutting-edge e-mail signature tool that converts a static, text-based e-mail signature into a dynamic, visual branding statement.

0 ratings

Email signature generator that allow you to change banners automatically for 1 person, single department or a whole company. No IT knowled needed as it is super friendly. One person manages it all.

0 ratings

AirSign is an online tool to create modern and effective email signatures.

0 ratings

Black Pearl Mail transforms your company email into your largest digital channel with automated email branding, signatures, promotions, awards, videos and more!

0 ratings
Entry Level Price:$0 5-10 users for 14 days.

BrandMail, developed by BrandQuantum, is a software solution that seamlessly integrates with Microsoft Outlook to empower every employee in the organisation to automatically create consistently branded emails via a single toolbar that provides access to brand standards and the latest pre-approved content. Centrally managed, tamper-proof email signatures, email banners, content, mailers and surveys in Outlook with no email reroutes.

0 ratings

Centrally create and manage professional company email signatures for all Gmail users across all devices. Unleash the marketing potential of your emails by creating campaign-related signatures.

0 ratings
Entry Level Price:8 Monthly billing

Cloud-based email signatures manager. Bybrand is an email signature generator made for IT Managers and Marketing Professionals. The idea is to save you time in managing your team's email signatures while providing a robust marketing channel. We help IT managers and marketers gain productivity and save time in the task of standardizing enterprise email communication. We software solution integrates with G Suite, Bitly, Freshdesk, Zoho Desk, and more. All to save time and to make professionals m

0 ratings

CI-Sign is a solution for client-side e-mail signatures. It provides consistent and CI-compliant email signatures across the enterprise.

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Check out the G2 Grid® for the top Email Signature Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
Leaders
High Performers
Contenders
Niche
Drift
Terminus Email Experiences (formerly Sigstr)
WiseStamp
Templafy
Exclaimer
Opensense
NEWOLDSTAMP
Xink
Rocketseed
MySignature
CodeTwo Email Signatures for Office 365
CodeTwo Exchange Rules Pro
Market Presence
Satisfaction

Learn More About Email Signature Software

What is Email Signature Software?

Email signature software helps companies create, optimize, standardize, and measure email signatures. Companies use email signature software to improve their content marketing strategy by presenting information in targeted ways that engage email recipients. Email signature software helps companies centrally manage all email signatures and email campaigns, without the help of IT. These solutions help businesses resolve brand consistency issues, while allowing a bit of personalization. Email signature software is most often used in addition to standard email applications and CRM applications. Email signature software should not be confused with e-signature software, which gives users the ability to gather signatures on documents shared electronically, eliminating the need for physical documents to record signatures.

Key Benefits of Email Signature Software

  • Convert emails into a branding asset
  • Save time and protect a company’s brand from inconsistency
  • Enable brand updates without involving IT

Why Use Email Signature Software?

Companies use email signature software to improve their content marketing strategy by presenting information in targeted ways that engage email recipients. Employees send out countless emails and email signatures can help amplify a brand, advertise new products or services, and assist in launching a rebrand. Email generators can help businesses include important information like confidentiality statements, and privacy policies without employees having to waste time including this information manually in each email.

Professionalism and consistency — For larger companies, standardized email signatures is especially important since they help create professional and consistent branding in email communications. Without standardized email signatures, emails can have a negative impact on a company’s reputation.

Brand conformity — Email signature software helps companies conform to brand guidelines, including company logos, brand colors, and fonts. This ensures employees use a company’s brand guidelines correctly.

Brand awareness and recognition — This type of software helps companies raise their brand awareness through email signatures, increasing consumer’s brand recognition over time. Consumers are more likely to engage with emails that have consistent branding, increasing email engagement.

Email signature templates — Businesses can generate preset templates of different signatures with email signature software, giving employees a variety of options for dynamic email signatures.

Who Uses Email Signature Software?

B2B and B2C companies — Both B2B and B2C companies can benefit from using email signature software. Each department within a business has varying goals to address and different audiences to target. That being said, email signature software can help each department generate custom email signatures while still complying with a company’s brand guidelines. For example, if a marketing team is holding a company event, they can use email signatures to promote the event with details of when the event is taking place and how to register. Another example would be a technical support team including their operating hours in their email signature. Finally, employees at a B2C company, like a clothing retailer, could include sale or promotion details in their email signatures.

Email Signature Software Features

Email signature generator — Email signature software assists companies in generating a variety of brand-consistent email signatures. Users don’t need to have any design skills or technical knowledge to use this type of software.

Central management — This type of software helps teams centrally manage their email signatures in one place, which enables admins to edit and automatically insert signatures in their emails.

Template editor — This feature allows users to focus on the layout of email signatures, not on the actual HTML coding of signatures. With a template editor, users don’t have to build email signatures from scratch each time they send an email.

Email signature preview — A preview feature allows users to edit and view email signatures before actually inserting them in their emails.

Image editing tools — Ability to easily upload, crop, and edit images within email signatures, like logos and banners. This feature can also include the ability to insert and edit animated gifs as well.

Social media icons — This feature enables users to add social media icons into their email signatures, which can link to social media profiles like LinkedIn, Facebook, or Twitter.

Multiple languages — Email signature templates that can support multiple languages include templates that are UTF-8 character encoded, which enables the use of characters and letters from an abundance of languages.

Click tracking and reporting — This feature helps businesses track when consumers click on their email signature links and provides marketing campaign reporting through the use of email signatures.

Potential Issues with Email Signature Software

Updating email signatures — If a company updates any of their website URLs, it’s important to update the website URL in any email signature using that link. For example, if a marketing team is promoting an event through a banner image in an email signature, it’s important for teams to remember to either remove that template, or update it with an appropriate URL or image.

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