--- title: Signature 365 Reviews meta_title: 'Signature 365 Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 307 reviews by the users' company size, role or industry to find out how Signature 365 works for a business like yours. aggregate_rating: rating_value: 4.7 review_count: 307 scale: '5' date_modified: '2026-07-17' parent_category: name: Marketing url: https://www.g2.com/categories/marketing --- # Signature 365 Reviews **Vendor:** Symprex **Category:** [Email Signature Software](https://www.g2.com/categories/email-signature) **Average Rating:** 4.7/5.0 **Total Reviews:** 307 ## About Signature 365 Signature 365 is a modern cloud-based email signature solution for Microsoft 365. Create eye-catching email signatures, plan and run campaigns, boost brand awareness, get real-time insights and more all from one place: • Create and deploy beautiful email signatures to all your users • Extend email marketing campaigns to email signatures with tracking • Comply with legal requirements adding disclaimers to all email • Manage everything from the modern cloud dashboard • Use template library to get you started quickly • Works with all email clients on all devices • Automated setup wizard • And more... Signature 365 is hosted in secure ISO 27001 data centres in 6 regions around the world. SIGNATURE 365 ADVANTAGES • Very easy to use • 100% cloud-based • No servers required • No software to install or maintain • No requirement to route email via Signature 365 • Signatures on all email from all devices • Signatures visible in Outlook on Windows, Mac and Web (and soon iOS and Android) • Setup and configure everything in web portal • Visual and source template editor with preview • Default and additional signatures • Include campaign banners with tracking and analytics • Append legal disclaimers • Rules for new, reply, internal and external email • Manage images and banners in portal • Create custom fields with different types • Ability to allow users to edit specific fields • Invite additional admin and editor users • And more... SIGNATURE 365 SUBSCRIPTION BENEFITS • One subscription including all features • Technical support included • Based on number of users • No charge for secondary email addresses • No charge for multiple devices/email clients SIGNATURE 365 ADD-IN FEATURES • Add signatures to email • Preview signatures • Select additional signatures • Change default signatures • Edit user details • Manage settings ## Signature 365 Pros & Cons **What users like:** - Users praise the **ease of use** of Signature 365, noting its seamless integration and straightforward management of signatures. (88 reviews) - Users find **Signature 365's setup process effortless** , allowing for quick configuration and seamless signature management. (77 reviews) - Users appreciate the **seamless integration** with Microsoft 365, enhancing the management of email signatures effortlessly. (47 reviews) - Users praise the **responsive customer support** of Signature 365, making onboarding and troubleshooting a seamless experience. (46 reviews) - Users value the **signature quality** of Signature 365, ensuring professional and consistent branding across all email communications. (45 reviews) - Customization (37 reviews) - Simple (31 reviews) - Implementation Ease (30 reviews) - Friendly Support (28 reviews) - Features (26 reviews) **What users dislike:** - Users experience **inconsistent application of signatures** in Signature 365, making the process more tedious than expected. (49 reviews) - Users face **Outlook integration issues** with delays and occasional loading problems impacting their experience with Signature 365. (18 reviews) - Users face **limited customization** options in Signature 365, restricting their ability to tailor fields and layouts effectively. (13 reviews) - Users experience **formatting issues** that hinder intuitive use, requiring troubleshooting and coding for effective signature creation. (10 reviews) - Users face **setup difficulties** with Signature 365, including coding hassles and inconsistent signature applications for employees. (10 reviews) - Users report **HTML limitations** in Signature 365, leading to inconsistent display and quirks across devices and formats. (8 reviews) - Software Bugs (7 reviews) - Users find **complex administration** challenging, often requiring extensive adjustments and technical understanding for proper functionality. (6 reviews) - Missing Features (6 reviews) - Not User-Friendly (6 reviews) ## Signature 365 Reviews ### 1. Consistent Corporate Signature and Perfect Integration with Microsoft 365 **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Consumer Goods | Mid-Market (51-1000 emp.) **Reviewed Date:** October 31, 2025 **What do you like best about Signature 365?** I appreciate the consistency of the company signature and its integration with Microsoft 365 fields, which makes the process simpler and more uniform. **What do you dislike about Signature 365?** Signature 365 operates server-side, so if the service encounters issues or Microsoft modifies some APIs. Additionally, there is a lack of offline functionality: if the email does not pass through the M365 servers, for example when it is sent via local SMTP or through third-party applications, the signature is not added. **What problems is Signature 365 solving and how is that benefiting you?** It is helping me with the migration to 365, thus allowing me to speed up the process of transferring a user who will find their signature already updated according to their role and location. ### 2. Really good simple automated signature solution **Rating:** 4.0/5.0 stars **Reviewed by:** Aiden C. | Systems & Technology Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** June 18, 2025 **What do you like best about Signature 365?** We used Signature 365 after exploring a lot of more expensive options. This can do a lot of what more complex tools can at a much better price for our org. It's fairly simple to set up, and works quite consistently **What do you dislike about Signature 365?** We're having a few issues with getting the signatures to apply properly when sending automated emails via a custom app. More a problem with our app than Signature365, but something to note that you may run into. **What problems is Signature 365 solving and how is that benefiting you?** We had a lot of inconsistencies with manually doing our signatures; this helps a ton. **Official Response from Dale Quincey:** > Hi Aiden, Its great to hear Signature 365 is working well for you, and at a much better price compared to other solutions. Its possible the problem you encounter when sending automated emails via a custom app is due to a conflict with the Signature 365 add-in for Outlook. If you contact our support team, we will be happy to assist you in investigating this issue and finding a solution. Kind Regards, Dale Quincey ### 3. Great email signature software **Rating:** 4.5/5.0 stars **Reviewed by:** Dustin B. | IT Support Mgr, Enterprise (> 1000 emp.) **Reviewed Date:** June 12, 2025 **What do you like best about Signature 365?** Ability to make sure that everyone in an organization has a standard signature or some sort of derivation. Knowing that users cannot go rogue and try to change their signature from the standard config. **What do you dislike about Signature 365?** It's features are great so there is nothing to dislike but it could be cheaper. **What problems is Signature 365 solving and how is that benefiting you?** It's as easy as creating a signature template and assigning it to users. The software allows us to know that our standard signature will be in use for all official company correspondence. With all the add-in features available it's good to make sure people have guidelines. ### 4. Great Platform For Central Management of MultiBrand Organziations **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Food Production | Mid-Market (51-1000 emp.) **Reviewed Date:** October 29, 2025 **What do you like best about Signature 365?** Multibrand, Standardized Formatting that can be across across the entire organization **What do you dislike about Signature 365?** Sometimes a delay due to outlook caches but nothing that directly relates to signature 365. **What problems is Signature 365 solving and how is that benefiting you?** Standardizing across brands is straightforward, especially since there are a few controls that end users cannot change. It integrates smoothly with Azure, making it easy to assign settings through groups, which I really appreciate. ### 5. Improves for the Cloud Age what was a great signature product for Outlook **Rating:** 5.0/5.0 stars **Reviewed by:** Alan B. | Head of IT, Mid-Market (51-1000 emp.) **Reviewed Date:** May 23, 2025 **What do you like best about Signature 365?** The seamless migration from our old on premise Symprex Signature Manager to their Cloud based Signature 365 solution, the quality of the software's design coupled with a great experience from their support team. **What do you dislike about Signature 365?** Not much, we have occasionally had issues when Microsoft have made changes to their security models or software that have caused minor disruptions whilst Symprex work through the issue. **What problems is Signature 365 solving and how is that benefiting you?** We take our branding and corporate image very seriously and having a tool in Signature 365 setup to ensure that our email signatures and disclaimers are consistent across a large organisation is very helpful in maintaining that image ### 6. Incredible service! **Rating:** 5.0/5.0 stars **Reviewed by:** David A. | 3rd Line Infrastructure Engineer, Enterprise (> 1000 emp.) **Reviewed Date:** May 23, 2025 **What do you like best about Signature 365?** We recently migrated from Symprex on prem to Signature 365. The support team have been amazing, very quick responses and have helped us with any and all questions and concerns that we had. They assisted with the setup, gave us peace of mind throughout, and it's working great. The price structure is very competitive too. We have a complex setup and a complex environment, we're able to use a range of different technioques to ensure that signatures are applied, including the server side adding of signatures, and the Outlook add-in. All of this works really well. **What do you dislike about Signature 365?** There isn't really anything to dislike with this. Everything we need and require is included. **What problems is Signature 365 solving and how is that benefiting you?** With more users working remotely, our old signature solution wasn't working out so well. Signature365 is a cost effective way to manage signatures in the cloud. ### 7. Very user friendly, easy to manage & to deploy **Rating:** 5.0/5.0 stars **Reviewed by:** Adam F. | Global Head of IT, Mid-Market (51-1000 emp.) **Reviewed Date:** May 23, 2025 **What do you like best about Signature 365?** I like the simplicity of deploying signature template, campaigns & footers to set rules. Setting out different templates for each different email & domain couldn’t be made any easier. Once setup IT manager can set away from the product & let it be managed by marketing department for easy advertising of the business. Product is reasonable priced in accordance for what you get **What do you dislike about Signature 365?** Their is nothing to dislike this product does what it says on the tin **What problems is Signature 365 solving and how is that benefiting you?** This solves the user from selecting incorrect signature when multiple email addresses are using with different companies or advertising in set departments ### 8. Effortless Signature Creation **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Medical Devices | Mid-Market (51-1000 emp.) **Reviewed Date:** November 03, 2025 **What do you like best about Signature 365?** The easy way of creating signatures for different groups. Especially for sales it could be a good marketing strategy. **What do you dislike about Signature 365?** In the beginning when we started the integration with normal mail (not 365mail) created sometimes some problems with connecting. **What problems is Signature 365 solving and how is that benefiting you?** Having the complete team using the same signature and use our marketing also to everybody we’re emailing. ### 9. Effortless Integration and Deployment, But Signatures Needs Improvement **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Small-Business (50 or fewer emp.) **Reviewed Date:** October 29, 2025 **What do you like best about Signature 365?** - Seamless integration - Effortless deployment - User friendly GUI - No need to add a custom app to your Tenant. - Group syncronization works fine - Pricing **What do you dislike about Signature 365?** - Signature are a bit tricky to do - Improvement needed on the conditional texts **What problems is Signature 365 solving and how is that benefiting you?** Automatic signatures in e-mails **Official Response from Dale Quincey:** > Hello, and thanks for sharing your feedback — we're pleased to hear that the seamless integration, straightforward deployment, group synchronisation, and our pricing model have worked well for you. Your comments on building signatures and conditionals are exactly why we’re actively working on a new template designer with a stronger focus on usability. The aim of which is to make building and maintaining signatures far more intuitive for our customers, without sacrificing flexibility or control. Kind Regards, Dale Quincey ### 10. Powerful IT Features with Marketer-Friendly Ease, Minor Bugs Present **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Non-Profit Organization Management | Mid-Market (51-1000 emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Signature 365?** The same capabilities of an IT program, combined with the ease of use for marketers. Even allows some custom coding. **What do you dislike about Signature 365?** some minor bugs occurred and the spacing between icons was difficiult to set up (kept changing between wysiwyg and rendered. **What problems is Signature 365 solving and how is that benefiting you?** flexible email signatures per user group in line with our campaigns or specific booking links ### 11. The tool that speeds up support processes **Rating:** 5.0/5.0 stars **Reviewed by:** Nestor Ivan M. | Director de Ciberseguridad, Mid-Market (51-1000 emp.) **Reviewed Date:** June 18, 2025 **What do you like best about Signature 365?** It is a solution that is easy to implement, it's worth trying the free trial to understand its functionality and what it contributes to the company's processes. **What do you dislike about Signature 365?** It would be interesting to be able to use features of mass email sending. **What problems is Signature 365 solving and how is that benefiting you?** The configuration of the signatures was done manually and users were often not in the office or were in remote locations. This made us invest a lot of time in updating the signatures. With Signature 365, time and money were optimized. ### 12. Great Upgrade from the previous product! Simplifies Email Signature Management! **Rating:** 4.0/5.0 stars **Reviewed by:** Sal M. | Information Systems Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** May 22, 2025 **What do you like best about Signature 365?** The centralized web based management tool is great and very easy to use. Definitely an upgrade from the older version in Email Signature Manager. Setup was easy, migration was easy, and I have not had any issues that their Support team could not handle. I worked with Jamie Evans from their support team and he is top notch! **What do you dislike about Signature 365?** Not really a Signature 365 issue but the issue with the New Outlook is the only downfall that I can see. **What problems is Signature 365 solving and how is that benefiting you?** Not so much solving problems, but more so streamlining email signature management for our law firm. ### 13. Prepare and Deploy Signatures Has Never Been So Easy **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Telecommunications | Mid-Market (51-1000 emp.) **Reviewed Date:** October 31, 2025 **What do you like best about Signature 365?** The ease of preparing new signatures and deploying them to defined groups of people **What do you dislike about Signature 365?** sometimes the way to manage synchronized groups is a bit uncomfortable **What problems is Signature 365 solving and how is that benefiting you?** Changing the company's brand, logos, or launching campaigns in the signatures is a headache. Deploy it with Signature is VERY easy. ### 14. Great Service **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Wholesale | Mid-Market (51-1000 emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Signature 365?** It is very easy to connect my Microsoft 365 Integration to work with 365. We often update our signatures as well so we use it for alot of things. **What do you dislike about Signature 365?** Nothing really. It does everything it says it does. **What problems is Signature 365 solving and how is that benefiting you?** We needed it to set signatures with often advertisements in the signature. ### 15. Great Editor and Pricing, But Outlook Integration Needs Work **Rating:** 4.0/5.0 stars **Reviewed by:** Paolo M. | Responsable des technologies de l'information, Small-Business (50 or fewer emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Signature 365?** The HTML editor is great, the interface is easy to understand and the pricing is competitive. **What do you dislike about Signature 365?** There are frequent bugs with the Outlook (new) client (signature is not rendered client-side before sending; image links are broken). **What problems is Signature 365 solving and how is that benefiting you?** Centralizing corporate signatures for the flexibility to manage them without going device by device. ### 16. Really user friendly and cost effective signature solution **Rating:** 5.0/5.0 stars **Reviewed by:** William A. | IT Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** May 27, 2025 **What do you like best about Signature 365?** i like how easy it is to set up, the initial configuration is very easy. Then once everything is setup and you want to design the signatures its also very easy and functional. Never had the need to request for customer support because everything just works. **What do you dislike about Signature 365?** I haven't found a single thing I dislike about this product since we started using it over 2 years ago. **What problems is Signature 365 solving and how is that benefiting you?** it makes it easy to get signatures with placeholders, rules etc to auto generate personalized signature for everyone in your company. **Official Response from Dale Quincey:** > Hi WIlliam, Thank you for your glowing review of Signature 365, and how easy you have found it to implement our platform. Its great to hear everything just works as expected! Kind Regards, Dale Quincey ### 17. Simple signature manager for M365 **Rating:** 4.0/5.0 stars **Reviewed by:** Claus S. | IT Supporter, Mid-Market (51-1000 emp.) **Reviewed Date:** June 18, 2025 **What do you like best about Signature 365?** It's a very simple signature manager that is easy to use and implement in a M365 environment. We also liked the support - very helpful and kind personel. We use it quite often for our scheduled campaigns as well and that works great with Signature 365 as well. **What do you dislike about Signature 365?** Some features feel a bit limited and sometimes the designer can mess up your tables that you made inside your HTML code. **What problems is Signature 365 solving and how is that benefiting you?** Less time used to maintain signatures. **Official Response from Dale Quincey:** > Hi Claus, We are very pleased to hear your positive feedback on Signature 365 and the support we provide. We would like to understand the issues you sometimes encounter with tables in the editor and learn more about what you perceive as limitations with features. If you contact our support team with this information, we would greatly appreciate it, and we will do our best to assist you. Kind Regards. Dale Quincey ### 18. Efficient and easy to use **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Consumer Goods | Mid-Market (51-1000 emp.) **Reviewed Date:** May 28, 2025 **What do you like best about Signature 365?** Once configured, you do not need to touch any more. It does the job automatically and all 365 users have their signatures on PC, smartphones and tablets. You can have many signatures and assign them by groups of users. It is super easy to change the picture and the link for campaigns, 2 minutes and all users get the latest topic in their signature. The support team is very reactive. Adding it to Microsoft 365 was super fast and easy, documentation are well done. I am using it several time a year, for changing logo and link to events. **What do you dislike about Signature 365?** Until now, for our use, it files all our need, so nothing to complain. **What problems is Signature 365 solving and how is that benefiting you?** Avoiding all users to have fancy mail signatures. **Official Response from Dale Quincey:** > Hi, we really appreciate your five star review of Signature 365. It's great to hear that you are finding the system easy to use, configure and roll out updates to signatures to your users. Thank you also for mentioning our support team. They work hard to provide the best possible support, so it is great that so many customers take the time to mention their positive experience with our team in their reviews. Kind Regards, Dale Quincey ### 19. Amazing solution to manage email signatures company-wide! **Rating:** 5.0/5.0 stars **Reviewed by:** Jordan H. | Admin manager, Small-Business (50 or fewer emp.) **Reviewed Date:** June 19, 2025 **What do you like best about Signature 365?** The user face is clean and simple, the administrator has complete control (including direct HTML editing) and the rules and interface are easy to navigate. The price is right, and having compared many other solutions, this was the best for our company. It is great to be able to make edits and deploy them company-wide. I love it! It easily integrates with the Microsoft admin portal and is easy to deploy; employees don't even need to download any software. **What do you dislike about Signature 365?** I can't think of any downsides! I did try other solutions but thought Signature 365 was the best. **What problems is Signature 365 solving and how is that benefiting you?** It allowed us to standardize our email signature and brand identity. **Official Response from Dale Quincey:** > Hi Jordan, Thanks for your review - its great to hear you love Signature 365, that you find our solution so easy to use that it was the best of the solutions you tried. Kind regards, Dale Quincey ### 20. Easy to use and transition **Rating:** 4.5/5.0 stars **Reviewed by:** Sean D. | Senior Cloud Platform & Infrastructure Engineer, Mid-Market (51-1000 emp.) **Reviewed Date:** May 23, 2025 **What do you like best about Signature 365?** Signature 365 was so easy to transition to from our on prem Symprex solution, it was so simple to import from our current setup into the web page. When running into any issues with our setup the customer and technical support were really quick and helpful in their responses. **What do you dislike about Signature 365?** I have yet to come across anything I dislike about Signature365 - it just works and does everything we need it to! **What problems is Signature 365 solving and how is that benefiting you?** No servers required for the setup, reducing costs for us as a business. ### 21. Effortless Signature Deployment, But HTML Editing Needs Improvement **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Financial Services | Mid-Market (51-1000 emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Signature 365?** Very easy to create signatures and deploy them to end users. **What do you dislike about Signature 365?** Editing signatures in HTML can be frustrating. **What problems is Signature 365 solving and how is that benefiting you?** Replacing our on-premise version of Symprex. The cloud service is much easier to implement and support than running it on our Exchange server. ### 22. Efficient and Reliable Email Signature Solution **Rating:** 4.5/5.0 stars **Reviewed by:** Mahmud H. | System Administrator, Small-Business (50 or fewer emp.) **Reviewed Date:** June 24, 2025 **What do you like best about Signature 365?** It's fast, easy to set up, integrates well with Microsoft 365, and has excellent customer support. **What do you dislike about Signature 365?** Had an issue with social icons not loading once, but it was resolved quickly by the support team. **What problems is Signature 365 solving and how is that benefiting you?** It standardizes email signatures across all users in Microsoft 365, ensuring brand consistency and professionalism. It also saves time by centrally managing and updating signatures without needing user involvement. ### 23. The best platform! Top, Top! **Rating:** 4.5/5.0 stars **Reviewed by:** Mauro G. | Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** May 28, 2025 **What do you like best about Signature 365?** This platform has changed the performance of my company. I had several problems regarding email signatures on both computers and mobile phones. For several years I had not found a platform that worked effectively until your service came along. Thank you for being so helpful. **What do you dislike about Signature 365?** Have other languages ​​like Portuguese from Portugal **What problems is Signature 365 solving and how is that benefiting you?** The platform means my team doesn't have to worry about email signatures on their computers and phones, which is another peace of mind. **Official Response from Dale Quincey:** > Hi Mauro, We are thrilled to hear Signature 365 has changed the performance of your company, its fantastic to hear we've had such a positive effect. We have recently added languages, including Portuguese, which can be selected in the Signature 365 portal, and which are selected in the Signature 365 add-in for Outlook, matching the language of Outlook automatically. We are currently the only vendor to offer 10 languages and have more planned. Kind Regards, Dale Quincey ### 24. Affordable and Somewhat Simple, But Limited Customization Options **Rating:** 2.0/5.0 stars **Reviewed by:** Verified User in Transportation/Trucking/Railroad | Mid-Market (51-1000 emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Signature 365?** It's Affordability. Somewhat simple to use. **What do you dislike about Signature 365?** Lack of customization with rules. Rules are very limited. Customer service/Tech Support can sometimes be a cat and mouse game to get answers. **What problems is Signature 365 solving and how is that benefiting you?** Uniform signatures for our users. ### 25. Automated and Easy to Use **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Hospitality | Mid-Market (51-1000 emp.) **Reviewed Date:** February 11, 2026 **What do you like best about Signature 365?** The feature is automated and easy to use. **What do you dislike about Signature 365?** The integration needs a bit more tweaking. **What problems is Signature 365 solving and how is that benefiting you?** Standardizing signatures across the company. **Official Response from Dale Quincey:** > Hi, and thank you for your review — we’re glad to hear that you’re finding Signature 365 automated and easy to use. We also appreciate your note about integration needing tweaking. If there’s anything specific you encountered, please dont hesitate to contact us at support@symprex.com and we'll be happy to investigate this. Thank you again for sharing your review. Kind regards, Dale Quincey ### 26. Simple Organization Wide Signatures **Rating:** 5.0/5.0 stars **Reviewed by:** Tayler O. | CFO, Mid-Market (51-1000 emp.) **Reviewed Date:** May 27, 2025 **What do you like best about Signature 365?** Having standardized email signatures across our organization ensures that our brand is represented consistently. **What do you dislike about Signature 365?** It does require some understanding of the Microsoft 365 ecosystem to get things set up and going. **What problems is Signature 365 solving and how is that benefiting you?** Previously we had to manually set up signatures for each employee to ensure consistency, and we had no way to control users making subsequent changes. Now our brand is represented consistently across the organization portraying a professional organization to external parties. ### 27. Reliable Signature Management software with very few problems **Rating:** 4.0/5.0 stars **Reviewed by:** Scott J. | System Administrator, Mid-Market (51-1000 emp.) **Reviewed Date:** May 22, 2025 **What do you like best about Signature 365?** Using Signature 365 has made it easy to manage signatures for our users. The rules and design tools made our company's signature look professional and well designed. **What do you dislike about Signature 365?** The implementation of the signatures had a few problems in the beginning and every once in a while, the add-on appears to error out for some of our users. It is unclear if this is a Symprex issues or a Microsoft issue. **What problems is Signature 365 solving and how is that benefiting you?** Mass management of company signatures. ### 28. Simple to use but professional to look at **Rating:** 5.0/5.0 stars **Reviewed by:** Peter R. | IT Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** May 23, 2025 **What do you like best about Signature 365?** We migrated from Symprex Email Signature Manager to Signature 365. The process couldn't have been easier. It's so easy to create new signatures, you can have rules for certain users with differing needs. The signatures look professional, and it works seamlessly on mobile devices. I can't fault it really - even the support was great when I was asking questions during my learning phase. **What do you dislike about Signature 365?** i have yet to find anything that it doesn't do , that our old software did. **What problems is Signature 365 solving and how is that benefiting you?** Our prevous software didnt seamlessly add the signatures to mobile devices, Signature 365 does that, and with the ever increasing number of mobile users, this has been a real benefit. ### 29. Review of Signature 365 **Rating:** 5.0/5.0 stars **Reviewed by:** Dhillon P. | IT Systems Engineer, Mid-Market (51-1000 emp.) **Reviewed Date:** June 09, 2025 **What do you like best about Signature 365?** We have used Signature 365 across our trust and its been brilliant, there has been no issues with this and has been easy to implement. The customer support have been amazing, whenever we have had issues we have been able to resolve it straight away. **What do you dislike about Signature 365?** Nothing , the product has been brilliant. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 has benefits us in terms of managing signatures centrally. **Official Response from Dale Quincey:** > Hi Dhillon, Thank you for your glowing review of Signature 365. It's great to hear you found the system easy to implement, and I'm very happy to hear our customer support has been outstanding. Kinds Regards, Dale Quincey ### 30. Great Email Signature Solution for 365 **Rating:** 4.5/5.0 stars **Reviewed by:** Todd M. | IT Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** May 22, 2025 **What do you like best about Signature 365?** I like the ease of use of this software. We have been using Symprex solutions for years for both on-premises and cloud email signatures. I did have to reach out to the technical support in order to hook their product to our tenant in 365 . They were able to easily guide me through the steps and point me in the direction of the right knowledge base articles. I would recommend this product to any one looking for a simple and elegant solution for professional grade email signatures. **What do you dislike about Signature 365?** There's nothing I can think of that's negative about this product. **What problems is Signature 365 solving and how is that benefiting you?** Creating email signatures for our Microsoft 365 users. ### 31. Signature 365 is a time saver. **Rating:** 5.0/5.0 stars **Reviewed by:** Brandon M. | VP, Information Technology, Mid-Market (51-1000 emp.) **Reviewed Date:** May 30, 2025 **What do you like best about Signature 365?** Signature 365 makes managing employee info and org charts quick, easy, and always up to date. **What do you dislike about Signature 365?** Initial setup took time to sync all data cleanly from Azure AD. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 solves the challenge of inconsistent or outdated email signatures and disconnected org charts. It ensures our entire team has uniform, professional signatures and provides a live, accurate directory—saving time, improving brand consistency, and streamlining communication. **Official Response from Dale Quincey:** > Hi Brandon, We really appreciate your five star review of Signature 365. Import of users and groups from Entra ID (aka Azure AD) is normally very fast, also for the first import, so we are not immediately sure why this took time in your case. If sync of data is still taking longer than expected, please contact our support team and we will look into this. Kind Regards, Dale Quincey ### 32. Signature 365 for your business mail signature requirements **Rating:** 5.0/5.0 stars **Reviewed by:** Justin H. | IT manager, Small-Business (50 or fewer emp.) **Reviewed Date:** May 23, 2025 **What do you like best about Signature 365?** I like the pre-build templates. There is enough of a variety to suit most peoples purposes. However you can also completly customise your own build from scratch using their WYSIWYG signature designer or you can insert your own HTML. Inserting user profile photos into the signature extracted from our 365 tenant is also cool and ensures all of our users signature look slick and modern also creating additional trust with email recipients when they see our users faces. **What do you dislike about Signature 365?** Sometimes changing fonts within a prebuilt template can at times have unwanted changes or not change the font to the expected. **What problems is Signature 365 solving and how is that benefiting you?** Creating uniformity across all users and companies ### 33. Central management of signatures made easy **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Medical Devices | Mid-Market (51-1000 emp.) **Reviewed Date:** November 03, 2025 **What do you like best about Signature 365?** The central management of signatures is simple **What do you dislike about Signature 365?** Billing not possible via invoice or PayPal, only credit card is accepted. **What problems is Signature 365 solving and how is that benefiting you?** Billing not possible via invoice or PayPal ### 34. experience has been excellent **Rating:** 5.0/5.0 stars **Reviewed by:** Achinda W. | Senior System Administrator, Enterprise (> 1000 emp.) **Reviewed Date:** February 09, 2025 **What do you like best about Signature 365?** We have been using this solution for almost a year, and the experience has been excellent. The integration process was smooth and hassle-free, making it easy to get started. Setting up templates to match our company standards, including approved colors, was straightforward, thanks to the support team, who provided backend assistance when needed. Additionally, the integration with Outlook was seamless, further enhancing our workflow. Overall, this solution has been a great addition to our processes, and we highly recommend it! **What do you dislike about Signature 365?** No complaints at all! Everything has been working smoothly, and I’m satisfied with the experience." **What problems is Signature 365 solving and how is that benefiting you?** To maintain a consistent and professional brand identity across our email communications, we have procured this product and standardized email signature for all users. **Official Response from Dale Quincey:** > Hi Achinda, Thank you very much for your review - Its really great to see such a positive response for our solution. Additionally thanks for the kind words for our support team, we pride ourselves on the level of support we provide! Kind Regards, Dale Quincey ### 35. Great, easy to use software **Rating:** 5.0/5.0 stars **Reviewed by:** Jorden S. | Co-Founder & Executive Director, Small-Business (50 or fewer emp.) **Reviewed Date:** May 23, 2025 **What do you like best about Signature 365?** The best thing about Signature 365 is that every single person in our organisation automatically gets an e-mail signature when their O365 profile is created. Every single signature is uniform and to the same style. We no longer have to worry about users not having a signature, or having one that doesn't match our brand guidelines. The software was easy to implement and set-up was quick and straight forward **What do you dislike about Signature 365?** There are no downsides that I have found at all! **What problems is Signature 365 solving and how is that benefiting you?** Previously users either ignored our standards for e-mail signatures, or didn't have one at all. Now we have a uniform style across our entire organisation. ### 36. An Signature365 for almos 2 years now **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Telecommunications | Mid-Market (51-1000 emp.) **Reviewed Date:** May 23, 2025 **What do you like best about Signature 365?** Once everything is set up and the integration between Microsoft 365 and Signature 365 is complete (with plenty of flexible options available), creating a new signature, setting usage rules, and customizing it is incredibly straightforward. Customer support is also excellent — with near-instant responses to ensure your service remains up and running at all times. **What do you dislike about Signature 365?** Users who aren't very tech-oriented may find the signature creator a bit complex at first. **What problems is Signature 365 solving and how is that benefiting you?** Standardizing email signatures can be quite a challenge. However, the integration with Microsoft 365 makes the process significantly easier, allowing you to manage and personalize all signatures centrally from a single platform. ### 37. Signature 365 is a user-friendly and easy-to-use signature tool for your organization. **Rating:** 4.5/5.0 stars **Reviewed by:** Richard d. | System Engineer, Small-Business (50 or fewer emp.) **Reviewed Date:** May 23, 2025 **What do you like best about Signature 365?** Setting up and managing centralized signatures for our company is simple and efficient. Pricing is based on a per-user model. The platform is web-based, requiring no onsite installation. **What do you dislike about Signature 365?** Editing and perfecting different signatures can be a bit challenging. I always create multiple copies of a signature while editing to ensure I don't lose my layout. **What problems is Signature 365 solving and how is that benefiting you?** The challenges of centralized signature software ### 38. Seamless Email Signature Management – A Must-Have for Businesses! **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Entertainment | Mid-Market (51-1000 emp.) **Reviewed Date:** February 07, 2025 **What do you like best about Signature 365?** What I liked best about Signature 365 is the centralized management, which ensures brand consistency across all emails. The intuitive web interface makes it incredibly easy to create and update professional signatures without any hassle. I also love the seamless integration with Microsoft 365, which made setup a breeze. The ability to add campaign banners with tracking and analytics has been a game-changer for our marketing efforts. Plus, the template library and visual editor allow me to design great-looking signatures without needing any technical skills. On top of that, the support team has been fantastic—always responsive and helpful whenever I had a question. **What do you dislike about Signature 365?** The only downside I’ve noticed with Signature 365 is that initial setup can take a bit of time, especially when configuring rules for different departments. However, the support team are responsive and helpful. Once everything is set up it's very easy and quick to use. **What problems is Signature 365 solving and how is that benefiting you?** As a marketing manager, Signature 365 is solving several key problems for me: • Brand Consistency – It ensures that every employee’s email signature follows brand guidelines, keeping a professional and unified look across all communications. • Marketing Campaign Integration – The ability to add campaign banners with tracking and analytics helps us turn everyday emails into a marketing tool, driving engagement and conversions. • Time Efficiency – Instead of manually updating signatures across the company, I can centrally manage and deploy changes instantly, saving time and reducing errors. • Compliance & Legal Requirements – It allows us to automatically append legal disclaimers and compliance messaging to emails, ensuring we meet regulatory requirements. • Seamless Microsoft 365 Integration – Since we use Microsoft 365, the integration was smooth, and there’s no need for employees to manually configure anything. • Multi-Device Compatibility – Signatures look great on desktops, mobile devices, and web clients, avoiding inconsistencies when employees use different email platforms. Overall, it’s streamlining email signature management while turning emails into a valuable marketing channel. **Official Response from Dale Quincey:** > Hi there, and thank you for the detailed review and kind words for the support team! Its fantastic to hear that we are helping you integrate your marketing and brand position, whilst also being easy to manage. As you note, more complex setups require some configuration, but our support team are always happy to help you where required! Kind Regards, Dale Quincey ### 39. Easy to maintain **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Manufacturing | Mid-Market (51-1000 emp.) **Reviewed Date:** August 07, 2025 **What do you like best about Signature 365?** It is simple, and easy to maintain. Very similar to it competitors and therefore migration is a breeze. **What do you dislike about Signature 365?** There is not much difference between the product and its competitors. Price is the main factor why we use it. **What problems is Signature 365 solving and how is that benefiting you?** problem: standardising of corporate signatures, Benefits: we can gather data from 365 and implement key vaules into the signatures, without any hassle. ### 40. Cost effective with impressive results **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Architecture & Planning | Mid-Market (51-1000 emp.) **Reviewed Date:** May 25, 2025 **What do you like best about Signature 365?** Signature 365 has proven to be an excellent solution for managing email signatures across our organization. It works seamlessly and exactly as described. One of the standout features is its ability to ensure that signatures remain untampered by employees, maintaining consistency and professionalism in all communications. The deployment works across all email clients without any issues and the signatures look great. Also, it is terrific value. **What do you dislike about Signature 365?** Probalbe still requires an IT person to deploy and set up. **What problems is Signature 365 solving and how is that benefiting you?** Before Signature 365, we struggled to control email signatures on mobile devices, even with Outlook. ### 41. Easy to use **Rating:** 4.0/5.0 stars **Reviewed by:** Enamul H. | IT Support Officer, Mid-Market (51-1000 emp.) **Reviewed Date:** May 26, 2025 **What do you like best about Signature 365?** As an admin I can create and centrally manage email signatures and disclaimers for all users easily. All the features can be navigated easily. **What do you dislike about Signature 365?** Nothing really, I think it does all the jobs I need to do as an admin, no issues at all. **What problems is Signature 365 solving and how is that benefiting you?** Can manage organisation's signature for all the users centrally. ### 42. Great product from a very customer centric team **Rating:** 5.0/5.0 stars **Reviewed by:** Yuri M. | Manager of Intrnet, Enterprise (> 1000 emp.) **Reviewed Date:** May 22, 2025 **What do you like best about Signature 365?** It's flexible, it's easy to manage. It's reliable. It helps Mada with email comms. as all employee emails are consistent. Customer support is outstanding. **What do you dislike about Signature 365?** none. very robust product.. we didn't have any issues with signature 365. **What problems is Signature 365 solving and how is that benefiting you?** Our email comms are consistent and they're all on brand. The design follows our digital brand standards at Mazda. ### 43. Solid application for a signature manager **Rating:** 4.0/5.0 stars **Reviewed by:** Jared H. | Technology Lead, Mid-Market (51-1000 emp.) **Reviewed Date:** May 22, 2025 **What do you like best about Signature 365?** Quick and easy to set up and implement and integrated into the on prem solution. The cloud option was great for our changing business. I was able to get responses from customer support pretty quick when i had a question or experiences a problem **What do you dislike about Signature 365?** Occasionally after installation users would lose their signature or it wouldn't show up without shutting down their outlook and reopening. Uninstalling the application, was a bit more complicated than expected. Certain users it kept installing back onto their computers. **What problems is Signature 365 solving and how is that benefiting you?** Having to house our signature manager on our servers ### 44. A very user friendly email signature option **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Real Estate | Small-Business (50 or fewer emp.) **Reviewed Date:** August 11, 2025 **What do you like best about Signature 365?** I've tried a variety of options for our small business, and this one is by far the easiest to implement. When I've had problems, the support team is very responsive,. **What do you dislike about Signature 365?** The default templates could do with a bit of modernisation. **What problems is Signature 365 solving and how is that benefiting you?** Email signatures for Microsoft 365 customers. Increases brand awareness and transparency. **Official Response from Dale Quincey:** > Hi, and thanks for your review of Signature 365, Its great to hear that you found the solution easy to implement, and that you've received excellent support from the team here. We have an item on our roadmap to improve on the types and design of our default templates. Kind Regards, Dale Quincey ### 45. Smartest Signature Template Tool **Rating:** 5.0/5.0 stars **Reviewed by:** Ivan Glenn U. | Software Developer, Mid-Market (51-1000 emp.) **Reviewed Date:** June 08, 2025 **What do you like best about Signature 365?** What I like the most is its simple and easy to use plus the integration and the implementation with mobile **What do you dislike about Signature 365?** All features fits all my needs so nothing to dislike. **What problems is Signature 365 solving and how is that benefiting you?** Implementing it without a need of a local server and implementation thru mobile **Official Response from Dale Quincey:** > Hi Ivan, We are pleased to hear that you appreciate the simplicity and ease of use of Signature 365, as well as the benefits of a serverless solution and the integration with mobile devices. Kind Regards, Dale Quincey ### 46. Powerful yet Simple **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Retail | Mid-Market (51-1000 emp.) **Reviewed Date:** May 25, 2025 **What do you like best about Signature 365?** I really like the robust campaign functionality. Due to the ability to host the imagery internally I can have the marketing team add and update their own artwork. **What do you dislike about Signature 365?** I don't really have any dislikes. As a long time Symprex user I found the transition to Signature365 to be smooth. **What problems is Signature 365 solving and how is that benefiting you?** We wanted a way to add email signatures to Outlook, Outlook Web and Mobile Email. Thanks to Signature365 being deployed as an Add-on we can tick all 3 boxes without having to inject signatures into the mail stream. ### 47. Great tool for small company **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Insurance | Small-Business (50 or fewer emp.) **Reviewed Date:** August 07, 2025 **What do you like best about Signature 365?** Signature365 is easy to use. I change the company signatures with each holiday or upcoming event. **What do you dislike about Signature 365?** I wish there were more editing options without using HTML. **What problems is Signature 365 solving and how is that benefiting you?** We used to have mismatched signatures. Now our company has matching signatures that can be changed all at once. **Official Response from Dale Quincey:** > Hi, and thank you for your review of Signature 365, Its great to hear that our product has helped you standardise your signatures easily, and update for upcoming events and holidays. We have a piece to improve the usability of our visual editor on our roadmap, to enable more complex designs to be made outside the HTML editor. Kind Regards, Dale Quincey ### 48. Great reliable software **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Accounting | Mid-Market (51-1000 emp.) **Reviewed Date:** June 23, 2025 **What do you like best about Signature 365?** Signature 365 is an excellent tool that stands out for its ease of use and reliability. The interface is intuitive, making setup and management straightforward even for non-technical users. It's consistently dependable, ensuring that signatures are applied correctly without any hiccups. Highly recommended for businesses looking for a hassle-free email signature solution. **What do you dislike about Signature 365?** Managing a large number of templates requires significant manual effort. **What problems is Signature 365 solving and how is that benefiting you?** It manages our signatures. **Official Response from Dale Quincey:** > Hi, We are very pleased to hear Signature 365 has been an excellent tool for you. We have recently implemented folder structure within templates to improve management of large template numbers. If you contact our support team, they will be happy to help you with some tips on best practices for managing a large number of templates. Kind Regards, Dale Quincey ### 49. Easy signatures! **Rating:** 5.0/5.0 stars **Reviewed by:** Wouter B. | Creative Director / co-owner, Small-Business (50 or fewer emp.) **Reviewed Date:** May 24, 2025 **What do you like best about Signature 365?** Easy to setup with their flow. No technical skills required. What an ease to integrate. Love the campaign possibilities. **What do you dislike about Signature 365?** Really, there is nothing that comes to mind! **What problems is Signature 365 solving and how is that benefiting you?** the ease of having companywide the same signatures, emails coming from every device. Never an issue! ### 50. Really easy in use with nice signatures **Rating:** 5.0/5.0 stars **Reviewed by:** Wouter B. | Owner, Small-Business (50 or fewer emp.) **Reviewed Date:** June 24, 2025 **What do you like best about Signature 365?** The ease of connecting, simple setup. Everything done within 10 minutes **What do you dislike about Signature 365?** There isn't a downside that we noticed at this point. **What problems is Signature 365 solving and how is that benefiting you?** creating uniform signatures for all mailboxes **Official Response from Dale Quincey:** > Hi Wouter, and thanks for your review. Its great to hear you found the setup process so quick and easy, and that you've not had any downsides with our software. Kind Regards, Dale Quincey - [View Signature 365 pricing details and edition comparison](https://www.g2.com/products/signature-365/reviews?page=4&qs=pros-and-cons§ion=pricing&secure%5Bexpires_at%5D=2026-07-26+08%3A45%3A06+-0500&secure%5Bsession_id%5D=dc9389df-8f60-4c9b-bf1b-12c597330344&secure%5Btoken%5D=0561597c0630360a545ee92f35e99c85e839255b9ed31f90772b72b1b27ed267&format=llm_user) ## Signature 365 Integrations - [Azure Active Directory Domain Services](https://www.g2.com/products/azure-active-directory-domain-services/reviews) - [Azure Portal](https://www.g2.com/products/azure-portal/reviews) - [HubSpot Sales Hub](https://www.g2.com/products/hubspot-sales-hub/reviews) - [Microsoft 365](https://www.g2.com/products/microsoft365/reviews) - [Microsoft Defender for Office 365](https://www.g2.com/products/microsoft-microsoft-defender-for-office-365/reviews) - [Microsoft Entra ID](https://www.g2.com/products/microsoft-entra-id/reviews) - [Microsoft Exchange](https://www.g2.com/products/microsoft-microsoft-exchange/reviews) - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) ## Signature 365 Features **Email Signature Design** - Designed Templates - Advanced Template Customization - Image Editor **Email Signature Management** - Departments - Auto Updates - Email Distribution - Collaboration **Email Signature Marketing** - A/B Testing - Banner Advertising - Account-Based Marketing - Analytics Tracking **Integrations** - Marketing Automation Integrations - Email Software Integrations **Platform Additional Functionality** - Editor Rights - Mobile Compatibility - Cloning ## Top Signature 365 Alternatives - [CodeTwo Email Signatures 365](https://www.g2.com/products/codetwo-email-signatures-365/reviews) - 4.9/5.0 (1,761 reviews) - [Exclaimer](https://www.g2.com/products/exclaimer/reviews) - 4.5/5.0 (1,362 reviews) - [WiseStamp](https://www.g2.com/products/wisestamp/reviews) - 4.6/5.0 (577 reviews)