M-Files Reviews & Product Details

I am a satisfied customer of M-files. It is very user friendly and easy to configure application. I have not faced any issue in searching and organization or workflow, since I am using this tool. One of the best things is that we have implement it in our various departments and it has interlinked them. Now we can easily search the data through respiratory and did not face any issue in finding the right piece of information. We have created and arranged our work in different folders, and not a single time, we came a crossed any data corruption and it is secured cloud for folder maintenance. Review collected by and hosted on G2.com.

This application provides notifications with time, but we never have the idea about the notification provided against the completed and pending task, until we went to the interface and check them out. Review collected by and hosted on G2.com.

M-files is not only treat the soft files efficiently but it extract the information from hard files by scanning with high speed and it is compatible with scanning device a well and carries out batch scanning and even classify them automatically, in this way it is giving us more logical document processing by extracting the data, through its roots i-e OCR, barcodes, ICR thus, carrying out data indexing. Overall I would say it is playing its great role in our company. It is fully featured product. Review collected by and hosted on G2.com.

Sometimes in order to save files you have to put proper files name otherwise in numerous amount of data, it becomes hard to find the right file. Moreover I am not having any big issue with its services. Review collected by and hosted on G2.com.

M-files is also known as a very good document keeping system that completely ensures every type of company’s integral data. It comes with a variety of unique templates that always makes my work more enjoyable and less boring. Furthermore user interface of this software makes my working quite easy as I can easily understand all the features and functionalities. It helps me to search each and every file or document that is present inside the vault. I like the most about it, is the e-signature features that significantly differentiate between my documents. Review collected by and hosted on G2.com.

On talking about the drawbacks that I faced in this application is its cost that is quite a lot more than others. Otherwise I do not have any issue with this program. Review collected by and hosted on G2.com.

M-Files has an easy to use interface that looks like any standard windows explorer. With M-Files server administration rights, you can adjust security automatically to ensure any private or confidential documents and workflows update security to ensure only those that should have the ability to read or open the files can do so, while limiting those that shouldn't have access, do not. Review collected by and hosted on G2.com.

M-Files can be daunting when creating your separate work flows...care must be taken to test and retest to ensure accurate routing. You also must ensure you have the correct organizational structure in place to allow proper workflow. When a change in reporting happens, the workflow must be adjusted or you risk exposing private and confidential documents to the incorrect individual. Review collected by and hosted on G2.com.

Different features and functionalities in this application is worth able enough to be use in daily life. Also, I really prefer it over other products because it provides me immense support to provide my documents a centralized place to save variety of documents that are essential for maintenance as well. More specifically this unique product has a really good authorizing feature that particularly helps in sending invites and also helps in editing useful documents on the go. More specifically this product allows me to integrate more readily with all other applications of my interest with variety of options. Review collected by and hosted on G2.com.

It is so dam interesting product. I couldn’t imagine my life without it now. Talking about the drawbacks of this product I can’t think of anything that could be a drawback of this certain product because it has everything in it that I require basically. Review collected by and hosted on G2.com.

We have been using M-Files for over a year and it is amazing it has saved us a lot of time making everyone's job easier and effective. It is a great tool to organize your work flow while giving everyone access to the information simultaneously. It has impacted our customer service in a positive way and has cut our expenses as we are almost paperless. Review collected by and hosted on G2.com.

The set up is not the easiest as a work flow needs to be created but once is up it is a great tool. Review collected by and hosted on G2.com.

The approach of M-Files digital corporate memory software is a critical step up for companies which care knowledge created by people working around. Without this type of supporting software, there is no safe and reachable system which can be used as commercially that most of the companies now looking for that type of solutions. Even there are more easier types of the solution for data sharing and storing, those are not perfectly fitting for confidential usage. M-files brings the benefits of safe data without loosing any part if uploaded correctly. The upload and download speed is really fast which allows users to work on files over M-Files. Review collected by and hosted on G2.com.

Besides many beneficial properties and features of M-Files, there are some points needs to be improved. If the file crushes and cannot be saved, somethimes M-Files cannot catch latest version of it and user loses work done until then. Furthermore, the file structure is not useful as the cloud base structure is quite complicated. Review collected by and hosted on G2.com.

I like M-Files because it is very safe and offers enough cloud storage. Accessing content is also easy from any device and all I need is authentication. I also like the ease of retrieving content using the search feature. Sharing of files across the team is also easy and this is a plus when working together on the same project. Review collected by and hosted on G2.com.

M-files is one of the best and this means it comes at a cost. I feel that the cost is too high for many SMEs. The User Interface is also lacking. Review collected by and hosted on G2.com.

Document revision history log keeps track of who made what kind of revisions on a document

Provides privacy for company documents

Provides employee-independent document management

Provides memory for the company

Ensures that document sharing outside the company is kept under control Review collected by and hosted on G2.com.

Service interface is very bad, similar to the interface 20 years ago

Not user friendly

Working speed is very very slow

Special training is required to learn how to use

Eliminates file explorer applications but offers a much slower alternative

Does not run * .zip or * .rar files

Menu language is very outdated

Cannot open folder in folder

Unable to personalize interface

It is necessary to define and track individual files, it does not allow automatic selection, every process is done individually, it is time consuming, exhausting and requires attention. Review collected by and hosted on G2.com.

M-Files is very suitable for almost any environment, my favorite is Quality Management. It is different because it is a content management tool that helps users organize, manage and track documents and information. It is ideal for any regulated or compliance company that wants to improve compliance or is working to achieve it. Local implementations are available, based on the cloud and hybrids. M-Files helps us powerfully with the control of documents, requests for change, planning and execution of audits, management of problems and risks, and training with a turnkey approach. Review collected by and hosted on G2.com.

I do not dislike anything. Integrations with various applications, including SAP, Microsoft Dynamics, Salesforce and NetSuite, are available. Review collected by and hosted on G2.com.

M-files integrates with your windows Explorer. So in short it is just like using your windows explorer. It is easy to install on server (with training). Search features of M-Files using scoring method where all the results are given score based on relativity. It is amazing how you can create complex workflows in M-Files with good planning. M-Files works with Metadata. You only need to tell mfiles what the document is and it will place it into its right place. Review collected by and hosted on G2.com.

M-files can get slow after certain number of objects created. It uses firebird as embedded DB. Also i think Electronic and digital signatures should be part of the system and not an Ad-On. Review collected by and hosted on G2.com.

M-Files can help automate process and procedure around the collection, use and storage of your data.

M-Files can give your data meaning and usefulness across your business.

Workflows and Granular Permissions are some of its key strengths. Review collected by and hosted on G2.com.

Choosing the right Integration Partner and their ability to work well and effectively with you, is key to a successful deployment.

Have a clear goal on what you need to achieve using M-Files and the exact area it will assist with, avoid “scope creep” as this will slow you down considerably.

The M-Files platform can be used in many ways - start with the “low hanging fruit” and have a clear understanding of what is required to deliver this using the software - just because it is *possible* doesn’t mean it needs to be used that way from day one. Review collected by and hosted on G2.com.

I like that I can drag and drop documents anywhere in m-files. A prompt pops up and you tell it where it needs to be saved. I also like being able to view document edit history and rolling back to different versions. Review collected by and hosted on G2.com.

At first it feels very time consuming to save documents because you have to fill out fields when the prompt pops up. Review collected by and hosted on G2.com.

M-files is a cloud based service for business environment. It provides data sharing and editing with your team & colleagues. It is very easy to share and work on a shared document. Check-in and check-out processes not so effective and easy but It is well-considered. It should be easy and fast to use it effectively. Review collected by and hosted on G2.com.

Some interface features and classfication selections are not so easy. It takes much more time to share some documents via e-mail or from another source. So it should be simplified some points like writing details of documents. Review collected by and hosted on G2.com.

The mfiles is a good intelligent Software where it is integrated with different sources like office,Sap, Dynamic Crm. It will helpful for finding the exact documents and no problem exists in mfiles and it stores large amount of database Review collected by and hosted on G2.com.

There is no least about this software since it saves time and flexibility. No hidden cost Review collected by and hosted on G2.com.

Easy to install, implement and to use. Content is organized by what it is instead of determining where to save it in a traditional folder structure. Graphical Workflow engine builder. Not a complex admin interface. Well integrated with windows and office. Desktop, Web and mobile interface. Ranking search result. each user can create his own views with the ability for filtration and grouping to see content in a way he want. Review collected by and hosted on G2.com.

No more perpetual license for M-Files 2019. M-Files is going to change pricing model.In order to continue receiving customer support and new release update you have to upgrade to subscription model. The prices changes frequently. It doesn't support Mac OS (you can only by using web). It is not easy to calculate how many pages/documents you have archived in the system, this feature is required for all backlog scanning projects. Zonal OCR is not easy to setup and not accurate. Review collected by and hosted on G2.com.

M-Files strong points are in the ease of use and the powerful search capabilities. We loved the change from "where it is" to "what it is". It has some really powerful features in the back of it but still can be simple enough for the end user just to "easily file and find their documents". It works great on mobile platforms and integrates well with the Microsoft suite of products. Review collected by and hosted on G2.com.

In all products there are room for improvement. I am happy to say these are limited at the moment.

As long as they keep up their R&D and invest in AI and other related technologies I see a great future for them. Integration with Onedrive for business is not yet live and that was a small disappointment so that it can more seamlessly integrate with your corporate Office 365 system. Review collected by and hosted on G2.com.

The stronghold of M-files is the ease of installation and ease. This tools comes with powerful features that makes document management easy. With M-files, it is easy to organize office documents and when you need to retrieve a file, all you need is use the right keyword and within seconds, you will have the document you're looking for. What's more is that security wise, M-Files ensures no unauthorized access. Review collected by and hosted on G2.com.

Everything works well so far. I have co major issues. However, the user interface could be better. Review collected by and hosted on G2.com.

M-Files is one of the best software products we have ever worked with. Completely configurable, easy to adopt and maintain and solution for a lot of different business challenge. In comparison with other software products we have worked with, in M-Files, basically there is no case that you cannot solve with built-in features or with simple development using powerfull APIs. We are proud partner and M-Files reseller. Review collected by and hosted on G2.com.

There is nothing significant that we dislike about M-Files. We would like to have little more powerful reporting but as a software development company we have our own products and solutions that we are using with M-Files data. Review collected by and hosted on G2.com.

Automatic version control, metadata based sorting and searching with automatic privacy settings and class structures are but a few things that have been greatly improved since moving away from simple network drives and basic folders. Review collected by and hosted on G2.com.

Unfortunately it is extremely hard to make people understand how to use the system in a wise manner. They always confuse, no matter how many times you explain them, metadata properties, "folders", classes, document collections, multi-file documents and whatnow. There are a lot of concepts which are very useful in M-Files, but the grassroots employees have a hard time understanding everything. Review collected by and hosted on G2.com.

The capacity to take existing information and processes (workflows that are currently manual in nature) is one of the greatest attributes of M-Files and M-Files Back Office.

People have been made to grow accustomed to following a manual (touch everything) process in their daily operational efforts.

M-Files gives those people back extremely valuable time in their busy work day by having them pay attention to exceptions in a workflow and also allowing for accessing relevant and accurate information that they need in a seconds notice without opening a filing cabinet drawer and digging Review collected by and hosted on G2.com.

Some old technology doesn't work with the basic, minimum requirements, but this is the whole reason why people that don't operate with current technology need to refresh their approach to their operations Review collected by and hosted on G2.com.

Integration in MS Office suite, what do you search instead of where, web interface Review collected by and hosted on G2.com.

Plenty of features, sometimes options in front of every day tasks Review collected by and hosted on G2.com.

It's simple, flexible, intuitive and cheap Review collected by and hosted on G2.com.

certain technical limitations which make if less convenient than dropbox for issuing documents to outside parties. Also, the assignments features are not robust enough Review collected by and hosted on G2.com.