Best PDF Editor Software for Small Businesses

    Products classified in the overall PDF Editor category are similar in many regards and help companies of all sizes solve their business problems. However, small business features, pricing, setup, and installation differ from businesses of other sizes, which is why we match buyers to the right Small Business PDF Editor to fit their needs. Compare product ratings based on reviews from enterprise users or connect with one of G2's buying advisors to find the right solutions within the Small Business PDF Editor category.

    In addition to qualifying for inclusion in the PDF Editor Software category, to qualify for inclusion in the Small Business PDF Editor Software category, a product must have at least 10 reviews left by a reviewer from a small business.

    Top 10 PDF Editor Software for Small Businesses

    • Foxit PDF Editor
    • pdfFiller
    • PDFelement
    • FineReader PDF 15
    • Foxit PDF Reader
    • Ultimate eBook Converter
    • Nitro Productivity Suite
    • Adobe PDF Editor
    • Icecream PDF Editor
    • PDF Expert

    Compare Small Business PDF Editor Software

    G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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    (558)4.6 out of 5
    Optimized for quick response
    Entry Level Price:$179.00 US Perpetual

    Foxit is a leading software provider of fast, affordable and secure PDF solutions. Businesses and consumers increase productivity by using Foxit's cost effective products to securely work with PDF documents and forms. Foxit is the #1 pre-installed PDF software, shipped on one-third of all new Windows PCs, including those from HP®, Acer, and ASUS®.

    (533)4.6 out of 5
    Optimized for quick response

    Comprehensive, feature-rich and cloud-native solution that transforms your static PDF into an interactive experience for both the sender and receiver. pdfFiller offers a single space to collaborate, store, search, e-sign and audit documents and forms.

    (487)4.5 out of 5
    Optimized for quick response
    Entry Level Price:$129 (Perpetual) 1 User

    PDFelement is the easiest way to create, edit, convert and sign PDF documents on Windows and Mac. This leading alternative to Adobe® Acrobat® offers enterprise-grade PDF functionalities and perpetual licensing at a fraction of the price.   Sold globally in 9 different languages, PDFelement is the all-in-one PDF solution for users of all types, and the only complete PDF solution next to Adobe® Acrobat® available on Windows, Mac, iOS, & Android.

    (100)4.5 out of 5
    Optimized for quick response
    Entry Level Price:$ 199 one-time payment

    FineReader is an all-in-one OCR and PDF software application designed to increase business productivity. It provides easy-to-use tools to access and modify information locked in paper-based documents and PDFs.

    (107)4.6 out of 5

    Foxit PDF Reader is the PDF Reader which enables you to become part of the connected world. Provide authors with comments on documents, be notified when new document versions become available, discuss interesting topics right in the document, or securely open protected documents.

    (53)4.6 out of 5
    Entry Level Price:$24.99 1 PC / 1 Year

    Epubor Software is a worldwide software developer dedicated to satisfying customers' needs with diversified software products and services. We provide the best solution to eBooks and audiobooks reading. Best sellers and hot products: Epubor Ultimate, Epubor KCR Converter and Epubor Audible Converter.

    (177)4.2 out of 5
    Optimized for quick response
    Entry Level Price:$159 US Perpetual

    Nitro helps individuals and businesses streamline document processes, eliminate unnecessary printing, lower costs, and fully enable remote work. The Nitro Productivity Suite™ is the core solution, providing customers with: integrated PDF productivity via Nitro Pro™, unlimited eSigning via Nitro Sign™, and business intelligence via Nitro Analytics™ tools through a horizontal, SaaS, and desktop-based software suite.

    (50)4.4 out of 5

    Change text and images without leaving your PDF.

    (56)4.3 out of 5

    Icecream PDF Editor is a software that enables you to edit PDF files easier than ever before. Get access to all the tools and PDF editing modes you need with the help of smart tools panel. You can edit text, add notes, redact, protect files, manage pages and much more with the PDF editor.

    (21)4.8 out of 5

    Great business and productivity apps for your iPad and iPhone.

    (32)4.2 out of 5

    JotForm PDF Editor automatically turns collected form response data into professional, elegant PDFs that are easy to share with colleagues and customers.

    (56)4.4 out of 5

    PDFCreator converts every printable document to PDF and many other formats.

    (55)4.5 out of 5

    The smallest, fastest, most feature-rich FREE PDF editor/viewer available! Create, View, Edit, Annotate, OCR and Digitally Sign PDF files plus much more..

    (42)4.1 out of 5

    PDFsam Basic, a free, open source, multi-platform software designed to split, merge, extract pages, mix and rotate PDF files.

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    Check out the G2 Grid® for the top PDF Editor Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
    High Performers
    Nitro Productivity Suite
    PDF Expert
    Foxit PDF Editor
    Ultimate eBook Converter
    FineReader PDF 15
    Foxit PDF Reader
    PDF-XChange Editor
    JotForm - PDF Editor
    Icecream PDF Editor
    Adobe PDF Editor
    PDFsam Basic
    Market Presence

    Learn More About PDF Editor Software

    What is PDF Editor Software?

    PDFs, or portable document formats, are a file type that cannot be edited; they are an electronic image that looks like a printed document but can’t be edited using a document creation software, for example. PDF editor software doesn’t only allow users to edit a PDF, it transforms a PDF file into something that can be edited. Additionally, many PDF editors convert common file types including .doc and .xls file types into PDF files that can then be manipulated in the tool. PDF editors should not be confused with file reader software, which allow users to view any file type, including PDF files. Users that want to adjust the content in a PDF file require a PDF editor. PDF editors provide a wide variety of protective features. For example, users can password protect PDFs so specific documents cannot be edited or viewed by anyone else. This is ideal for users that frequently send contracts, legal documents, and other documents that hold sensitive information electronically. In addition to password protection, users can add watermarks to PDFs to protect the copyright of the information in the PDF.

    In addition to watermarks and password protection, most PDF editors include a redaction feature that removes sensitive information in a PDF. Users can choose to remove specific areas of text in a document or choose a designated area of the PDF document. The redaction tool is more complex than it seems, it communicates a message to readers of the PDF document that an area was removed. This is important for transparency purposes. As a result, the redaction tool is fairly obvious to viewers of the PDF document. Redactions typically take the form of a black or red box that is easily noticed. In addition, once a redaction is made within a document, it cannot be undone, even for users that have been granted permission to edit the document. This creates a safe way to remove confidential or sensitive information in a PDF. It also encourages transparency, so viewers know exactly where a piece of information was withheld.

    Key Benefits of PDF Editor Software

    • Turns existing PDF files into an editable file
    • Generates new PDFs
    • Password protects PDFs that may contain sensitive information
    • Allows redaction modality that encourages transparency

    Why Use PDF Editor Software?

    Users typically use PDF editor software when they regularly handle PDF documents, whether they own the PDF documents or they intend to distribute them to others. Users that need to edit PDFs may be editing contracts, proposals, or other documents that will need to be printed. PDF files are ideal for printing since the file format is essentially an image rather than text, leading to a clearer and better looking physical document.

    PDF editors come with a variety of security features that benefit professionals in an industry that encourages the safety of distributed information. Moreover, it provides tools to hide, remove, and prevent information from being exposed. Redaction, password protection, and user restriction settings all play a part in encouraging the safety of a PDF. Professionals that handle sensitive documents are fully prepared to manage and create these documents when using PDF editor software.

    Businesses that work with a large number of physical documents might benefit from PDF editors. Because we live in a digital age, businesses that focus on distributing physical documents often need to convert a document into a digital version. After a document is scanned, they can be manipulated and shared using PDF editor tools.

    Who Uses PDF Editor Software?

    Any professional has a use case for a PDF editor since PDF is a common file format used across all industries. However, some professionals may benefit from using PDF editors more than others:

    Proposal and contract writers — Users that write proposals and contracts use PDF editor software to create password protected files that can be distributed digitally. Contracts and proposals often require signatures; most PDF editors include a tool that creates fillable text boxes, so clients can sign the PDF document electronically if necessary.

    Lawyers — Lawyers might use PDF editors to send confidential files to clients or other viewers to distribute legal documents that require electronic signatures. Lawyers may also choose to redact sensitive information within legal documents using this software.

    Human resources — Human resources departments, or departments that handle hiring, may use PDF editors to edit new hire contracts, legal documents pertaining to the employee, or other employment agreements. Similar to lawyers, they may use PDF editor software to obtain an electronic signature from a new hire as well.

    PDF Editor Software Features

    PDF editors come with many features related to editing and distributing a PDF:

    Optical character recognition (OCR) — One of the major features of PDF editor software is the ability to turn the PDF into a document that can be edited. OCR scans the document and locates the text within it. Once the scan is complete, it allows the user to manipulate the text. This converts the image of text within the PDF into editable text that a user can edit.

    Text boxes — Users can manipulate the text that becomes editable after using the OCR feature. Size, color, and alignment are all common text adjustments that can be done on the platform.

    Crop — The crop feature makes specific portions of the PDF smaller. The size and shape of the crop can be manipulated based on the needs of the user.

    Delete — The delete function enables users to easily remove a page from the document.

    Watermarks — Watermarks are transparent images that users can include to indicate branding and ownership. Watermarks are one of the few security features that come with PDF editors since they protect the copyright of the PDF once a document is distributed.

    Redaction — Redactions are another common security feature within PDF editor software. Users can remove sensitive information within the document using this tool, which can remove an area of text entirely. In most cases, once a redaction is made, it cannot be undone.

    Password protection — Password protection guards the document from being edited by someone else, which is an essential feature for confidential files or files with sensitive information. For example, if someone downloads a PDF and opens it in their own PDF editing tool, password protection prevents that user from making their own edits.

    Page merge — With the page merge function, users can combine multiple PDF pages into a single page. Also, PDFs can be opened from multiple sources and combined on the platform into a single PDF. Users can also use this tool split merged pages apart with this tool.

    Page rearrangement — This feature moves pages around so users can choose the order pages will appear in the document. Users can rotate a page or select several and rotate many pages at once.

    Annotations — Annotations are notes that can be added onto the PDF. Annotations are typically used to add a comment to a specific area of the PDF. They can also direct a client’s attention to a specific area of the PDF, such as a signature box.

    Electronic signature — This feature enables users to sign a PDF electronically. Clients and users with permission can view and sign a PDF digitally, which is commonly done with electronic proposals, contracts, or other types of client documents.

    Potential Issues with PDF Editor Software

    Cost — PDF editors have an abundance of useful features. However, the cost of this tool tends to be high. In some cases, users might resort to free PDF editors. However, considering the robust benefits of a typical PDF editor, most businesses opt for paid versions.