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Online Proofing reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Online Proofing Software

    Online proofing software allows creative teams to collect actionable feedback on various projects en route to their eventual approval and publication. These tools aid the creative workflow management process by ensuring all relevant parties are kept up to date and have their concerns or suggestions addressed, from concept to completion. Online proofing solutions are beneficial to design and marketing teams working on creative projects, enabling both colleagues and clients to view and annotate in-progress content and sign off when content is deemed complete. Teams who leverage these tools can eliminate back-and-forth email chains or constant phone calls for seamless, collaborative review that expedites content improvement and approval. Online proofing software can also provide version history and comparison of creative projects, along with comment and discussion flows, to ensure any and all feedback is acknowledged and considered toward the finished product.

    Products in the Online Proofing category often integrate with or offer features of team collaboration and project management software, to ensure optimum conversations between project teams and accurately track and distribute projects and related subtasks. Users of online proofing systems can upload in-progress content from graphic design software, photography software, or other authoring and publishing tools to be opened up for feedback and markups using built-in hightlighter and annotation tools. Online proofing tools may integrate with digital asset management software or other content management systems for both import and export of project components. These solutions share features of certain business content management tools, and may be used in conjunction with these products for peak creative collaboration efforts.

    To qualify for inclusion in the Online Proofing category, a product must:

    Provide tools for highlighting and annotating feedback on content and media files, such as PDFs, images, and videos
    Allow signin and proofreading access for external clients, in addition to coworkers and managers
    Track design revisions and feedback threads for each project
    Offer notification features for timely feedback and approvals

    Top 10 Online Proofing Software

    • Hightail
    • Asana
    • Wrike
    • Workfront
    • Ziflow
    • PageProof
    • Filestage
    • Widen
    • Nifty

    Compare Online Proofing Software

    G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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    (661)4.2 out of 5

    OpenText Hightail is the essential creative collaboration application for marketing teams and their creative partners developing compelling visual creative content and looking to speed their time to market. With one place for teams to share, review feedback and approve multimedia files, Hightail streamlines the process and helps teams keep marketing campaigns on schedule. Mobile access and visual previews also make it easy for executive level creative review. Learn more at

    (6,990)4.3 out of 5
    Entry Level Price:$0 per member, per month

    Asana helps teams orchestrate their work, from small projects to strategic initiatives. Headquartered in San Francisco, CA, Asana has more than 89,000 paying customers and millions of free organizations across 190 countries. Global customers such as Allbirds, Sephora, Sky, Spotify, Viessmann, and Woolworths rely on Asana to manage everything from company objectives to digital transformation to product launches and marketing campaigns.

    (1,362)4.2 out of 5
    Optimized for quick response
    Entry Level Price:$9.8 user/month

    Wrike is the leading enterprise-grade collaborative work management platform that helps companies do their best work — no matter where their employees are based. With many companies moving to a remote work environment for their employees, Wrike is the best platform to ensure collaboration and deliver efficiencies for teams across the enterprise. Over 20,000 customers and more than 2 million users use Wrike to connect geographically dispersed teams and to make sure their entire organizations are

    (1,415)4.6 out of 5
    Optimized for quick response
    Entry Level Price:$8 seat / month Work OS is an open platform where anyone can create the tools they need to run every aspect of their work. The easy-to-use, visual interface includes building blocks like Apps and integrations, allowing teams to seamlessly build or customize the work solutions of their dreams. Whether you need to streamline your sales pipeline, want to create a marketing campaign process, run a robust CRM, or build a project management tracker – provides a collaborative space for your team

    (803)4.1 out of 5

    Workfront is the leader in enterprise work management. Workfront connects strategy to delivery, integrating people and data across the enterprise, and manages work from start to finish for the delivery of measurable outcomes, all in one collaborative platform. At every stage of planning and executing work, Workfront enables the business capabilities companies need to scale and win in the market.

    (155)4.6 out of 5
    Optimized for quick response
    Entry Level Price:$9/user/mo

    Ziflow is the only standalone online proofing vendor on G2 that offers automated workflow, SOC 2 compliance, and integrations with the project management apps you already use today. Ziflow streamlines the review and approval of creative content to deliver marketing projects faster by improving collaboration, centralizing feedback, and eliminating manual steps through automated workflow. Ziflow replaces email, printouts, and other ad-hoc methods for reviewing creative content with an enterpris

    (60)4.9 out of 5
    Optimized for quick response
    Entry Level Price:Free forever

    PageProof is a powerful online proofing tool that makes reviewing and approving work feel effortless 💚 Files of any kind - Adobe CC, Microsoft Office, web banners, movies, emails, and more - can be securely shared with your team in just a few clicks. With smart tools to automate workflow, review work, and make sure everything is pixel perfect, providing feedback becomes an easy and welcome part of every day. Because PageProof gives unlimited team members a voice, you can tap into the brilliant

    (27)4.8 out of 5
    Entry Level Price:€89/month

    Easy to set up, learn, and use - Filestage is the enterprise-ready online proofing software that helps teams to get their work reviewed and approved faster. Filestage streamlines, organizes and automates feedback on files throughout the proofing process, while reducing errors and ensuring compliance guides are met. Enable colleagues and clients to view and annotate files in real-time for marketing campaigns, video production, website design, product catalogues or anything else - and to approve

    (381)4.6 out of 5
    Optimized for quick response
    Entry Level Price:Get a Free Quote

    Recognized as the G2 Crowd Leader for digital asset management, Widen serves mid-to-large organizations with a data-driven platform, the Widen Collective. Widen's six integrated applications encompass digital asset management, product information management, and marketing resource management solutions, integrating with over 50 apps from creative suites to project management, AI, and marketing and sales tools. Power your content management needs with award-winning tools and service beyond compare

    (223)4.7 out of 5
    Entry Level Price:$49.00/mo Up to 10 Users

    Nifty Project Management is the all-in-one solution for project management, team collaboration, and task management. With your team chat, tasks, roadmaps, docs, and files all in one place — Nifty lets you focus on managing work instead of juggling tools.

    (24)4.9 out of 5
    Entry Level Price:$35 /month

    Approval Studio is an online proofing tool that helps you to optimize your workflow and gather feedback more effectively. Upload files and discuss them in real time without signup. Keep a history of all changelogs, versions, and activities. Make the work process as comfortable as possible with custom features available for everyone. Keep up with the task statuses and effectiveness of your team Design faster. Enjoy true collaboration.

    (54)4.2 out of 5

    GlobalVision is an inspection platform that finds errors in your work before they become problems. Our proofreading software automatically detects differences between documents with side-by-side comparison of PDFs and other file formats. Start detecting errors today and bring accuracy and speed to your quality checks.

    (11)4.4 out of 5

    Wipster is an intuitive video review and approval platform bringing frame accurate commenting to producers, content creators and media teams.

    (18)4.6 out of 5
    Entry Level Price:$15 per month

    ReviewStudio is an online proofing platform designed to get you from doing to done - faster. It's built for teams, studios and agencies who are looking for an intuitive collaboration tool to simplify and streamline the review and approval process. Collect all your creative feedback, in one centralized and collaborative space that is synced in real-time for all your users. Markup and comment directly on images, video, PDF and HTML from any device. Turn feedback into tasks with a single click.

    (10)4.8 out of 5
    Entry Level Price:49

    Oroson is the first online proofing software that lets you create an entire dashboard for a project, upload notes and files to be reviewed and get feedback. With Oroson, you can consolidate all assets and feedback in one place so you can finally kill endless email threads. Creative agencies and internal teams who need to give feedback on visual content will particularly benefit from Oroson. You can upload all file types from Video, Images, Documents, HTML5, and Audio files. You can also connect

    (11)3.4 out of 5

    The leading all-in-one project management and workflow scheduling solution for creative and marketing teams. Manage and monitor the creative production process from start to finish with our project request portal, workflow scheduling templates, advanced workflow routing capabilities, role-based dashboards, online proofing and approval management, digital asset management, financial tracking, and robust reporting. Used by thousands including 3M, Allstate, Eddie Bauer, Merck, Sony, Staples, Yamaha

    (7)3.9 out of 5

    Whether you’re an in-house creative team producing content for marketing campaigns or an agency responsible for delivering spectacular digital marketing campaigns for your clients, creative assets need to be reviewed and approved before they are distributed. Deltek ConceptShare’s online proofing software enables marketing and creative teams to deliver more content faster, and at less cost by streamlining and speeding up the review and approval process.

    (7)3.9 out of 5

    GoVisually helps busy creative teams to deliver their designs to clients and team members faster. For effortless proofing and design collaboration, GoVisually is a must-have software for your marketing and creative teams. Team members can upload files in PNG, JPG, PSD, PDF and MP4 or GIF formats and annotate them using various tools, and share project’s review link with multiple collaborators. GoVisually allows businesses to sort design revisions into several categories and label them accordin

    (6)4.2 out of 5

    The GoProof proofing software and collaboration ecosystem makes the creative journey enjoyable for everyone. It's a happy place! Creatives use the Adobe CC extension or file uploader to share their work for approval through the secure GoProof website portal, allowing as many collaborators as they want to view, comment, request version changes and sign the work off. It removes the messy task of constantly exporting PDFs, MP4s or images and creating a ton of disconnected email trails every time

    (6)4.7 out of 5

    Use iAnnotate Enterprise Edition to manage your organization's mobile workflow. Your IT team configures access to sharing features and remote document storage, all without touching personal data on-device.

    (4)3.5 out of 5

    Transform your creative workflow with Jumpshare. Share your work in seconds, get feedback from all stakeholders, and deliver projects on time. Download Jumpshare

    (3)5.0 out of 5
    Entry Level Price:$0 100 MB Storage

    QuickReviewer is an online proofing software that enables creative, marketing, and web development teams to get faster reviews and approvals on videos, PDFs, HTML, and images. Organize feedback on creative projects without having to exchange multiple emails or files. Drag and drop to upload files and share them with any number of reviewers. - Shared workspace with unlimited team members. - Lock video timelines or PDF scrolls to compare versions side-by-side. - Review HTML by previewing it on

    (2)3.5 out of 5

    Cage helps thousands of creative teams to improve their work by better managing their projects, people, and collaboration.

    (1)3.0 out of 5

    Aproove is a complete cloud platform designed to smoothly manage the project Approval & collaboration process. Aproove is a modular solution capable of meeting even the most demanding requirements of visual professionals and corporate users.

    (1)5.0 out of 5

    Ashore is an online proofing system built for high-velocity creatives that increases approval ratings by 50% by automating the approval process and improving the quality of feedback from approvers. Thousands of creatives worldwide rely on Ashore to delight their approvers with excellent, white-labeled proofing experiences.

    (1)5.0 out of 5

    With BLUE Online Proofing, multiple team members can simultaneously view, compare, and annotate artwork for print, video, and online deployments.

    (2)4.0 out of 5

    Gain helps marketing agencies and anyone working in teams organize, review, approve, and deliver quality content on-time without excessive emailing or messy spreadsheets. With customizable user roles, permissions, and Approval Flows™, Gain helps both small teams and large distributed teams automate the entire content workflow, from content creation and revisions to approval reminders, gathering client approvals, and final publishing. Teams can collaborate on content for Facebook, Twitter, L

    (1)4.5 out of 5

    GlobalSubmits approach to document management is a familiar one intuitive interface, easy implementation that appeals to the novice user, built-in templates and workflows, and integration with eCTD publishing systems.

    (1)2.5 out of 5

    LookAt is a video collaboration cloud for creative teams to share and discuss work in progress.

    (1)4.5 out of 5

    ScholarOne provides comprehensive workflow management systems for scholarly journals, books, and conferences. You can increase your profile among authors and speakers, decrease your time-to-market for critical scientific data, and lower infrastructure costs with ScholarOne.

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    Check out the G2 Grid® for the top Online Proofing Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
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