# RoboHead Reviews **Vendor:** Aquent **Category:** [Project Management Software](https://www.g2.com/categories/project-management) **Average Rating:** 4.4/5.0 **Total Reviews:** 94 ## About RoboHead RoboHead is a project management software solution - designed for marketing and creative professionals - to help teams focus on their people, deadlines, and creative deliverables. RoboHead has everything you need to create awesome work is in one place: schedules, budgets, deliverables, online proofing, surveys, reports, asset management, and more. ## RoboHead Pros & Cons **What users like:** - Users find RoboHead's interface to be **easy to use** , enabling efficient management of design projects and communication. (7 reviews) - Users highlight the **clarity and efficiency** RoboHead brings to project management, enhancing organization and collaboration. (7 reviews) - Users value the **customization options** in RoboHead, enhancing collaboration and streamlining creative workflows across departments. (5 reviews) - Users praise RoboHead for its **incredible customer support** , citing quick responses and helpful solutions for all needs. (4 reviews) - Users value the **efficient team collaboration** that RoboHead provides, streamlining project management for multiple tasks. (4 reviews) - Asset Management (3 reviews) - Users appreciate the **automation features** of RoboHead, which enhance project management and streamline workflows across departments. (3 reviews) - Organization (3 reviews) - Organization Ease (3 reviews) - Progress Tracking (3 reviews) **What users dislike:** - Users find the **steep learning curve** challenging, requiring significant time and effort to master RoboHead effectively. (3 reviews) - Users face **issues with basic functionalities** and find it difficult to track project progress effectively. (3 reviews) - Users find the **app functionality lacking** , especially in communication and integration with essential creative tools. (2 reviews) - Users note a **steep learning difficulty** with RoboHead, requiring significant time and attention to master the platform. (2 reviews) - Users find RoboHead has **missing features** and a clunky UX, making project management unnecessarily complicated. (2 reviews) - Users find **notification issues** in RoboHead overwhelming, as they struggle to manage excessive emails and missed alerts. (2 reviews) - Users are frustrated by **poor notifications** , experiencing overwhelming or absent alerts that hinder effective task management. (2 reviews) - Workflow Issues (2 reviews) - Users find the **automation difficulties** of RoboHead hinder visibility on project status after tasks are completed. (1 reviews) - Collaboration Issues (1 reviews) ## RoboHead Reviews ### 1. Endless Customization and Effortless Usability **Rating:** 5.0/5.0 stars **Reviewed by:** Andrew D. | VP, Creative Director, Enterprise (> 1000 emp.) **Reviewed Date:** December 10, 2025 **What do you like best about RoboHead?** There are so many options for customization and everything is pretty straightforward and easy to use! Also the customer service is excellent, they are super responsive to our needs and any help we ask for. **What do you dislike about RoboHead?** The only issue I have with Robohead is that you have to tag people to get a notification sent to them, sometimes I wish it would just automatically notify folks involved. **What problems is RoboHead solving and how is that benefiting you?** We use Robohead to take in all creative and digital marketing requests. The custom creative briefs we require people to fill out for each type of request helps save us time (no back and forth emails to get details missed in the brief) and helps our clients know what they need to have to put in a request. And the workflow and proofing tool help us seemlessly walk people through their project timeline and allows for easy editing. ### 2. Streamlines Creative Projects with Clarity and Efficiency **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Hospital & Health Care | Enterprise (> 1000 emp.) **Reviewed Date:** November 10, 2025 **What do you like best about RoboHead?** What I like best about RoboHead is how it brings clarity and efficiency to the entire creative process. As someone managing multiple design projects and stakeholders, I appreciate how RoboHead keeps everything—briefs, feedback, timelines, and assets—organized in one place. It eliminates the chaos of scattered emails and version confusion. From a brand perspective, I value how it helps ensure consistency. I can easily track approvals, maintain visibility across all creative deliverables, and make sure our team is aligned with brand standards. The reporting tools are also a big plus—they make it easy to show progress and demonstrate the creative team’s impact on larger marketing goals. Ultimately, RoboHead lets me focus more on creative leadership and less on administrative wrangling. **What do you dislike about RoboHead?** While RoboHead is great for organizing projects and keeping creative work on track, there are a few areas that could be improved from a design team’s perspective. The interface, while functional, can sometimes feel a bit dated and not as intuitive or visually engaging as modern creative tools. It takes some time for new team members to get fully comfortable navigating it. I also wish there were tighter integrations with the creative software we use daily—like Adobe Creative Cloud or Figma—so we could streamline the review and versioning process even further. Sometimes uploading large design files or managing feedback across multiple revisions can feel a bit clunky. Lastly, while the reporting tools are powerful, they could offer more visual dashboards tailored to creative metrics—things like brand consistency, design workload balance, or campaign asset status at a glance. Overall, it’s a strong system, but with some UX enhancements and deeper creative integrations, it could be even more seamless for design teams. **What problems is RoboHead solving and how is that benefiting you?** RoboHead is solving some of the biggest operational challenges that come with running a busy creative team. Before using it, managing project requests, timelines, and feedback across multiple stakeholders was a constant juggling act. RoboHead centralizes all of that—project briefs, approvals, revisions, and deadlines—into one platform, which has dramatically improved visibility and communication. For me as a Brand Design Lead, the biggest benefit is control and clarity. I can see where every project stands at a glance, identify potential bottlenecks early, and allocate resources more effectively. It also ensures our brand standards are consistently upheld since all creative reviews and assets are tracked within the same system. Ultimately, RoboHead helps us spend less time chasing updates and more time focusing on creative quality and strategic brand development. It’s turned what used to be a reactive workflow into a much more proactive and collaborative process. ### 3. Most comprehensive project management for creatives. **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Higher Education | Mid-Market (51-1000 emp.) **Reviewed Date:** December 06, 2023 **What do you like best about RoboHead?** After attending the 2025 Robohead Converge conference, I am even more excited and intrigued with what this team is putting together in the realm of creative project management. **What do you dislike about RoboHead?** The learning curve can be very steep. Invest the time. It is worth it. **What problems is RoboHead solving and how is that benefiting you?** Their team is so customer focused, it is helping my team to set up processes like Tasks to help track our progress and meet deadlines. The team at RH wants to help us with insuring we get the most of our investment and the tool. They know and understand the program intricately and that only benefits me as an administrator and my team so that we are most creative, yet efficient. ### 4. Robohead has been a GAME CHANGER as a project management tool **Rating:** 5.0/5.0 stars **Reviewed by:** Sarah R. | Creative Marketing Coordinator at Build-A-Bear World Bearquarters, Mid-Market (51-1000 emp.) **Reviewed Date:** June 03, 2025 **What do you like best about RoboHead?** As the Creative Marketing Project Manager and admin for Robohead on our team, I use the platform daily to manage art requests, assign tasks, and keep everything moving across multiple departments. It’s been a game changer for organizing our creative workflow. What I like most is how customizable it is—we’ve tailored request forms and approval flows to fit how our team actually works, which has helped cut down on back-and-forth and made timelines clearer for everyone involved. It’s especially helpful when juggling priorities between copywriters, designers, and partners across different regions. From the admin side, I love being able to build reports and dashboards to give leadership a quick snapshot of what’s in the pipeline and how long projects are taking. It’s made resourcing and planning a lot easier. In fact, our team has become so efficient using Robohead that other departments have started reaching out to ask what system we use—and I’ve even done a few quick tutorials to walk them through it. That’s been a great sign that the tool is really working. I also have to give a huge shoutout to our account manager, Will Goad! I’ve been working with him for the past four years, and I couldn’t have asked for a better partner. He’s always just a quick email or call away, takes the time to walk through solutions, and genuinely cares about helping us make Robohead work for our team. He’s built a great relationship with us, and honestly, he’s a big reason we’ve stayed with Robohead all these years. **What do you dislike about RoboHead?** The platform isn’t perfect (but very close). Since our designers are not billed hourly I'd love to see the platform be able to generate a report of each designers workload per week by project. I currently keep my own separate spreadsheet to track our designers workload but between the functionality and the support we get from Will, Robohead continues to be a valuable part of how we manage creative work. **What problems is RoboHead solving and how is that benefiting you?** The main support that Robohead offers for us is having a platform that tracks all art requests from start to finish. I use the platform daily to manage art requests, assign tasks, and keep everything moving across multiple departments. It’s been a game changer for organizing our creative workflow. ### 5. Easy Navigation and Clear Scheduling Stand Out **Rating:** 4.0/5.0 stars **Reviewed by:** Bret K. | Digital Shelf Merchandiser, Mid-Market (51-1000 emp.) **Reviewed Date:** December 02, 2025 **What do you like best about RoboHead?** East to navigate around and clear scheduling compared to competitors. **What do you dislike about RoboHead?** My tasks window could use another category. It is hard to tell without going into each task which one I've sent and are waiting on without adding tags. **What problems is RoboHead solving and how is that benefiting you?** Keeping all of our projects in line and connecting everyone. The review process is unique and very helpful. ### 6. Responsive Support, But Communication Features Need Improvement **Rating:** 3.0/5.0 stars **Reviewed by:** anna r. | Project Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** December 11, 2025 **What do you like best about RoboHead?** I like that the support team is responsive **What do you dislike about RoboHead?** there are odd basic functionalities that arent possible, and our contact users are always having issues viewing and working with their projects. the communication functionalities are lacking. **What problems is RoboHead solving and how is that benefiting you?** we use it for our project management ### 7. Robohead Revolutionized How We Work **Rating:** 5.0/5.0 stars **Reviewed by:** Emily C. | Creative Director, Mid-Market (51-1000 emp.) **Reviewed Date:** April 06, 2025 **What do you like best about RoboHead?** All our project intake forms, projects, task list, gantt charts, project notes, review process, and final library can be housed in one place. With a Creative Team that is working on about 70 projects at a time this allows us to get things done accurately and on schedule. **What do you dislike about RoboHead?** Overall I really love Robohead, with every new update I feel as though it just keeps improving. I do wish there was a better mobile version so that our clients can review media on the go. **What problems is RoboHead solving and how is that benefiting you?** Robohead has done quite a bit to improving reviews recently. Though the ai proofreading can be a tad touchy at times I believe introducing it is moving in the right direction. An update I hope will be integrated soon regarding the ai proofreader would be to add formatting practices that our company uses so that it would not mark those things incorrect (such as spelling out our website so that it does not mark it as incorrect). I am confident RH will be working towards that in a future update. I always love reading about what they have rolled out! ### 8. Excellent tool **Rating:** 4.5/5.0 stars **Reviewed by:** Gabriel C. | Analista de TI Jr, Small-Business (50 or fewer emp.) **Reviewed Date:** November 19, 2025 **What do you like best about RoboHead?** The software offers pre-configured project templates that allow you to start new tasks immediately, drastically optimizing planning time. **What do you dislike about RoboHead?** Although robust, the interface presents a steeper learning curve for some users. The layout is somewhat dense and the process for entering data follows a very structured/rigid flow. **What problems is RoboHead solving and how is that benefiting you?** Team organization and workflow ### 9. Design Models that Streamline Processes **Rating:** 4.5/5.0 stars **Reviewed by:** Maurício D. | Analista de TI Pl, Information Technology and Services, Mid-Market (51-1000 emp.) **Reviewed Date:** November 17, 2025 **What do you like best about RoboHead?** There are project templates (models) to streamline processes **What do you dislike about RoboHead?** Interface is not so "intuitive" for everyone: layout is a bit complicated and the flow is rigid for adding information. **What problems is RoboHead solving and how is that benefiting you?** Allows controlling the entire work cycle: from requesting new projects to approving deliveries. ### 10. Excellent project management tool **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Medical Devices | Enterprise (> 1000 emp.) **Reviewed Date:** August 27, 2025 **What do you like best about RoboHead?** RoboHead does most everything we need in a project management tool from estimating hours per user/task, tracking time, associating bill rates with task roles, and a thorough review feature. Their customer support is incredible, always a quick response and helpful solutions. **What do you dislike about RoboHead?** Additional features have been rolled out that make the system slower to use and don't always add value to our users **What problems is RoboHead solving and how is that benefiting you?** RoboHead lets us keep track of all time/expenses/billing and proofing reviews in one place ### 11. Great creative review tool! **Rating:** 3.0/5.0 stars **Reviewed by:** Amy L. | Graphic Designer, Mid-Market (51-1000 emp.) **Reviewed Date:** December 11, 2024 **What do you like best about RoboHead?** - Nice creative review and proofing capabilities - Product team is constantly making improvements to the product, allowing users to impact the roadmap and request new features - Great customer support when you need something - API so that you can use with tools like Zapier to fully integrate into your suite of tools - Was quick and easy to get up and running **What do you dislike about RoboHead?** - Clunky UX and steep learning curve - Missing common features that other PM tools have, like ability to input tasks by durations - ex. if a task finishes early, you have to manually intervene to move up the project schedule rather than the system auto-kicking off the next task with the same duration - Overall requires a lot of manual intervention to manage projects, so it's better at proofing than being a PM tool - Notifications are complex to figure out and users can get overwhelmed with them (or not receive any at all) so it's missing a happy medium **What problems is RoboHead solving and how is that benefiting you?** Makes proofing process more efficient by pulling it out of email and allowing for multiple users to review artwork at once ### 12. Robohead rocks! **Rating:** 4.5/5.0 stars **Reviewed by:** Kara H. | Senior Graphic Designer, Small-Business (50 or fewer emp.) **Reviewed Date:** November 02, 2023 **What do you like best about RoboHead?** Robohead has transformed how we manage our creative workflows, offering an intuitive platform that centralizes project requests, task assignments, and file storage. Its customizable workflows and powerful reporting tools have streamlined our processes, improved collaboration, and boosted productivity. The platform's analytics provide valuable insights to keep projects on track, and the responsive customer support ensures a smooth experience. Robohead is an exceptional solution for teams looking to enhance efficiency and focus more on creativity while reducing administrative tasks. **What do you dislike about RoboHead?** Nothing! We love it! We have no compliants. **What problems is RoboHead solving and how is that benefiting you?** This helps us be able to track our projects, review the proofs and finish projects with ease. ### 13. Great Project Management System **Rating:** 5.0/5.0 stars **Reviewed by:** Alyssa L. | Production Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** January 12, 2022 **What do you like best about RoboHead?** I appreciate the flexibility of Robohead, as its customizable nature allows it to seamlessly serve the needs of multiple departments. The system's ability to be tailored for both sides enhances its overall utility. Additionally, I value the company's commitment to actively listening to client feedback and addressing concerns. Their ongoing pursuit of improvements ensures that the system continues to evolve and provide valuable upgrades with each release. **What do you dislike about RoboHead?** My only dislike is that we cannot customise reviews. This is something very minor that we do not like. **What problems is RoboHead solving and how is that benefiting you?** Robohead can be utilized across the company for multiple purposes. The goal is to keep a single project management system so that everyone who uses it can truly master it. Rather than training everyone in multiple systems, they can use one. ### 14. RoboHead Allows Streamlined + Seamless Project Management **Rating:** 4.0/5.0 stars **Reviewed by:** Kelsey A. | Marketing Project Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** December 11, 2024 **What do you like best about RoboHead?** Visbility!! RoboHead allows project managers, project team members, admin, and technical staff (contacts) a high level view (at least) of their project status at any given moment. It has allowed us to eliminate the guessing and stay organized. Our team uses RoboHead daily to reduce redundancies, stay on task/schedule, and inform teammates of progress. **What do you dislike about RoboHead?** There is not much I dislike about RoboHead, it just takes a lot of care, attention, and time to learn the platform! Once you're in the grove, things become simpler, but it can seem like a big feat to get your company started. It will be worth it! **What problems is RoboHead solving and how is that benefiting you?** Visibility, task management, efficiency, requesting, etc. ### 15. Robohead is an Excellent Project Management tool for Creative Production Management **Rating:** 4.5/5.0 stars **Reviewed by:** Josh G. | Director of Marketing, Mid-Market (51-1000 emp.) **Reviewed Date:** December 10, 2024 **What do you like best about RoboHead?** I like the custom template building, which supports the waterfall project management approach with automation and easy to use functionality. **What do you dislike about RoboHead?** I hope to see much more AI functionality to expedite and automate tasks in the future! **What problems is RoboHead solving and how is that benefiting you?** This is our one-stop shop for all creative project management, approval routing, and streamlines our workflows all in one place! ### 16. Great for large companies! **Rating:** 4.0/5.0 stars **Reviewed by:** Ronnie R. | Enterprise (> 1000 emp.) **Reviewed Date:** May 15, 2024 **What do you like best about RoboHead?** It has streamlined the process for other departments to put in request to my department. Things get lost or forgotten in email but this tool allows us to remember and update our colleagues. **What do you dislike about RoboHead?** It takes awhile to get used to. You have to play around with it before you can really enjoy its full capabilities. **What problems is RoboHead solving and how is that benefiting you?** When you work in a large company and receive multiple request on a daily basis things can get confusing on deadlines and expectations. Robohead is a one stop shop where the requester lets you know everything in one place without going back and forth with multiple emails. It cuts down on meetings and makes the requester put thought into the request on the front end. ### 17. Fantastic Review Platform **Rating:** 5.0/5.0 stars **Reviewed by:** Timothy B. | Enterprise (> 1000 emp.) **Reviewed Date:** May 14, 2024 **What do you like best about RoboHead?** I love being able to compare current files to previous versions. This allows me to look at previous comments and make sure that they have been addressed in the new version. Tagging people in these comments is also an important feature to make sure the right people are being notified. **What do you dislike about RoboHead?** The only downside is that the email notifications can get a little bit out of control when I am tagged in a lot of comments, but perhaps there is a way to adjust this (a daily comment digest, for example). **What problems is RoboHead solving and how is that benefiting you?** RoboHead is an incredible project management and review tool. We had previously just relied on emailed PDFs with comments, so it had become unwieldy. ### 18. Great Project Management System! **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Marketing and Advertising | Small-Business (50 or fewer emp.) **Reviewed Date:** December 09, 2024 **What do you like best about RoboHead?** RoboHead makes it easy to manage a lot of projects at once. **What do you dislike about RoboHead?** Since it's so automated, it can be hard to see where a project is once it leaves your task queue. **What problems is RoboHead solving and how is that benefiting you?** RoboHead is solving the challenge of managing multiple marketing projects that require a varity of team members from content writers to designers. ### 19. Excellent project management solution **Rating:** 5.0/5.0 stars **Reviewed by:** david g. | Art Director, Small-Business (50 or fewer emp.) **Reviewed Date:** December 06, 2023 **What do you like best about RoboHead?** Our company has been using Robohead for five years. This is an excellent project management solution that helps automate creative project workflows and realize efficiencies in project management. The platform facilitates collaboration between users throughout the company seamlessly. Other important features include the collaborative creative review tool and managing employee workload. **What do you dislike about RoboHead?** RoboHead is a very robust platform and such, to get the most out of it, there is a significant amount of template and form setup. With that said, RoboHead provides a wealth of documentation and videos for setup and the team is available and helpful not only to get up and running, but also ongoing support to ensure success. **What problems is RoboHead solving and how is that benefiting you?** Before using RoboHead, our company used an antiquated project management solution. After implementing RoboHead, project management has been streamlined and our project turnaround time has been significantly reduced. Creative reviews are centralized in one location with collaboration features reducing the amount of reviews needed. ### 20. Wonderful tracking tool for all type of projects and process **Rating:** 4.5/5.0 stars **Reviewed by:** Chetan S. | Mid-Market (51-1000 emp.) **Reviewed Date:** January 15, 2024 **What do you like best about RoboHead?** The software is excellent in making and alligning the best workflow plans to all type of projects. It manages to efficiently track and procure the ongoing critical projects. Keeps all the data and documents stored and always tracked. It is having the incredible automated features in it for quick and easy working, requires less human commands and saves a lot os time of users. Results in increasing the accuracy in the work. This is the best working software and works well for all the type of industries and business projects tracking. It is insane for keeping the track over the ongoing work. Also giving us the analytical reports of the work. Providing excellent customisation abilities for users, the UI is fully customisable, allows to run and customise the workflow according to the market demand. The software is easy to use and very flexible to integrate and connect with several other portals and works all together. Easily allowing to connet and communicate within your team also. This will help in making and keeping everything well organised and arranged or managed, so that everybody can access and view every detail easily. **What do you dislike about RoboHead?** The process or work scheduling features are not working incredibly, as this is not allowing or guiding in best ways. Also does not give accurate task queing facilities and results. **What problems is RoboHead solving and how is that benefiting you?** This is helping us to verify and velidate our projects details and it proof reads every of our documents and guiding us to perform the projects in best way. RoboHead is giving us the best and streamlined marketing or project features to keep everything well organised and helps us to complete on time. ### 21. Lacking **Rating:** 1.5/5.0 stars **Reviewed by:** Ryan A. | Mid-Market (51-1000 emp.) **Reviewed Date:** February 14, 2024 **What do you like best about RoboHead?** It sorts tasks by its due date The notes feature is helpful **What do you dislike about RoboHead?** There's a lot of features that seem pretty useless. Inconsistentancy in the email notification and how they're displayed. Slow and glitch **What problems is RoboHead solving and how is that benefiting you?** I know when things are due and where they are in the process ### 22. Incredibly Helpful PMing Tool **Rating:** 4.0/5.0 stars **Reviewed by:** Brooke H. | Junior Project Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** December 06, 2022 **What do you like best about RoboHead?** I think RH is great for customization and I imagine that it is great for all industries. It is an incredibly helpful tool for our creative team. Additionally, the team at Robohead is always looking to make improvements and hear customer feedback. Customer service is 10/10 **What do you dislike about RoboHead?** There is a hard learning curve with RoboHead especially for new users that are not PMs. It takes some time to get used to. Due to RoboHeads customizability, it can take a while to set up and get used to **What problems is RoboHead solving and how is that benefiting you?** Our industry requires many regulatory reviews before finalizing projects. RoboHead is a great tool to ensure that all stakeholders are included and have their eyes on eberything the marketing team produces to ensure that we are in compliance ### 23. Built for Marketers **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Oil & Energy | Enterprise (> 1000 emp.) **Reviewed Date:** December 08, 2023 **What do you like best about RoboHead?** Finally, a project management tool that actually gets what it means to be a marketer. Right from the start, RoboHead impressed me with its: - Intuitive interface: It's so easy to use, our team was up and running in no time. No need for lengthy training sessions or deciphering complex menus. - Flexibility: I love that I can choose how I view my work. List, calendar, kanban board - I can pick the format that works best for my current task. - Teamwork made easy: Collaboration with my team and even outside vendors is seamless. I can track progress, share updates, and keep everyone on the same page with ease. - Onboarding like a champ: RoboHead makes getting started a breeze. Their comprehensive onboarding materials and helpful customer support team ensure you're never left in the dark. RoboHead gives me the tools I need to stay organized, focused, and productive. I can finally breathe easy knowing my projects are under control. **What do you dislike about RoboHead?** The chat feature, while useful, could be a bit more streamlined. But honestly, that's a minor quibble compared to all the amazing things RoboHead does. **What problems is RoboHead solving and how is that benefiting you?** RoboHead replaces project management systems that seem to be made for engineers, numerous spreadsheets, and a standalone proofing tool. ### 24. RoboHead: A Vital Tool for Project Management **Rating:** 5.0/5.0 stars **Reviewed by:** Misael C. | Senior UX Visual Designer, Design, Enterprise (> 1000 emp.) **Reviewed Date:** February 16, 2024 **What do you like best about RoboHead?** Project management in RoboHead stands out as the best part of the platform due to its comprehensive tools and features that streamline tasks, enhance collaboration, and provide real-time insights, ultimately ensuring efficient project execution and successful outcomes. **What do you dislike about RoboHead?** The multiple email notifications about new requests in RoboHead are the part I like least about using the platform because they can lead to email overload and disrupt my workflow, making it challenging to focus on essential tasks. **What problems is RoboHead solving and how is that benefiting you?** RoboHead is a much cheaper alternative to what other writers use on my team - ServiceNow. In addition to being a much simpler tool, it also cuts down on overall SLA times because of how quickly things get done. ### 25. Easy reviewing and proofing experience **Rating:** 4.0/5.0 stars **Reviewed by:** Katrin M. | Councils Member Activity Specialist, Mid-Market (51-1000 emp.) **Reviewed Date:** February 20, 2024 **What do you like best about RoboHead?** 1. You can easily review files and add edits through the copy editing tools. 2. You can assign these edits to specific users. 3. When you have multiple versions of the file, you can compare and contrast the last version to the current one, quickly clicking on and going to the revisions. Efficiency! **What do you dislike about RoboHead?** Sometimes once the task is closed, I'm unable to easily go back and see the task to make further edits, download files, etc. For me, it's not as intuitive as I would like. **What problems is RoboHead solving and how is that benefiting you?** It's solving how to easily see the edits between revisions and tag users as needed. ### 26. Easy to use, constantly upgrading **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Arts and Crafts | Enterprise (> 1000 emp.) **Reviewed Date:** February 15, 2024 **What do you like best about RoboHead?** The RH support team is fantastic and allows follow up with issues I may have. They are constantly implementing new features and have a straightforward request form for new features clients may want. **What do you dislike about RoboHead?** The project request forms can get complicated when you have a large number of fields. I would like to see a GUI that was more of a "drag and drop" and you can build the form visually. **What problems is RoboHead solving and how is that benefiting you?** Managing 200+ projects for new pages to be brought onto our website, it brings everyone involved into one place for easy communication. ### 27. Helpful project management tool at all levels **Rating:** 5.0/5.0 stars **Reviewed by:** Faduma A. | Project Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** February 15, 2024 **What do you like best about RoboHead?** I started using Robohead as an entry-level professional and now recommend it years in. It's user friendly, customizable and works for a variety of projects. creative, digital, strategy, and especially helpful for someone who manages a team of 10+ people and ever-changing timelines. **What do you dislike about RoboHead?** I wish there were a few more ways to templatize the user interface beyond the current organization. Besides that, actual functions are great. **What problems is RoboHead solving and how is that benefiting you?** Managing a team of varying skills and changing timelines. It streamlines varying communication platforms (Teams, Outlook, Slack) into one "True" source for all project needs. ### 28. New user **Rating:** 3.0/5.0 stars **Reviewed by:** Brenda E. | Owner, Enterprise (> 1000 emp.) **Reviewed Date:** November 22, 2023 **What do you like best about RoboHead?** I was recently hired by a company that uses RoboHead. As a remote employee, this software is my main avenue to everything I need to do for them. I use it three to four times a week. It took a short while to become familiar with the many facets of the software. So far, I like the way it works. I'm only using a few of the features at this time, but hope to learn more at the upcoming seminar. **What do you dislike about RoboHead?** Sometimes it seems a little too robust. Finding my way around can seem daunting to a new user. **What problems is RoboHead solving and how is that benefiting you?** RoboHead solves the problem of file transfers. Files are uploaded by the company and I am alerted to their presence. I can easily go to the project and download what I need. ### 29. Fantastic Project Management System **Rating:** 5.0/5.0 stars **Reviewed by:** Emily R. | Production Coordinator, Mid-Market (51-1000 emp.) **Reviewed Date:** December 05, 2022 **What do you like best about RoboHead?** Robohead is a great tool to keep track of our projects for two different work flows. It is easily customizable which allows us to use the system for two departments. Our feedback or suggestions are taken seriously and often implemented in the system. **What do you dislike about RoboHead?** One thing I dislike is that you cannot copy and paste users @'s. Instead you have to manually @ the people if you are copying notes. **What problems is RoboHead solving and how is that benefiting you?** Robohead allows all of our projects to live in one system for two departments. ### 30. Great collaborative tool **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Insurance | Enterprise (> 1000 emp.) **Reviewed Date:** May 15, 2024 **What do you like best about RoboHead?** It's a great platform to provide feedback and see others feedback on creative work. **What do you dislike about RoboHead?** When others forget to tag you there is then no notification that something needs your attention. **What problems is RoboHead solving and how is that benefiting you?** Bringing all stakeholders together in one place for reviewing content ### 31. User Friendly **Rating:** 4.5/5.0 stars **Reviewed by:** Jessica F. | Small-Business (50 or fewer emp.) **Reviewed Date:** February 22, 2024 **What do you like best about RoboHead?** Quick Interactions. I like that I can attach projects to the notes section **What do you dislike about RoboHead?** The notes can get easily overlooked & if you need changes on one project that does not translate to other projects **What problems is RoboHead solving and how is that benefiting you?** Interoffice project completion for digital and print ### 32. Robohead has helped my stay on track with my projects and marking them off in stages is helpful. **Rating:** 5.0/5.0 stars **Reviewed by:** Billy S. | Mid-Market (51-1000 emp.) **Reviewed Date:** May 14, 2024 **What do you like best about RoboHead?** the version upload and how it auto emails after a new proof has been uploaded. **What do you dislike about RoboHead?** it takes a while to get used to it. the ui is kind of complex at first. **What problems is RoboHead solving and how is that benefiting you?** organization and project managment ### 33. Graphic Designer **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Design | Mid-Market (51-1000 emp.) **Reviewed Date:** December 06, 2023 **What do you like best about RoboHead?** I enjoy how customizable the platform is for each of our team members. They also have great resources and training opportunities so we are always learning and improving our project management and systems. **What do you dislike about RoboHead?** Anything that we feel something could be improved, we can submit an improvement submission, and they are always open to improving the platform. **What problems is RoboHead solving and how is that benefiting you?** They recently added a 'in progress' overview in the projects tab that allows you to see exactly where the project is at and who's completing that task. It allows me to quicky look at all our projects and see where they are at without clicking into a million projects. ### 34. I can't imagine not using it every day **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Hospital & Health Care | Enterprise (> 1000 emp.) **Reviewed Date:** February 14, 2024 **What do you like best about RoboHead?** There are many customizations available to our team. It keeps us on track with personalized reminders and keeps all information about a project IN the project. Absolute lifesaver. **What do you dislike about RoboHead?** It requires a lot of manual work managing all the project details and tasks; however, this becomes second nature. **What problems is RoboHead solving and how is that benefiting you?** RoboHead keeps our hundreds of projects' information all in 1 place, which is exactly what our team needs. ### 35. Robohead is fantastic. **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Sports | Mid-Market (51-1000 emp.) **Reviewed Date:** February 14, 2024 **What do you like best about RoboHead?** We use Robohead for the creative submission and review process. It is easy to use and makes the creative process run smoothly. **What do you dislike about RoboHead?** The only downside is cost. We have many users who need to be above contact level. **What problems is RoboHead solving and how is that benefiting you?** It makes the submission and review/approval of creative projects easy and accessible to many staff members. ### 36. Excellent support, great flexibility **Rating:** 4.5/5.0 stars **Reviewed by:** Stacie H. | Mid-Market (51-1000 emp.) **Reviewed Date:** May 31, 2023 **What do you like best about RoboHead?** Robohead is so flexible. I can modify workflows easily and create new workflows as needed. When I have questions, the help desk quickly answers and shares suggestions. I love that I can suggest improvements, and they let me know if they will be implemented. **What do you dislike about RoboHead?** I would love to have additional features for the basic level of permissions. In our environment, our contacts need to see more detail than is currently available. **What problems is RoboHead solving and how is that benefiting you?** Robohead is bringing our separate teams within our Marketing department together. Collaboration is much easier now. Robohead is giving us 'one source of truth' for all of our marketing projects. It has improved our proofing processes and allowed us to include proofers outside of our company in the proofing process. ### 37. RoboHead is an Invaluable Tool **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Small-Business (50 or fewer emp.) **Reviewed Date:** December 05, 2023 **What do you like best about RoboHead?** I appreciate the adaptablity of RoboHead's system. I like the company's attentive approach to client needs and concerns through customer service, and their continual commitment to improvement and enhancing functionality. It is easy to use and navigate. **What do you dislike about RoboHead?** I don't have any dislikes. RoboHead meets my needs and expectations. **What problems is RoboHead solving and how is that benefiting you?** Being able to manage my tasks and workflow with an easier understanding the status of my projects. ### 38. RoboHead is an invaluable tool for managing the many projects we are always juggling. **Rating:** 5.0/5.0 stars **Reviewed by:** Lonnie J. | Mid-Market (51-1000 emp.) **Reviewed Date:** June 01, 2023 **What do you like best about RoboHead?** The ability for users to put a project request into the queue through an email submission has significantly improved my organization's adoption. This finally eliminates the last decade and a half of complaints about having to fill out a form! The automated notifications let people know the request has been accepted/completed, and the ability to develop workflows that move throughout my team when it's their turn to contribute has reduced the amount of manual processing required. **What do you dislike about RoboHead?** Some of the scheduling and creation of workflows can be confusing, but with training that can be overcome. As a Director over a team, it would be helpful to be able to see what tasks/projects are in each team member's queue, which tasks are actively assigned to them, and for me to be able to sort those tasks for prioritization in a way that team member would be able to see. We've talked over some work arounds, but the system currently doesn't support this level of management and requires additional communication or notes to team members to ensure that they are working on the right items in the proper order. **What problems is RoboHead solving and how is that benefiting you?** RoboHead improves communication and project processes in a way that allows my team to be more efficient. Projects are completed with fewer errors and more rapidly. ### 39. Reliable and easy - just what is needed. **Rating:** 5.0/5.0 stars **Reviewed by:** Caylin W. | Content Marketing Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** December 05, 2023 **What do you like best about RoboHead?** It's easy to navigate, and low-maintenance. It isn't complicated to use and all my tasks are taken care of easily. **What do you dislike about RoboHead?** Not much! Only if it filled in things for me! :) **What problems is RoboHead solving and how is that benefiting you?** Time management, time sheets ### 40. A project management tool that is revolutionary in creative workflow management. **Rating:** 5.0/5.0 stars **Reviewed by:** Faith C. | Principal of Design Consulting Agency, Enterprise (> 1000 emp.) **Reviewed Date:** February 24, 2023 **What do you like best about RoboHead?** I love the interface and how intuitive it is to use. I've used other platforms like monday.com, and it is much harder to manipulate. I also like how the timelines in Robohead allow me to see an overview of a project to make sure the right players are involved in the process at the right time. Being able to align those individuals makes the projects move through the design process more easily. **What do you dislike about RoboHead?** It was a bit difficult getting my organization to adopt the program. There were backend costs to getting setup, and the bureaucracy of a large corporate organization meant that I needed help from IT and IT Security at many steps of the process. That slowed us down and didn't allow us to customize the system exactly the way we would have liked. **What problems is RoboHead solving and how is that benefiting you?** Within the design workflow, it is imperative that certain steps happen sequentially and certain reviews are obtained at the right time during the process. As a designer, I've learned the hard way that without having this process mapped out down the last detail that we run the risk of making mistakes throughout the process. I love how Robohead helped us keep the project within the right "lane" and allowed all the users to participate when it was their turn in the process without having to go back and forth through emails, Slack messages, etc., to get people to participate in the project. ### 41. We love using Robohead to help manage and review projects as a team. **Rating:** 5.0/5.0 stars **Reviewed by:** Allison E. | Small-Business (50 or fewer emp.) **Reviewed Date:** June 13, 2023 **What do you like best about RoboHead?** Each team member is able to manage their own products as well as manage and review team projects. **What do you dislike about RoboHead?** We don't have any dislikes. Currently this meets our expectations as reviewed when we requested a demo. **What problems is RoboHead solving and how is that benefiting you?** It allows each project member the visibility to see other team members edits, suggestions and comments. ### 42. Customer service champions! **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Libraries | Mid-Market (51-1000 emp.) **Reviewed Date:** August 11, 2023 **What do you like best about RoboHead?** RoboHead is an extremely intuitive project management tool. **What do you dislike about RoboHead?** As new users, we do not have any dislikes at this point. **What problems is RoboHead solving and how is that benefiting you?** RoboHead allows us to manage our workflow within a small marketing team and assign tasks based on workload. ### 43. Robohead 2023 Conference Review **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Printing | Small-Business (50 or fewer emp.) **Reviewed Date:** December 09, 2022 **What do you like best about RoboHead?** Chat with Robohead feature has solved many of our questions and challenges quickly **What do you dislike about RoboHead?** Not being able to turn on and off the types of emails Contacts receive from Robohead, Many of our reviewers (contacts) complain endlessly about the number of emails they are receiving from Robohead. Some of them have even setup email filters that send all RH emails to trash - obviously resulting in them not getting review notifications and missing review deadlines. We have projects that have multiple three stage reviews in a very short turn time and I have seen some people's inboxes that are literally 3 pages of Robohead notifications and reminders, so I understand their frustration. the other dislike we's run across a few times is not being able to @mention a user or contact who is not a member of the team on a given project. I understand we can go in and add the person as a reviewer and THEN we can @mention them, but most often we just have on question, or need them to see one small part or respond to somone elses comment on a review, but we dont need or want them to be on every round of of the review throuhgout the process- especially given the number of emails they will end up receiving. **What problems is RoboHead solving and how is that benefiting you?** Keeping all comments, requests on any given project together in one place, easily retreivable ### 44. Great responsive and collaborative staff, system itself could use more features and mobile friendly. **Rating:** 3.5/5.0 stars **Reviewed by:** Jesse W. | Small-Business (50 or fewer emp.) **Reviewed Date:** June 01, 2023 **What do you like best about RoboHead?** The handheld experience given to us by our dedicated trainer. The ability to customize our approach in a way that makes a difference to our organization. **What do you dislike about RoboHead?** Mobile search and experience needs improvement. Visual look needs variety. Overall platfrom needs more in depth functionality to acommodate business customization. **What problems is RoboHead solving and how is that benefiting you?** Robohead is allowing project tracking and management all in one place for our employees. ### 45. Robohead review is a good project management software with room to grow **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Banking | Small-Business (50 or fewer emp.) **Reviewed Date:** November 23, 2022 **What do you like best about RoboHead?** The customer support for Robohead has been great. Our team has been underutilizing Robohead for several years. The help I've gotten from Kathy has really taken our team to a better place. **What do you dislike about RoboHead?** It would be great for Account Admins to see a more granular level of RH, like All Tasks. You can't move tasks & reviews around as well as you should. It would be amazing to have dashboards within RH. Right now, I download the Reports and then make dashboards within MS Excel. It works but is very manual. The lack of good filtering function at the Campaign level is frustrating, considering it is available on every other tab **What problems is RoboHead solving and how is that benefiting you?** The last couple of releases have created more user problems than solutions. Seems like the company is throwing spaghetti at the walls to see what sticks instead of fixing User experience issues. ### 46. Super Fan and User of the Robohead system **Rating:** 5.0/5.0 stars **Reviewed by:** Bob B. | SVP, Mid-Market (51-1000 emp.) **Reviewed Date:** December 05, 2022 **What do you like best about RoboHead?** Convenience in capturing all details and ability to customize the selections within the request form. **What do you dislike about RoboHead?** Would like the opportunity to be able to batch assign projects saving multiple steps for similar projects. **What problems is RoboHead solving and how is that benefiting you?** It keeps our projects on time and organized. We have over 5500 requests a year for design projects. There is no other way to keep things this organized and up-to-date. ### 47. Love this program! **Rating:** 5.0/5.0 stars **Reviewed by:** Deborah A. | Administrative Assistant, Enterprise (> 1000 emp.) **Reviewed Date:** December 05, 2022 **What do you like best about RoboHead?** Organized, easy to use, and user friendly. **What do you dislike about RoboHead?** I can't copy and paste users for reviews **What problems is RoboHead solving and how is that benefiting you?** It makes project management a breeze. I am in my first professional role, and Robohead is an excellent program for beginners. Robohead support is also very helpful. ### 48. Great tool - flexible, customizable **Rating:** 5.0/5.0 stars **Reviewed by:** Jen H. | Digital Creative Operations Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** December 09, 2022 **What do you like best about RoboHead?** Robust customization. Many features. Great support! **What do you dislike about RoboHead?** Some things could use some tweaking, but submitting a feature enhancement request gets attention **What problems is RoboHead solving and how is that benefiting you?** Individuals managing their tasks and workflow, Project owners understanding the status of their projects ### 49. Simplified projects, less emails & more time for tasks **Rating:** 4.5/5.0 stars **Reviewed by:** Elizabeth B. | Assistant Director | Graphic Designer, Enterprise (> 1000 emp.) **Reviewed Date:** June 17, 2022 **What do you like best about RoboHead?** RoboHead has been a life-changer for our team. It has significantly reduced the number of meetings and emails required for a project and it's made our team 10x more productive. **What do you dislike about RoboHead?** Sometimes it can be glitchy and the learning curve for some is quite steep. I would say most colleagues and clients adopt it easily but about 20% don't and they end up pulling reviews out of RH defeating the purpose of the system. **What problems is RoboHead solving and how is that benefiting you?** Robohead breaks down and organizes the tasks by teams and this is a great way to streamline our projects. The reviews are the one feature that I enjoy the most. The ability to track the changes and mark them off is fantastic. ### 50. A Great Designer Project Management Tool **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Insurance | Enterprise (> 1000 emp.) **Reviewed Date:** June 29, 2022 **What do you like best about RoboHead?** Easy to use - history and all project iterations captured. Easy to connect with designers and share notes and comments. It is also nice to be able to refer to projects by their project IDs to reference examples or concepts from the past that can be used on a current project. **What do you dislike about RoboHead?** Sometimes a specific comments section freezes up when you are adding a large attachment or lots of comments and you are not able to save it and have to start the comment over again. **Recommendations to others considering RoboHead:** A great tool - definitely worth exploring **What problems is RoboHead solving and how is that benefiting you?** Keeping projects organized and on time. Allowing written records of comments to be captures. Campaigns create an easy way to work on multiple projects that are templatable and repeatable with just a few tweeks - keeping that group together makes it a lot easier. ## RoboHead Discussions - [What is RoboHead used for?](https://www.g2.com/discussions/what-is-robohead-used-for) - 1 comment - [View RoboHead pricing details and edition comparison](https://www.g2.com/products/robohead/reviews?section=pricing&secure%5Bexpires_at%5D=2026-05-13+11%3A20%3A31+-0500&secure%5Bsession_id%5D=b81a141d-085d-40ed-b47f-7e9a019c72a1&secure%5Btoken%5D=27f25fb7221baec0f099f52b59db9eab1619f046475591ac5ce7a1a21847060d&format=llm_user) ## RoboHead Features **Tasks** - Creation & Assignment - Due Dates - Task Prioritization - To-Do Lists - Dependencies - Mass Updates - Drag & Drop - Recurring Tasks **Proofing Features - Online Proofing** - Smart Compare - Image Recognition and Tagging - Gridlines and Rulers **Projects** - Planning - Project Map - GANTT - Calendar View - Views - Project Budgeting - Issue Tracking - Templates - Critical Path - Time & Expense - Methodologies **Platform - Online Proofing** - Dashboard - Integrations with Creative Tools - Integrations with Project Management Tools - Version Management - Brand Compliance **Resource Management** - Resource Definiton - Capacity - Scheduling **Workflow and Collaboration - Online Proofing** - Workflow Templates - Notifications **Project Monitoring** - Baselining / KPIs - Resource Allocation - Dashboards **Generative AI** - AI Text Generation - AI Text Summarization **Agentic AI - Project Management** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making ## Top RoboHead Alternatives - [Wrike](https://www.g2.com/products/wrike/reviews) - 4.2/5.0 (4,447 reviews) - [Workfront](https://www.g2.com/products/workfront/reviews) - 4.1/5.0 (1,141 reviews) - [Asana](https://www.g2.com/products/asana/reviews) - 4.4/5.0 (13,059 reviews)