Best Desktop Search Software

Desktop search software allows users to quickly find files, folders, or specific content stored on their personal computers and certain connected applications. These applications promote individual productivity by helping employees track down important information, launch applications, and share timely content or data with team members. Desktop search tools can be utilized by anyone with a personal desktop or laptop computer used for business. Proper use of these tools can greatly reduce time spent searching for relevant files or specific information and improve efficiency and communication across an organization.

Products in the Desktop Search category are smaller-scale versions of enterprise search software, which offers convenient indexing and access to shared folders and applications within an organization. Desktop search products will typically index files stored on-premise within the user’s operating system; however, it is important to note that some products are only compatible with specific operating systems. Additionally, these tools may sync with a user’s file storage and sharing software, email software, calendar software, and/or note-taking management software to ensure the containing content is accounted for with local searches.

To qualify for inclusion in the Desktop Search category, a product must:

  • Index compatible files within a user’s personal computer and/or relevant applications
  • Offer comprehensive search functionality based on keywords and other fields (e.g., publication date, file type, etc.)
  • Allow users to restore, launch, or share relevant files and applications as needed
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    X1 Search provides users the fastest, simplest way to find and work with the exact information they need and thought they’d never find again. By providing the fastest access to their documents and email, X1 Search unlocks the potential for people to leverage years of experience with just a few keystrokes, dramatically improve productivity, and function at their highest level. X1's award winning, easy-to-use interface simplifies the way business professionals search and act upon desktop files, remote file shares, emails, attachments, SharePoint data, and more.

    Alfred is an app for Mac OS X designed to boost efficiency with hotkeys, keywords, text expansion and others.

    Agent Ransack is a free software program for finding files on your PC or network drives. It is a lite version of FileLocator Pro and is a free for both personal and commercial use.

    Listary is a search utility for Windows that makes finding your files and launching applications blazing fast, for casual and power users alike. Listary integrates with your favorite tools such as Total Commander, Directory Opus, XYplorer, Xplorer2, WinRAR, FileZilla and many more for power users.

    Copernic Desktop Search is the best alternative to Windows Search as it allows you to centralize your document, file & email searches in one unique interface. It creates a unique map of keywords that allow you to search Windows using a powerful index. You can search any documents on your computer, external and network drives with the full version. Start now and increase your search speed and your organization's productivity while reducing the time lost trying to find those documents. Join the 4,000,000+ users in more than 125 countries.

    Lookeen Desktop Search Finds Everything Your time is too valuable to waste on inefficient and ineffective search – use Lookeen to improve your productivity with its lightning fast file and email search. The Lookeen toolbar integrates itself smoothly into the Windows system tray and into Outlook. A professional solution for Outlook users with a high volume of email, or any business person with gigabytes of data to work with. If it's there, Lookeen will find it. "It" can be anything from a file or email, to a contact, task, attachment, or appointment. "There" can be in any Outlook PST/OST file and any account type — from Exchange to POP or IMAP — or any local, network or virtual drive. It solves the problem of search in VDI environments and on standard desktops. In an enterprise environment Lookeen can search external indices of shared archives and servers, while following Active Directory rights and group policies so that your data remains secure.

    Launchy is a free cross-platform utility designed to help you forget about your start menu, the icons on your desktop, and even your file manager. Launchy indexes the programs in your start menu and can launch your documents, project files, folders, and bookmarks with just a few keystrokes

    SearchMyFiles is an alternative to the standard "Search For Files And Folders" module of Windows. It allows you to easily search files in your system by wildcard, by last modified/created/last accessed time, by file attributes, by file content (text or binary search), and by the file size.

    DocFetcher is an Open Source desktop search application: It allows you to search the contents of files on your computer.

    "Everything" is search engine that locates files and folders by filename instantly for Windows. Unlike Windows search "Everything" initially displays every file and folder on your computer (hence the name "Everything").

    AstroGrep is a Microsoft Windows grep utility. Grep is a UNIX command-line program which searches within files for keywords. AstroGrep supports regular expressions, versatile printing options, stores most recently used paths and has a "context" feature which is very nice for looking at source code.

    Locate files and folders by key words. Quick file indexing

    Locate32 finds files and directories based on file and folder names stored in a database. Locate32 saves to a database the names of all files on your hard drives

    QuikFynd lets you search your fragmented data from your personal mobile devices in a secure and easy manner.

    SSuite Desktop Search and Find is a useful windows desktop search engine that can find files, folders, and file content. This small application is also multi-threaded for instant search results.

    TeamSearch gives you and your team the power to search all the shared platforms you have access to, including Microsoft Outlook and Teams in one go and with powerful filtering. TeamSearch is designed to span multiple platforms, including Outlook mailboxes, Teams, Yammer and Skype for Business Chats, to provide fast results and powerful insights across your working spaces.

    Wise JetSearch will search for you automatically and then show you the basic details of the file/folder. It is much faster than the built-in search feature in Windows.

    AKIN is able to find items by either their names or the content within those items, even when the names or content are mispelled or contain variations. Searches files, folders, OneNote, Evernote, MS Office docs, pdf's, web favorites and bookmarks (IE, Chrome, Firefox), Outlook email, contacts, notes, calendar items, tasks and ToDo items, all without you needing to know exactly how something was spelled or written.

    Exselo Desktop is a business productivity desktop search and collaboration tool that helps you with your informational and operational needs. It effectively find the information you need to get the job done through the power of search. It supports all your local and cloud based files and all items inside Outlook. It comes with an easy to use interface both inside of Outlook and for your desktop. It allows users to collaborate, search and share data in real time using encrypted peer-to-peer technology. The product is available for both Microsoft Windows and Apple OS X.

    Noggle is a standalone desktop search and knowledge assistant application to provide fast and simple access to the information you need.

    Search Experiences offers an innovative service creating custom branded search engines

    Search and show results like Google. Find all text with no omission. Preview with highlight keywords. Support all popular formats. Over 200 thousand user downloads.

    Vizier Finder is a database management software that in one interface allows users to find documents on the desktop and network and records in your databases in seconds. Vizier Finder middleware will ultimately allow developers to be more productive, saving time and resources.

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