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Collaborative Whiteboard reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Collaborative Whiteboard Software

Collaborative whiteboard software provides a shared, singular, and open design space where collaborators can simultaneously make edits and share content from their respective devices. As the name implies, a collaborative whiteboard tool often resembles a physical whiteboard. These solutions include a variety of features which allow users to design, communicate, save, and share content in a customizable space.

While these tools are popular among design and project management teams, groups across any number of disciplines can benefit from an intuitive and user-friendly content sharing space. Most collaborative whiteboard solutions are standalone products, but some are built into other design software or visual collaboration platforms.

To qualify for inclusion within the Collaborative Whiteboard category, a product must:

Provide a customizable and editable blank design space that can be accessed and used my multiple contributors simultaneously
Offer design tools that allow users to draw and annotate
Be able to save the space

Top 10 Collaborative Whiteboard Software

  • Miro
  • MURAL
  • Webex (formerly Webex Teams)
  • InVision
  • Lucidspark
  • ezTalks
  • Limnu
  • LiveWebinar
  • Microsoft Whiteboard
  • Explain Everything

Compare Collaborative Whiteboard Software

G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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(571)4.8 out of 5
Optimized for quick response
Entry Level Price:$0

Miro is the most intuitive online collaborative whiteboard for cross-functional teams. Over 10 million product managers, project managers, Agile coaches, developers, and other talented team members around the world use Miro to collaborate, brainstorm, and visualize ideas.

(223)4.7 out of 5
Optimized for quick response

MURAL is the leading digital workspace for visual collaboration in the enterprise. Teams depend on MURAL to understand and solve problems and build consensus using visual methods. More than an online whiteboard, MURAL enables innovation at scale by providing a platform for everything from product strategy and planning to leading immersive workshops using agile and design thinking methodologies. Industry-leading teams at companies including IBM, IDEO, Autodesk, Intuit, GitHub, and Atlassian use M

(565)4.3 out of 5
Entry Level Price:$0.00 1 host

The All New Webex brings everyone together to do exceptional work. -- Call, Message, Meet: One easy-to-use and scure app to call, message, meet and get work done. -Upgraded meeting experiences with personalized layouts & immersive share -Smart presence lets you know when people are available -Messaging and file sharing integrated with your content and workflow -Calling built into the app for impromptu conversations -Control Webex Devices directly from the app Built-in Intelligenc

(674)4.5 out of 5
Entry Level Price:$0

InVision is the Digital Product Design and Development platform used to make the world’s best customer experiences. We provide design tools and educational resources for teams to navigate every stage of the product design process, from ideation to development. Today, more than 7 million people use InVision to create a repeatable and streamlined design workflow; rapidly design and prototype products before writing code, and collaborate across their entire organization. That includes 100 percent o

(121)4.5 out of 5
Entry Level Price:$0 Price per month

Lucidspark is a virtual whiteboard where teams can bring their best ideas to light. Collaborate in real time, no matter where you are. Lucidspark helps people organize notes and scribbles and turn them into presentation-ready concepts. When it’s time for next steps, teams can develop workflows and process documents to turn ideas into reality. Features include: integrations, infinite canvas, sticky notes, freehand drawing, chat, templates, timer, voting, and more.

(73)4.5 out of 5
Entry Level Price:$0

ezTalks is specialized in providing reliable web conferencing and video conferencing solutions. It offers cloud and on-premise software with powerful features such as HD video/ audio Chat, IM, screen sharing, record and whiteboard, etc. It also offers high-quality video conferencing devices which are integrated with software and deliver the simple and ultimate meeting experience. ezTalks aims to make your meetings easier and more collaborative.

(22)4.7 out of 5
Entry Level Price:$8 per user per month

Limnu's online whiteboards enables you to brainstorm and collaborate with your distributed team or clients from any device. It is simple enough for anyone to pick up and use during a video meeting and supports brainstorming and discussion without breaking the flow of ideas. Limnu is fast enough to feel tactile, like you're drawing on a real whiteboard, and fast enough to collaborate in real time while you're chatting with your colleagues.

(76)4.4 out of 5
Entry Level Price:Free

LiveWebinar.com is a cloud-based webinar solution which helps small to large sized businesses with screen sharing, live video streaming and recording. Its key features include customized branding, social media broadcasting and audience engagement analysis. The application lets presenters invite participants through a shareable link, assign roles to team members and share content. Hosts can use the whiteboard module’s drawing and grid tools to illustrate ideas and take notes. The system enables t

(18)4.3 out of 5

Meet the freeform digital canvas where ideas, content, and people come together.

(13)4.5 out of 5

Explain Everything is the most innovative online whiteboard platform. Start transforming your virtual collaborations on iOS or Android and then take it to the web and beyond! The only interactive whiteboard experience that has both real-time and continuous collaboration with voice chat, and advanced recording & timeline editing that can be shared as a web video link. With Explain Everything you can: • Whiteboard together in real-time with voice chat on any-device, anywhere. Invite guests

(12)4.3 out of 5
Entry Level Price:$0.00 user/month

Conceptboard is a collaborative online whiteboard that enables teams of all sizes to centralize projects and collaborate both in real-time and asynchronously. Distributed teams from all over the world use conceptboard for a variety of use cases. From running brainstorming sessions and remote workshops to project planning, from designing new products to facilitating agile processes. Discover how visual collaboration can help break down organizational silos and boost teamwork and productivity.

(21)4.2 out of 5
Entry Level Price:10 per user per month

Transform your meetings company-wide with Stormboard's innovative digital workspace! Set up your meeting beforehand, capture, organize, and discuss ideas in real-time, and then assign tasks and monitor progress in a digital workspace that you can return to again and again. Built-in templates for Agile, Project Management, and more help streamline your business processes, and all your work can be instantly exported into one of many dynamic reporting options. Stormboard also works on any device

(26)4.4 out of 5

Bluescape is a visual collaboration platform for the Enterprise. At the core of our software, our virtual workspaces make it easy for cross-functional and remote teams to whiteboard, interact and visualize files, or host an online meeting, side-by-side from anywhere on any device.

(17)4.4 out of 5

iObeya virtualizes meeting rooms dedicated to Visual Management practices, while respecting Lean and Agile principles. By enabling remote collaboration and removing the confines of paper, teams across the globe become more dynamic and efficient, helping organizations to accelerate innovation. Today, numerous Fortune Global 500 companies benefit from this proven solution for cultural and digital transformation, enabling enterprise-wide adoption of Visual Management.

(15)4.8 out of 5

Great minds think together. Collaboard is a beautiful collaborative online whiteboard for remote working. Shorten the distances and make your team quickly work together, wherever they are and from any device. With Collaboard, you can make it real, now. Collaboard is an online whiteboard solution for real-time collaboration. With Collaboard, online meetings become more productive, creative, interactive, and fun. Collaboard is a product from Switzerland with an extremely high data security lev

(9)4.8 out of 5

You need more than an online whiteboard. BeeCanvas is the remote workspace that combines simple project management with whiteboards. Don't waste your time juggling too many tools. BeeCanvas is the common ground between remote teams. It's the only place you can truly work across roles without having to juggle several tools. • One tool, one place, to replace the in-person standard • 10X more context for transparent work • Turn your tedious text threads into visual presentations • Multi-dimensio

(8)3.6 out of 5

A Web Whiteboard is a touch-friendly online whiteboard app that makes drawing, collaboration and sharing easy. Designed for any kind of business or educational institution, users can invite team members or clients to collaborate by sharing a single URL link.

(8)4.7 out of 5
Entry Level Price:free ...

DEON is a Visual Collaboration Platform that enables users to work and collaborate on an Infinite Canvas with a wide variety of file types and data sources at high performance. Users can drag and drop any type of content (documents, spreadsheets, drawings, screenshots, web-applications, videos, images, live-sources, ...) into the infinite Workspace. The Workspace can be used like a real physical desktop. Content can be edited and annotated directly in place. Multiple users can collaborate toget

(6)4.5 out of 5
Entry Level Price:$0 every month, forever

Infolio is a task and project management solution for teams and individuals, packed with features, yet easy to use. Built from the ground up to be intuitive and simple, but flexible enough to accommodate teams of various sizes. Create unlimited number of projects, add tasks, organize tasks by lists and statuses, assign them to your teammates, add due dates, leave comments, receive notifications and monitor the progress. Infolio is tailored for collaboration with its dedicated project chats and

(5)4.5 out of 5

CyberHorizon's CYBEROffice is a secure video based office platform that serves as a virtual office for teams to collaborate seamlessly using various in-built tools. # Powerful Collaboration Tools # Always-On Face-To-Face Video Communications #Public & Private Meetings #Task Manager # Broadcasts #Real-Time Productivity Dashboard # GPS enabled reports # 100% Browser Based, No Apps To Download # Info Security & Privacy Focused # Your Own Corporate Branding

(5)4.7 out of 5

Tamashare offers collaborative office solutions such as documents sharing, whiteboard, screen-sharing, annotations etc.

(4)4.9 out of 5

Padlet Briefcase provides a virtual canvas for team collaboration that can be used for venn diagram, discussion board or for a business plan

(4)4.4 out of 5

Ziteboard is an zoomable online whiteboard that lets team to collaborate in real-time.

(3)4.3 out of 5

Cardsmith saves time and reduces cost by allowing the capture of the information straight to a digital platform where previously this would be manual using sticky notes on a wall, design trees on a whiteboard, Value stream mapping on a brown paper, or simply minutes from a meeting.

(2)4.5 out of 5
Entry Level Price:$0 Lifetime

Deskle is a tailored workspace for visual thinking, research, and collaboration. We carefully collected experience of subject matter experts in various industries and fields: rockstar project managers, agile innovators, digital marketers, modern engineers and freelancers to bring the exhaustive suite of capabilities that will help your organization to scale, collaborate and iterate faster!

(2)5.0 out of 5

Collaborative whiteboard and chat software

(2)4.3 out of 5

Ideaflip is a software that makes it easy for a team to quickly turn thoughts into ideas, share and refine them whether they're in the same room or on the other side of the world.

(2)4.3 out of 5

Adopted by millions of teams worldwide, Klaxoon is the full range of collaborative products that radically improves teamwork efficiency. Klaxoon adresses any moment when a team needs to work together remotely or on site, during meetings, project management, workshops, learning sessions, etc. Rewarded with 4 CES innovation awards in 2016, 2017 and 2020, Klaxoon has more than 3000 customer references in more than 120 countries, from large companies (Accor, Accenture, Disneyland, Lexmark, McDonald

(2)4.3 out of 5

A desktop app for creating fast, clear sketches of problems, processes, workflows, ideas and more!

(2)4.5 out of 5

SMART Meeting Pro lets teams capture ideas in the virtually unlimited interactive workspace. The Unbound Workspace expands as colleagues add images, files, links and notes – even over multiple displays and meetings – for enhanced collaboration.

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Check out the G2 Grid® for the top Collaborative Whiteboard Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
Leaders
High Performers
Contenders
Niche
InVision
MURAL
ezTalks
Conceptboard
Webex (formerly Webex Teams)
Limnu
iObeya
Bluescape
Stormboard
Miro
Explain Everything
Collaboard
LiveWebinar
Microsoft Whiteboard
Lucidspark
Market Presence
Satisfaction

Learn More About Collaborative Whiteboard Software

What is Collaborative Whiteboard Software?

Collaborative whiteboard software, sometimes called digital, online, or virtual whiteboard software, provides a digital canvas that can be edited simultaneously by multiple participants. Collaborative whiteboards are outfitted with multiple features to support a user's ability to represent their ideas visually, including brushes, colors, shapes, images, and templates. These collaboration tools are incredibly flexible, and businesses can easily utilize one for a myriad of purposes. Popular use cases of this type of software include, but aren't limited to, project management, workflow visualization, meeting management, and brainstorming sessions.

What are the Common Features of Collaborative Whiteboard Software?

The following are some core features within collaborative whiteboard software that can help users collaborate simultaneously and remotely:

Freehand drawing: The staple feature of collaborative whiteboards is the ability for users to draw freehand. Most digital whiteboards allow users to modify their drawing tool by providing different brush widths, textures, and colors. Freehand drawing is the cornerstone feature within a collaborative whiteboard, and most businesses looking to leverage one have this feature in mind to facilitate real-time team collaboration.

Premade assets: The majority of collaborative whiteboard solutions provide preset assets for users to utilize on a canvas, including shapes, images, and emojis. Premade assets are helpful for allowing users to quickly represent an idea on a canvas without drawing it themselves.

Real-time chat: Some collaborative whiteboards are mainly intended for facilitating simultaneous remote collaboration as opposed to co-located collaboration. Remote solutions will often provide a real-time live chat that can be accessed by team members using the same canvas. This allows remote teams to communicate via text while using the whiteboard.

Commenting: Many teams leverage collaborative whiteboard software to facilitate asynchronous collaboration since whiteboards can be edited by multiple users at different points in time. One feature many online whiteboards provide to support this use case is the commenting capability for users. Virtual whiteboards with this feature give users the ability to leave annotations on parts of the canvas itself for their teammates to read later. Some whiteboards will offer a sticky note feature to achieve the same goal.

Templates: Some collaborative whiteboards come with premade templates for specific types of tables or diagrams, including mind maps, Kanban boards, and user story maps. Templates are useful for providing the framework for specific brainstorming exercises or project planning techniques.

Screen sharing: A few digital whiteboards will also include screen sharing capabilities within their offering. Users can leverage this feature to share information from an app or browser to their teammates without leaving the whiteboard. Screen sharing and collaborative whiteboarding can also be secondary features of video conferencing software and visual collaboration platforms, so buyers looking for both of these capabilities can also find potential solutions there.

What are the Benefits of Collaborative Whiteboard Software?

Collaborative whiteboards are flexible in nature which allows businesses to leverage them in many different contexts. Digital whiteboards are well suited to support multiple types of collaboration, so businesses can utilize them across multiple scenarios and use cases. 

Flexible real-time collaboration: While many collaboration tools support real-time collaboration, virtual whiteboards uniquely fit a niche for flexible, open-ended collaboration. Since there isn't a strict use case for online whiteboards, teams can decide how they want to leverage one based on meeting type or activity. 

Asynchronous collaboration: One key feature of online whiteboards is the ability for users to make changes or updates at different points in time. The ability to effectively collaborate asynchronously is useful for teams with varying schedules or those spread across multiple time zones. 

Visual collaboration: Few collaboration tools provide the capacity for visual collaboration that digital whiteboards offer. While many solutions connect teams over text or voice channels, collaborative whiteboards allow teams to visually represent and record their ideas and thought processes. 

Who Uses Collaborative Whiteboard Software?

Collaborative whiteboards do not have a set use case, and as a result, are highly flexible. Potentially any type of team could find a use for a digital whiteboard, whether it be for project management, meeting management, or to brainstorm. However, there are a few use cases where collaborative whiteboards are especially pertinent.

Creative teams: Within a business, the most obvious use case for a collaborative whiteboard is within creative teams. Creative departments including product design, user experience, and marketing teams are already handling visually creative tasks. Interactive whiteboards can be an effective tool for project planning, creating mock-ups and user story maps, and visually brainstorming.

Remote teams: Remote work is becoming more prevalent, and many in the workforce have the option to work remotely some or all of the time. While remote work comes with many benefits, the organic collaboration between co-located teams can be difficult to replicate in a virtual environment. Virtual whiteboards support team collaboration within remote teams by allowing them to collaborate visually. Many remote teams also employ collaborative whiteboards as a space to share ideas and provide updates in lieu of an office break room. 

Classroom settings: Collaborative whiteboards can take the place of a physical whiteboard in both physical and virtual classroom settings. Physical classrooms can benefit from a digital whiteboard that students and teachers can contribute to and that can be saved for later reference. Some in-person classrooms also leverage a physical digital whiteboard as a hardware analog for a traditional physical whiteboard. Remote classroom settings are also becoming increasingly common; interactive whiteboards can help keep students engaged and provide a shared space to share ideas and brainstorm for class activities.

What are the Alternatives to Collaborative Whiteboard Software?

Alternatives to collaborative whiteboard software can replace this type of software, either partially or completely:

Diagramming software: Diagramming tools are very similar to online whiteboards in the features they provide. However, the former is more concerned specifically with the creation of diagrams while whiteboards offer more freeform idea expression. 

Mind mapping software: Mind mapping software is intended specifically for the creation of mind maps. Like diagramming software, mind mapping tools support a specific type of visual collaboration. Businesses should consider the breadth and depth of what they expect to create in a visual collaboration-type tool before deciding on a category of software to pursue.

Visual collaboration platforms: Visual collaboration platforms take the base features of collaborative whiteboards and expand upon them by adding built-in communication channels and deeper integrations with other software solutions. While visual collaboration platforms provide all the features of a digital whiteboard, not all businesses are looking for the extended functionality provided by a visual collaboration platform. 

Video conferencing software: Like visual collaboration platforms, some video conferencing software solutions include a whiteboard feature within their offering. However, since these whiteboards are built into larger video conferencing platforms, users may not have the ability to access them unless they are in a video chat. Additionally, these built-in whiteboards may not provide as extensive functionality as standalone whiteboard solutions.

Challenges with Collaborative Whiteboard Software

Software solutions can come with their own set of challenges. 

Requires a solid implementation plan: As mentioned previously, collaborative whiteboards are open-ended in how they can be used. While this allows them to be leveraged in many contexts and by different types of teams, businesses without a concrete implementation plan for one might find themselves wasting capital. Without a specific use case, employees may abandon the tool altogether if they don't find their own personal use for it. To avoid this, businesses should build use of a collaborative whiteboard into their processes and workflows to ensure adoption of the software solution.

Which Companies Should Buy Collaborative Whiteboard Software?

Since collaborative whiteboards do not have a set intended use case, virtually any company or business could find a use for one within their processes. There are specific teams or types of businesses that may have a more obvious need for virtual whiteboards, but these solutions are open-ended enough in nature that businesses could easily find a use for one.

How to Buy Collaborative Whiteboard Software

Requirements Gathering (RFI/RFP) for Collaborative Whiteboard Software

While the majority of collaborative whiteboard options provide the same basic features, there are still a few considerations businesses should evaluate when deciding which products they should pursue. In particular, businesses should consider the following questions specific to collaborative whiteboards:

  • Are we looking for a standalone tool or are we open to virtual whiteboards built into other solutions like video conferencing software?
  • Could our needs be met with a more focused solution like a diagramming or mind mapping tool?
  • Are our requirements broad or deep enough that our needs would be better met with a larger visual collaboration platform?
  • What key features are must-have features for us outside of freehand drawing (screen sharing, premade templates, etc.)?

Apart from these questions, businesses should also evaluate common software purchasing considerations like the number of seats required, pricing, and payment model. 

Compare Collaborative Whiteboard Software Products

Create a long list

Based on the requirements gathering, companies must put together a list of no more than 10 products that qualify. Using G2 is a great way to narrow down which products in a category fit a business's requirements. Users can filter down products in a category by the features they provide, pricing availability, and the business size of reviewers. 

Create a short list

After creating a long list, buyers should create a short list to narrow down the business's options. One way to start is by eliminating options that are out of budget or don't provide must-have features. This is also a good point to start reaching out to vendors with an RFI, and their responses can narrow down the options further if vendors don't provide satisfactory information or otherwise can't meet particular business needs.

Conduct demos

Once a business has a short list of products that meet their requirements, they can begin reaching out to software vendors for demos of their product. Demos provide key insight into the viability of a software solution within a business, so buyers must take notes on the demo and think critically about the software's strengths and weaknesses. In the case of a collaborative whiteboard, it is crucial to make note of the product's ease of use and any limitations the product might have (limited number of saved boards, admin controls, etc.).

Selection of Collaborative Whiteboard Software

Choose a selection team

​​​​A selection team should start with an executive sponsor to provide buy-in from company leadership and a project manager to handle the logistics of the software buying process. This team should also include subject matter experts within the organization as well as those who will be using the software as part of their work. 

For organizations looking to leverage collaborative whiteboards in a classroom context, it can be helpful to lean on user reviews from students for a product to inform that perspective. If possible, it can be helpful to let students demo a whiteboard product to ensure the selection team has as much information to work with as possible.

Negotiation

Before signing a contract, it's beneficial to check if any discounts are available. Buyers must explore payment options and implementation and onboarding services as well, during this time.

Final decision

After a business finds their whiteboard solution of choice, the next steps can vary depending on the vendor. Some vendors require their customers to sign a contract along with the purchase of their solution. However, many collaborative whiteboards are available as lightweight SaaS solutions, and many of these products won't require a customer to sign any lengthy paperwork. In fact, some solutions in the space are available for free as either a browser application or open-source software.

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