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AP Automation reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best AP Automation Software for Medium-Sized Businesses

    Products classified in the overall AP Automation category are similar in many regards and help companies of all sizes solve their business problems. However, medium-sized business features, pricing, setup, and installation differ from businesses of other sizes, which is why we match buyers to the right Medium-Sized Business AP Automation to fit their needs. Compare product ratings based on reviews from enterprise users or connect with one of G2's buying advisors to find the right solutions within the Medium-Sized Business AP Automation category.

    In addition to qualifying for inclusion in the AP Automation Software category, to qualify for inclusion in the Medium-Sized Business AP Automation Software category, a product must have at least 10 reviews left by a reviewer from a medium-sized business.

    Top 10 AP Automation Software for Medium-Sized Businesses

    • Sage Intacct
    • Bill.com
    • Stampli
    • Nvoicepay
    • DocuWare
    • MineralTree
    • Airbase
    • AvidXchange
    • Beanworks AP Automation
    • Spendesk

    Compare Medium-Sized Business AP Automation Software

    G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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    (1,230)4.3 out of 5
    Optimized for quick response
    Entry Level Price:$0

    Gain real-time financial and operational visibility throughout your business. Leverage comprehensive financial controls to ensure security and compliance. Streamline your business processes using extensive automation to reduces labor, and save costs. The Sage Intacct system includes accounting, cash management, purchasing, vendor management, financial consolidation, revenue recognition, subscription billing, contract management, project accounting, fund accounting, inventory management, and fi

    (286)4.4 out of 5
    Entry Level Price:$39 user/month

    Bill.com delivers financial process efficiency to small businesses and mid-sized companies through streamlined accounts payable and accounts receivable management. It reduces data entry and human error by leveraging artificial intelligence (AI) and machine learning. Bill.com gets more intelligent as you use it, learning your processes and preferences to give you greater control over every aspect of bill management. The modern user interface is designed to deliver greater efficiency, so you can

    (120)4.8 out of 5
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    Stampli is a G2 leader in AP Automation for the past 6 consecutive quarters. Stampli makes it effortless to automate accounts payable. By centering communications on top of the invoice, issues are quickly resolved and approvals happen 5x faster. Stampli easily integrates with your accounting system or ERP. You can also pay your way with easy-to-reconcile ACH transactions or painless paper checks, right from Stampli. KEY BENEFITS 1. No Sweat Setup Enjoy the freedom of month-to-month Accounts

    (149)4.6 out of 5
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    Nvoicepay’s payment solution enables AP teams to pay all supplier invoices in a single automated workflow, without keeping track of payment instructions or going through a complicated ERP integration. To get started, we reach out to enable all your suppliers for payments via Nvoicepay. When it’s time to pay an invoice, you review and approve the payment directly within our cloud software, then Nvoicepay handles the rest. Suppliers are paid according to their remit-to instructions and in their p

    (183)4.4 out of 5
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    DocuWare provides digital document management and automated workflow solutions to organizations of any size and across all major industries from manufacturing and retail to healthcare and government. With availability in 18 languages and supporting cloud and on-premises deployments, DocuWare currently serves over 15,000 customers and 650,000 users across 100+ countries with a global network of over 750 partners.

    (64)4.5 out of 5
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    MineralTree provides secure, easy-to-use, end-to-end Accounts Payable and payment automation solutions that reduce costs by more than 75%, increase visibility and control, mitigate fraud and risk, while improving cash flow. More than 2,000 mid-sized companies, as well as more than 25 financial institutions, rely on MineralTree to help transform the finance function from a cost center to a profit center. With MineralTree, you can be up and running in days or weeks.

    (54)5.0 out of 5
    Entry Level Price:Free

    Airbase is the first all-in-one spend management platform that provides companies control and visibility into every dollar spent. The Airbase platform handles expense requests, approvals, bill payments (physical cards, virtual cards, ACH, check), and automates coding and posting to the general ledger. Learn more about why innovative companies like Gusto, Segment, Doximity, Getaround, Netlify, and more trust Airbase at www.airbase.com

    (98)4.3 out of 5

    AvidXchange's complete solution is comprised of three main applications: purchase order application, invoice application, and payment application. These applications are supported by several service teams to enable our users to have a very supported software experience. Purchase Order Application AvidXchange’s Purchase Order Application enables you to automate your company’s purchase order process and control costs by preventing unwanted purchases. You begin your AP process by entering a req

    (80)4.6 out of 5
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    Beanworks AP Automation gives accounting teams, from CFOs to AP professionals, the ability to work together from anywhere. With Beanworks, you can reduce manual processes like data entry and approval follow-ups, and cut invoice processing costs by 86%. Strengthen AP controls with approval workflows for POs, invoices, expenses, and payments that automatically route requests to the right staff members at the right time. With greater control and better visibility across AP, you can reduce risks and

    (146)4.7 out of 5
    Optimized for quick response
    Entry Level Price:€95 Starting at

    Spendesk is the all-in-one spend management solution that delivers more control, visibility, and automation to today's finance teams. Combine spend approvals, virtual cards, physical cards, expense reimbursements, and invoice management into one source of truth. Employees easily pay for what they need while finance keeps ultimate control. Trusted by over 1,500 companies, Spendesk is helping businesses everywhere spend smarter.

    (37)4.8 out of 5

    Plate IQ puts your clients' needs first with an AP automation platform that supports their custom workflow needs and provides critical business insights Benefits: • Pay Invoices Online Plate IQ empowers you to schedule and pay your invoices effortlessly via ACH, check and virtual cards, right from the Plate IQ platform • Truly Scalable Approval Policies For Your Clients With unlimited seats, you can add as many approvers as you need to your client's approval workflows. Create as many custom

    Chrome River Invoice is a global future-ready solution that allows you to quickly capture, store, match and approve invoices in a modern interface. Say goodbye to frustrations over mounting piles of paper, late payment fees and lack of visibility. Say hello to maximum efficiency, insight and agility with streamlined AP automation.

    (44)4.3 out of 5

    Tipalti is the only end-to-end solution to automate the entire global payables operation in a unified cloud platform. We take the pain out of payables by cutting 80% of the workload, freeing up your team to focus on growth initiatives. We also provide the systems infrastructure to scale, with robust tax and regulatory compliance built in and financial controls to govern your AP operations. We do all of this while maintaining 98% customer satisfaction and work with leading companies like Google,

    (24)4.4 out of 5
    Entry Level Price:$0

    Yooz provides the smartest, most powerful, and easiest-to-use cloud-based Purchase-to-Pay (P2P) automation solution. It delivers unmatched savings, speed, and security with affordable zero-risk subscriptions to more than 4,000 customers and 200,000 users worldwide. Yooz’s unique solution leverages Artificial Intelligence and RPA technologies to deliver an amazing level of automation with extreme simplicity, traceability, and end-to-end customizable features. It integrates seamlessly with more t

    (73)4.5 out of 5
    Optimized for quick response

    PaperSave, developed by WhiteOwl, simplifies document capture, approvals and automates transaction creation by offering an out of the box, seamless integration with many host solutions including: Blackbaud solutions (RENXT, FENXT and BBCRM), Microsoft Dynamics (GP, SL, D365 CRM and D365 Business Central) and Sage Intacct. Our native OCR captures data off of documents and validates it against the host application database, and then leverages the APIs to automate transaction creation in real-time

    (103)4.0 out of 5
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    Accounting Seed is a robust accounting platform that transforms the way you do business. Our product is a comprehensive accounting application that is both 100% native to the force.com platform and fully integrated into Salesforce CRM. Our accounting solution tracks data through the entire business lifecycle; from marketing, project implementation, product sales, back office accounting, to producing financial statements designed by you. It is the complete finance solution for small to enterpri

    (17)4.2 out of 5

    DocuPhase’s AP Automation solution provides you with the tools you need to simplify, organize, and automate all of your accounting processes. Built to be scalable throughout the entire organization, DocuPhase provides your team with a single platform to search for documents instantly, complete manual and repetitive tasks automatically, and provide you with complete control and visibility. DocuPhase solutions includes PO automation, invoice process automation, automated data entry, automated

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    Check out the G2 Grid® for the top AP Automation Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
    Leaders
    High Performers
    Contenders
    Niche
    Sage Intacct
    Accounting Seed
    PaperSave
    Tipalti
    Bill.com
    DocuWare
    AvidXchange
    MineralTree
    Beanworks AP Automation
    Nvoicepay
    DocuPhase
    Emburse Chrome River Invoice
    Plate IQ
    Spendesk
    Stampli
    Yooz
    Airbase
    Market Presence
    Satisfaction

    Learn More About AP Automation Software

    What is AP Automation Software?

    Companies use accounts payable (AP) automation software to manage large volumes of invoices and financial transactions between a company and its suppliers. AP automation software can reduce manual work and avoid human errors, as well as improve the efficiency and accuracy of the AP department and help with other accounting activities such as financial closing. AP management functionality is included in most accounting systems, but it is not always sufficient for companies that do business with hundreds of suppliers and need to process thousands or tens of thousands of invoices and payments.

    AP automation software should not be confused with billing and invoice management systems—the main difference between them is that AP automation focuses exclusively on purchasing transactions while billing and invoicing software manages both sales and purchase invoices.

    What Types of AP Automation Software Exist?

    AP automation software is usually available in two different platforms:

    Standalone AP automation software 

    AP automation software is usually delivered as a standalone product that needs to be integrated with other software, such as ERP or accounting solutions. The primary benefit of this type of software is that it focuses exclusively on AP automation and provides the most advanced features in the market for this business need.

    Procure-to-pay suites that include AP automation

    Since AP automation is directly related to purchasing, some vendors decided to create procure-to-pay suites that cover all procurement needs, including AP management. Procure-to-pay suites are usually made of separate products or modules that can be used in different combinations. Buyers should be aware that not all procure-to-pay suites include AP automation as a standard module.

    What are the Common Features of AP Automation Software?

    Invoice management: Invoice management refers to purchasing invoices (or AP). While these invoices may be created using ERP systems or accounting software, they need to be transferred to an AP automation solution for processing. Importing invoices includes data transfer, optical character recognition (OCR) scanning, or document transfer for files in various formats such as PDF or text.

    Supplier management: Supplier management for AP automation is usually limited to the financial information required for payments, such as vendor bank account details. Maintaining accurate supplier financial information helps companies avoid banking errors and ensure that vendors receive their payments.

    Purchase order (PO) matching: PO matching helps companies ensure that suppliers are invoicing them for the products and services they received. Between the moment when companies place a PO and the invoice date, both parties may agree on changes, such as the amount, the number of products, or the payment terms of the invoice.

    Payments management: Payments tracking does not refer to payment processing but to the ability to identify which invoices have been paid, what invoices are due and when, as well as payment errors. Similar to PO matching, payments need to match the purchasing invoices to avoid overpaying or underpaying.

    Approvals: Approval workflows allow managers to decide which invoices should be paid and when, based on multiple criteria such as invoice date and priority. Approvals are also required when companies decide that any invoice that exceeds a certain amount should not be processed automatically.

    What are the Benefits of AP Automation Software?

    There are many benefits to this software that not only automate tasks but also save time and money.

    Less human intervention: AP automation software can eliminate unnecessary manual intervention that can slow down an AP team's processes and efficiencies. When using manual AP workflows and procedures, from invoice receipt to payment, there are too many steps that require humans to intervene. Each of these manual steps can lengthen the process of paying an invoice, gaining the correct approval, and ultimately, making the final payment. AP automation software can help eliminate most of these hands-on steps, allowing AP teams to do more than just track down and pay bills.

    Accuracy: Accuracy in AP is achieved by matching POs, supplier invoices, and payments. This helps companies make sure that they only pay for what they bought and that there are no processing errors that may impact their profitability.

    Return on investment (ROI): ROI can be achieved relatively fast for AP automation software. This type of software isn’t very expensive, and most products are in the cloud, which makes it easy to implement. AP automation brings immediate benefits, such as cost savings and increased productivity.

    Scalability: Scalability of payable operations can be a significant challenge for companies whose activities fluctuate in time. For instance, a peak of business may require the processing of thousands of invoices weekly or monthly, while slow periods only generate dozens of invoices. AP automation can help this type of company scale operations without investing in additional personnel for peak periods or being overstaffed during the slow periods.

    Who Uses AP Automation Software?

    Accounting departments: Accountants need to consolidate AP information with the other financial data of the company. When AP automation is delivered separately, the data it manages needs to be transferred to an accounting or ERP system for the teams mentioned below. AP automation software should, therefore, allow accountants to export and import data. Since errors are unavoidable, accountants also need to be able to find transaction details that may be the source of inaccuracies, such as invoice date, amount, or payment terms.

    Procurement teams: Procurement professionals can benefit from using AP automation software to match POs and payables. By paying suppliers accurately, companies can maintain a good business relationship and rely on them in the future. Suppliers may also reward good payers by offering them special discounts and other incentives (e.g., free shipping, a high priority for deliveries).

    Vendors and suppliers: Suppliers use online portals within the software, where they can submit invoices and information for payments and communicate with customers. They can also track the status of the invoices and payments for the products or services they delivered.

    Managers and executives: Upper management can monitor AP processing activities and refocus manpower on improving working capital management and performance optimization. They are able to spend less time correcting errors and maintaining vendor relationships, and spend more time focusing their efforts on more strategic and value-adding projects.

    Software Related to AP Automation Software

    Accounting software: Accounting software manages all the financial transactions of a company, including AP. While standard accounting software includes basic AP functionality, advanced features for AP automation aren’t usually covered.

    ERP systems: ERP systems manage most business operations that are related to AP, either directly (purchasing) or indirectly (sales, inventory management, and payments).

    Purchasing: Purchasing software manages procurement activities, from sourcing to PO management and the receiving of the goods delivered by suppliers. Procurement may also apply to the acquisition of services from third-party consultants, brokers, and other providers of professional services.

    Treasury management: Treasury management manages the cash and liquidity of a company, which is directly related to its ability to pay suppliers. If businesses don’t have enough money to pay suppliers on time, they may be penalized or even lose relationships with vendors that are critical for their business.

    Billing: Companies use billing software to create and send invoices to customers in order to request payment for the products and services that they deliver. By using this type of software, companies can reduce the time and effort required to manage invoices and improve the accuracy of their billing processes.

    Invoice management: Invoice management software helps companies automate tasks related to invoice processing. When companies or accounting departments receive invoices, these invoices typically go through an approval process, after which their information is matched with sales and POs, as well as payments. Invoice management software streamlines this workflow by scanning invoices, reading and pulling data into the system, and transferring payments electronically.

    Challenges with AP Automation Software

    The automation of AP can save companies time and money when implemented and onboarded properly, but all software solutions can come with their own set of challenges. 

    Integration: Integration with accounting and ERP systems is critical because most AP automation solutions are standalone and do not provide accounting features. Since most standalone AP automation solutions are delivered in the cloud, integration with other software is more straightforward. Most vendors also offer APIs or partnerships with ERP or accounting vendors to improve integration. This does not mean that AP automation can be easily integrated with any type of software. Integration with on-premises software can still be a challenge, especially for companies using legacy systems based on obsolete technology and using old programming languages such as COBOL.

    Learning curve: All new software comes with a learning curve, but some are more complex than others. If some AP automation features are too complicated or cumbersome, the automation could be costing the company more money than it’s saving. Oftentimes, a platform will push automatic updates, which can come with new features or updates that require employees to relearn how to use the software. 

    How to Buy AP Automation Software

    Requirements Gathering (RFI/RFP) for AP Automation Software

    When selecting AP automation software, it is important to first look at how the business operates, and then familiarize oneself with the different types of software available. There are a variety of options when it comes to AP automation software products, including those designed for the business needs of small and medium-sized businesses.

    Compare AP Automation Software Products

    Create a long list

    Depending on the industry, the buyer might want to first create a long list of software that is designed to help businesses in the particular industry. For example, there are platforms specifically built for businesses in retail, manufacturers, restaurants, etc., as well as for many other types of commercial organizations.

    Create a short list

    After reviewing and researching the software on the long list, the buyer can widdle down this list based on the budget. AP automation software is available to suit all budgets and some general applications may be downloaded free or bought off the shelf at a lower price.

    Buyers must keep in mind, however, that the more specialized a software is, the more expensive it gets. This is the case because the user base for specialized software is usually relatively small. If the company wants something specific to their industry or customized for the business, they should be prepared to pay a premium.

    Conduct demos

    As a rule of thumb, companies should make sure to demo all of the products that end up on their short list. During demos, buyers should ask specific questions related to the functionalities they care most about, for example, one might ask to be walked through any image capturing features, how to run reports, or how to match supplier invoices with corresponding POs.

    Selection of AP Automation Software

    Choose a selection team

    It is important that the accountants or members of the AP team who will be using this software are involved in the selection process. The accountant may prefer an application that is compatible with the ones they currently use. Every business is different and the accountant is most likely in the best position to offer an educated opinion about which one is the best choice for the particular needs of the business. The accountant may even be able to help the company install and set up the software of choice.

    After choosing a software, buyers must remember that they don’t have to be stuck with this selection forever; most platforms allow for add-ons or modifications. However, this decision shouldn’t be made lightly because no matter what software is chosen, it will be a big time and money commitment. In order to see ROI, buyers can’t change their minds a few months later and switch software again.

    Negotiation

    Negotiating a software contract is important to minimize risk, whether it is in terms of performance protection, security protection, or simply making sure that both parties are in complete agreement with what to expect from the other. 

    If the business has the cash flow, they could ask for a discount in return for annual upfront payment, and many software providers are happy to make that deal. Other times, a software provider may offer unlimited usage if the buyers pay upfront instead of paying a monthly or quarterly package price.

    Buyers should also determine if they will need help implementing the AP automation software or integrating with another system. Usually, a software provider's first offer will include some implementation services in a given timeframe. Buyers can ask for these services to be removed if they can manage it themselves, or if a third party can do it for cheaper.

    They also need to decide for how long they will need this software. If the company will use the software for years and years, the buyer can negotiate longer terms which sometimes results in more favorable pricing.

    Final decision

    The final decision should be based on all the information gathered previously. Businesses should try to prioritize needs and select the solution that meets most of, if not all of, their requirements. Companies must remember that there is no one perfect software, but there is one that is best for their business.

    If possible, buyers must conduct a pilot program with a smaller sample size of users to gauge how well the software is received. If the platform gets high marks, they can buy with more confidence. If the tool is found to be inefficient or not performing as expected, it might be time to test another software.

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