Best Accounts Payable Automation Software for Medium-Sized Businesses

BILL is a financial operations platform that provides intelligent accounts payable and accounts receivable automation for businesses. This software solution is designed to help small and midsize businesses streamline and manage their financial workflows by digitizing and automating manual processes. By centralizing financial tasks, BILL AP/AR provides greater efficiency, visibility, and control over a company’s cash flow. The AP automation software helps users manage invoice processing, approvals, and payments, while also offering tools for expense management. BILL AP/AR belongs is accounts payable automation software that serves a broad audience, including business owners, finance managers, accounting firms, accounts payable specialists, and controllers. Typical use cases for BILL AP/AR involve digitization and automation of invoice capture, routing bills for approval, scheduling and executing payments, reconciling transactions, and managing expense reports and reimbursements. The platform also integrates with popular accounting systems to facilitate accurate bookkeeping and financial reporting. Key features and benefits of BILL AP/AR include: - Comprehensive AP automation software capabilities including electronic invoice receipt, automated data extraction, customizable approval workflows, and multi-method payment processing (ACH, wire transfers, checks) - Corporate cards integration through BILL Spend & Expense (formerly Divvy) that offers credit limits from $500-$5M and automated expense management software with real-time spending controls and budget management - Expense management automation featuring receipt capture, automatic categorization, policy compliance monitoring, and seamless integration with accounting systems for streamlined reconciliation - Accounts receivable optimization tools that automate invoice delivery, payment processing, collections management, and customer communication to accelerate cash flow - Advanced security and compliance measures with bank-level encryption, fraud protection, and audit trails that meet industry standards for financial data protection - Two-way sync with accounting software such as QuickBooks, Xero, NetSuite, and others to reduce manual data entry By bringing together accounts payable automation, corporate cards, and expense management in a single platform, BILL AP/AR helps finance teams reduce payment cycle time, minimize human error, and improve vendor relationships by ensuring timely and accurate transactions.

Sage Intacct is the flexible and scalable financial platform that delivers deep accounting capabilities to thousands of businesses across the world. Sage Intacct delivers an array of core accounting applications such as a general ledger, accounts payable, accounts receivable, cash management, and order management to any accounting department or finance team. It also supports functionality for built-in dashboards, real time reporting, time and expense management, project accounting, revenue management, and global consolidations for multiple entities. The software can be used in a wide variety of industries as a horizontal accounting system, but also delivers specialized features for the following industries: Nonprofit, Software and SaaS, Professional Services, Financial Services, Healthcare, Hospitality, Wholesale Distribution, Construction and Real Estate.

Stampli gives you the software to run any procure-to-pay (P2P) process — and Billy, your AI employee, to operate it. The platform unifies Procurement, Invoice Management, and Payments in one system that automates AP while keeping teams in control. Billy has over 83 million hours of experience running finance operations and learned from billions of actions to reason like a finance expert, operating processes end-to-end while people stay in charge of approvals and strategy. Stampli adapts to any company’s finance processes and ERP configuration, with prebuilt integrations for Sage, Microsoft, Oracle, SAP, QuickBooks, Acumatica, Dealertrack, and more. Implementation takes weeks, not months, and every user can get up and running fast. Together, Stampli and Billy transform procure-to-pay from a back-office function into a strategic capability. Learn more at Stampli.com.

SAP Concur is a leading cloud-based spend management solution that helps small, medium, and large businesses automate and simplify expense reporting, travel booking, and invoice processing. It’s designed to give organizations better control over their business spend by integrating near real-time data and using AI to audit 100% of transactions. Employees can snap a picture of a receipt, book a business trip, or submit an expense report right from their phone. Meanwhile, finance teams can track spending in real time, automate approvals, and make sure everything follows company policies. Stay organized and save time, cut down errors and keep things moving without getting buried in paperwork. Integrated AI-enabled solutions help you enforce travel and expense policies, stay compliant and make more informed decisions with up to date spend data.

The only solution to automate your end-to-end payables process. Pick and choose from connected suite of solutions for accounts payable, global payments, procurement and employee expenses, helping eliminate 80% of your manual workload and close the books 25% faster. Tipalti enables you to easily onboard suppliers, partners, and freelancers, streamline PO generation, accelerate approvals, eliminate invoice entries, and make fast global payments to 196 countries in local currency. Also includes global tax compliance, 2 & 3-way PO matching, multi-entity support, OCR invoice scanning, employee expenses, physical and virtual cards Enjoy instant reconciliation with ERP integrations that include NetSuite, Quickbooks, Xero and Sage Intacct. We do all this while maintaining 98% customer satisfaction and working with some of the world's fastest-growing companies like Amazon Twitch, ClassPass, GoPro, GoDaddy, Twitter, Roblox, and Zola.

Paylocity knows that when it comes to daily tasks for HCM professionals like payroll, benefits, talent, and workforce management — being able to do it all in one place is ideal. One platform to submit, track, and organize. One space to recognize, celebrate, and collaborate. One solution where HR, Finance, and IT come together to help your business grow. With Paylocity, it’s all possible. We look beyond just today’s asks to deliver smart, innovative solutions designed with one goal: to simplify work. When you partner with Paylocity, you spend less time stressing so you can spend more time defining what’s next for you and your employees.

Ramp is the ultimate platform for modern finance teams. From corporate cards and expense management software, to bill payments and vendor management, Ramp is the all-in-one solution designed to automate finance operations and build healthier businesses. Over 20,000 businesses—including Shopify, Zola, Opendoor, and Glossier—have switched to Ramp to save an average 5% more and close their books 8x faster.

Streamline your business with Rippling’s all-in-one platform for HR, IT, payroll, and spend management. Simplify IT with device management, software access, and compliance monitoring, all from one dashboard. Effortlessly manage the entire employee lifecycle, from hiring to benefits administration. Automate HR tasks, ensure compliance, and streamline approvals. Enjoy timely payroll, real-time financial visibility, and dynamic spend policies. Rippling empowers your business to save time, reduce costs, and enhance efficiency, allowing you to focus on growth. Experience the power of unified management with Rippling today.

The smarter, faster way to manage all business payments — without the hassle. Corpay Complete brings AP automation, corporate card management, and expense control into one seamless platform. Say goodbye to manual processes and disconnected systems. Now, you can automate the P2P process, track expenses in real time, and gain full visibility over all of your company spend. With best-in-class automation, built-in fraud protection, and enterprise-grade security, Corpay Complete helps businesses reduce risk, increase efficiency, and scale with ease. Start with the tools you need today and expand as your business grows. Product Description Corpay (NYSE: CPAY) is America’s #1 commercial card issuer and a trusted S&P 500 company, helping 800,000 businesses streamline payments across 200+ countries. Corpay Complete is Fully Managed AP. It eliminates inefficiencies by consolidating purchase orders, invoicing, vendor payments, corporate cards, and expense controls into a single, automated workflow. No more juggling multiple vendors or disconnected systems. Instead, businesses get one intuitive platform designed for complete control over spend. With real-time visibility, built-in fraud protection, and seamless ERP integrations — including NetSuite, QuickBooks, and Microsoft Dynamics and more — finance teams can close the books faster, optimize cash flow, strengthen financial oversight without payments related distractions. . How Do You Position Yourself Against Competitors? Unlike fragmented solutions that require multiple vendors and manual processes, Corpay Complete consolidates all AP and expense processes in one intelligent platform. We do more than just “Bill Pay”. We are the only provider that provides “Fully Managed AP”. That means Automating the entire P2P process, managing vendor enrollment/payments, , and eliminating manual work enabling our clients to spend more time focusing on their core business. With 1.8 billion payments processed annually and vendor network of 3.8M vendors, Corpay is the trusted choice for finance teams that need speed, security, and scale.

Get work done faster with Laserfiche, the leading SaaS provider of AI-powered document management and process automation. Through powerful workflows, electronic forms, document management and analytics, Laserfiche accelerates processes across the enterprise. ✓ Organize Your Content with Document Management. Optimize your operations and increase team productivity with AI-powered document management. Centralize your content, improve collaboration and maintain audit trails to support compliance needs. ✓ Boost Your Productivity with Process Automation. Increase efficiency by automating tasks with low-code process automation and prebuilt solution templates. Work smarter and shift your team’s focus to higher priority strategic goals. ✓ Unify Your Systems with Powerful Integrations. Laserfiche is the backbone connecting hundreds of mission-critical applications. Users can access relevant documents from a single location, eliminating the need to search across multiple platforms. ✓ Elevate Your Work with Laserfiche AI. Laserfiche AI enables organizations to simplify their work, take control of processes and supercharge productivity — all without losing sight of critical data privacy and security standards.

DualEntry is the AI-native ERP that helps finance teams achieve more in less time. With powerful automations, it takes manual work out of everything from everyday accounting, AR/AP, and revenue management to tax handling, financial reporting, and audit prep. DualEntry is built for global, multi-entity, multi-currency operations. It’s designed to scale with business from mid-market to IPO and beyond, adapting to a company’s specific needs – no matter how complex. 𝗕𝘂𝗶𝗹𝘁 𝗯𝘆 𝗮𝗰𝗰𝗼𝘂𝗻𝘁𝗮𝗻𝘁𝘀, 𝗳𝗼𝗿 𝗮𝗰𝗰𝗼𝘂𝗻𝘁𝗮𝗻𝘁𝘀, 𝗗𝘂𝗮𝗹𝗘𝗻𝘁𝗿𝘆 𝗼𝗳𝗳𝗲𝗿𝘀: • Multi-entity consolidation across global subsidiaries • Multi-currency support, covering 180 local currencies in 240 countries, with live FX rates • Automated intercompany eliminations and journal-entry posting • Custom workflows and granular access controls • Role-based, real-time dashboards • Audit-ready financials with SOX, SOC 2, and GDPR compliance • A flexible, complete GL that you can tailor to you with unlimited nestable classifications and custom feeds • Real-time insights and drillable, multi-dimensional reporting across entities • 13,000+ bank connections covering 60+ countries • 200+ free, seamless integrations across CRM, AP, AR, and more Automate your workflows end-to-end with DualEntry, and grow your business without adding to your headcount. Schedule a personalized demo now.

Yooz delivers intelligent financial operations automation that reduces waste, mitigates risk, prevents fraud, and eliminates errors while driving growth. We provide Lean Financial Operations™ for ambitious companies of all sizes, offering clarity and control in even the most complex environments. Our platform combines a flexible workflow engine, real-time applied AI, an intuitive user experience, and complete transparency, with advanced fraud detection. Serving over 7,000 customers worldwide and processing more than 300 million invoices, Yooz makes financial operations faster, simpler, deeper, and more secure. Headquartered in Dallas, Texas, Yooz also has offices across Europe. New Feature: Unlock the power of Artificial Intelligence (AI) to streamline and optimize your vendor statement reconciliation process. Experience unparalleled efficiency, accuracy, and cost savings like never before.

Payhawk is a comprehensive spend management solution designed to assist domestic and international businesses in effectively managing their financial transactions. This innovative platform integrates company cards, reimbursable expenses, accounts payable, and accounting software into a single, user-friendly product. By streamlining the payment process, Payhawk simplifies business payments for organizations of all sizes, enabling them to operate more efficiently. Targeted primarily at businesses operating in Europe, the US, and the UK, Payhawk caters to a diverse range of industries and company sizes. Its robust features are particularly beneficial for finance teams and decision-makers who require a clear overview of spending patterns and financial activities. With a presence in over 32 countries and offices in major cities such as London, Berlin, and New York, Payhawk supports a global customer base, including well-known brands like LuxAir, Babbel, and Vinted. One of the key features of Payhawk is its ability to combine various financial processes into a single platform. This integration allows users to manage company cards and reimburse expenses seamlessly, reducing the time spent on administrative tasks. Additionally, the platform offers advanced accounts payable capabilities, which help organizations maintain control over their spending while ensuring timely payments to vendors. The seamless integration with accounting software further enhances the user experience, allowing for real-time financial tracking and reporting. Payhawk's unique selling points include its focus on maximizing efficiency and control over spending at scale. By providing businesses with the tools to monitor and analyze their financial activities, Payhawk empowers organizations to make informed decisions and adapt quickly to changing market conditions. The platform's user-friendly interface ensures that employees at all levels can navigate the system with ease, fostering a culture of financial responsibility throughout the organization. In summary, Payhawk stands out in the spend management category by offering a comprehensive solution that addresses the diverse needs of modern businesses. Its ability to integrate multiple financial processes into one platform, combined with its focus on efficiency and control, makes it a valuable tool for organizations looking to optimize their financial management practices.

BILL Spend & Expense is an expense management and spend tracking platform that enables businesses to control, automate, and gain real-time visibility into company spending through smart corporate cards and centralized expense management workflows. This expense management and corporate card software is designed for small to midsize businesses that want to simplify employee purchasing, enforce spending policies, and reduce manual reconciliation tasks. BILL Spend & Expense equips finance teams, controllers, and department managers with tools to issue corporate cards, monitor spending in real time, and streamline the process of submitting, reviewing, and approving expenses. Key features of BILL Spend & Expense include: - Instant corporate card issuance with customizable spending limits by user, team, or category - Real-time expense tracking with transaction-level visibility and automatic receipt matching - Policy enforcement and approvals built into the spend workflow to support compliance - Mobile and desktop access for employees to request funds, upload receipts, and categorize transactions - Accounting integration with systems like QuickBooks, Xero, and NetSuite to reduce reconciliation time BILL Spend & Expense helps companies proactively manage employee-initiated spending and reduce end-of-month surprises. With automated controls and flexible card issuance, businesses can empower teams to spend responsibly while maintaining clear oversight. The platform is often deployed alongside accounts payable automation tools to deliver a comprehensive view of both discretionary and non-discretionary spend. By combining corporate cards with expense management in one solution, BILL Spend & Expense allows finance leaders to better forecast spend, improve accountability, and close the books faster.

Corpay One is a credit card and spend management solution for businesses. Build custom bookkeeping and approval workflows that streamline work for your team, send fast virtual cards for vendor payments, control employee spending with custom card control tools and earn rebates on all business expenses with the Smart Business Mastercard® or Universal Fuel Mastercard®. Our complete solution is designed to help you spend smarter, earn faster, and save more while reducing your tech stack and other card programs. Get started today! Corpay One helps you with: - Automated ACH, Check and Virtual Card payments - Company cards and fuel cards - Spend control - Easy-to-use bill pay interface - Hands-free bill and receipt scanning - Infinitely customizable workflows - Guided onboarding - Live, online support - Dedicated team of payments experts