Top Free AP Automation Software

Check out our list of free AP Automation Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.

If you'd like to see more products and to evaluate additional feature options, compare all AP Automation Software to ensure you get the right product.

Results: 18
(1,171)4.3 out of 5
Optimized for quick response
Entry Level Price:$0

Gain real-time financial and operational visibility throughout your business. Leverage comprehensive financial controls to ensure security and compliance. Streamline your business processes using extensive automation to reduces labor, and save costs. The Sage Intacct system includes accounting, cash management, purchasing, vendor management, financial consolidation, revenue recognition, subscription billing, contract management, project accounting, fund accounting, inventory management, and fi

UA
Simple interface and very user friendly. Was up and running in no time. Provides real time reporting. It is great to see the company has new... Read review
GH
Ease of use, the navigation and the fact that it is cloud based. This is wonderful for today's world. Read review
(264)4.4 out of 5
Entry Level Price:$39 user/month

Bill.com delivers financial process efficiency to small businesses and mid-sized companies through streamlined accounts payable and accounts receivable management. It reduces data entry and human error by leveraging artificial intelligence (AI) and machine learning. Bill.com gets more intelligent as you use it, learning your processes and preferences to give you greater control over every aspect of bill management. The modern user interface is designed to deliver greater efficiency, so you can

EW
Bill.com allows my clients to create free Bill.com bill payment account to pay me electronically without paying any bank fees. I do use Bill.com... Read review
UE
It was easy for payers and payees to link with bank accounts and submit invoices. They always provided updates on the payment status and it was... Read review
(177)4.4 out of 5
Optimized for quick response

DocuWare provides digital document management and automated workflow solutions to organizations of any size and across all major industries from manufacturing and retail to healthcare and government. With availability in 18 languages and supporting cloud and on-premises deployments, DocuWare currently serves over 14,000 customers and 600,000 users across 90 countries with a global network of over 650 partners.

Natalia D.
ND
I actually love the fact that DocuWare is able to handle various kinds of documents and store lots of. We are able to access our DocuWare accounts... Read review
Edward C.
EC
The ease of navigation and accessing the documents. Read review
(80)4.6 out of 5
Optimized for quick response

Beanworks AP Automation gives accounting teams, from CFOs to AP professionals, the ability to work together from anywhere. With Beanworks, you can reduce manual processes like data entry and approval follow-ups, and cut invoice processing costs by 86%. Strengthen AP controls with approval workflows for POs, invoices, expenses, and payments that automatically route requests to the right staff members at the right time. With greater control and better visibility across AP, you can reduce risks and

AT
All cloud base application that allows for easy invoice retrival. Read review
AM
Beanworks AP helped our company to go paperless and made invoicing so much more efficient over 10+ entities. Beanworks will allow your vendors to... Read review
(103)4.0 out of 5
Optimized for quick response

Accounting Seed is a robust accounting platform that transforms the way you do business. Our product is a comprehensive accounting application that is both 100% native to the force.com platform and fully integrated into Salesforce CRM. Our accounting solution tracks data through the entire business lifecycle; from marketing, project implementation, product sales, back office accounting, to producing financial statements designed by you. It is the complete finance solution for small to enterpri

EI
The out of the box functionality get your org 75% of the way there at a reasonable price. Read review
LP
Fairly cost effective. Accesses customer data directly from SalesForce. Read review
(42)4.4 out of 5

Chrome River INVOICE offers a fully mobile invoice management solution that expedites invoice processing and supplier payments while increasing visibility of spend enabling AP teams to drive savings. Take your invoice management to the next level with an intuitive solution that simplifies the invoice management process. Suppliers will love how fast they will be paid. Approvers will love how easy it is to approve invoices, and AP teams will love how simple it is to use. By partnering with Chrome

EB
The system instills accountability of approvals and tracking of invoices in the system Read review
Shawn E.
SE
Since going live on Chrome River EXPENSE and INVOICE, we have been able to streamline our workflow processes with an automated paperless solution... Read review
(24)4.4 out of 5

Yooz provides the smartest, most powerful, and easiest-to-use cloud-based Purchase-to-Pay (P2P) automation solution. It delivers unmatched savings, speed, and security with affordable zero-risk subscriptions to more than 4,000 customers and 200,000 users worldwide. Yooz’s unique solution leverages Artificial Intelligence and RPA technologies to deliver an amazing level of automation with extreme simplicity, traceability, and end-to-end customizable features. It integrates seamlessly with more t

Tom L.
TL
The tremendous efficiency we have experienced in processing our payments. I was able to downsize our small accounting team from 4 to 3 after... Read review
(41)5.0 out of 5
Entry Level Price:Free

Airbase is the first all-in-one spend management platform that provides companies control and visibility into every dollar spent. The Airbase platform handles expense requests, approvals, bill payments (physical cards, virtual cards, ACH, check), and automates coding and posting to the general ledger. Learn more about why innovative companies like Gusto, Segment, Doximity, Getaround, Netlify, and more trust Airbase at www.airbase.com

Mark B.
MB
Ownership and credentials for recurring cost are at your fingertips. No more worries about rogue recurring costs. All spending (recurring or ad... Read review
AM
Using Airbase has helped maintain, organize, and track payments to multiple vendors. The simplicity of software made it easy to learn and use. I... Read review
(32)4.6 out of 5
Optimized for quick response

Ephesoft provides intelligent document processing solutions with industry-leading technology to help enterprises maximize their productivity. Using AI and patented machine learning technology, Ephesoft’s platform captures data from documents, enriches it with context and amplifies the power of that data, adding intelligence to accelerate any business process and drive successful digital transformation. Once the data is unlocked, Ephesoft classifies it and easily export the data into any ERP, Con

II
- Ease of Use - Secured - Effective to optimize cost and time Read review
Ashanta P.
AP
* Machine Learning * User-Friendly Software * Web-Based application * Easy to customize * Easy to integrate * Cost-Effective Read review

The Armatic platform enhances the power of your existing accounting/ ERP software and your existing CRM system with workflow automation, powerful business intelligence and fully integrated cross-department communications functionality to automate tasks in finance, sales, support, HR and operations. 1. Finance & Billing Automation (AR, AP, Invoices, Subscriptions, Payments): Fully automated AR Collections drastically reduces time to payment (DSO). Our advanced rules engine delivers the righ

Jake S.
JS
Extremely reliable, and excellent customer service, the owner and founder himself responds to questions a and gets things done very... Read review
EO
A complete suite of customer-centric products. There is no more need for separate QTC or eSign and Quote system. We store all customer documents in... Read review
(3)4.5 out of 5
Entry Level Price:$0 Per User

Pyrus can help ensure that your team can work efficiently, communicate effectively, and keep track of everything while you are all working remotely. Pyrus is the team communication app that helps get things done. Pyrus helps with task delegation, real-time messaging, and approval flows for modern teams, including: Easy-to-use mobile app, so you can work from anywhere, at any time Assign tasks and create automated workflows Distraction free communication that's task-driven and focused Create de

Tyler G B.
TB
454/5000 We have had the opportunity to experience different collaboration software. This experience allows me to say that Pyrus loves me. It is... Read review
(3)4.8 out of 5

SoftCo deliver automation solutions that increase productivity, reduce costs, and ensure organizations meet compliance obligations. SoftCo are a global organization with 1.5 million business users worldwide across all industry sectors. Customers include The Finnish Government, Sunny D, Primark, Lloyds Bank. SoftCo Accounts Payable Automation processes your vendor invoices electronically from capture and matching, to invoice approval and query management. The solution manages all PO and non-PO

UR
Easy to record invoices and search for them. Provides in-depth information for reqs and POs to be able to effectively process invoices (approver... Read review
EF
User interface makes it very easy for non-financial staff use. The approval mechanism is simple and intuitive. Support team are quick and responsive. Read review
(1)5.0 out of 5

eInvoice automation powered by artificial intelligence and robotics. Invoice approval workflow - Automate manual AP processes in 4-6 weeks. Manage invoice disputes Codeless customizations Budget management Audit trail Flexible workflows Benefits: Eliminates duplicate payments Takes advantage of discounts Eliminates late payment fees. Manages Exceptions. Improves controls Reduces costs. Improves accuracy, transparency and collaboration. Exception Handling Group Define and flag critical excep

Samantha D.
SD
I enjoy that you are able to help your business effectively automate the accounts payable workflow reliably and cost effectively. It helps smooth... Read review
0 ratings

Dooap is a Microsoft Preferred accounts payable automation solution designed exclusively for Microsoft Dynamics 365 Finance and AX 2012. Dooap’s mobile-first, cloud-native AP solution, built in the Microsoft Azure cloud, is designed to be the AP professionals’ best friend, saving time and money through automation. From invoice scanning, capturing, and validating, to automated approval workflows, Dooap aims to make the entire AP process easier.

0 ratings

Easy Access is an industry leader in Accounts Payable automation. We offer an on-premise or hosted solution to meet your needs. Our managed service offering fuels company growth and sustainability through operational efficiencies and lower cost structures. Easy Access was founded in 2005 by Milind Agtey, a former partner and head of Tax for Crowe LLP and is based in South Bend, Indiana. Our forte is to provide a solution that significantly reduces the cost and improves the efficiency of handli

0 ratings

Fidesic seamlessly integrates with accounting systems to automate the day-to-day challenges of managing business critical payments and receivables for the small to mid-sized business, creating a paperless process, end to end. Features include accounts payable, accounts receivable, approval from anywhere with an internet connection, audit trail, bank reconciliation, batch uploads, billing and invoicing in a click, customizable and secure portals for your customers, reporting, invoice scanning.

0 ratings
Entry Level Price:49$ 150 invoices

Ocerra is AP Invoice Automation software. We help accounting and mid-size companies with inter-company transactions to process supplier invoices faster and more accurately. Free trial is available. Test drive Ocerra with just one supplier and see how it works with Xero or MYOB Advanced . Using a different system? We offer custom integration with your ERP or financials at no cost to you

0 ratings

Spend 75% less on finance team tools. Automate with Roger. Roger helps finance team leaders, scaling businesses and accounting firms reduce the time and money they spend on tasks like: Accounts Payable, Bookkeeping and Expense Management. We're on a mission to change the finance function - for good. With Roger, your organization will instantly see an improvement in the speed and ease of getting finance tasks done. Roger helps you: - Save 75% of the cost of similar finance team tools with

Top 10 Free AP Automation Software in 2021

  • Sage Intacct
  • Bill.com
  • DocuWare
  • Beanworks AP Automation
  • Accounting Seed

Learn More About AP Automation Software

What is AP Automation Software?

Companies use accounts payable (AP) automation software to manage large volumes of invoices and financial transactions between a company and its suppliers. AP automation software can reduce manual work and avoid human errors, as well as improve the efficiency and accuracy of the AP department and help with other accounting activities such as financial closing. Accounts payable management functionality is included in most accounting systems, but it is not always sufficient for companies that do business with hundreds of suppliers and need to process thousands or tens of thousands of invoices and payments.

AP automation software should not be confused with billing and invoice management systems. The main difference between them is that AP automation focuses exclusively on purchasing transactions while billing and invoicing software manages both sales and purchase invoices.

Key Benefits of AP Automation Software

  • Eliminates unnecessary manual intervention that can slow down an AP team's processes and efficiencies. When using manual AP workflows and procedures, from invoice receipt to payment, there are too many steps that require humans to intervene. Each of these manual steps can lengthen the process of paying an invoice, gaining the correct approval, and ultimately, making the final payment. AP automation software can help eliminate most of these hands-on steps, allowing account payable teams to do more than just track down and pay bills.
  • Accuracy in accounts payable is achieved by matching purchase orders, supplier invoices, and payments. This helps companies make sure that they only pay for what they bought and that there are no processing errors which may impact their profitability.
  • Return on investment (ROI) can be achieved relatively fast for AP automation software. This type of software isn’t very expensive, and most products are in the cloud, which makes it easy to implement. AP automation brings immediate benefits, such as cost savings and increased productivity.
  • Scalability of payable operations can be a significant challenge for companies whose activities fluctuate in time. For instance, a peak of business may require the processing of thousands of invoices weekly or monthly, while slow periods only generate dozens of invoices. AP automation can help this type of company scale their operations without investing in additional personnel for peak periods or being overstaffed during the slow periods.

Why Use AP Automation Software?

Payments — Monitor supplier payments, identify late or incomplete payments, and make sure that payments don’t fall through the cracks.

Invoice processing — Reducing errors like inaccurate invoice amounts may not seem necessary for small companies but can save a lot of money for corporations. An additional 10 cents per invoice can add up to a $10,000 loss for 100,000 invoices.

Productivity — Employee productivity is a significant challenge for accountants who spend quite a bit of time on manual and repetitive tasks. AP automation can help accountants save time, which can be allocated to more important activities such as the month-end or year-end closing.

Integration — ERP and accounting systems need to receive a company's financial information, so it’s crucial that AP automation software integrates seamlessly with these systems. The AP system must be able to receive information about vendors, purchase orders, etc. from the ERP or accounting software.

Data Capturing — Manually entering data from invoices into an accounting system is tedious and vulnerable to human error. Some of these errors might not be noticed or fixed until month-end close, and can create easily avoidable costs. AP automation software can avoid this data entry process by allowing the software to automatically capture data from invoices, and then linking this information to a company’s accounting system.


Who Uses AP Automation Software?

Accounting departments — Accountants need to consolidate AP information with the other financial data of the company. When AP automation is delivered separately, the data it manages needs to be transferred to an accounting or ERP system for the teams mentioned below. AP automation software should, therefore, allow accountants to export and import data. Since errors are unavoidable, accountants also need to be able to find transaction details that may be the source of inaccuracies, such as invoice date, amount, or payment terms.

Procurement teams — Procurement professionals can benefit from using AP automation software to match purchase orders and payables. By paying suppliers accurately, companies can maintain a good business relationship and rely on them in the future. Suppliers may also reward good payors by offering them special discounts and other incentives (e.g., free shipping, a high priority for deliveries).

Vendors and suppliers — Suppliers use online portals within the software, where they can submit invoices and information for payments and communicate with customers. They can also track the status of the invoices and payments for the products or services they delivered.

Managers and executives — Upper management can monitor AP processing activities and refocus manpower on improving working capital management and performance optimization. They are able to spend less time correcting errors and maintaining vendor relationships, and spend more time focusing their efforts on more strategic and value-adding projects.

Kinds of AP Automation software

Standalone AP automation software — AP automation software is usually delivered as a standalone product that needs to be integrated with other software, such as ERP or accounting solutions. The primary benefit of this type of software is that it focuses exclusively on AP automation and provides the most advanced features in the market for this business need.

Procure-to-pay suites that include AP automation — Since AP automation is directly related to purchasing, some vendors decided to create procure-to-pay suites that cover all procurement needs, including AP management. Procure to pay suites are usually made of separate products or modules that can be used in different combinations. Buyers should be aware of the fact that not all procure-to-pay suites include AP automation as a standard module.

AP Automation Software Features

Invoice management — Invoice management refers to purchasing invoices (or accounts payable). While these invoices may be created using ERP systems or accounting software, they need to be transferred to an AP automation solution for processing. Importing invoices includes data transfer, optical character recognition (OCR) scanning, or document transfer for files in various formats such as PDF or text.

Supplier management — Supplier management for AP automation is usually limited to the financial information required for payments, such as vendor bank account details. Maintaining accurate supplier financial information helps companies avoid banking errors and ensure that vendors receive their payments.

Purchase order (PO) matching — PO matching helps companies ensure that suppliers are invoicing them for the products and services they received. Between the moment when companies place a purchase order and the invoice date, both parties may agree on changes, such as the amount, the number of products, or the payment terms of the invoice.

Payments management — Payments tracking does not refer to payment processing but to the ability to identify which invoices have been paid, what invoices are due and when, as well as payment errors. Similar to PO matching, payments need to match the purchasing invoices to avoid overpaying or underpaying.

Approvals — Approval workflows allow managers to decide which invoices should be paid and when, based on multiple criteria such as invoice date and priority. Approvals are also required when companies decide that any invoice that exceeds a certain amount should not be processed automatically.

Potential Issues with AP Automation Software

Integration — Integration with accounting and ERP systems is critical, because most AP automation solutions are standalone and do not provide accounting features. Since most standalone AP automation solutions are delivered in the cloud, integration with other software is more straightforward. Most vendors also offer APIs or partnerships with ERP or accounting vendors to improve integration. This does not mean that AP automation can be easily integrated with any type of software. Integration with on-premise software can still be a challenge, especially for companies using legacy systems based on obsolete technology and using old programming languages such as COBOL.