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AP Automation reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best AP Automation Software for Enterprise Businesses

Products classified in the overall AP Automation category are similar in many regards and help companies of all sizes solve their business problems. However, enterprise business features, pricing, setup, and installation differ from businesses of other sizes, which is why we match buyers to the right Enterprise Business AP Automation to fit their needs. Compare product ratings based on reviews from enterprise users or connect with one of G2's buying advisors to find the right solutions within the Enterprise Business AP Automation category.

In addition to qualifying for inclusion in the AP Automation Software category, to qualify for inclusion in the Enterprise Business AP Automation Software category, a product must have at least 10 reviews left by a reviewer from an enterprise business.

Top 5 AP Automation Software for Enterprise Businesses

  • DocuWare
  • Sage Intacct
  • MHC Software
  • Nvoicepay
  • Chrome River INVOICE by Emburse

Compare Enterprise Business AP Automation Software

G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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(177)4.4 out of 5
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DocuWare provides digital document management and automated workflow solutions to organizations of any size and across all major industries from manufacturing and retail to healthcare and government. With availability in 18 languages and supporting cloud and on-premises deployments, DocuWare currently serves over 14,000 customers and 600,000 users across 90 countries with a global network of over 650 partners.

(1,173)4.3 out of 5
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Gain real-time financial and operational visibility throughout your business. Leverage comprehensive financial controls to ensure security and compliance. Streamline your business processes using extensive automation to reduces labor, and save costs. The Sage Intacct system includes accounting, cash management, purchasing, vendor management, financial consolidation, revenue recognition, subscription billing, contract management, project accounting, fund accounting, inventory management, and fi

(37)4.7 out of 5
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MHC Software (MHC) is a leading provider of enterprise content automation and document management software solutions. MHC's proprietary solutions accelerate customers' digital transformation journeys, allowing them to significantly increase productivity by converting manual and paper-based processes into highly-automated digital processes by leveraging web forms, workflow automation, OCR capture automation, flexible and dynamic content creation, and powerful self-service document access. MHC is

(147)4.6 out of 5
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Nvoicepay’s payment solution enables AP teams to pay all supplier invoices in a single automated workflow, without keeping track of payment instructions or going through a complicated ERP integration. To get started, we reach out to enable all your suppliers for payments via Nvoicepay. When it’s time to pay an invoice, you review and approve the payment directly within our cloud software, then Nvoicepay handles the rest. Suppliers are paid according to their remit-to instructions and in their p

(42)4.4 out of 5

Chrome River INVOICE offers a fully mobile invoice management solution that expedites invoice processing and supplier payments while increasing visibility of spend enabling AP teams to drive savings. Take your invoice management to the next level with an intuitive solution that simplifies the invoice management process. Suppliers will love how fast they will be paid. Approvers will love how easy it is to approve invoices, and AP teams will love how simple it is to use. By partnering with Chrome

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Check out the G2 Grid® for the top AP Automation Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
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Sage Intacct
DocuWare
Nvoicepay
Chrome River INVOICE by Emburse
MHC Software
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Learn More About AP Automation Software

What is AP Automation Software?

Companies use accounts payable (AP) automation software to manage large volumes of invoices and financial transactions between a company and its suppliers. AP automation software can reduce manual work and avoid human errors, as well as improve the efficiency and accuracy of the AP department and help with other accounting activities such as financial closing. Accounts payable management functionality is included in most accounting systems, but it is not always sufficient for companies that do business with hundreds of suppliers and need to process thousands or tens of thousands of invoices and payments.

AP automation software should not be confused with billing and invoice management systems. The main difference between them is that AP automation focuses exclusively on purchasing transactions while billing and invoicing software manages both sales and purchase invoices.

Key Benefits of AP Automation Software

  • Eliminates unnecessary manual intervention that can slow down an AP team's processes and efficiencies. When using manual AP workflows and procedures, from invoice receipt to payment, there are too many steps that require humans to intervene. Each of these manual steps can lengthen the process of paying an invoice, gaining the correct approval, and ultimately, making the final payment. AP automation software can help eliminate most of these hands-on steps, allowing account payable teams to do more than just track down and pay bills.
  • Accuracy in accounts payable is achieved by matching purchase orders, supplier invoices, and payments. This helps companies make sure that they only pay for what they bought and that there are no processing errors which may impact their profitability.
  • Return on investment (ROI) can be achieved relatively fast for AP automation software. This type of software isn’t very expensive, and most products are in the cloud, which makes it easy to implement. AP automation brings immediate benefits, such as cost savings and increased productivity.
  • Scalability of payable operations can be a significant challenge for companies whose activities fluctuate in time. For instance, a peak of business may require the processing of thousands of invoices weekly or monthly, while slow periods only generate dozens of invoices. AP automation can help this type of company scale their operations without investing in additional personnel for peak periods or being overstaffed during the slow periods.

Why Use AP Automation Software?

Payments — Monitor supplier payments, identify late or incomplete payments, and make sure that payments don’t fall through the cracks.

Invoice processing — Reducing errors like inaccurate invoice amounts may not seem necessary for small companies but can save a lot of money for corporations. An additional 10 cents per invoice can add up to a $10,000 loss for 100,000 invoices.

Productivity — Employee productivity is a significant challenge for accountants who spend quite a bit of time on manual and repetitive tasks. AP automation can help accountants save time, which can be allocated to more important activities such as the month-end or year-end closing.

Integration — ERP and accounting systems need to receive a company's financial information, so it’s crucial that AP automation software integrates seamlessly with these systems. The AP system must be able to receive information about vendors, purchase orders, etc. from the ERP or accounting software.

Data Capturing — Manually entering data from invoices into an accounting system is tedious and vulnerable to human error. Some of these errors might not be noticed or fixed until month-end close, and can create easily avoidable costs. AP automation software can avoid this data entry process by allowing the software to automatically capture data from invoices, and then linking this information to a company’s accounting system.


Who Uses AP Automation Software?

Accounting departments — Accountants need to consolidate AP information with the other financial data of the company. When AP automation is delivered separately, the data it manages needs to be transferred to an accounting or ERP system for the teams mentioned below. AP automation software should, therefore, allow accountants to export and import data. Since errors are unavoidable, accountants also need to be able to find transaction details that may be the source of inaccuracies, such as invoice date, amount, or payment terms.

Procurement teams — Procurement professionals can benefit from using AP automation software to match purchase orders and payables. By paying suppliers accurately, companies can maintain a good business relationship and rely on them in the future. Suppliers may also reward good payors by offering them special discounts and other incentives (e.g., free shipping, a high priority for deliveries).

Vendors and suppliers — Suppliers use online portals within the software, where they can submit invoices and information for payments and communicate with customers. They can also track the status of the invoices and payments for the products or services they delivered.

Managers and executives — Upper management can monitor AP processing activities and refocus manpower on improving working capital management and performance optimization. They are able to spend less time correcting errors and maintaining vendor relationships, and spend more time focusing their efforts on more strategic and value-adding projects.

Kinds of AP Automation software

Standalone AP automation software — AP automation software is usually delivered as a standalone product that needs to be integrated with other software, such as ERP or accounting solutions. The primary benefit of this type of software is that it focuses exclusively on AP automation and provides the most advanced features in the market for this business need.

Procure-to-pay suites that include AP automation — Since AP automation is directly related to purchasing, some vendors decided to create procure-to-pay suites that cover all procurement needs, including AP management. Procure to pay suites are usually made of separate products or modules that can be used in different combinations. Buyers should be aware of the fact that not all procure-to-pay suites include AP automation as a standard module.

AP Automation Software Features

Invoice management — Invoice management refers to purchasing invoices (or accounts payable). While these invoices may be created using ERP systems or accounting software, they need to be transferred to an AP automation solution for processing. Importing invoices includes data transfer, optical character recognition (OCR) scanning, or document transfer for files in various formats such as PDF or text.

Supplier management — Supplier management for AP automation is usually limited to the financial information required for payments, such as vendor bank account details. Maintaining accurate supplier financial information helps companies avoid banking errors and ensure that vendors receive their payments.

Purchase order (PO) matching — PO matching helps companies ensure that suppliers are invoicing them for the products and services they received. Between the moment when companies place a purchase order and the invoice date, both parties may agree on changes, such as the amount, the number of products, or the payment terms of the invoice.

Payments management — Payments tracking does not refer to payment processing but to the ability to identify which invoices have been paid, what invoices are due and when, as well as payment errors. Similar to PO matching, payments need to match the purchasing invoices to avoid overpaying or underpaying.

Approvals — Approval workflows allow managers to decide which invoices should be paid and when, based on multiple criteria such as invoice date and priority. Approvals are also required when companies decide that any invoice that exceeds a certain amount should not be processed automatically.

Potential Issues with AP Automation Software

Integration — Integration with accounting and ERP systems is critical, because most AP automation solutions are standalone and do not provide accounting features. Since most standalone AP automation solutions are delivered in the cloud, integration with other software is more straightforward. Most vendors also offer APIs or partnerships with ERP or accounting vendors to improve integration. This does not mean that AP automation can be easily integrated with any type of software. Integration with on-premise software can still be a challenge, especially for companies using legacy systems based on obsolete technology and using old programming languages such as COBOL.

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