Document Control Software

It isn't a complaint as much as a reality. The cost of the software and the true value means you have to be willing to transform your organization. Old processes that have been around for decades likely will change when they aren't done on paper. Review collected by and hosted on G2.com.

During the sales process gather the top processes and the problems they solve. Then during implementation make your on-boarding plans lead to those goals - not the process.

Processes that are digital don't sit on someone's desk. They live in the system and the workflow can be managed toward an ideal state where anyone can see any task and where it is in the process. Review collected by and hosted on G2.com.

Removing the need to be in the same physical place; teleworking for sales staff is now a possibility.

Automation of processes that involve other organizations, government agencies, and courts. Review collected by and hosted on G2.com.

In the process of engineering projects, a huge amount of drawings, spreadsheets, reports, and other documentation is created. It is hard to find the latest version without proper structure and naming of the files. Also, engineering calculations performed on spreadsheet have some limitations comparing to dedicated engineering software. Review collected by and hosted on G2.com.

Google Workspace gives us an easy-to-use shared platform for documenting engineering project and performing its review. The information about changes and reasons behind them, as well as shared access, will help all team members understand each other better and reduce the circulation of many copies of technical documentation. Review collected by and hosted on G2.com.

I would like more free storagefor my files Review collected by and hosted on G2.com.

Sharing files with my friends Review collected by and hosted on G2.com.

It sometimes takes a long time to load the website or i get notifications that certain folders cannot be opened in my notification center in windows even though i can access the folder. Review collected by and hosted on G2.com.

Depending how much information you need to share to other users in your company, i would recommend looking into adding more storage space to your box profile. Review collected by and hosted on G2.com.

We use Box to store our documents, and to transfer things from one office to the next. This is seamless and quite easy for accessing things remotely and from multiple devices within the team Review collected by and hosted on G2.com.

Sync Engine Instability at Scale: High file counts in synced SharePoint libraries frequently lead to performance degradation, prolonged "processing changes" states, or infinite sync loops that consume CPU resources.Path-Length & Character Restrictions: Filenames exceeding character limits (including full path strings) or containing unsupported special characters cause silent failures or persistent error badges, generating helpdesk tickets. Shortcut vs. Sync Confusion: The dual features of "Sync" and "Add shortcut to OneDrive" create overlapping, nested folder structures that lead to shortcut collision errors and end-user confusion. Review collected by and hosted on G2.com.

1. Eliminating Siloed Workstation Data & Device Failure RisksProblem: Critical business documents stored locally on user endpoints risk permanent loss from hardware failure, theft, or physical damage.Benefit: Known Folder Move automatically redirects Desktop, Documents, and Pictures folders to the cloud, guaranteeing instant endpoint disaster recovery and enabling painless PC refreshes.2. Ending File Duplication & Friction in External CollaborationProblem: Emailing attachments generates confusing file versions (e.g., v1_final_edit), inflates mailbox storage, and risks leaks.Benefit: Replaces static email attachments with centralized, permission-controlled direct links, enabling real-time co-authoring across teams, partners, and clients from a single source of truth. 3. Balancing Local Drive Capacity with Massive Cloud DatasetsProblem: Large enterprise file repositories exhaust local SSD storage on laptops.Benefit: Files On-Demand allows employees to browse and manage terabytes of cloud data natively in File Explorer without filling local disk space until files are explicitly opened.4. Mitigating Ransomware & Accidental Data DeletionProblem: Malicious file encryption or accidental user deletions wipe out operational files and disrupt business continuity. Benefit: Built-in ransomware detection and point-in-time File Restore let administrators roll back entire libraries to an uncorrupted state within minutes without paying ransoms.5. Eliminating Unmanaged "Shadow IT" File StorageProblem: Employees using unmonitored personal cloud apps (like Dropbox or personal Google Drive) to store corporate data, breaching compliance.Benefit: Consolidates file management into the Microsoft 365 environment, giving IT centralized visibility, Microsoft Purview Data Loss Prevention (DLP), and complete governance over sensitive company IP. Review collected by and hosted on G2.com.

One downside is that LucidLink's performance depends heavily on having a stable, high-speed internet connection. If the connection is slow or unreliable, accessing larger files can be less responsive. The pricing may also be a consideration for smaller teams or individual users, and some advanced configuration options can take a little time to learn. Overall, these haven't outweighed the benefits for my workflow. Review collected by and hosted on G2.com.

LucidLink solves the challenge of accessing and collaborating on large files without the need to constantly download, upload, or sync entire folders. It provides a shared workspace where team members can work on the same files from different locations with minimal delays. This has streamlined our workflow, reduced storage requirements on local devices, improved collaboration, and allowed projects to move faster with fewer file management issues. Review collected by and hosted on G2.com.

The biggest challenge for me was realizing that the system is only as good as how people use it. When documents are tagged inconsistently or someone chooses the wrong metadata, search results become less useful pretty quickly. We ran into a few situations where similar documents ended up in different classifications, and then people started wondering why they couldn’t find things easily.

There’s also a bit of an adjustment period for anyone coming from traditional folders. The concept does click after a while, but some team members definitely needed time before it felt natural and became second nature. Review collected by and hosted on G2.com.

For me, it mainly addressed the time wasted searching for information. Our documents were scattered across different locations, and there were plenty of situations where multiple versions of the same file existed. At times, tracking down the most up-to-date document took longer than the work I was actually trying to get done.

Once we moved more of that documentation into M-Files, it became much easier to find project files, look back at earlier revisions, and follow approval workflows without constantly switching between different systems. It didn’t magically solve document management overnight, but it did remove a lot of the small, everyday frustrations tied to locating and managing information. Review collected by and hosted on G2.com.

While Microsoft 365 is an exceptionally powerful platform, its breadth of capabilities can also make it complex to manage. Organizations often struggle to fully utilize all of the available features because of the learning curve and the pace at which new functionality is introduced. Keeping users trained, maintaining governance, and managing licensing can be challenging, particularly in large enterprises. That said, Microsoft continues to improve the platform with AI, security enhancements, and user experience updates, making it one of the most comprehensive productivity and collaboration solutions available today. Review collected by and hosted on G2.com.

Microsoft 365 solves the challenge of keeping people productive, connected, and secure regardless of where they work. By integrating communication, document collaboration, file storage, project management, and AI-powered productivity into a single platform, it eliminates many of the barriers created by disconnected tools. For me, it has enabled more efficient project and program management through Microsoft Teams, SharePoint, Planner, Outlook, and the Office suite. It has improved collaboration with stakeholders, simplified document sharing and version control, and reduced time spent on administrative work through automation and AI capabilities like Microsoft Copilot. As someone who has led large-scale enterprise programs, Microsoft 365 has helped me keep distributed teams aligned, make faster decisions, and deliver projects more effectively while maintaining strong security and governance. Review collected by and hosted on G2.com.

One thing I dislike about Storyblok is that the learning curve can feel a bit steep at first, especially for anyone who isn’t already familiar with headless CMS concepts or component-based content modeling.

I also think the documentation and troubleshooting experience could be more straightforward for beginners. When it comes to more complex implementations, developers may need to spend extra time researching the best approach, or figuring things out while working with APIs and integrations.

Finally, the pricing and ROI can take a while before you recover the initial investment. Review collected by and hosted on G2.com.

Storyblok solves several key problems that modern teams face when managing content across multiple platforms. Its headless architecture decouples content from presentation, making it easy to deliver the same content to websites, apps, and other digital channels without duplication. For me, this means I can build and maintain scalable projects faster, with more flexibility in the tech stack. Review collected by and hosted on G2.com.

Sometimes Iris produces responses that sound overly robotic, though this can be mitigated by using custom instructions. Additionally, it tends to aggregate multiple responses rather than selecting a single, relevant answer from previous RFPs that directly addresses the requirement. Review collected by and hosted on G2.com.

I use Iris for RFP responses as it retrieves accurate past data to formulate new answers without fabricating information, unlike previous tools. Review collected by and hosted on G2.com.

I think iManage Work could be better if there was a lite Ask iManage version that's free or comes with the standard package. Maybe something that offers a limited pro experience to help demonstrate the product to staff. Also, I wish that file sharing could be more dynamic, allowing files to be shared directly from the workspaces. Review collected by and hosted on G2.com.

I use iManage Work for saving, filling documents in the right location securely, and easy sharing and previewing of docs without downloading, saving time and hassle. Review collected by and hosted on G2.com.

The platform could benefit from more control regarding the PowerPoint slides uploaded in the admin console. Specifically, there is a need for more control over the order in which slides are presented. Review collected by and hosted on G2.com.

I use Pickit to centralize company assets, eliminating silos and ensuring easy access to graphical assets within PowerPoint, enhancing usability for non-designers. Review collected by and hosted on G2.com.

Sometimes eShare runs slower depending on the network you're connected to, which makes it harder to share something when in a hurry. Review collected by and hosted on G2.com.

I use eShare to send documents to my employees efficiently and facilitate meetings with wireless connections. It's useful being mobile, like when driving and needing to listen to a meeting. However, network speed can be a challenge. Review collected by and hosted on G2.com.

The interface feels clunky and a bit dated compared to competitors. Many users find the UI less intuitive than Google Drive or Dropbox, and there’s a steeper learning curve even for basic tasks like moving between team folders and personal spaces.

The mobile app and offline sync are hit-or-miss. The mobile experience lags behind the desktop version, and offline access to files can be unreliable, which is especially frustrating when you need to work without a stable connection.

Third-party integrations also feel limited outside the Zoho ecosystem. It works well with other Zoho apps, but connecting it to non-Zoho tools (like Slack, Microsoft Teams, or certain CRMs) often requires workarounds, or simply isn’t as seamless as it is with more established options like Google Workspace or Dropbox. Review collected by and hosted on G2.com.

File ownership gets stuck with individuals, not the company — In many small-to-mid businesses, important documents end up buried in someone’s personal Google Drive or lost in email attachments. If that person leaves or simply forgets where something is, the company can effectively lose access. WorkDrive addresses this by making Team Folders the default home for files, so ownership stays with the organization rather than an individual.

Version chaos and the “final_final_v2.docx” syndrome — Without a shared system, teams end up emailing files back and forth and creating multiple, conflicting versions. WorkDrive reduces this confusion with real-time co-editing and automatic version history, so there’s always a single source of truth and it’s clear what the latest version is.

Uncontrolled or messy external sharing — Businesses often need to share files with clients, vendors, or freelancers, but it’s easy to expose internal folders or lose track of who has access to what. WorkDrive’s granular permissions make it easier to share exactly what’s needed (and nothing more), and to revoke access later when it’s no longer appropriate. Review collected by and hosted on G2.com.

It can get cluttered really fast, and once there’s no clear structure in the workspace, it becomes very hard to navigate.

The search function also often doesn’t work the way we need it to when trying to find specific footage. Review collected by and hosted on G2.com.

Having a place where we can store our ads, support feedback loops in the production phase, and then also have them easy to share and deploy is key.

The MCP integration and the Premiere plugin have added a lot more value to how we use Air and what we get out of it. We build custom Claude automations to resolve mechanical tasks like asset tagging, and we also built a Claude-powered search automation that goes in depth into the Air metadata to deliver the most valuable results. Review collected by and hosted on G2.com.

What I dislike about Dropbox Dash is that, while it’s great at pulling information from multiple tools, the integrations can sometimes feel limited or inconsistent depending on the platform. There can also be a bit of a learning curve at first — figuring out how to get the most out of the search and AI features takes some time. That said, it’s clear Dropbox is improving Dash quickly, so I see those as growing pains rather than major drawbacks. Review collected by and hosted on G2.com.

Dropbox Dash solves the problem of scattered information across different tools and platforms. Instead of wasting time searching through emails, cloud drives, and chat apps, I can use Dash’s universal search to find everything in one place. The AI-powered organization and link previews help me get to what I need faster and stay focused on my work. Overall, it saves time, reduces frustration, and makes my workflow much more efficient. Review collected by and hosted on G2.com.

The platform has been reliable, but managing projects with many document revisions can become time-consuming. Searching older files could be faster, especially when several revision versions exist for the same component. I would also appreciate deeper integration with engineering document management or PLM systems to reduce manual uploads. Review collected by and hosted on G2.com.

Before using TitanFile, we relied mainly on email attachments and shared folders when exchanging confidential engineering documents with suppliers. It was difficult to know whether files had been received or whether everyone was reviewing the latest revision.

Now we upload the complete document package to TitanFile, share secure access with the required stakeholders, and track document activity from one place. This has reduced follow-up emails, improved version control during design reviews, and typically saves working effort time when preparing supplier document packages. It has also given us greater confidence when sharing confidential engineering information outside the organization because access is controlled and file activity is recorded. Review collected by and hosted on G2.com.

While Clinked is strong as a client portal, some advanced customization options and integrations are more limited compared to larger enterprise platforms. Certain workflows require manual setup, and reporting could be expanded for more detailed operational insights. That said, it performs reliably for secure collaboration and client-facing work once configured properly. Review collected by and hosted on G2.com.

Clinked helps us centralize collaboration with record labels, managers, and partners who outsource their artists and projects to our agency. We use it to securely store client details, share documents, manage events, and track tasks such as pricing analysis, campaign planning, and operational follow-ups. It also allows us to support some clients with financial documentation and visibility into their current position in a structured, secure environment. This reduces back-and-forth communication, improves accountability, and creates a more professional experience for both internal teams and external stakeholders. Review collected by and hosted on G2.com.

It performs poorly when previewing large CAD files, with noticeable lag during loading. The auto-sorting feature often misclassifies our specialized engineering files. What impacts us most is the lack of native integration with our core manufacturing tools, which means we have to go through extra manual steps to move files across platforms. Review collected by and hosted on G2.com.

This system completely replaces messy physical paperwork and scattered local files across our workshops. It standardizes version management, drastically cuts down the time we spend hunting for documents, and keeps all audit and safety records fully compliant with local industry regulations. It also makes cross-team file sharing much simpler for our production and engineering teams. Review collected by and hosted on G2.com.

when I upload multiple files or bigger folders, it sometimes takes a little more time depending on internet, so I have to wait till everything is uploaded properly. While using the Pdf editor, basic edits work fine, but for more detailed editing I still feel more comfortable using a dedicated PDF tool. another small thing is that when there are many folders, the interface can feel a bit busy and I need to click a few times to find the exact file. Review collected by and hosted on G2.com.

Egnyte helps me solve the problem of files being scattered in different places. Earlier, I had to check multiple folders or tools to find one file, which was time taking. Now everything stays in one place and is arranged in folders, so it is easy to find and manage.

It also makes file sharing simple. I can just create a link and send files instead of sending them again and again. This saves time and makes communication easier. Updating files is also quick, especially PDFs, because I can make small changes directly without downloading and uploading again.

Search works well when there are many files, and version history helps if I make any mistake and need the older file back. Overall, it saves time, reduces confusion, and makes daily work more smooth and manageable. Review collected by and hosted on G2.com.