Document Control Software

Dropbox doesn’t have any negative points that I can think of. I was one of the original users of Dropbox back in the late 2000s, so I’ve been using it for almost 15 years without any issues. Review collected by and hosted on G2.com.

I used to back up all my data to external hard drives and carry them everywhere so I could access my files at home, at work, on vacation, and anywhere else I needed them. After having too many external drives fail—and losing my data as a result (plus spending hundreds on data recovery)—I switched to a cloud-based solution. It’s cheaper, lighter, and easier to use, and it also comes with added benefits like secure file sharing. Review collected by and hosted on G2.com.

What I dislike about Google Workspace is that while it is very strong overall, some advanced capabilities can feel limited compared to more specialized tools. For example, certain formatting, automation, or advanced reporting features in Sheets or Docs are not as powerful as dedicated alternatives.

From a UI/UX perspective, although the interface is generally clean, it can sometimes feel a bit inconsistent across different apps, especially when switching between Gmail, Drive, and Docs, which slightly affects the overall flow.

In terms of integrations, while it supports many third-party tools, deeper integrations or more complex workflows often require additional configuration or reliance on external apps, which can add complexity.

Performance is usually reliable, but it can occasionally slow down with very large files or heavy real-time collaboration sessions, particularly in Sheets.

Regarding pricing and ROI, it is cost-effective for teams, but pricing can increase as you scale or move to higher-tier plans with more advanced admin and security features.

Support and onboarding are generally good, but direct support response times can vary depending on the plan, and resolving more complex issues may take longer than expected.

Finally, while the AI features are helpful, they are still relatively basic in some areas and may not always fully understand context or provide highly tailored outputs. Review collected by and hosted on G2.com.

Google Workspace is solving the problem of fragmented communication and disconnected tools by bringing email, documents, storage, calendars, and meetings into one integrated ecosystem. Before using it, working across multiple platforms often created inefficiencies, version control issues, and delays in collaboration.

By centralizing everything in a cloud-based environment, it makes collaboration significantly easier. Multiple users can work on documents in real time, share files instantly, and stay aligned through integrated communication tools like Gmail and Meet. This reduces back-and-forth and ensures everyone is working on the most up-to-date version of any file.

It also solves accessibility issues by allowing work to be done from anywhere, on any device, without relying on local files or manual syncing. This improves flexibility and continuity, especially in remote or hybrid work environments.

Additionally, built-in tools like smart suggestions, automation, and AI assistance help reduce repetitive tasks and improve productivity.

Overall, the main benefit is improved efficiency, better collaboration, and reduced operational friction, which leads to faster decision-making and smoother day-to-day workflows. Review collected by and hosted on G2.com.

Uploading large files sometimes takes more time than expected, especially when multiple files are uploaded together. Also, when there are many nested folders, it can take a few extra steps to navigate to the exact file. Managing permissions across multiple folders requires attention to avoid giving incorrect access. Review collected by and hosted on G2.com.

Earlier, documents were shared over email or stored across different systems, which made it difficult to maintain a single source of truth. For example, during client calls, different team members sometimes referred to different versions of the same document, which caused confusion.

Now with Box, all documents are stored in one place with proper version control and access management. I can share a single link with the client and update the same document when needed, ensuring everyone is always working on the latest version. This has reduced duplication, improved collaboration, and made document management more structured in our project. Review collected by and hosted on G2.com.

LaserFiche is helpful when we deal with large volumes of documents, from the approvals and documents sharing

LaserFiche bas costs issues, where it demands high maintenance costs and requires some IT infrastructure Review collected by and hosted on G2.com.

LaserFiche has resolved the problem of large volumes of physical documents, which are prone to being stolen or destroyed, and this involves digitization and centralized storage

We use LaserFiche to automate the approval process, and this eliminates delays and ensures that our admin has manageable tasks

The security of our documents is maintained through the help of this app, and timely audit is done to see users that have accessed the documents

The process of distributing documents is made easier and faster, and this includes sharing to people in different locations

LaserFiche is suitable for all companies, and this involves those with large amounts of documents. Review collected by and hosted on G2.com.

Microsoft OneDrive for Business can sometimes have sync issues that lead to delays or file conflicts, and its sharing and permission settings can be confusing for new users. Performance may also slow down when handling large files or many folders, and it generally works best with a stable internet connection. Overall, there can be a bit of a learning curve, which makes it less straightforward compared to simpler alternatives. Review collected by and hosted on G2.com.

Microsoft OneDrive for Business helps solve common business problems like scattered files, version confusion, limited remote access, and poor collaboration by centralizing documents in one secure place. This benefits users by making it easy to access files from anywhere, collaborate in real time without duplicate versions, securely share information, and reduce the risk of data loss through automatic backup and recovery. Review collected by and hosted on G2.com.

The user interface could be more modern and consistent. While M-Files works really well, some parts of the UI still feel a bit dated, and new users sometimes need time to adjust.

Occasional complexity in setup and configuration. Because the platform is so flexible, initial configuration can be a little overwhelming without proper guidance — though the support team is always helpful when needed.

Performance can vary with large data volumes. In environments with very high document counts or complex workflows, the system can slow down slightly, but optimization and updates usually address it. Review collected by and hosted on G2.com.

M-Files helps our customers solve one of the biggest challenges in business — finding and managing information efficiently. It eliminates data silos by connecting documents and processes across different systems, which saves time and reduces frustration.

For us as a partner, this means we can deliver real, measurable improvements in productivity and compliance for our clients. It’s rewarding to see how quickly users adopt the system and how much smoother their daily work becomes. Review collected by and hosted on G2.com.

I love everything, it's great, the use is very simple. Review collected by and hosted on G2.com.

Jahia DXP simplifies the management of my customer data, allows seamless integration with the existing system, and enhances user engagement through robust personalized tools. It solves all my customer and personal file issues. Review collected by and hosted on G2.com.

Sometimes it can be difficult to navigate the different offerings to know what is included in "packages" and what are bolt-ons. There is a cost involved. Also, it can be difficult finding the right resource to provide the right answer to a technical or product question. Review collected by and hosted on G2.com.

We want to use OnBase for our ERP and are looking forward to the coming integration with S/4HANA. That will open up a new set of users. We are also looking at CIC and integrating our other CM solutions. Review collected by and hosted on G2.com.

What I dislike about Dropbox Dash is that, while it’s great at pulling information from multiple tools, the integrations can sometimes feel limited or inconsistent depending on the platform. There can also be a bit of a learning curve at first — figuring out how to get the most out of the search and AI features takes some time. That said, it’s clear Dropbox is improving Dash quickly, so I see those as growing pains rather than major drawbacks. Review collected by and hosted on G2.com.

Dropbox Dash solves the problem of scattered information across different tools and platforms. Instead of wasting time searching through emails, cloud drives, and chat apps, I can use Dash’s universal search to find everything in one place. The AI-powered organization and link previews help me get to what I need faster and stay focused on my work. Overall, it saves time, reduces frustration, and makes my workflow much more efficient. Review collected by and hosted on G2.com.

While Clinked is strong as a client portal, some advanced customization options and integrations are more limited compared to larger enterprise platforms. Certain workflows require manual setup, and reporting could be expanded for more detailed operational insights. That said, it performs reliably for secure collaboration and client-facing work once configured properly. Review collected by and hosted on G2.com.

Clinked helps us centralize collaboration with record labels, managers, and partners who outsource their artists and projects to our agency. We use it to securely store client details, share documents, manage events, and track tasks such as pricing analysis, campaign planning, and operational follow-ups. It also allows us to support some clients with financial documentation and visibility into their current position in a structured, secure environment. This reduces back-and-forth communication, improves accountability, and creates a more professional experience for both internal teams and external stakeholders. Review collected by and hosted on G2.com.

I think its awesome they provide 1 Terabyte of cloud space but I personally am not a fan of having to pay for more storage space. I think that's ridiculous especially when its paired to something like outlook and can hinder your email receiving if you run out of storage. Luckily the provide you with a lot and I am so grateful for that! Most companies would never give you that much storage! Review collected by and hosted on G2.com.

Microsoft 365 benefits my team at work exponentially! This service is amazing and smooth! The features they give you and the cloud space is so helpful at storing work especially between team members. I am so grateful that my team is able to use Microsoft 365 daily to help us with our work needs! Review collected by and hosted on G2.com.

Nothing that I can think of! Review collected by and hosted on G2.com.

I use Iris to quickly respond to security questionnaires. It helps fill out these questionnaires efficiently by making it easy to import and auto-annotate sections. I like the auto analyze AI tool and exporting features which streamline this process. I also enjoy using the Chrome extension for one-off questions. Review collected by and hosted on G2.com.

I do think there needs to be continued improvements on the preview images as they don't work half the time, and they're not customizable. So that's a downfall for me. And the price is pretty steep. So, that would also be a concern. Review collected by and hosted on G2.com.

I use Air to view our photography visually, allowing quicker searches and better asset organization for design projects. Review collected by and hosted on G2.com.

I wouldn’t say I’ve had any major issues, but there are definitely a few things that could be smoother. For example, the initial setup can get a bit technical if you’re not very experienced. It’s not exactly a plug-and-play thing for everyone. Review collected by and hosted on G2.com.

The biggest win for me was when we centralized resources from different departments. Before that, each area kept their own copies and everything was totally inconsistent. Once we created a shared space in LucidLink, it wasn’t just the tech that changed, the culture shifted too. People stopped duplicating files and started trusting working directly on the original. On a project with tons of simultaneous revisions, where we normally would’ve ended up with five different versions floating around, we actually kept everything centralized and under control. Review collected by and hosted on G2.com.

Nothing really. The UI could be a little prettier but I'm honestly not complaining. It's great. Review collected by and hosted on G2.com.

We started a very large product which involved letting several geographically remote employees review 10-year and recent raw video footage to collect clips for an online certification course they were building for one of our services. In the old days, that involved dumping almost a TB of data on an external drive and mailing it out to all parties. Then having guide non-video editing people on how to properly review raw footage files. With a mixed environment of Windows and Mac computers, this make all of that way more complicated to explain to non-tech savy people. ENTER STOCKPRESS. Ian was great during my product demo and really showed how Stockpress was not only the answer to easily hosting all of that raw footage to sort and tag and to share everything out with, but that the overall product wasn't tens of thousands of dollars to purchase or implement either. Super cheap actually when compared to other online, cloud-based systems that I saw. Stockpress has really helped me optimize how this current large-scale video project is being managed and I couldn't be more thankful. Review collected by and hosted on G2.com.

I wish the plans were a little cheaper, but either way, I really love the platform. Review collected by and hosted on G2.com.

It makes it easy to keep all client information and projects in one organized place, including deposits, contracts, proposals, and invoices. With everything centralized, I can quickly pull up the details I need, track project progress, and manage client relationships more efficiently. Overall, it saves me time, lowers the chance of missing important details, and helps keep my workflow running smoothly. Review collected by and hosted on G2.com.

Overall Quatrix is solid and reliable for our core secure file-sharing needs, especially around GDPR and client safety, but there are a few areas that feel limited or could be smoother for our daily team workflow. The biggest points we’d like to see improved: More flexible branding & white-label customization—we can add basic branding, but it’s fairly restricted. We’d like stronger white-label options — fully custom domains, more control over email notifications, landing pages, and styling — to make the experience feel fully integrated with our company brand, especially for professional client exchanges. User management and team permissions could be finer-grained—for a small team like ours it’s okay, but we want more control over what each team member can see, share, or delete. More granular role-based access would help with internal security and compliance. Integration with CRM tools like Bigin by Zoho is basic—right now we have to manually link files or copy audit trail info into our CRM. Native, one-click integration — auto-logging file activity to contacts/deals, or sending files directly from the CRM — would save a lot of repetitive work. Mobile experience is functional but not polished—the mobile interface works for basic uploads and downloads, but it’s not as smooth or intuitive as the desktop version. Better mobile layout, faster loading, and easier file management on phones/tablets would help when we’re out of the office. Review collected by and hosted on G2.com.

Quatrix addresses secure file sharing, GDPR compliance, and client trust. It removes file size limits, ensures data protection, and tracks file access. It combines security with ease of use, providing encrypted transfers, clear audit trails, and hassle-free client interactions. Review collected by and hosted on G2.com.

The ability to work remotely was a bid draw - but in all honesty, it's not a big enough draw to move all my data from one to another. I think I'll leave all of our stuff right where it is. Review collected by and hosted on G2.com.

It was supposed to replace a physical server that we have in the office, and the more we played with it, the more we just couldn't safely say it was the way of the future for us. I'm sure that for particular companies and industries, it's the perfect fit. For lack of a better way to put it, it seemed like a "square peg in a round hole" solution Review collected by and hosted on G2.com.

First, the search functionality could be much more precise. It does basic keyword search, but it struggles with full-text search inside PDFs and Office files, so we often have to open multiple documents to find what we need instead of getting exact matches right away. Adding more advanced filters like modified date ranges, file types, and metadata tags would make search far more efficient. Second, the collaboration features feel basic compared to modern tools. There’s no real-time co-editing, and version history is present but not as detailed or easy to compare as we’d like. For teams that work together on files daily, stronger inline commenting, track changes, and clearer version labeling would remove a lot of friction. Review collected by and hosted on G2.com.

I use Dataprius for secure document management, solving disorganized files, messy version control, and insecure data sharing while providing a centralized, easy-to-use platform that maintains compliance and reduces risk. Review collected by and hosted on G2.com.

The platform could benefit from more control regarding the PowerPoint slides uploaded in the admin console. Specifically, there is a need for more control over the order in which slides are presented. Review collected by and hosted on G2.com.

I use Pickit to centralize company assets, eliminating silos and ensuring easy access to graphical assets within PowerPoint, enhancing usability for non-designers. Review collected by and hosted on G2.com.