Best OCR Software

Optical character recognition (OCR) software, also called document capture software, is designed to scan various types of documents, process the content within said documents, and extract actionable data. Extracted data is then routed into predefined workflows and relevant software tools across the business on an as-needed basis. Documents processed with these platforms typically include invoices, receipts, client forms, and staff paperwork.

These tools can be used by accounting, human resources, and data entry teams to glean important information from mass quantities of both paper and digital files. OCR software can greatly reduce time spent on manual entry, minimize critical errors, and improve fraud detection efforts. Certain tools in this category can also make documents searchable and neatly organized for later access by the necessary individuals within the organization.

Products in the OCR category may utilize advanced technology such as machine learning software, natural language processing software, and image recognition software to intelligently scan documents and continuously improve based on patterns and user behavior. Finished files may be transferred to enterprise content management software for archival. Business-ready data that is extracted using these tools can be transferred into various platforms based on the needs of the organization. These can include CRM software, ERP systems, and accounting software.

To qualify for inclusion in the OCR category, a product must:

  • Process digital photos and/or scans of various document types
  • Identify and extract relevant data within documents
  • Route data to the appropriate systems within the organization
  • Assist with classification and sorting of captured document files
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    With CamScanner, any documents you see in real world can be digitized and saved right away with your mobile phone. Just take a photo, and CamScanner take care of the rest.

    IBM Datacap, recognized by Harvey Spencer and Associates as the #1 Capture provider in the Worldwide Software Vendor Capture Report, enables enterprises to automate digitization, classification, and extract important structured and unstructured from business documents to reduce or eliminate manual entry and errors, increase efficiency, productivity, and business insights. IBM Datacap supports the next generation of data capture using artificial intelligence to reduce mundane tasks, reducing the need for manual intervention, allowing enterprises to redeploy knowledge workers to higher value projects. Datacap uses natural language processing, text analytics and machine-learning technologies for complex tasks to enable enterprises to significantly accelerate processes, reduce labor costs, deliver meaningful information and improve the responsiveness of customer service. Data security is increased using role based redaction to automatically redact captured documents, based on the role of the requester, blocking out information according to a user's specifications to ensure protection of sensitive data. Datacap provides flexibility for capturing data from documents from a variety of sources with support for multiple-channel capture by processing paper documents, application images and digital files (such as PDF) from scanners, mobile devices, multi-function peripherals and fax. Enterprises have found IBM's Datacap software can reduce labor and paper costs, helping workers to quickly identify insights resulting in faster, more accurate, decision making.

    Docparser is a cloud based document processing and workflow automation software. Docparser boils down incoming business documents to the essentials and moves the extracted data where it belongs. Say good-bye to manual data entry and automate your business. Businesses in various industries use Docparser to automatically extract data fields from incoming PDF documents and automate Procurement, HR, Accounting and other business processes. Docparser is a non-disruptive solution to automate document based workflows.

    FineReader is an all-in-one OCR and PDF software application designed to increase business productivity. It provides easy-to-use tools to access and modify information locked in paper-based documents and PDFs.

    The software uses artificial intelligence algorithms to enable automatic classification and data extraction. FlexiCapture can also be interactively trained on image samples to provide further production-level processing.

    Scanbot is a document and QR code scanner with cloud upload for iOS and Android.

    OCR is a fundamental component of any data capture solution, helping businesses automate the scanning, data extraction and processing of documents, images and other files. This minimizes or even eliminates any need for manual data entry and maximizes the potential value of automation solutions.

    ABBYY FineReader Engine allows developers to create applications that extract textual information from paper.

    ABBYY FineScanner is a mobile scanner that allows to scan any type of documents, save them into PDF & JPG and OCR printed text on them.

    AutoStore is an award-winning enterprise data capture solution that orchestrates the secure delivery of paper, electronic documents and data into business applications from a wide range of capture points.

    FreeOCR is a free Optical Character Recognition Software for Windows and supports scanning from most Twain scanners and can also open most scanned PDF's and multi page Tiff images as well as popular image file formats.

    Paperport Professional is a desktop document management solution that allows you to manage and organize your documents in one solution.

    Athento is a document management platform with a suite of products for Enterprise Content Management and Document Capture

    A complete Document Management Software that allows you to Capture, Centralize, Manage, and Secure all your paper documents, electronic files and emails. Access your data outside your office using any Web Browser or go mobile with our Android and iOS apps.

    The data you need, exactly when you need it. Ephesoft Transact uses patented, supervised machine learning to capture and distribute data quickly, accurately and cost-effectively. The ability to learn “on the job” means that the system continues to get smarter over time, automatically processing new document types and formats. This nimble approach means no need to reconfigure processes every time there’s a format change.

    Grooper is a document capture and data transformation software platform that incorporates modern technology to help companies manage their documents and data.

    inForm Decisions provides one of the industrys most powerful scanning and capture solutions, iCapture, to automate your scanning process from both desktop scanners and copiers.

    Infrrd's high accuracy document digitizing and automated data capturing OCR solutions improve cost efficiencies in the business environment, reducing the need for manual document sorting and manual data entry. Infrrd's OCR solutions have been providing substantial returns on the original investment from different sectors like retail, finance, vendor management systems, back office & BPOs etc. The machine learning algorithms used by the OCR, learn intuitively and scan invoices, receipts, business documents and handwritten documents with ease.

    PSIcapture does much more than just convert documents from paper to digital format. It’s advanced, automated document capture and data extraction designed to meet all the needs of any organization.

    The official feed for Softonic. Follow us for the latest on the world of apps, software and technology.

    SoftWorks AI's Trapeze for Forms Processing automatically extracts relevant field-data from structured forms. Once Trapeze for Forms Processing captures the extracted data, it processes and validates the information and then outputs this information into a document database. Trapeze for Forms Processing differentiates itself by being a powerful, industrial strength, yet very easy to use software solution for automated forms processing. Organizations can easily leverage this robust software solution to process structured documents immediately.

    Document Automation and Data Extraction Software

    ABBYY FineReader Pro for Mac to transform paper documents, PDFs and digital photos of text into editable and searchable files.

    ABBYY Recognition Server is server-based OCR for automated document capture and PDF conversion.

    ADEC Preview provides document scanning and provides a vast range of document outsourcing services

    HelpSystems's advanced document capture solution provides automated processing and intelligent capture for businesses that handle large volumes of documents.

    n 8 weeks we designed, developed, refined and deployed a secure scanning solution for several large banking clients and their mortgage brokers resulting in amazing user feedback, great processing results for the bank and more homes for customers!

    AmbirScan Pro is a document management software that includes kiosk mode, page merging, instant printing, automated and manual scanning capabilities.

    Aquarius Cloud is a security control solution, for controlling what users are able to do and see.

    Optimized for quick response
    Optimized for quick response

    CaptureFast is the worlds first cloud-based and mobile-first document and data capture application. It aims to help businesses extract valuable information currently stuck in physical or digital documents. By creating different templates from our web application, you may utilize CaptureFast to manage various document types. The mobile capture app allows you to extract information right from the field without the time lost in messengering documents between field and HQ operations.

    A major problem of storing Dynamics CRM documents in SharePoint is the missing synchronization of privileges and permissions. This allows unauthorized SharePoint users to access private documents and sensitive data even if they don’t have CRM privileges to do so.

    ChekRite was founded to change the way organisations capture and use information. By allowing our clients to capture data in an efficient and structured way they can leverage the wealth of information that is contained within that data. Better information, captured in an efficient manner, helps our clients to make better decisions. Better information, captured in an efficient manner, helps our clients to make better decisions. Better decisions make a real difference to the bottom line results.

    ChronoScan is a suite for Document Scanning & PDF/OCR data capture.

    ClearVision DMS converts paper documents into electronic images on your computer. Once on your desktop, these documents can be retrieved effortlessly in seconds.

    Universal document processing for every format and every channel

    DocSight is server-based PDF content curation automation for digital business critical applications.

    Docsumo is a bookkeeping & data entry automation software. It captures data from invoices & receipts and feeds that data directly to accounting software such as Quickbooks and Xero.

    DocUnity provides a complete document capture solution that optimizes speed and accuracy while requiring minimal user intervention.

    DocuVantage's document management software module includes Document Capture, Imaging, Archiving, OCR, Full Text Search, Annotation, Redaction, Collaboration and Version Control.

    Dokmee Capture is a Document Capture Software. Improving business processes with no per click charges or limitations sounds almost too good to be true, but with Dokmee Capture it is a reality! Offering unlimited scanning, automated data capture options, and un-matched reporting and auditing tools, Dokmee Capture is the ideal Document Capture Software for scanning service bureaus, centralized scanning departments within large corporations, or companies looking to convert a large backlog of files.

    It is a platform that integrates whole process management, document and content in a single repository that improve business processes and increase productivity.

    Drive Axle enables truck drivers to use their smartphones to scan and send freight documents to any email address free of charge.

    From document capture to online presentment, Document Management the way it was meant to be.

    Dynamsoft Document Capture Cloud API is designed to enable developers to extract text from images in an easy to use REST API.

    eFLOW is a document process automation platform powerful enough to drive a wide range of business processe , from digital mailroom to customer on-boarding and communications to financial process automation and more.

    Rossum provides a solution to automate data extraction from documents with Artificial Intelligence to create a world without manual data entry. Unlike traditional OCR tools, the robot requires no specific rule or template setup — it is ready to extract data from a wide variety of invoices right away. This is thanks to our proprietary deep learning technology that infers the underlying general structure of invoices. Rossum customers achieved field level accuracy of 98%. Customers (or robots) submit their invoices by email or by API, and the extracted fields are returned typically within 30 to 60 seconds. A user interface is provided for the user to validate, correct and amend the data. The inputs are invoice images in pdf or jpg format. The output is in csv, xml or json formats that can be used for direct integration into ERP/accounting system, or a robot can use the data for invoice routing and posting.

    EMS Document Management is document scanning and retrieval software.

    FileTrak is a records management software taht helps you deal with the completities in records management by providing a solution that helps classify, control, track, and access relevant records quickly.

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