Optical character recognition (OCR) software, also called document capture software, is designed to scan various types of documents, process the content within said documents, and extract actionable data. Extracted data is then routed into predefined workflows and relevant software tools across the business on an as-needed basis. Documents processed with these platforms typically include invoices, receipts, client forms, and staff paperwork.
These tools can be used by accounting, human resources, and data entry teams to glean important information from mass quantities of both paper and digital files. OCR software can greatly reduce time spent on manual entry, minimize critical errors, and improve fraud detection efforts. Certain tools in this category can also make documents searchable and neatly organized for later access by the necessary individuals within the organization.
Products in the OCR category may utilize advanced technology such as machine learning software, natural language processing software, and image recognition software to intelligently scan documents and continuously improve based on patterns and user behavior. Finished files may be transferred to enterprise content management software for archival. Business-ready data that is extracted using these tools can be transferred into various platforms based on the needs of the organization. These can include CRM software, ERP systems, and accounting software.
To qualify for inclusion in the OCR category, a product must:
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IBM Datacap, recognized by Harvey Spencer and Associates as the #1 Capture provider in the Worldwide Software Vendor Capture Report, enables enterprises to automate digitization, classification, and extract important structured and unstructured from business documents to reduce or eliminate manual entry and errors, increase efficiency, productivity, and business insights. IBM Datacap supports the next generation of data capture using artificial intelligence to reduce mundane tasks, reducing the need for manual intervention, allowing enterprises to redeploy knowledge workers to higher value projects. Datacap uses natural language processing, text analytics and machine-learning technologies for complex tasks to enable enterprises to significantly accelerate processes, reduce labor costs, deliver meaningful information and improve the responsiveness of customer service. Data security is increased using role based redaction to automatically redact captured documents, based on the role of the requester, blocking out information according to a user's specifications to ensure protection of sensitive data. Datacap provides flexibility for capturing data from documents from a variety of sources with support for multiple-channel capture by processing paper documents, application images and digital files (such as PDF) from scanners, mobile devices, multi-function peripherals and fax. Enterprises have found IBM's Datacap software can reduce labor and paper costs, helping workers to quickly identify insights resulting in faster, more accurate, decision making.
Docparser is a cloud based document processing and workflow automation software. Docparser boils down incoming business documents to the essentials and moves the extracted data where it belongs. Say good-bye to manual data entry and automate your business. Businesses in various industries use Docparser to automatically extract data fields from incoming PDF documents and automate Procurement, HR, Accounting and other business processes. Docparser is a non-disruptive solution to automate document based workflows.
OCR is a fundamental component of any data capture solution, helping businesses automate the scanning, data extraction and processing of documents, images and other files. This minimizes or even eliminates any need for manual data entry and maximizes the potential value of automation solutions.
The data you need, exactly when you need it. Ephesoft Transact uses patented, supervised machine learning to capture and distribute data quickly, accurately and cost-effectively. The ability to learn “on the job” means that the system continues to get smarter over time, automatically processing new document types and formats. This nimble approach means no need to reconfigure processes every time there’s a format change.
Infrrd's high accuracy document digitizing and automated data capturing OCR solutions improve cost efficiencies in the business environment, reducing the need for manual document sorting and manual data entry. Infrrd's OCR solutions have been providing substantial returns on the original investment from different sectors like retail, finance, vendor management systems, back office & BPOs etc. The machine learning algorithms used by the OCR, learn intuitively and scan invoices, receipts, business documents and handwritten documents with ease.
SoftWorks AI's Trapeze for Forms Processing automatically extracts relevant field-data from structured forms. Once Trapeze for Forms Processing captures the extracted data, it processes and validates the information and then outputs this information into a document database. Trapeze for Forms Processing differentiates itself by being a powerful, industrial strength, yet very easy to use software solution for automated forms processing. Organizations can easily leverage this robust software solution to process structured documents immediately.
CaptureFast is the worlds first cloud-based and mobile-first document and data capture application. It aims to help businesses extract valuable information currently stuck in physical or digital documents. By creating different templates from our web application, you may utilize CaptureFast to manage various document types. The mobile capture app allows you to extract information right from the field without the time lost in messengering documents between field and HQ operations.
A major problem of storing Dynamics CRM documents in SharePoint is the missing synchronization of privileges and permissions. This allows unauthorized SharePoint users to access private documents and sensitive data even if they don’t have CRM privileges to do so.
ChekRite was founded to change the way organisations capture and use information. By allowing our clients to capture data in an efficient and structured way they can leverage the wealth of information that is contained within that data. Better information, captured in an efficient manner, helps our clients to make better decisions. Better information, captured in an efficient manner, helps our clients to make better decisions. Better decisions make a real difference to the bottom line results.
Dokmee Capture is a Document Capture Software. Improving business processes with no per click charges or limitations sounds almost too good to be true, but with Dokmee Capture it is a reality! Offering unlimited scanning, automated data capture options, and un-matched reporting and auditing tools, Dokmee Capture is the ideal Document Capture Software for scanning service bureaus, centralized scanning departments within large corporations, or companies looking to convert a large backlog of files.
Rossum provides a solution to automate data extraction from documents with Artificial Intelligence to create a world without manual data entry. Unlike traditional OCR tools, the robot requires no specific rule or template setup — it is ready to extract data from a wide variety of invoices right away. This is thanks to our proprietary deep learning technology that infers the underlying general structure of invoices. Rossum customers achieved field level accuracy of 98%. Customers (or robots) submit their invoices by email or by API, and the extracted fields are returned typically within 30 to 60 seconds. A user interface is provided for the user to validate, correct and amend the data. The inputs are invoice images in pdf or jpg format. The output is in csv, xml or json formats that can be used for direct integration into ERP/accounting system, or a robot can use the data for invoice routing and posting.