Best Meeting Room Booking Systems

How Many Meeting Room Booking Systems Products Does G2 Track?

Total Products under this Category: 207

Category Stats (Sep 2026)

  • Average Rating: 4.46/5 (↓0.01 vs Aug 2026) The average rating of products in this category, based on all submitted ratings
  • Top Trending Product: Gable (+0.92%) - Among all products in this category, Gable recorded the largest rating increase compared to last month

Last updated: September 15, 2026

How Does G2 Rank Meeting Room Booking Systems Products?

Why You Can Trust G2's Software Rankings:

  • 30 Analysts and Data Experts
  • 6,400+ Authentic Reviews
  • 207+ Products
  • Unbiased Rankings

G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category.

G2 Grid® for Meeting Room Booking Systems

G2 Grid® for Meeting Room Booking Systems plotting products by satisfaction and market presence

Highlighted products: WorkInSync, Appspace, Archie, Skedda, Gable, OfficeRnD Flex, Joan, and deskbird.

Underlying data: [Grid® JSON](https://www.g2.com/categories/meeting-room-booking-systems/grids.json?focus%5B%5D=workinsync&focus%5B%5D=appspace&focus%5B%5D=archie-archie&focus%5B%5D=skedda&focus%5B%5D=gable&focus%5B%5D=officernd-flex&focus%5B%5D=joan&focus%5B%5D=deskbird)

WorkInSync

WorkInSync is an AI workplace management platform designed to assist enterprises in the design, operation, and optimization of modern workplaces. Developed by MoveInSync, this is a SaaS solution that integrates various essential functions such as desk booking, meeting room management, visitor management, parking management, cafeteria management, employee scheduling, and digital wayfinding into a single, cohesive platform. This comprehensive approach allows organizations to streamline their operations and enhance the overall employee experience. Built primarily for Workplace leaders, Chief Human Resources Officers (CHROs), facility managers, administrative teams, and IT departments, WorkInSync is particularly beneficial for organizations employing hybrid work models, managing multi-location offices, or operating large enterprise campuses. In these environments, where resource utilization and employee satisfaction are critical, WorkInSync provides the tools necessary to effectively manage and optimize workplace resources. The platform is trusted by over 400 organizations, including 112 Fortune 500 companies across 39 countries, underscoring its reliability and effectiveness. WorkInSync has received accolades such as being recognized as a Deloitte Technology Fast 50 winner in 2023 and 2024. It adheres to rigorous security standards, being SOC 2 Type 2, ISO 27001:2013, and ISO 27701:2019 certified, as well as GDPR compliant, ensuring that user data is handled with the utmost care. Additionally, the platform offers 24/7 global support and integrates seamlessly with over 45 popular workplace tools, including Microsoft Teams, Outlook, Google Workspace, SAP, Okta, and Workday, facilitating easy incorporation into existing organizational workflows. WorkInSync enhances workplace decision-making through AI-powered recommendations, real-time availability tracking, and predictive insights. By automating workflows and providing centralized control, the platform helps organizations reduce ghost bookings and improve overall space utilization. Advanced workplace analytics, custom AI reports, and intuitive dashboards empower enterprises to make informed, data-driven decisions regarding occupancy, demand patterns, and real estate planning. Workplace managers can utilize visual summaries, run chat-based queries, and generate tailored reports to focus on key metrics. Furthermore, the AI-driven forecasting capabilities enable organizations to anticipate real estate needs, seat occupancy, and peak office days, allowing for proactive resource planning. The interactive floor kiosks offered by WorkInSync serve as a physical touchpoint within offices, enabling employees and visitors to navigate spaces, make bookings, and check in through a single digital interface. This feature not only enhances user experience but also contributes to the overall efficiency of workplace operations. By transforming workplaces into strategic assets, WorkInSync positions organizations to thrive in an evolving work landscape.

Average Rating: 4.6/5.0

Total Reviews: 269

How Do G2 Users Rate WorkInSync?

  • Has the product been a good partner in doing business?: 9.3/10 (Category avg: 9.1/10)
  • Room Booking: 9.6/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 9.5/10 (Category avg: 8.6/10)
  • Meeting Management: 9.2/10 (Category avg: 8.6/10)

Who Is the Company Behind WorkInSync?

  • Seller: MoveInSync
  • Company Website:
  • Year Founded: 2009
  • HQ Location: Bangalore
  • LinkedIn® Page: www.linkedin.com
    926 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: Associate, Software Engineer
  • Top Industries: Information Technology and Services, Computer Software
  • Company Size: 47% Medium, 40% Large

What Do G2 Reviewers Say About WorkInSync?

AI-generated summary from verified user reviews

Pros
  • Users appreciate the easy booking feature of WorkInSync, simplifying their daily work navigation and planning.
  • Users appreciate the convenient desk booking system of WorkInSync, making office visits effortless and efficient.
  • Users praise the ease of use of WorkInSync, highlighting its convenience for desk and meeting room booking.
  • Users find the reservation ease of WorkInSync invaluable, saving time and enhancing their office experience.
  • Users love the easy desk booking system of WorkInSync, making office visits simple and convenient.
Cons
  • Users experience booking issues with WorkInSync, finding it inconvenient to switch between platforms and manage reservations.
  • Users wish for an automatic check-in feature when connecting to office WiFi to simplify the process.
  • Users experience slow loading times and occasional freezes, particularly during peak usage, impacting overall functionality.
  • Users find user interface issues with WorkInSync, as switching between versions can be confusing and clumsy.
  • Users express frustration with booking limitations, wishing for recurring bookings and swapped reservations for convenience.

What Are Recent G2 Reviews of WorkInSync?

What Are G2 Users Discussing About WorkInSync?

Appspace

Connect your people, places, and spaces. Appspace is the workplace experience platform for your whole team that lets you manage it all – from employee communications to your physical office spaces. So work-from-anywhere becomes an experience everyone loves.

Average Rating: 4.7/5.0

Total Reviews: 150

How Do G2 Users Rate Appspace?

  • Has the product been a good partner in doing business?: 9.3/10 (Category avg: 9.1/10)
  • Room Booking: 9.4/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 9.5/10 (Category avg: 8.6/10)
  • Meeting Management: 9.4/10 (Category avg: 8.6/10)

Who Is the Company Behind Appspace?

  • Seller: Appspace
  • Company Website:
  • Year Founded: 2002
  • HQ Location: Tampa, FL
  • Twitter: @appspace
    781 Twitter followers
  • LinkedIn® Page: www.linkedin.com
    481 employees on LinkedIn®

Who Uses This Product?

  • Top Industries: Consumer Services, Information Technology and Services
  • Company Size: 49% Medium, 39% Small

What Do G2 Reviewers Say About Appspace?

AI-generated summary from verified user reviews

Pros
  • Users find Appspace to be very easy to use, appreciating its intuitive features and customization options for collaboration.
  • Users value the exceptional support and user-friendly features, including superior map functionality and efficient space booking.
  • Users commend navigation ease in Appspace, highlighting its intuitive interface and smooth connectivity across devices.
  • Users highlight the setup ease of Appspace, enjoying its intuitive interface and seamless integration for all work environments.
  • Users find Appspace's easy setup and intuitive UI allows for quick integration and seamless user experience.
Cons
  • Users often find the interface confusing, making it difficult to set up new users without guidance.
  • Users express concerns about missing features, such as broken integrations and poor file handling, hindering productivity.
  • Users find the slow loading times of Appspace frustrating, especially when navigating features in a hurry.
  • Users face significant usability challenges with Appspace, including frustrating login issues and ineffective search filters.

What Are Recent G2 Reviews of Appspace?

What Are G2 Users Discussing About Appspace?

Archie

Archie powers thousands of modern offices and shared workspaces worldwide, offering an integrated solution that includes meeting room and desk booking, visitor management, workspace analytics, and coworking software. A modern UI, powerful admin features, and an unparalleled user experience set Archie apart from other solutions. Both SMBs and enterprises love Archie’s extensive features, which include visual floor plans, visitor logs, check-in and check-out tracking, meeting room scheduling, seat assignment, multi-location management, smart automations, real-time notifications, a white label mobile app, SSO and SCIM, an open API, and much, much more. Archie also natively integrates with productivity tools (Slack, Teams, Google Calendar, and more), physical access systems (Kisi, Brivo, Salto, and more), payment providers, accounting software (QuickBooks and Xero), WiFi networks (Cisco, Ubiquiti, Aruba, and more), and many other solutions. Whether you’re looking for room and desk booking to power your hybrid office, visitor management for efficiency and compliance, or the right software to grow your coworking business, Archie is the solution for you.

Average Rating: 4.9/5.0

Total Reviews: 244

How Do G2 Users Rate Archie?

  • Has the product been a good partner in doing business?: 9.3/10 (Category avg: 9.1/10)
  • Room Booking: 9.5/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 9.3/10 (Category avg: 8.6/10)
  • Meeting Management: 9.3/10 (Category avg: 8.6/10)

Who Is the Company Behind Archie?

  • Seller: Archie
  • Company Website:
  • Year Founded: 2016
  • HQ Location: Montreal, Canada
  • LinkedIn® Page: www.linkedin.com
    28 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: Graphic Designer
  • Top Industries: Real Estate, Marketing and Advertising
  • Company Size: 42% Medium, 36% Small

What Do G2 Reviewers Say About Archie?

AI-generated summary from verified user reviews

Pros
  • Users appreciate the easy booking process of Archie, enhancing efficiency and organization for meetings and workspace reservations.
  • Users appreciate the ease of use of Archie, making office management and collaboration simple and intuitive.
  • Users appreciate the visibility into office status, enabling better planning and coordination with team schedules.
  • Users love the reservation ease of Archie, finding it intuitive for managing bookings and payments effortlessly.
  • Users love the intuitive desk management of Archie, streamlining hybrid work and enhancing collaboration effortlessly.
Cons
  • Users find the missing features of Archie limiting, wishing for more customization and direct integration with tools like Slack.
  • Users desire more customization options for Archie, especially for dashboard features and shortcuts for convenience.
  • Users feel the limited features of Archie hinder schedule coordination and essential functionalities, impacting their experience.
  • Users experience booking issues due to tight check-in windows and delayed mobile app syncing, adding unnecessary stress.
  • Users find the check-in process stressful due to tight windows and lack of automatic location-based check-ins.

What Are Recent G2 Reviews of Archie?

Skedda

Skedda is a leading global desk management and hybrid work platform, serving over 12,000 customers and nearly two million users, including IBM, Siemens, Mercedes-Benz, and Harvard University. We are defining the future of the workplace experience, helping businesses to design meaningful, seamless, fully integrated employee experiences and interactions in the hybrid workplace. Skedda integrates with Microsoft365, Google Workspace, Slack, and more, and has won awards from G2, Capterra, and SoftwareAdvice.

Average Rating: 4.8/5.0

Total Reviews: 285

How Do G2 Users Rate Skedda?

  • Has the product been a good partner in doing business?: 9.7/10 (Category avg: 9.1/10)
  • Room Booking: 9.6/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 9.0/10 (Category avg: 8.6/10)
  • Meeting Management: 9.0/10 (Category avg: 8.6/10)

Who Is the Company Behind Skedda?

  • Seller: Skedda
  • Company Website:
  • Year Founded: 2013
  • HQ Location: Boston, Massachusetts
  • Twitter: @skedda
    331 Twitter followers
  • LinkedIn® Page: www.linkedin.com
    108 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: Office Manager, Executive Assistant
  • Top Industries: Non-Profit Organization Management, Financial Services
  • Company Size: 64% Medium, 25% Small

What Do G2 Reviewers Say About Skedda?

AI-generated summary from verified user reviews

Pros
  • Users appreciate the ease of use of Skedda, enjoying a smooth and responsive booking experience.
  • Users value the 24/7 customer support from Skedda, ensuring smooth implementation and prompt assistance throughout.
  • Users commend the helpful customer support of Skedda, noting quick responses and effective resolutions for all inquiries.
  • Users find Skedda easy to implement, with outstanding support and intuitive design enhancing the user experience.
  • Users find Skedda's interface intuitive and user-friendly, enhancing day-to-day operations and simplifying booking processes for all.
Cons
  • Users find the missing features in Skedda limit functionality, particularly for identifying key personnel and flexible bookings.
  • Users desire more customization options in Skedda, seeking better flexibility for bookings and pricing structures.
  • Users face booking limitations with Skedda, particularly regarding overnight reservations and individual space bookings for devices.
  • Users express frustration over booking issues like inability to cancel reservations directly from email notifications.

What Are Recent G2 Reviews of Skedda?

What Are G2 Users Discussing About Skedda?

FAQs About Meeting Room Booking Systems

Generated using AI

Last updated: June 3, 2026

Which system offers the best mobile booking capabilities

Based on G2 reviews, these products are most often praised for fast mobile booking and on-the-go reservations.

  • Appspace — mobile room and desk booking.
  • Archie — quick desk reservations before arrival.
  • deskbird — easy booking through mobile app.
  • Kadence — mobile room booking on commute.

Which system supports automated room release for no-shows

Based on G2 reviews, these products are the clearest examples of check-in based release and no-show prevention workflows.

  • Archie — check-in helps free unused rooms.
  • Kadence — auto check-in for booked spaces.
  • Tactic — auto-release after missed check-in.
  • Eptura Engage — QR code check-in for usage.

Which vendor offers integration with Outlook and Google Calendar

Based on G2 reviews, these vendors are repeatedly mentioned for calendar syncing with Outlook, Google Calendar, or both.

  • Appspace — Google Workspace and Outlook syncing.
  • Archie — reliable Outlook and Google syncing.
  • Skedda — two-way Microsoft and Google sync.
  • Roomzilla — calendar integration for room visibility.

What should buyers look for in conference room booking systems

According to verified users, buyers usually focus on whether room availability is visible in real time, whether bookings stay synced with calendars, and whether the system reduces double bookings without adding extra admin work. Recent reviews also point to interactive floor maps, mobile booking, check-in workflows, and clear room details like capacity or equipment as high-value capabilities. Many reviewers also mention the importance of dependable integrations with Outlook, Google Calendar, Teams, or Slack, since adoption is easier when booking fits into existing workflows. Fast setup, intuitive interfaces, and reliable updates across screens, apps, and room panels are recurring themes in recent feedback.

What features define modern Meeting Room Booking Systems

According to verified users, modern meeting room booking systems are defined by live availability, calendar sync, mobile access, and visual maps that help people find the right room quickly. Recent reviews also highlight room details such as capacity, equipment, floor location, and booking policies as important for avoiding wasted time. Check-in and auto-release workflows come up often because they help prevent ghost meetings and make unused rooms available again. Buyers also seem to value integrations with collaboration tools, notifications for reminders or arrivals, and reporting that shows how space is being used. Across recent reviews, the strongest products make booking simple for employees while still giving admins useful visibility and control.

Gable

Gable is a workplace management platform that helps HR, workplace, facilities, and operations teams coordinate in-person work, manage office and on-demand spaces, and make data-driven real estate decisions across hybrid and distributed workforce environments. The platform consolidates desk and room booking, on-demand workspace access, corporate event management, visitor management, and space utilization analytics into a single system. It is used by companies that operate hybrid work policies and need visibility into how employees use office and flex spaces across multiple locations. Customers include companies such as Stripe, Dropbox, DoorDash, Snowflake, Twilio, HubSpot, Upwork, Ironclad, and Okta. Gable connects to existing workplace tools including HR systems (HRIS/SSO), email, calendar, Slack, Microsoft Teams, access control systems, and Wi-Fi infrastructure, allowing organizations to manage workplace operations without replacing their existing tech stack. Key capabilities: *Office management: Desk and room booking with interactive floor plans, QR/NFC check-in, seat assignments, visitor management, parking, and real-time team visibility to coordinate in-office days. *On-demand workspace access: Employees can book coworking spaces, meeting rooms, and private offices across a network of 20,000+ workspaces in 900+ cities worldwide, with budget controls, geo-fencing, and spend tracking by team or department - no upfront credits or memberships required. *Corporate event management: End-to-end event planning including venue selection, attendee invitations, registration, automated notifications via Slack/Teams/email, and post-event analytics; includes a white-glove concierge service for venue sourcing. *Workplace analytics and AI: A unified reporting layer that combines badge, Wi-Fi, HRIS, and booking data to provide space utilization insights, portfolio-level visibility, spend tracking, and an AI chat interface for ad hoc data queries. *Integrations and controls: Connects with HRIS, SSO, access control, calendar, and communication tools; supports approval workflows, booking permissions, budget limits, and data export via CSV or API for BI tool integration. Gable is designed for workplace, people, finance, facilities, and operations teams responsible for managing hybrid workplace programs. The platform supports both centralized administration and employee self-service across web, mobile, Slack, and Teams. Reported outcomes from customers include more than 10 hours saved per admin per month, over 50% cost reduction compared to prior solutions, and more than 30% improvement in team collaboration.

Average Rating: 4.4/5.0

Total Reviews: 292

How Do G2 Users Rate Gable?

  • Has the product been a good partner in doing business?: 9.6/10 (Category avg: 9.1/10)
  • Room Booking: 9.0/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 9.6/10 (Category avg: 8.6/10)
  • Meeting Management: 9.4/10 (Category avg: 8.6/10)

Who Is the Company Behind Gable?

  • Seller: Gable
  • Company Website:
  • Year Founded: 2020
  • HQ Location: San Francisco, CA
  • LinkedIn® Page: www.linkedin.com
    46 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: Software Engineer, Account Executive
  • Top Industries: Information Technology and Services, Computer Software
  • Company Size: 48% Large, 39% Medium

What Do G2 Reviewers Say About Gable?

AI-generated summary from verified user reviews

Pros
  • Users find Gable to be extremely easy to use, streamlining remote work and simplifying space bookings efficiently.
  • Users appreciate the intuitive and user-friendly interface of Gable, making the booking process seamless and effortless.
  • Users appreciate Gable's helpful and supportive customer support, ensuring a seamless experience when booking locations.
  • Users love Gable for its intuitive interface and seamless experience, enhancing remote co-working across various locations.
  • Users find Gable's easy booking system invaluable for flexible workspace access and quick reservations across locations.
Cons
  • Users often face booking issues due to poor coordination and delays in meeting room approvals, causing unnecessary stress.
  • Users experience booking limitations with Gable due to language barriers and sometimes unavailable spaces for reservations.
  • Users often face reservation issues with delays and last-minute complications that add unnecessary stress to booking meetings.
  • Users experience inconvenience with the booking process, facing unclear approvals and outdated access instructions.
  • Users report missing features like inadequate navigation, poor printer performance, and lack of visitor sign-out options.

What Are Recent G2 Reviews of Gable?

OfficeRnD Flex

OfficeRnD Flex is a customizable platform designed specifically for coworking and flexible space operators, enabling them to efficiently manage and automate various aspects of their operations. This comprehensive solution addresses the needs of operators by facilitating member management, booking processes, billing, and space utilization, all while enhancing the overall experience for members. The target audience for OfficeRnD Flex includes coworking space operators, flexible office providers, and shared workspace managers who are looking to streamline their operations and improve member engagement. The platform is particularly beneficial for those who wish to create a seamless environment for their users, allowing them to focus on their core business while the platform handles the administrative tasks. Specific use cases include managing member subscriptions, scheduling room bookings, and automating billing processes, which can significantly reduce the time and effort required for these tasks. Key features of OfficeRnD Flex include its robust operations management capabilities, which allow for the automation of member onboarding, booking systems, and billing cycles. This not only saves time but also minimizes the risk of human error. The platform also prioritizes member experience by offering best-in-class digital interfaces that facilitate easy navigation and interaction. Upcoming products, such as the Growth Hub, will introduce a powerful e-commerce engine tailored for coworking spaces, enabling operators to expand their service offerings and generate additional revenue streams. Additionally, Visitor Hub, the visitor management product, simplifies the management of guest arrivals and reception processes, ensuring a smooth experience for both members and visitors. Data Hub provides advanced reporting and analytics, allowing operators to gain insights into their business performance and make informed decisions based on real-time data. Furthermore, OfficeRnD Flex supports integrations with a variety of tools and systems, ensuring that operators can create a cohesive ecosystem that meets their unique operational needs. Overall, OfficeRnD Flex stands out in the coworking management software category by offering a comprehensive suite of features that cater to the specific challenges faced by flexible space operators. Its focus on automation, member experience, and data-driven insights positions it as a valuable tool for those looking to optimize their operations and foster growth in a competitive market.

Average Rating: 4.6/5.0

Total Reviews: 95

How Do G2 Users Rate OfficeRnD Flex?

  • Has the product been a good partner in doing business?: 9.4/10 (Category avg: 9.1/10)
  • Room Booking: 9.5/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 9.0/10 (Category avg: 8.6/10)
  • Meeting Management: 8.8/10 (Category avg: 8.6/10)

Who Is the Company Behind OfficeRnD Flex?

  • Seller: OfficeRnD
  • Company Website:
  • Year Founded: 2015
  • HQ Location: LONDON, GB
  • Twitter: @officernd
    1,737 Twitter followers
  • LinkedIn® Page: www.linkedin.com
    176 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: Community Manager
  • Top Industries: Commercial Real Estate, Hospitality
  • Company Size: 78% Small, 20% Medium

What Do G2 Reviewers Say About OfficeRnD Flex?

AI-generated summary from verified user reviews

Pros
  • Users love the ease of use of OfficeRnD Flex for managing bookings and invoicing effortlessly.
  • Users praise the fantastic customer support of OfficeRnD Flex, ensuring quick resolutions for any issues faced.
  • Users value the extensive integrations of OfficeRnD Flex, significantly enhancing utility and overall management capabilities.
  • Users find the easy integrations of OfficeRnD Flex incredibly beneficial for managing their operations efficiently.
  • Users praise the easy navigation of OfficeRnD Flex, enhancing their experience in room reservations and overall management.
Cons
  • Users are frustrated with the missing features in OfficeRnD Flex, hindering effective resource bookings and member access.
  • Users find OfficeRnD Flex's limited customization frustrating, impacting functionality and prioritization of essential features for their needs.
  • Users find OfficeRnD Flex to have poor usability, citing difficulties with invoice processes and a clunky mobile app.
  • Users face integration issues with third-party apps, affecting communication and overall experience with OfficeRnD Flex.
  • Users often face communication issues in OfficeRnD Flex, leading to confusion and discrepancies during updates.

What Are Recent G2 Reviews of OfficeRnD Flex?

What Are G2 Users Discussing About OfficeRnD Flex?

Joan

Joan is an all-inclusive workplace platform that helps businesses streamline meeting room booking, desk reservations, visitor management, workplace digital signage, and asset management with intuitive software and energy-efficient e-paper displays. Designed for modern hybrid work environments, Joan eliminates scheduling conflicts, improves space utilization, and enhances workplace efficiency with powerful analytics and seamless integrations. One of Joan’s standout features is its energy-efficient e-paper displays, which provide real-time updates on room availability without the need for excessive power consumption. Unlike traditional room booking systems that rely on outdated screens or manual scheduling, Joan’s sleek, battery-powered displays offer a modern, sustainable, and cost-effective alternative. Beyond hardware, Joan’s cloud-based software seamlessly integrates with popular workplace tools like Microsoft Outlook, Google Workspace, and Slack. This allows teams to reserve meeting rooms, desks, or other resources with just a few clicks—no more confusion, wasted time, or interruptions. Additionally, Joan’s visitor management system enhances office security and compliance by digitizing the check-in process, ensuring a smooth and professional experience for guests. Joan is built for businesses of all sizes, from small startups to global enterprises. Its scalable platform helps companies optimize office space, reduce administrative burdens, and improve collaboration in a world where flexibility is key. Whether you're managing a hybrid workforce, reducing no-show meetings, or implementing a seamless desk booking system, Joan provides the complete set of tools to create a more efficient and connected workplace. With an intuitive interface, industry-leading energy efficiency, and seamless integrations, Joan is the ultimate solution for companies looking to future-proof their office operations. Why Choose Joan? • All-Inclusive Platform: Everything your workplace needs including room, desk and asset booking, visitor management, signage and analytics in one connected solution. • Energy Efficiency: Joan’s e-paper displays use ultra-low power, making them one of the most energy-efficient workplace solutions on the market. • Seamless Integrations: Connect Joan with Microsoft 365, Google Workspace, Slack, and other tools for a frictionless scheduling experience. • User-Friendly Interface: Both the software and hardware are designed for ease of use, requiring minimal setup and maintenance. • Scalability: Whether you have a small office or a large corporate campus, Joan adapts to your needs with customizable solutions. • Sustainability: Reduce paper waste and energy consumption while streamlining office operations.

Average Rating: 4.5/5.0

Total Reviews: 268

G2 Deal: 59% discount on your first year with Joan

Master the dynamics of a hybrid workplace! Streamline meeting room bookings with our innovative E-paper devices, effortlessly manage desk and parking reservations through our user-friendly mobile/desktop app, and boost security and visitor satisfaction with a contactless visitor check-in system.

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How Do G2 Users Rate Joan?

  • Has the product been a good partner in doing business?: 8.9/10 (Category avg: 9.1/10)
  • Room Booking: 9.3/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 9.1/10 (Category avg: 8.6/10)
  • Meeting Management: 8.4/10 (Category avg: 8.6/10)

Who Is the Company Behind Joan?

  • Seller: Joan Workplace Management
  • Company Website:
  • Year Founded: 2007
  • HQ Location: Ljubljana, SI
  • Twitter: @meetJOAN
    3,828 Twitter followers
  • LinkedIn® Page: www.linkedin.com
    1 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: IT Manager
  • Top Industries: Computer Software, Marketing and Advertising
  • Company Size: 76% Medium, 20% Small

What Do G2 Reviewers Say About Joan?

AI-generated summary from verified user reviews

Pros
  • Users find Joan's user-friendly interface incredibly easy to navigate, simplifying desk and meeting room bookings.
  • Users value the easy booking feature of Joan, making desk reservations quick and hassle-free for everyone.
  • Users praise the simple to use interface of Joan, facilitating easy desk bookings and quick deployment.
  • Users find the easy setup of Joan effortless, enhancing their scheduling experience with minimal issues.
  • Users find the navigation ease of Joan exceptional, making room reservations straightforward and efficient.
Cons
  • Users find Joan to be expensive, expressing a desire for more affordable pricing to enhance value.
  • Users experience performance issues with Joan, including freezing screens and unreliable battery alerts, impacting usability.
  • Users note the lack of desk availability and wish for improved customization options for reservations in Joan.
  • Users face challenges with desk availability and difficulty managing check-ins for team bookings in Joan.
  • Users report hardware reliability issues with Joan, including battery malfunctions and frequent connectivity problems.

What Are Recent G2 Reviews of Joan?

What Are G2 Users Discussing About Joan?

ServiceNow Workplace Service Delivery

ServiceNow Workplace Service Delivery (WSD) is a comprehensive facility management solution designed to streamline workplace operations and enhance employee experiences. By automating routine tasks and providing intuitive self-service options, WSD enables organizations to create efficient, responsive, and adaptable work environments that cater to the needs of a hybrid workforce. Key Features and Functionality: - Workplace Reservation Management: Allows employees to easily search for, reserve, and manage workspaces, including desks and conference rooms, through a user-friendly interface. This feature supports proximity-based reservations, enabling teams to collaborate effectively by booking spaces near each other. - Workplace Case Management: Standardizes the documentation and fulfillment of employee inquiries and service requests, ensuring timely and efficient resolution of workplace issues. - Workplace Space Mapping: Provides interactive floor maps to help employees navigate office layouts, locate colleagues, and find amenities, enhancing the overall workplace experience. - Workplace Space Management: Offers tools for space planners to create, publish, and manage workplace areas and maps, facilitating data-driven decisions on real estate optimization and consolidation. - Workplace Visitor Management: Streamlines the visitor check-in process, allowing for efficient scheduling, monitoring, and management of guest visits, thereby enhancing security and hospitality. - Mobile Accessibility: Empowers employees to access workplace services on-the-go through intuitive mobile applications, ensuring flexibility and convenience. Primary Value and Solutions Provided: ServiceNow Workplace Service Delivery addresses the challenges of managing modern, hybrid workplaces by automating manual processes and providing seamless digital experiences. It simplifies self-service for reservations, space navigation, and service requests across all digital channels, transforming the workplace experience. By offering real-time data and insights, WSD enables organizations to make informed decisions about space utilization, optimize real estate investments, and enhance operational efficiency. Ultimately, WSD fosters a connected and productive work environment, improving employee satisfaction and supporting the dynamic needs of today's workforce.

Average Rating: 4.5/5.0

Total Reviews: 13

How Do G2 Users Rate ServiceNow Workplace Service Delivery?

  • Has the product been a good partner in doing business?: 8.3/10 (Category avg: 9.1/10)
  • Room Booking: 8.0/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 8.5/10 (Category avg: 8.6/10)
  • Meeting Management: 7.1/10 (Category avg: 8.6/10)

Who Is the Company Behind ServiceNow Workplace Service Delivery?

  • Seller: ServiceNow
  • Year Founded: 2004
  • HQ Location: Santa Clara, CA
  • Twitter: @servicenow
    55,548 Twitter followers
  • LinkedIn® Page: www.linkedin.com
    35,078 employees on LinkedIn®
  • Ownership: NYSE:NOW

Who Uses This Product?

  • Company Size: 77% Large, 23% Medium

What Do G2 Reviewers Say About ServiceNow Workplace Service Delivery?

AI-generated summary from verified user reviews

Pros
  • Users appreciate the ease of use of ServiceNow Workplace Service Delivery, finding the system intuitive and straightforward.
  • Users find the intuitive design of ServiceNow Workplace Service Delivery to be easy and straightforward to navigate.
  • Users appreciate the quick solutions offered by ServiceNow Workplace Service Delivery for efficiently raising issues or requests.
Cons
  • Users note the missing features in ServiceNow, like advanced reservation management for daily neighboring needs.

What Are Recent G2 Reviews of ServiceNow Workplace Service Delivery?

What Are G2 Users Discussing About ServiceNow Workplace Service Delivery?

deskbird

deskbird is the workplace management platform that puts employees first. With an intuitive booking system for desk and other resources, powerful analytics, visitor management and easy integrations, it saves costs, optimizes office space, boosts productivity, and fosters team collaboration—all in one easy-to-use app. Why deskbird is different from other solutions out there? 📱 It’s a comprehensive solution: no need to juggle multiple apps. deskbird brings everything you need to book desks and check your schedule at your fingertips. ✅ It’s seriously simple: don’t take our word for it. Thousands of customers worldwide love how intuitive deskbird is and that it does what it says without training. Some say it’s so simple that even a child could use it. 💪 But powerful at the same time: deskbird delivers state-of-the-art analytics, desk and resource booking tools, scheduling, visitor management, AI recommendations, and anything you need to manage your office efficiently, all while being easy to use. For all the reasons above, but mostly because it’s not just another app. It’s a valuable companion in their flexible work life. 🤝 It encourages team collaboration and engagement: see when your colleagues are in the office, making in-person meetings easier and ensuring productive office days. 🔧 It fits your needs: with 200+ integrations, deskbird fits easily into your workflow from day one, integrating with MS Teams, Outlook, Slack, and more. Made in Switzerland and hosted in Germany, our cloud infrastructure is fully certified with industry standards, such as ISO27001 and SOC2 Type 2. deskbird is the only workplace management platform you will ever need for an efficient hybrid office. Ready to make the switch?

Average Rating: 4.5/5.0

Total Reviews: 310

How Do G2 Users Rate deskbird?

  • Has the product been a good partner in doing business?: 9.1/10 (Category avg: 9.1/10)
  • Room Booking: 8.9/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 8.6/10 (Category avg: 8.6/10)
  • Meeting Management: 7.8/10 (Category avg: 8.6/10)

Who Is the Company Behind deskbird?

  • Seller: deskbird
  • Company Website:
  • Year Founded: 2020
  • HQ Location: St. Gallen, CH
  • Twitter: @deskbirdapp
    99 Twitter followers
  • LinkedIn® Page: www.linkedin.com
    111 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: Office Manager
  • Top Industries: Logistics and Supply Chain, Computer Software
  • Company Size: 51% Medium, 34% Small

What Do G2 Reviewers Say About deskbird?

AI-generated summary from verified user reviews

Pros
  • Users find deskbird to be super easy to use, facilitating quick bookings and seamless team collaboration.
  • Users love deskbird's intuitive and user-friendly interface, making seat booking and scheduling effortless and efficient.
  • Users appreciate Deskbird's intuitive interface, making the transition to virtual work smooth and efficient.
  • Users commend Deskbird for its helpful support and user-friendly interface, enhancing productivity and ensuring a seamless transition to virtual work.
  • Users love the easy booking feature of deskbird, making workspace reservation simple and efficient.
Cons
  • Users experience booking issues with default times, notifications, and lack of weekday visibility, complicating their scheduling process.
  • Users find the missing features like configurable reminders and compact views hinder their booking efficiency and experience.
  • Users find booking limitations frustrating, noting issues with default times, lack of weekday visibility, and notification overload.
  • Users often face check-in issues that lead to cancelled meetings, complicating their office experience.
  • Users find the limited features of deskbird frustrating, particularly regarding scheduling options and notification settings.

What Are Recent G2 Reviews of deskbird?

OfficeSpace Software

Rated #1 for Enterprise Space Management, Desk Booking, and Room Booking, OfficeSpace is the leading AI Operating System for the Built World, defining a new category of workplace software. The OfficeSpace platform, enhanced with AI Canvas, empowers more than 1,800 organizations worldwide to plan, operate, and experience their built world within a single intelligent system. OfficeSpace helps organizations optimize space utilization, right-size real estate portfolios, manage assets across their lifecycle, streamline maintenance, and deliver intuitive, human-centered workplace experiences. OfficeSpace comes fully integrated out of the box with workplace tools like Microsoft, Google, Slack, and Zoom, and securely connects data from Wi-Fi, badge systems, and sensors to provide a unified system of record and action for the built world.

Average Rating: 4.7/5.0

Total Reviews: 126

How Do G2 Users Rate OfficeSpace Software?

  • Has the product been a good partner in doing business?: 9.5/10 (Category avg: 9.1/10)
  • Room Booking: 9.3/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 8.9/10 (Category avg: 8.6/10)
  • Meeting Management: 8.9/10 (Category avg: 8.6/10)

Who Is the Company Behind OfficeSpace Software?

  • Seller: OfficeSpace Software
  • Company Website:
  • Year Founded: 2006
  • HQ Location: Alpharetta, Georgia
  • Twitter: @OfficeSpaceSw
    1,882 Twitter followers
  • LinkedIn® Page: www.linkedin.com
    240 employees on LinkedIn®

Who Uses This Product?

  • Top Industries: Computer Software, Financial Services
  • Company Size: 51% Medium, 48% Large

What Do G2 Reviewers Say About OfficeSpace Software?

AI-generated summary from verified user reviews

Pros
  • Users love the intuitive ease of use of OfficeSpace Software, enhancing the overall experience for everyone involved.
  • Users find OfficeSpace Software's intuitive interface enhances usability for both employees and corporate real estate professionals.
  • Users value the exceptional customer support of OfficeSpace Software, highlighting their consistent guidance and responsiveness.
  • Users appreciate the intuitive functionality of OfficeSpace Software, which enhances workspace management and booking efficiency.
  • Users value the organized and intuitive system of OfficeSpace, enhancing workspace management and booking efficiency.
Cons
  • Users express a desire for improved missing features like asset management and workflow integration in OfficeSpace.
  • Users find limited customization in OfficeSpace, especially for features like ticketing and floor plan updates.
  • Users experience booking issues, like inconvenient data separation and calendar visibility complications when managing room bookings.
  • Users experience check-in issues due to reliance on a third-party vendor and difficulties with visibility and timing.
  • Users express frustration with the insufficient details available when using OfficeSpace Software, seeking more immediate insights.

What Are Recent G2 Reviews of OfficeSpace Software?

What Are G2 Users Discussing About OfficeSpace Software?

Tactic

Tactic is a workplace management platform that connects desk and room booking, visitor management, parking, workplace requests, and space intelligence in one system. Employees can plan office days, see who is coming in, find coworkers, reserve the right space, and navigate interactive maps from web or mobile. Workplace teams can manage booking policies, neighborhoods, amenities, check-ins, recurring reservations, service workflows, and multi-location operations. Practical analytics help facilities, real estate, IT, and people teams understand demand, improve capacity decisions, and create a better workplace experience. Tactic integrates with Microsoft 365, Google Workspace, Slack, Teams, Zoom, and common workplace systems.

Average Rating: 4.6/5.0

Total Reviews: 553

How Do G2 Users Rate Tactic?

  • Has the product been a good partner in doing business?: 9.5/10 (Category avg: 9.1/10)
  • Room Booking: 9.6/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 9.3/10 (Category avg: 8.6/10)
  • Meeting Management: 9.3/10 (Category avg: 8.6/10)

Who Is the Company Behind Tactic?

  • Seller: Tactic
  • Company Website:
  • Year Founded: 2021
  • HQ Location: Lehi, US
  • Twitter: @tacticsoftware
    272 Twitter followers
  • LinkedIn® Page: www.linkedin.com
    26 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: Customer Concierge, Data Entry Specialist
  • Top Industries: Outsourcing/Offshoring, Accounting
  • Company Size: 72% Medium, 15% Small

What Do G2 Reviewers Say About Tactic?

AI-generated summary from verified user reviews

Pros
  • Users praise Tactic for its ease of use, enhancing productivity and simplifying hybrid work management effortlessly.
  • Users commend Tactic for its efficient seat reservation system that integrates seamlessly with existing workflows and tools.
  • Users find Tactic to be a helpful assistant that organizes meetings and follow-ups effectively, enhancing team alignment.
  • Users love the intuitive user experience of Tactic, making booking processes smooth and hassle-free for everyone.
  • Users appreciate Tactic's intuitive user interface, enabling seamless booking and efficient hybrid workplace management.
Cons
  • Users experience slow loading times with Tactic, which affects usability and can hinder access to features.
  • Users encounter booking issues with Tactic, such as incorrect availability and cluttered UI affecting their experience.
  • Users face login issues that disrupt workflow and make accessing essential features unnecessarily complicated.
  • Users experience user interface issues with Tactic, finding it cluttered and occasionally laggy, hindering the booking process.
  • Users experience frequent check-in issues due to staff forgetting to confirm meetings, leading to room availability confusion.

What Are Recent G2 Reviews of Tactic?

Yeastar Workplace

Yeastar Workplace is a flexible-first workplace platform designed for the modern office and the future of work. By consolidating meeting room booking, desk booking, and visitor management into one platform, Yeastar Workplace is set to digitally transform your workplace with a streamlined and easy experience. As an all-inclusive workplace platform solution, Yeastar Workplace goes above and beyond. In addition to the user-friendly online booking platform, it also offers additional hardware devices, such as Room Displays and Smart Sensors, and supports integration with 3rd-party systems, like Microsoft Teams and Microsoft 365.

Average Rating: 4.6/5.0

Total Reviews: 10

How Do G2 Users Rate Yeastar Workplace?

  • Has the product been a good partner in doing business?: 9.1/10 (Category avg: 9.1/10)
  • Room Booking: 9.0/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 8.8/10 (Category avg: 8.6/10)
  • Meeting Management: 8.6/10 (Category avg: 8.6/10)

Who Is the Company Behind Yeastar Workplace?

Who Uses This Product?

  • Company Size: 60% Small, 40% Medium

What Do G2 Reviewers Say About Yeastar Workplace?

AI-generated summary from verified user reviews

Pros
  • Users appreciate the ease of use of Yeastar Workplace, praising its straightforward setup and unified communication features.
  • Users value the sophisticated integrations of Yeastar Workplace, streamlining communication and enhancing productivity across platforms.
  • Users appreciate the easy integrations in Yeastar Workplace, enhancing productivity by unifying various communication channels seamlessly.
  • Users appreciate the wide range of features in Yeastar Workplace, enhancing functionality and integration with major platforms.
  • Users appreciate the effective problem solving in Yeastar Workplace, meeting most demands and improving over time.
Cons
  • Users find the lack of customization options in Yeastar Workplace restrictive, limiting their ability to tailor the platform.
  • Users find the limited customization options in Yeastar Workplace restrictive for specific preferences and settings.
  • Users face integration issues with Yeastar Workplace, highlighting a need for better API flexibility and module options.
  • Users desire more flexible API integration and additional module options to improve overall customer experience.
  • Users find poor adoption among external users due to insufficient initial instructions despite the solution's potential.

What Are Recent G2 Reviews of Yeastar Workplace?

UnSpot

After the pandemic, many employees no longer need to work from the office 5 days a week, and companies no longer need to have a workplace assigned to only 1 person, allowing different people to sit at the same place on different days. Find the best workplace, with the right equipment, or find a colleague you want to sit with. Book a table or meeting room in one click. Plan your schedule around when the team will be in the office, without long discussions. Don’t miss the days when a colleague you want to talk to comes to the office. Find your way around offices or floors where you rarely visit. The system contains all the necessary integrations for ease of use, such as Active Directory, and Google and Exchange calendars.It also has a highly developed functionality for finding and booking meeting rooms, including placing displays at the front of the room. If a company even partially introduces flexible jobs, this gives people a choice, and the company the opportunity to increase staff without a costly relocation to another office. Don’t let hybrid work get in the way of working together. Give employees an easy way to manage their hybrid schedule, invite co-workers onsite, and book a nearby desk in one click, both from desktop or mobile app.

Average Rating: 5.0/5.0

Total Reviews: 320

How Do G2 Users Rate UnSpot?

  • Has the product been a good partner in doing business?: 10.0/10 (Category avg: 9.1/10)
  • Room Booking: 10.0/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 10.0/10 (Category avg: 8.6/10)
  • Meeting Management: 10.0/10 (Category avg: 8.6/10)

Who Is the Company Behind UnSpot?

  • Seller: UnSpot
  • Year Founded: 2021
  • HQ Location: New York, NY
  • LinkedIn® Page: www.linkedin.com
    7 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: Support manager
  • Top Industries: Human Resources, Information Technology and Services
  • Company Size: 48% Large, 36% Medium

What Do G2 Reviewers Say About UnSpot?

AI-generated summary from verified user reviews

Pros
  • Users love the ease of use of UnSpot, finding it simple to navigate for booking and scheduling.
  • Users enjoy the easy booking of meeting rooms and desks, appreciating the straightforward and organized app layout.
  • Users appreciate the ease of booking and managing meeting rooms, making the experience user-friendly and efficient.
  • Users love the mobile accessibility of UnSpot, enabling easy desk bookings and schedule management from anywhere.
  • Users love the easy-to-use booking system of UnSpot, streamlining desk reservations with a clean layout and notifications.
Cons
  • Users face booking issues with check-in rules and location changes, contributing to a stressful experience with UnSpot.
  • Users experience slow loading issues with the office map, requiring additional zoom actions for proper visibility.
  • Users find the check-in issues stressful, often facing problems with reminders and mandatory confirmations.
  • Users desire greater customization for reports and mobile app features to enhance their planning and efficiency.
  • Users note that there are still user interface issues, such as unfinished features and a less user-friendly map.

What Are Recent G2 Reviews of UnSpot?

What Are G2 Users Discussing About UnSpot?

OfficeRnD Workplace

OfficeRnD Workplace is a customizable platform for modern workspaces that allows teams to reserve desks, book meeting rooms, manage resources, and welcome visitors seamlessly integrated with your favorite apps. It includes: - Desks - Enable flexible and hybrid work with easy desk booking - Meetings - Streamline room scheduling and meeting services for employees - Experience - Improve communication, collaborative scheduling, and employee experience - Visitor Hub - Delight guests and streamline delivery and reception management - Data Hub - Make data-driven decisions with reports and analytics - Integrations with various tools and systems

Average Rating: 4.6/5.0

Total Reviews: 158

How Do G2 Users Rate OfficeRnD Workplace?

  • Has the product been a good partner in doing business?: 9.5/10 (Category avg: 9.1/10)
  • Room Booking: 9.2/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 8.8/10 (Category avg: 8.6/10)
  • Meeting Management: 8.9/10 (Category avg: 8.6/10)

Who Is the Company Behind OfficeRnD Workplace?

  • Seller: OfficeRnD
  • Company Website:
  • Year Founded: 2015
  • HQ Location: LONDON, GB
  • Twitter: @officernd
    1,737 Twitter followers
  • LinkedIn® Page: www.linkedin.com
    176 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: IT Manager
  • Top Industries: Computer Software, Financial Services
  • Company Size: 78% Medium, 13% Small

What Do G2 Reviewers Say About OfficeRnD Workplace?

AI-generated summary from verified user reviews

Pros
  • Users find OfficeRnD Workplace to be intuitive and user-friendly, enhancing their overall experience with seamless operations.
  • Users love the intuitive and clean mobile app of OfficeRnD Workplace, simplifying management and enhancing user experience.
  • Users appreciate the user-friendly features of OfficeRnD Workplace, facilitating seamless administration and efficient space management.
  • Users find OfficeRnD Workplace to be intuitive and user-friendly, enhancing their overall administrative and booking experience.
  • Users praise the seamless integration and user-friendly experience of OfficeRnD Workplace, enhancing office space management.
Cons
  • Users wish for a desk switching option, rather than the current process of canceling and re-booking desks.
  • Users experience bookings issues as the system lacks clear indicators for desks booked later in the day.
  • Users find the booking limitations restrictive, as it doesn't clearly indicate if desks are booked later in the day.
  • Users face calendar integration issues that lead to reliance on Outlook for meeting scheduling and availability checks.
  • Many users find the cancellation process cumbersome and prefer an easier desk-switching option instead.

What Are Recent G2 Reviews of OfficeRnD Workplace?

What Are G2 Users Discussing About OfficeRnD Workplace?

Eptura Engage

Eptura Engage (Condeco) is a leading software for employee experience, collaboration, and workspace scheduling. It streamlines people, services, and space management, optimizing hybrid work environments for smarter, more efficient collaboration. Leveraging AI, it finds the best workspaces, simplifies reservations, and optimizes resource use with natural language commands. Integration with Microsoft 365 lets you view in-office schedules, book desks, and boost productivity through Outlook, Teams, and the Mobile Booking App. Track space usage for private offices, meeting rooms, and desks, and easily add visitors and services to reservations. The system automatically finds new rooms if meetings are rescheduled. Automated check-in uses badge swipe data at access control systems to track presence and check employees into reserved spaces. Sensor technology automates check-ins, releases unoccupied bookings, and generates walk-in bookings.

Average Rating: 4.3/5.0

Total Reviews: 175

How Do G2 Users Rate Eptura Engage?

  • Has the product been a good partner in doing business?: 8.6/10 (Category avg: 9.1/10)
  • Room Booking: 8.8/10 (Category avg: 9.0/10)
  • Calendar Scheduling: 8.3/10 (Category avg: 8.6/10)
  • Meeting Management: 8.8/10 (Category avg: 8.6/10)

Who Is the Company Behind Eptura Engage?

  • Seller: Eptura
  • Company Website:
  • Year Founded: 2002
  • HQ Location: Atlanta, US
  • Twitter: @Epturawork
    288 Twitter followers
  • LinkedIn® Page: www.linkedin.com
    779 employees on LinkedIn®

Who Uses This Product?

  • Who Uses This: Project Manager
  • Top Industries: Information Technology and Services, Banking
  • Company Size: 50% Large, 44% Medium

What Do G2 Reviewers Say About Eptura Engage?

AI-generated summary from verified user reviews

Pros
  • Users appreciate the ease of use of Eptura Engage, making it simple to book spaces effortlessly.
  • Users love the easy booking feature of Eptura Engage, simplifying the process for meetings and facilities.
  • Users appreciate the ease of desk booking with Eptura Engage, enhancing teamwork and efficient resource management.
  • Users appreciate the ease of desk management with Eptura Engage, streamlining bookings and enhancing team collaboration.
  • Users value the intuitive interface of Eptura Engage, enhancing organization and ease of use in hybrid workplaces.
Cons
  • Users highlight the missing features in Eptura Engage, affecting functionality and ease of use in various tasks.
  • Users report experiencing poor customer support, leaving them frustrated with unresolved issues and lack of communication.
  • Users experience complex procedures in troubleshooting and desk setup, leading to confusion and time-consuming processes.
  • Users are frustrated by limited features, including lack of bulk updates and insufficient reporting options.
  • Users experience feature limitations with Eptura Engage, requiring full licenses and missing key functionalities in reports and mobile app.

What Are Recent G2 Reviews of Eptura Engage?

What Are G2 Users Discussing About Eptura Engage?

Neeraja Prakash
NP
Researched and written by Neeraja Prakash
Updated October 3, 2024

Meeting Room Booking Systems Topics

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Learn More About Meeting Room Booking Systems

What are Meeting Room Booking Systems?

Meeting room booking systems organize and streamline the process of coordinating meetings and reserving physical spaces for those meetings. While the category title may imply that these products only handle conference rooms, many solutions are also capable of booking spaces like desks, larger venues, or physical resources. Meeting room booking software also aims to consolidate all the aspects of organizing meeting spaces. Many products in the space will either integrate with or provide native functionality akin to visitor management software, venue management software, digital signage software, and calendar software to offer complete coverage of all the facets of booking physical spaces.

Key Benefits of Meeting Room Booking Systems

  • Streamlines scheduling for meeting participants and booking physical spaces
  • Formalizes booking items and spaces other than conference rooms
  • Provides full coverage for all necessary meeting activity via native functionality or integration with relevant software types


Why Use Meeting Room Booking Systems?

A meeting room booking system could be the software solution you didn’t know your business needed. Despite their seemingly straightforward purpose, they come packed with features sure to keep an office organized and on track.

Efficient scheduling — It is possible for businesses to schedule and plan all the aspects for a meeting without investing in a meeting room booking system, but it almost definitely requires at least two different tools. Meeting room booking systems consolidate all the features any organization would need to effectively plan meetings into a single system. These tools even offer additional functionality that will certainly be helpful in managing a physical office space like providing meeting room displays, wayfinding, and productivity analytics.

Productivity insights — A meeting room booking system also serves as a dedicated tool for tracking how often and for how long spaces and equipment are used. This gives businesses utilization data to leverage when making decisions regarding office organization and optimization. Businesses wouldn’t have a way to collect this type of data without a dedicated system that has the capability to monitor metrics like no-show meetings and late starts.

Who Uses Meeting Room Booking Systems?

Meeting room booking systems are useful to any type of business that has an office with multiple conference rooms or communal equipment. While administrators establish rules and policies within the software, these tools are intended to be accessible for everyone in a business. Tool tracking software is also capable of tracking barcoded equipment, but often doesn’t provide the same booking functionality offered by meeting room booking systems. Meeting room booking systems are also better for booking stationary equipment like desks or physical whiteboards compared to tool tracking solutions.

Meeting Room Booking Systems Features

At face value, one might think that meeting room booking systems are limited in their functionality. In reality, products in the space are incredibly thorough in the capabilities they make available to businesses. The list below outlines the basic features that meeting room booking systems provide, as well as less common functionalities that are significant enough to list.

Meeting arrangement — The main feature of meeting room booking systems is meeting coordination. This includes providing schedules for meeting participants and showing available rooms.

Room organization — To properly manage rooms, users have the ability to name rooms and organize them by the equipment within them, location, and capacity.

Automatic scheduling — If a meeting is recurring, the software will automatically schedule and book a room to accommodate availability.

Calendar — Scheduled meetings and their designated conference rooms can be viewed on a company’s or individual’s calendar. These tools will also integrate with outside calendar software for guaranteed visibility across solutions.

Visitor management — Meeting room booking systems will often provide built-in visitor management capability, including visitor sign-in and meeting scheduling functionality for external participants.

Room signage — Using the room organization system created by administrators, a meeting room booking system is capable of creating customizable digital signage.

Integrations — If features for solutions like visitor management or digital signage aren’t provided natively, meeting room booking systems offer integrations with popular solutions for a given software type.

Additional Meeting Room Booking Systems Features

Analytics and insights — Meeting room booking systems are capable of tracking data related to the usage of physical spaces and equipment. Insights can include metrics such as utilization, peak usage times, average meeting length, and average attendee count.

Monitoring — Some solutions notify meeting participants of upcoming meetings or remind participants in meetings of how much longer they have a room booked. Other products require participants to check in to a meeting, and meetings that don’t start are automatically cancelled so the room can be freed up.

Administrative rules — Some meeting room booking solutions will come with specific administrative controls that allow administrators to approve or deny booking requests, create rules and policies for rooms or items, or give users and rooms specific tags.

Wayfinding — Some meeting room booking systems can also serve as office maps that show where conference rooms are located and which are currently available. Office maps can be presented via digital signage on TVs and tablets or by accessing the provided application on a desktop or mobile device.