Background Check reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.
Best Background Check Software for Medium-Sized Businesses
Top 8 Background Check Software for Medium-Sized Businesses
- Paycom
- GoodHire
- VICTIG Screening Solutions
- HireRight
- PeopleG2
- Checkr
- IntelliCorp
- Sterling Talent Solutions
One System Matters Paycom offers the only full HR solution contained in one database. So, the technology you use to hire new employees is the same tech you use to pay your workforce, comply with regulations, train your people and much more. It is all there – all of your workforce data – in one system, and that is important. We help businesses streamline their employment processes from recruiting to retirement and everything in between. Our Talent Acquisition, Time and Labor Management, Payroll
GoodHire delivers the easiest end-to-end background check workflow in the industry, while offering unique features that help HR teams get their background checks done quickly, affordably, and in a way that minimizes the burden of compliance.
VICTIG Screening Solutions is the most innovative and widely integrated employment background check, drug testing, verification and i9 provider in the industry. VICTIG excels in ease of use, FCRA compliance and quick turnaround times. We are the best option to screen your potential applicants. VICTIG is accredited by the Professional Background Screening Association. Key Services Include: -Nationwide Criminal Database -Sex Offenders Registry Search -County Criminal Searches -State Criminal Sea
HireRight is a leading provider of on-demand employment background checks, drug testing, Form I-9 and employment and education verifications.
PeopleG2 has been a nationwide leader in background checks and drug testing since 2001. We have always believed in creating an outstanding customer experience, which in turn leads to success in their hiring and onboarding processes. Whether using our services for criminal background checks, employment/education verifications or drug testing, we provide fast and accurate results. Our SwifHire Mobile solution takes away the tedious work of data entry so HR professionals can put their focus on oth
Checkr provides simple, fast and compliant background screenings for Enterprises and Startups.
IntelliCorp is an accredited background screening provider with the Professional Background Screening Association (PBSA), offering comprehensive and legally compliant screening products and services which allow our clients to make informed decisions. • 20+ years industry experience • In-house service team staffed with FCRA certified professionals • Focus on legal compliance and technical innovation • Extensive education and training program focused on maximizing value for clients • 11-time win
Sterling Talent Solutions provides hiring peace of mind by delivering a simpler, smarter background screening and onboarding experience for employers worldwide.
Learn More About Background Check Software
What You Should Know About Background Check Software
Background screenings help companies verify that candidates are representing themselves accurately. Companies previously outsourced background check verification to background screening agencies. These agencies would send employees to locations from courthouses to state agencies to collect the necessary information. Fortunately, today all background screening is conducted over a database—reducing the time and human power necessary to screen candidates while improving the overall accuracy.
Compliance – Fair Credit Reporting Act (FCRA) compliance regulates both the employers that use background check services and the vendors that conduct pre-employment background checks. FCRA compliance is designed to protect consumers by guaranteeing that background checks are as accurate as possible while complying with all local and federal laws. Employers must first disclose that they are conducting background checks, receive authorization, and then follow specific protocol if they deny a candidate based on background check results.
Features – Some background check vendors focus on resume-screening capabilities; others work with credit bureau data to collect credit history and bankruptcy reports. Meanwhile, some vendors specialize in criminal and law enforcement record checks or drug testing. Some background check companies provide every feature a business needs in one solution.
Turnaround time – The turnaround time on requested screenings is an integral part of choosing a solution. Slow turnaround times can impede the onboarding process and result in the loss of a new hire or candidate. Quick turnaround times will result in better candidate and new-hire retention.
Support – There can be a great deal of back and forth when it comes to screening reports, so companies should use a software product that is verified as having knowledgeable and prompt service representatives. Support reps vary greatly in quality from different SaaS providers; G2 Crowd reviews provide a better idea of which providers have consistent and knowledgeable reps.
Why Use Background Check Software?
Automation – Background check software automates the process of verifying the information candidates provide during the hiring process. This reduces the time that HR personnel need to spend on authenticating information; they can instead dedicate that time to other hiring and onboarding processes.
Verification – These solutions check any legal, financial, drug, or identity history-related issues that might impede employment in certain sectors or positions. HR personnel and candidates can rely on an efficient verification procedure to move the hiring process along.
Compliance – Background check solutions provide businesses with access to up-to-date compliance knowledge and can lower the likelihood of employer discrimination lawsuits. Hiring companies can rely on the background check vendors to ensure they are in compliance throughout the entire process.
Transparency – Software that allows both the applicant and the HR professional charged with overseeing the process to check on the progress of the different screens requested in real time is preferred. This removes any ambiguity for the new hire or applicant, which will help with retention. More contact means more communication, as well as more trust built with the potential employee.
Costs – These solutions help companies save on costs and time previously sunk into manual pre-employment background checks. Some vendors provide free online background check solutions. These are especially helpful for candidates that want to verify their personal background check results before applying for a position.
Who Uses Background Check Software?
Every industry can benefit from implementing background check software into their hiring process. Industries whose employees deal with money, such as hospitality and retail, as well as businesses in the health care industry whose employees have access to patients' medical histories and personal information, are particularly reliant upon these solutions.
Kinds of Background Check Software
Standard verifications – Every background check company should provide standard checks for employment and education verification, as well as professional license verification for jobs requiring specific licensing.
Social security check – These solutions verify or identify applicants’ aliases, social security numbers, dates of birth, present and past addresses, and present and past employers. They also identify any conflicting information submitted in the applicants’ resumes, CVs, or job applications.
Industry specific – Some vendors might specialize in certain industries, while others provide general screening reports for a variety of industries and positions. These industry-specific solutions include, but are not limited to, the cannabis industry, construction, commercial and tribal gaming, education, finance, the freelance or gig workforce, government, health care, hospitality, manufacturing, nonprofit, retail and food, small business, staffing, technology, and transportation.
Location specific – Some background check solutions provide companies with global solutions, while others might focus their attention nationally with expertise at the state level. Some background check vendors focus on all fifty states plus the District of Columbia.
Motor vehicle – Companies regulated by the department of transportation (DOT) must annually check their employees’ motor vehicle records (MVR). Vendors that provide comprehensive MVR reports can identify convictions for driving under the influence of alcohol or drugs that, in some states, are not found on criminal court records.
Drug testing – USA-based background check solutions that provide drug testing are certified third-party administrators (TPA) of the Substance Abuse Program Administrators Association (SAPAA). SAPAA’s national standards are recognized as the seal of excellence for the substance abuse testing and program management industry. Some industries require drug testing for all applicants to increase the organization’s accountability and reduce the risk of accidents.
Criminal history record – Many solutions run county, state, national, and federal criminal history checks including criminal convictions and arrest records.
Additional – Some other checks provided by vendors might include scanning applicants for bankruptcy and evictions or checking them against criminal records, the sex offender registry, or terrorist watch list.
Background Check Software Features
Dashboard – Many background check products include dashboards that provide visibility and transparency into every background check request so companies and applicants can follow the progress.
Reporting – Background check solutions often provide reports on a regular basis that detail the turnaround time on background and fair credit checks or drug screenings, to name a few. These reports might also provide statistics about types of screening or location, such as states or cities, in which results take longer to process.
Integration – A key piece of software for HR is an applicant tracking system (ATS). The vast majority of background check software platforms will integrate with your chosen ATS, but there are a few that are standalone products. This integration is vital to consolidate candidate information into a single dashboard for easier access and to keep background check information top of mind.
Mobile – Candidates are on the go and often applying to many different places at once. A well-designed, easy-to-use user interface for the mobile version of a software tool puts the tasks directly in front of the candidate or new hire. Emails can often get lost in the shuffle, and within a larger organization, screenings can fall through the cracks and take much longer than they should. Mobile capability shortens completion times, gets candidates and new hires on board as quickly as possible, and ultimately saves the business money.
International – Quality candidates often come from overseas. Multiple background check software platforms with international capability are on the market. If you hire from a diverse international talent pool, international screening capability is of high importance.
Types of screens – Companies and HR departments need to determine which types of pre-employment background reports are necessary for their employees. Do they require different screens for different employee categories or a single screen for all employees? The platform businesses choose should be capable of gathering and hosting the information required of each screen, be it credit reports, employment history, address checks, or identity verification.
