Best Fleet Management Software in 2025
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Best Fleet Management Software At A Glance
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This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users appreciate the ease of use of Samsara, enjoying its simple interface and straightforward navigation.
Users value the accurate GPS tracking of Samsara, greatly enhancing fleet management and operational efficiency.
Users value the user-friendly design and comprehensive feature set of Samsara, enhancing fleet management efficiency and support.
Users face technical issues with Samsara, including video access limitations and occasional troubleshooting requirements.
Users experience poor customer support, often struggling to reach a trained representative when needed.
Users are frustrated by missing features like video access when vehicles are off and poor customer service when disconnecting devices.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users commend the ease of use of Motive, appreciating its intuitive interface and smooth implementation process.
Users value the responsive customer support of Motive, which resolves issues quickly and efficiently.
Users value the real-time tracking feature of Motive, enhancing operational efficiency and providing peace of mind.
Users report technical issues with Motive, including system downtime and problems with event recording and driver status.
Users often experience poor customer support that complicates resolutions and impacts overall satisfaction with Motive.
Users note the missing roadside assistance and feel editing features could be more intuitive for better usability.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users value the simple, intuitive dashboard of Lytx for effectively monitoring and improving driver behavior.
Users admire the user-friendly interface of Lytx, which simplifies navigation and enhances data analysis capabilities.
Users appreciate the effective safety features of Lytx, enhancing employee safety and improving incident response.
Users face inaccuracy issues with speed limits and seatbelt detection, impacting reliability and functionality.
Users experience technical issues with Lytx, including slow connections and login difficulties that hinder usability.
Users face driver assignment and AI detection issues, complicating management and leading to operational inefficiencies.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users appreciate the customizability of Trimble TMS, enabling tailored scheduling, billing, and document creation to meet diverse needs.
Users appreciate the flexibility and customization of Trimble TMS, enabling tailored solutions for various logistics needs.
Users value the ease of use in Trimble TMS, appreciating its flexibility and customizable features for various needs.
Users often face technical issues with Trimble TMS, including bugs, difficulties in contacting support, and performance problems.
Users find the Trimble TMS to be expensive and sometimes experience performance issues with multiple users simultaneously.
Users experience lagging issues during peak usage times, impacting performance and overall satisfaction with Trimble TMS.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users appreciate the easy-to-use platform of Azuga Fleet, making vehicle management simple and efficient.
Users value the location tracking feature for effective employee monitoring and vehicle usage verification.
Users value the tracking efficiency of Azuga Fleet, ensuring accountability and optimal technician performance through real-time data.
Users wish for faster GPS tracking and more features like eDVIR access and historical mileage records.
Users report technical issues like battery drain and unexpected shutdowns, requiring frequent fixes for smoother operation.
Users report frequent data inaccuracy, affecting their ability to track vehicle mileage and making it frustrating to use.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users value the ease of use of Fleetio, appreciating its quick implementation and intuitive features for fleet management.
Users value the maintenance efficiency of Fleetio, highlighting real-time tracking and proactive maintenance management.
Users value the centralized data management of Fleetio, simplifying access to critical information for all stakeholders.
Users experience connectivity issues with the mobile app, especially in low-signal areas, affecting data synchronization.
Users find Fleetio to be somewhat expensive, especially for small vendors with tight budgets and limited resources.
Users note the limited customization options in Fleetio, which may hinder tailoring the platform to specific needs.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users commend the customization options of Route4Me, enhancing fleet management and adapting to evolving business needs.
Users value the transformative fleet management features of Route4Me, which reduce costs and enhance service quality.
Users value the robust integrations of Route4Me, enhancing customization and efficiency across their fleet management processes.
Users desire faster optimization for Route4Me, as delays affect responsiveness and overall user experience.
Users note the slow performance of Route4Me, wishing for quicker response and upload times during use.
Users find Route4Me expensive, with slow performance and limitations in the basic package requiring costly upgrades for essential features.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users praise Odoo Fleet's user-friendly interface that simplifies vehicle management, making it accessible for all staff levels.
Users appreciate the seamless integration with Odoo apps, enhancing efficiency and providing a unified business overview.
Users benefit from the maintenance efficiency of Odoo Fleet, streamlining tracking and management in a unified system.
Users face integration issues with Odoo Fleet, needing technical skills for effective synchronization with other systems.
Users face limited customization in Odoo Fleet, impacting functionality and ease of integration with other applications.
Users face billing problems as mistakes in account creation lead to no refunds, emphasizing the need for caution.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users appreciate the comprehensive driver monitoring capabilities of Netradyne, enhancing safety and performance through proactive insights.
Users appreciate the high product quality of Netradyne, noting robust features that enhance driver safety and performance.
Users value the advanced safety features of Netradyne, especially its proactive monitoring and comprehensive support.
Users are frustrated by the insufficient information regarding accident notifications and invoicing details from Netradyne.
Users experience poor customer support with slow responses and repetitive queries, complicating troubleshooting and issue resolution.
Users report frequent inaccurate alerts for minor distractions and drowsiness, complicating their driving experience significantly.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users value the ease of use of Geotab, finding it simple to navigate and teach others.
Users value the ease of use and extensive features of Geotab, enhancing data-driven decisions for logistics.
Users praise Geotab's amazing customer support, noting its helpfulness and ease of use for tracking vehicles.
Users experience process complexity with Geotab's non-intuitive UI, making it challenging for small businesses to navigate effectively.
Users experience slow performance with Geotab, particularly during tasks like running reports and updates.
Users find the complex UI/UX of Geotab challenging, especially for small businesses with limited resources.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users appreciate the ease of use of Onfleet, streamlining operations and enhancing delivery experiences for all involved.
Users find Onfleet enhances delivery efficiency with reliable tracking and an easy-to-use app for optimal routing.
Users appreciate the efficiency improvements provided by Onfleet, enhancing delivery experiences and streamlining operations.
Users note the limited features of Onfleet, especially regarding dispatcher analytics and chat functionalities.
Users experience missing features like limited integration options and lack of memory for preferred routing.
Users desire a better routing method as the current optimization feature lacks reliability and valuable insights.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users appreciate the exceptional customer support from HCSS, highlighting quick and helpful service at all times.
Users find HCSS to have ease of use, thanks to its compatibility and supportive Help Desk team.
Users commend HCSS for its exceptional customer support, highlighting prompt and helpful interactions with the support staff.
Users express concern over missing features like an undo button and inconsistent third-party integration in HCSS.
Users express concern over the lack of improvements in HCSS, feeling the software is outdated and needs attention.
Users find the high cost of HCSS prohibitive, especially with annual fees for temporary licenses.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users appreciate the ease of use of ClearPathGPS, making fleet tracking simple and efficient for staff.
Users praise the responsive and courteous customer support of ClearPathGPS, ensuring a smooth experience with service requests.
Users value the reliability of ClearPathGPS, praising its quick communication and excellent support.
Users report frequent technical issues such as connection errors and limited tracking capabilities for ClearPathGPS.
Users often face data inaccuracy with ClearPathGPS, leading to difficulties in locating existing trackers effectively.
Users feel that the prices are a bit high, though they acknowledge they align with industry standards.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users highlight the ease of use of Toro TMS, making operations seamless and efficient throughout the office.
Users appreciate the quick and helpful customer support from Toro TMS, enhancing their overall experience with the software.
Users love the efficiency improvements Toro TMS brings, enhancing productivity and simplifying fleet management tasks significantly.
Users feel the missing features in Toro TMS hinder effective data analysis and dispatch management.
Users face inaccurate tracking challenges with Toro TMS, finding it difficult to monitor trailer usage effectively.
Users face insufficient information regarding interest payments and dispatch functionalities, hindering their overall experience with Toro TMS.
This description is provided by the seller.
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Users commend the ease of use of Descartes Fleet Management, highlighting its intuitive interface for seamless navigation.
Users value the easy integrations of Descartes Fleet Management, enhancing efficiency and collaboration across multiple sites.
Users appreciate the easy integrations of Descartes Fleet Management, enhancing efficiency across multiple sites and teams.
Users desire additional organizational levels and promised features that could enhance control and improve implementation support.
Users desire greater customization options in Descartes Fleet Management to enhance control and efficiency for their organizations.
Users are frustrated with the limited features and inadequate support during the implementation of Descartes Fleet Management.
Learn More About Fleet Management Software
What is Fleet Management Software?
Fleet management software is vital to vehicle fleet operations and fleet managers, particularly within the trucking and delivery industries. These solutions are designed to optimize fleet performance, reduce operation and maintenance costs, conduct fleet tracking, and improve driver safety. Fleet management solutions provide real-time GPS tracking, real-time vehicle performance data, route planning features, and more.
The software provides asset management functionality by monitoring the health of a company’s vehicles. With the advent of the Internet of Things (IoT) and the increased capabilities of vehicle sensors, fleet management systems are equipped with even more tools to help fleet operations employees create a more efficient and effective fleet. Fleet management solutions are often used in conjunction with, or as a complement to, other distribution software such as transportation management.
Businesses can use fleet management software to solve a host of business problems and gain advantages over their less technically inclined competitors.
What are the Common Features of Fleet Management Software?
GPS tracking: One of the vital features of fleet management systems is GPS vehicle tracking. Managers use solutions’ vehicle tracking software features to keep an eye on where their assets are in real time. Apart from simple location tracking, the telematics that most vehicles are equipped with can track aggressive driving behaviors, harsh braking, low tire pressure, and more.
Real-time alerts: The production of real-time alerts is one of the most useful features of fleet management software. Real-time alerts can range from reporting low tire pressure to pushing out event reports as they occur. Solutions that leverage telematics hardware already on board can alert the employees that need to know about engine issues in real time, as well as provide vehicle health scores based on real-time data.
Detailed reporting: Vehicles generate a ton of data and will continue to generate even more as the IoT allows companies to leverage the advanced reporting capabilities that on-board telematics offer. Quality fleet management software options feature detailed reporting functionality to allow users to create specific and detailed reports containing the exact data they need. Fleet management systems will often integrate with the black boxes located within most commercial vehicles to grab as much real-time data as possible.
Engine performance data: Using telematics and the enhanced reporting capabilities afforded by intelligent devices, fleet management solutions can transmit real-time data on engine performance. Dispatchers, managers, and drivers can stay on top of engine performance and adjust driving styles or routes accordingly.
Route optimization: This is another aspect of fleet management software that nearly all solutions include. Route optimization is a fundamental tenet of organizing a transportation or delivery company. Goods need to be transported as efficiently as possible, taking into account route length, potential delays, fueling stops, and the like to craft the best routing possible. Optimized routing saves on fuel costs, reduces time spent on each delivery, and improves overall performance. Fleet management solutions provide rich maps that can be used to create efficient routing.
Customer feedback: Companies often face difficulties in collecting customer feedback, especially when it comes to positive feedback. Clients usually only take the time to write feedback if they want to complain about something that went wrong during their experience. Fleet management systems offer an easy outlet for customers to constantly connect with and provide feedback to the company they are working with. In practice, this means that companies can head off and prevent conflicts from occurring through the use of a built-in communication channel provided in certain solutions. Coupled with the enhanced transparency afforded by real-time GPS tracking and alerts, fleet management software becomes a powerful relations tool to improve customer satisfaction.
KPI measurement: Using fleet management solutions, businesses can set key performance indicators (KPI) and measure actual performance against them. The software offers granular measurements, so there are more possibilities for setting specific KPIs.
Work orders: Fleet management systems sometimes provide a work order feature, through which technicians can create a work order directly within the application. The software will also keep a repository of historical work order data, so technicians can view the entire fleet maintenance history of the vehicle they are servicing.
Fuel management: Vehicle fleet management software typically features a fuel management system, which tracks fuel consumption throughout the journey. Managers can use the data to see when and under what conditions fuel consumption rates are optimal, and then leverage that data to direct route optimization, driving policy, and other strategies that impact fuel consumption.
Compliance: There are fleet management solutions that also offer features designed to help businesses stay compliant under Federal Motor Carrier Safety Administration (FMCSA) regulations. The FMCSA is responsible for reducing the number of traffic accidents involving large vehicles; the organization has instituted regulations to that goal such as limiting hours of service (HOS) and keeping up vehicle maintenance standards. The features include electronic logs of hours driven to stay under law-defined HOS regulations, which outline exactly how many hours drivers can be actively driving after a certain number of hours of rest. Drivers can mark if they are on duty, off duty, in the sleeper berth, or driving; the information is captured by the in-vehicle app. In addition, solutions offer pre-trip inspection record logs to help businesses stay FMCSA compliant.
What are the Benefits of Fleet Management Software?
Fleet management solutions provide a wide variety of benefits. One of the major advantages is a holistic overview of an organization’s fleet. This is particularly useful for companies with massive numbers of vehicles. If a business has a few trucks it’s easy enough to keep a spreadsheet with all of the pertinent information; even then, by not using the software, the business is missing out on potential savings and alleviating the multitude of headaches that come with managing physical assets. Instead of carrying out preventive or even predictive maintenance, the business may experience significant downtime as one of the vital members of the fleet is put out of commission because of a preventable occurrence.
Fuel consumption: It’s easy enough to tell drivers to watch their fuel consumption, but gathering hard, quality data on the actual amounts of fuel they are burning each journey is extremely valuable. One might say it’s invaluable, but there is a calculable value in the form of fuel cost savings. Realizing the savings that come with reducing fuel consumption is a boost to the company’s profit margins, not to mention the PR boost that accompanies carbon footprint reduction.
Improved client relations: Fleet management solutions offer GPS fleet tracking capabilities, allowing fleet managers to keep a constant watch on their shipments and the exact location of every member of their fleet. This helps immensely with client relations, particularly in the event of a late shipment or a delay caused by inclement weather. Instead of responding to angry client inquiries as to the status of their delivery, managers can stay informed and relay the situation to the client to appease their desire for accurate information.
Driver performance: Numbers drive the transportation business, especially if a company is tasked with ensuring efficiency and optimizing fleet performance. In many cases, fleet performance is dependent on driver performance. Fleet management systems offer GPS tracking to ensure drivers are always on route, as well as a variety of other tracking methods designed to make certain that drivers are performing at their optimal level.
Reduced insurance costs: Implementing a fleet management solution can reduce downtime and road accidents. The second point is key, as reducing the number of accidents will reduce the cost of insurance. Any company—whether it be a multinational one enjoying the benefits of economies of scale, or a local business operating a fleet of three trucks—is looking to reduce costs. Reducing accident rates will certainly provide a push in the right safety- and profit-filled direction.
Who Uses Fleet Management Software?
There are a few key employees that use fleet management software daily to improve the efficiency and efficacy of the company as well as themselves.
Vehicle fleet manager: The vehicle fleet manager is responsible for fleet operations, which includes the maintenance and management of the company’s vehicles. As the individual tasked with overseeing the readiness of the fleet, the vehicle fleet manager uses fleet management software for tasks such as vehicle tracking, scheduling vehicle maintenance, monitoring vehicles’ performance, fleet tracking, and collecting real-time data from in-use vehicles. Fleet management solutions help vehicle fleet managers maintain a holistic view of their fleets while providing data-driven insights so they can solve individual vehicle problems.
Drivers: Drivers, via a mobile device, use a fleet management app to access customer information, mark delivery status, pull route and navigation information, collect signatures, and track KPIs such as hours on the road, mileage completed, and more. The mobile app s makes drivers’ jobs easier by giving them access to all pertinent information while they’re in the field. Drivers can use the data that the fleet management app tracks to identify their strengths and weaknesses and leverage that information to improve their performance.
Fleet manager: The fleet manager is the employee in charge of the entire vehicle fleet. Fleet managers are looking for ways to optimize overall fleet performance. To do this, they use high-level insights, combed from the data that fleet management software collects, and turn those insights into action. The actions they take are designed to improve the performance level of the fleet as a whole.
For instance, a fleet manager looks at the data gathered by the software and sees that drivers are wasting fuel by idling longer than necessary. This means they are taking longer to make their deliveries and slowing the entire delivery process down. The fleet manager rearranges routes and develops a protocol designed to curb idling time. In turn, the reduction of idling time leads to reduced fuel consumption and more savings.
Fleet maintenance manager: Fleet maintenance managers are tasked with ensuring that all vehicles are in proper working order and performing as efficiently as possible. The fleet maintenance manager uses fleet maintenance software to track the performance of each vehicle in the fleet. They make use of the tracking capabilities and the sensor data transmitted from the vehicles in the fleet to stay abreast of any changes in vehicle performance from journey to journey.
Maintenance managers use fleet management and fleet tracking software to track overall vehicle health in real time, as well as to schedule maintenance activities and input work orders. Fleet maintenance managers can use the historical data gathered by the software to schedule recurring preventative maintenance activities. As intelligent sensors become more prevalent, fleet maintenance managers will increasingly be able to perform predictive maintenance by using real-time data to gauge whether a part is likely to break down before it actually does.
Warehouse manager: Warehouse managers do not typically use the full complement of tools available within most fleet management systems. Instead, they use the tracking software features to discern which vehicles are in the warehouse, which are out delivering goods, and what goods are still in the warehouse. Warehouse managers are more concerned with keeping an accurate inventory, and fleet management solutions help them do that.
Technician: Some fleet management software have features designed specifically for shop floor technicians. These features include the ability to input work orders, keep accurate historical maintenance data, assign work, and create related checklists; all of which contribute to streamlining technical operations. For technicians, utilizing software means less time performing administrative tasks and more time spent working on the fleet’s technical problems. For the company, this means less money wasted on vehicle downtime, and potentially avoiding all downtime via preventive maintenance.
Software Related to Fleet Management Software
Fleet management systems fit within the Distribution Software category along with other logistics-related software solutions:
Transportation management software: Transportation management software allows businesses to select a carrier, track shipments, provide freight audits, and issue payments to vendors providing transportation services. Vehicle fleet management software is occasionally included within transportation management solutions to cover the tracking, auditing, and payments functionality, and is included under the larger umbrella of distribution software.
Trucking software: Fleet management software is also closely connected with trucking software as both are concerned with using tracking features to manage the transportation process. Fleet management solutions cover fleets of all vehicles and include maintenance features, while trucking software is focused entirely on the trucking industry and is less robust in its feature set.
Warehouse management software: Solutions within the fleet management category typically integrate with software such as warehouse management solutions, which track inventory, storing, and shipping for goods. The goods that warehouse management solutions track are usually shipped using the vehicles within a fleet that is managed by a fleet management solution.
Shipping software: Shipping software helps businesses coordinate and streamline their outgoing shipments to customers with features such as comparative carrier pricing on shipments, bulk editing and printing of shipment information, and custom tracking and confirmation notifications. Shipping software usually integrates with fleet management software.
Supply chain suites software: Supply chain suites are all-encompassing solutions that cover the entire production process through shipping and delivery. For this reason, supply chain suites often provide fleet management capability.
Inventory control software: Inventory control software is dedicated to tracking company inventory. Fleet management software often integrates with inventory control solutions to provide users with the ability to track inventory and what vehicles it ends up on. Fleet management solutions then use GPS tracking to ensure the goods are delivered as promised.
Fleet maintenance software: While fleet maintenance can often be found as a module within a fleet management software, some vendors often have standalone solutions that focus mostly on fleet maintenance. These tools generally offer more robust maintenance features and provide GIS features or integrate with GIS software to monitor the physical location of vehicles.
Fleet tracking software: Fleet tracking software leverages GPS technology to monitor the activity, vehicles, and drivers involved in transportation. Fleet tracking software is used by fleet managers to effectively track their fleets in real time and collect data on the performance of their vehicles and drivers. Although fleet tracking is often a component of fleet management systems, some vendors serve the specific function of using GPS and telematics to track vehicles and do not provide most of the additional back-office functionality of fleet management software.
Challenges with Fleet Management Software
Fleet management is a complex business with a ton of physical assets and people to coordinate. There are bound to be issues that arise during the administration of all of those moving parts; fleet management software can help solve those problems.
Measuring ROI: Measuring return on investment (ROI) can be difficult when implementing a software solution. In the case of fleet management software, there are some concrete numbers that businesses can examine to ensure the solution they’ve implemented provides the benefits they expect from it. Fleet management solutions keep track of all of a company’s fleet data and allow for the creation of customized reports, so businesses can point to the numbers within the report as evidence of their ROI. Savings on fuel costs from reduced idle time, route optimization, and reduced insurance costs are all measurable benefits gained from implementing fleet management software. Increased productivity leads to more deliveries in a shorter time, with more money saved and drivers covering fewer miles.
Maintenance: Maintenance will always be an issue for any company with physical assets; the software helps alleviate those issues. Fleet management systems are multifaceted, and one of those facets is maintenance-focused. Much like a computerized maintenance management system (CMMS), fleet management solutions often feature a place to track maintenance, specifically for vehicles, which includes placing work orders and the maintenance of work history records for individual vehicles.
Weather delays: Inclement weather is a major impediment to transportation companies. Fleet management systems give businesses valuable tools to find reasonable alternatives to shutting down operations. In addition, fleet management solutions provide an avenue of communications for drivers and customers, which helps ensure driver safety as well as transparency between the company and its clients.
Which Companies Should Buy Fleet Management?
There are various industries and types of companies that regularly use vehicle fleet management software. This is because so many companies require transportation as an integral part of their business plan. Whether this is e-commerce companies making deliveries, or construction companies trying to keep track of their trucks, fleet management systems can help businesses manage and keep track of large fleets of vehicles.
Trucking and car companies: Trucking and car companies regularly manage large fleets. These companies are either managing freight or transporting goods from one location to another. As such, they can use some of the core features that come along with a good fleet management solution such as routine maintenance notifications, fuel and mileage reports, driver behavior monitoring, and real-time driver communication.
Healthcare: Healthcare facilities often dispatch cars for emergencies or routine pickups. As such, they can use some of the core features that come with fleet management software such as instant communication, security protocols, and emergency route optimization.
How to Buy Fleet Management Software
Requirements Gathering (RFI/RFP) for Fleet Management Software
Requirements gathering is critical to ensure that the business is implementing a product that meets all of its needs. While some fleet management systems will have a full-fledged feature list with features such as driver safety management and ELD support, these solutions are generally more expensive. For buyers who want the basic functionality of fleet management software, only core features such as route planning, dispatching, driver communication, and vehicle tracking are essential. These solutions may be less expensive and cover all requirements, rather than a solution that covers all the bells and whistles.
Compare Fleet Management Software Products
Create a long list
Long lists are created by eliminating software options that do not provide critical functionality. To make a long list for a fleet management solution, a buyer should look at the following functionalities and deem which products provide the necessary functionality:
- Route planning
- Vehicle tracking
- Fuel management
- Driver management
- Driver onboarding and training
- Driver analytics
- ELD compliance
- Fleet maintenance
- Dispatch management
- Driver documentation and compliance
Create a short list
Once a buyer has narrowed down their list from the following functionality above, it’s then important to get even more specific requirements. For example, if a company is in the e-commerce industry, they should make sure that there is functionality for last-mile delivery which might require delivery management features. If a company is in the healthcare industry, they might want to make sure the software has emergency dispatch features.
Conduct demos
Demos are one of the most important stages in the buying journey. This allows a buyer to sit through an actual product demo and see if the product matches all of the requirements. To make sure the demo runs smoothly, it’s important to ensure that the vendor has all of the requirements beforehand so they can showcase their features properly.
Selection of Fleet Management Software
Choose a selection team
It’s essential to have input from the people who will use this software before making such a hefty purchase. As such, it’s important to create a small selection team of three to eight people for purchasing a fleet management software.
First, businesses should get input from fleet managers that prioritize driver safety and compliance. Fleet managers know more than anyone which features are important to ensure that all drivers are staying compliant on the road while balancing driver safety. Second, they should consult implementation managers to ensure that the software has the necessary features to easily implement this software quickly into the logistics process. Lastly, it’s important to have any other relevant team leaders in the selection team; these are the team members who are responsible for driver onboarding and fleet maintenance.
Negotiation
When it comes down to the negotiation stage buyers must consider implementation and training costs. Once a buyer ensures that all other requirements are met, the last stage is ensuring that workers will be properly trained on the new software. This should be included in the price of the software, especially if it’s a recurring revenue cost.
Final decision
After the negotiation stage is conducted, the final decision requires buy-in from everyone on the selection team. It’s important to get everyone on the same page to ensure that all requirements are met and the final decision is supported by everyone involved.
What Does Fleet Management Cost?
Fleet management software is commonly priced on a per-vehicle basis. This means that the business will pay for each vehicle that is connected to the software for a monthly price. Another pricing model which is less common can be a fixed cost up to a certain number of vehicles per year. For the per vehicle pricing model, this price generally ranges anywhere from $20-$45 per month depending on the level of functionality. For a fixed cost per year, it may cost around $3500-$6500 per year for a fleet of up to 10-20 vehicles. This price again depends on the software’s level of functionality.
Most fleet management software pricing will also allow users to pick and choose which features are critical to their business needs. This will also allow businesses to cut down on costs if they choose only what’s necessary to them.
Return on Investment (ROI)
Below is the breakdown of the estimated time to ROI for fleet management according to G2 review data on G2 as of July 26, 2021:
- 27% of buyers see an ROI in 6 months or less
- 28% of buyers see an ROI in 7-12 months
- 16% of buyers see an ROI in 13-24 months
- 8% of buyers see an ROI from 24-36 months
- 21% of buyers never see a full payback from implementing the software
Implementation of Fleet Management Software
What Does the Implementation Process Look Like for Fleet Management Software?
Before businesses begin implementation there should generally be a long process of employee and manager buy-in that occurs during the purchasing process. During this process, both employees and managers need to align on goals and expectations on what this new software aims to achieve after implementation. So the first step is to set metrics before implementation to determine what success looks like after this software is implemented. Some of these goals may be as follows:
- Improve delivery times by x %
- Reduce driver accidents and incidents by x %
- Reduce fleet fuel consumption by x %
- Reduce overall repair costs by x%
- Maintain compliance regulations
When Should You Implement Fleet Management Software?
After setting goals on business metrics, it’s important to set a rough timeline on how long it will take for the business to adopt the software and go live. According to our G2 review data as of July 31, 2021, here is a breakdown of how long it may take:
- 34% of buyers see a go live time in less than 1 day
- 40% of buyers see a go live time in less than 1 month
- 13% of buyers see a go live time of 1-3 months
- 5% of buyers see a go live time of 3-6 months
- The rest of the buyers see a go live time anywhere after 1 year
While the above data suggests it will most likely take less than three months to implement, there still needs to be alignment across IT teams and managers to effectively implement fleet management software. For example, if each vehicle will also need ELD and dash cams to integrate into the software this is something that might take some extra time from IT teams that understand how to link this data within the software.
Fleet Management Software Trends
The fleet management industry has not changed much over the past several decades. Now, however, fleet management software offers businesses the opportunity to leverage new technology and reshape their business processes.
Artificial intelligence: Artificial Intelligence presents a huge opportunity for driver enablement as well as a huge improvement in Advanced Driver Assistance Systems (ADAS). ADAS that use deep learning and machine vision technology are being deployed in vehicle fleets to improve the safety of both drivers and everyone else on the road. In addition, vehicle maintenance managers will deal with less unplanned downtime as systems become more intelligent and can leverage their ability to order preventive maintenance as needed.
Autonomous fleets: Driverless vehicles are on everyone’s minds these days, and the situation is no different for the fleet maintenance industry. Autonomous truck pilot programs are popping up everywhere as driverless technology is finally catching on as a real possibility. While fully autonomous fleets are likely still a few years away, this is nevertheless an industry trend to keep an eye on. In addition, there are still massive legal battles to be fought in the near future, as the inevitable errors that self-driving vehicles will make occur; however, the prospect of trucks humming along highways around the world sans human pilots is bright.
Internet of Things: Predictive maintenance is already in use, but can end up costing businesses money on unnecessary repairs. Predictive maintenance with the use of IoT-connected sensors is likely to become prevalent in the next few years. Essentially, predictive maintenance is predicated on taking the real-time data, transmitted from the IoT-connected sensors within the vehicles, and using it to carry out maintenance activities on parts that are degrading—before they hit the point at which they break down. This leads to less downtime, as breakdowns are prevented, along with less money being spent on unscheduled, otherwise unnecessary maintenance that is solely based on past performance metrics.
Real-time tracking is becoming more prevalent throughout the industry as fleet management and related software actively support the capability. There are already solutions providing detailed real-time data related to driver behavior, event recording, road hazards, engine and overall vehicle performance, and more. Moving forward, companies can begin to leverage the massive amount of data that is being gathered and use it to shape more well-informed policies, with the ultimate goal of keeping drivers safe and optimizing fleet performance.
Vehicles are getting smarter with the widespread adoption of IoT. Human drivers are invariably imperfect, so there has been a push to develop technology that bridges the gap created by those imperfections. Internet-connected audio and visual technology is being put on board to collect real-time data and push it to fleet managers. Operations managers will be able to use that data to not only craft routes and strategies for future applications but to optimize performance in real time.
