# Best Project Management Software - Page 2 *By [Subhransu Sahu](https://research.g2.com/insights/author/subhransu-sahu)* Project management software streamlines project planning, task allocation, and team organization, offering real-time status updates, resource management, budget tracking, and support for multiple methodologies such as waterfall and agile, enabling teams of any size to maintain project control and improve organizational efficiency. ### Core Capabilities of Project Management Software To qualify for inclusion in the [Project Management software](https://learn.g2.com/best-project-management-software) category, a product must: - Create project plans and work breakdown structure (WBS) based on scope - Define, manage, and allocate resources based on demand and availability - Create project budgets and compare them with actual costs and expenses - Support multiple project management methodologies such as waterfall and agile - Provide project templates that can be modified or combined to create new projects - Manage interdependencies between tasks and their impact on deadlines - Automatically generate a critical path and update it when the project changes - Allow users to mass update tasks without changing interdependencies - Include multiple project views such as calendar view or customer view - Monitor project progress, resource utilization, and user productivity ### Common Use Cases for Project Management Software Project managers and teams across industries use project management software to coordinate complex work and deliver on time and within budget. Common use cases include: - Planning and scheduling project timelines with task dependencies and critical path tracking - Managing resource allocation and workload across team members and departments - Tracking project budgets, milestones, and progress in real time to support decision-making ### How Project Management Software Differs from Other Tools Project management software is closely related to [task management software](https://www.g2.com/categories/task-management-software) but differs in scale and scope, task management focuses on individual assignments, while project management coordinates entire teams, budgets, and interdependencies. For organizations managing large volumes of similar projects, [project and portfolio management (PPM) software](https://www.g2.com/categories/project-and-portfolio-management) provides additional portfolio-level visibility and governance. ### Insights from G2 on Project Management Software Based on category trends on G2, task dependency management and real-time progress tracking stand out as the most valued capabilities. Improved on-time delivery and better cross-functional coordination stand out as primary outcomes of adoption. ## How Many Project Management Software Products Does G2 Track? **Total Products under this Category:** 640 ### Category Stats (May 2026) - **Average Rating**: 4.37/5 - **New Reviews This Quarter**: 2,046 - **Buyer Segments**: Small-Business 47% │ Mid-Market 39% │ Enterprise 13% - **Top Trending Product**: BaseBuilders (+0.344) *Last updated: May 13, 2026* ## How Does G2 Rank Project Management Software Products? **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 121,700+ Authentic Reviews - 640+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## Top Project Management Software at a Glance | # | Product | Rating | Best For | What Users Say | |---|---------|--------|----------|----------------| | 1 | [Jira](https://www.g2.com/products/jira/reviews) | 4.3/5.0 (7,440 reviews) | Agile issue and workflow tracking | "[Powerful Agile Tool, But Steep Learning Curve](https://www.g2.com/survey_responses/jira-review-12816275)" | | 2 | [Asana](https://www.g2.com/products/asana/reviews) | 4.4/5.0 (13,080 reviews) | Flexible task and project coordination | "[Powerful Automations, Easy Project Management](https://www.g2.com/survey_responses/asana-review-12812924)" | | 3 | [Smartsheet](https://www.g2.com/products/smartsheet/reviews) | 4.4/5.0 (21,565 reviews) | Spreadsheet-style project tracking | "[Smartsheet Keeps Projects Organized and Teams Aligned](https://www.g2.com/survey_responses/smartsheet-review-12812355)" | | 4 | [monday Work Management](https://www.g2.com/products/monday-com/reviews) | 4.7/5.0 (14,937 reviews) | Visual work centralization | "[An Indispensable Tool for Translation & Interpretation Workflows](https://www.g2.com/survey_responses/monday-work-management-review-8883499)" | | 5 | [Notion](https://www.g2.com/products/notion/reviews) | 4.6/5.0 (10,748 reviews) | Connected documentation and project workspace | "[Notion as a Flexible “Second Brain” for Dev Notes, Docs, and Task Tracking](https://www.g2.com/survey_responses/notion-review-12824107)" | | 6 | [Airtable](https://www.g2.com/products/airtable/reviews) | 4.6/5.0 (3,184 reviews) | Custom project databases | "[Airtable Simplifies Complex Campaign Tracking with Linked Records and Shareable Views](https://www.g2.com/survey_responses/airtable-review-12728272)" | | 7 | [Wrike](https://www.g2.com/products/wrike/reviews) | 4.2/5.0 (4,448 reviews) | Customizable team workflows | "[Managing design work smoothly while keeping projects on track](https://www.g2.com/survey_responses/wrike-review-12736078)" | | 8 | [Quickbase](https://www.g2.com/products/quickbase/reviews) | 4.4/5.0 (1,334 reviews) | Operational workflow centralization | "[Great Overall Functionality and Potential AI Capability](https://www.g2.com/survey_responses/quickbase-review-10615151)" | | 9 | [Celoxis](https://www.g2.com/products/celoxis/reviews) | 4.6/5.0 (452 reviews) | Resource and portfolio visibility | "[Celoxis Streamlines Multi-Project Management with Intuitive Gantt Charts](https://www.g2.com/survey_responses/celoxis-review-12510050)" | | 10 | [Basecamp](https://www.g2.com/products/basecamp/reviews) | 4.1/5.0 (5,351 reviews) | Simple project communication hub | "[Been Using It for 5+ Years and It's Still the Best for Team Project Management](https://www.g2.com/survey_responses/basecamp-review-11245412)" | ## Which Project Management Software Is Best for Your Use Case? - **Leader:** [Jira](https://www.g2.com/products/jira/reviews) - **Highest Performer:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Easiest to Use:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Top Trending:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Best Free Software:** [Smartsheet](https://www.g2.com/products/smartsheet/reviews) ## Which Type of Project Management Software Tools Are You Looking For? - [Project Management Software](https://www.g2.com/categories/project-management) *(current)* - [Professional Services Automation Software](https://www.g2.com/categories/professional-services-automation) - [Time Tracking Software](https://www.g2.com/categories/time-tracking-software) - [Task Management Software](https://www.g2.com/categories/task-management-software) - [Project and Portfolio Management Software](https://www.g2.com/categories/project-and-portfolio-management) - [Resource Management Software](https://www.g2.com/categories/resource-management) - [Work Management Software](https://www.g2.com/categories/work-management) - [Project Collaboration Software](https://www.g2.com/categories/project-collaboration) --- **Sponsored** ### Hive Hive is a type of project management software solution designed to help teams streamline their workflows and enhance collaboration. This platform provides a comprehensive suite of tools that cater to various project management needs, enabling users to manage tasks, track progress, and communicate effectively within their teams. Hive's flexibility allows organizations to tailor their project management experience to fit their unique requirements, ensuring that teams can work in a way that suits them best. Targeted at businesses of all sizes, Hive is particularly beneficial for teams that require a high level of customization in their project management processes. Whether it's a marketing team coordinating campaigns, a product development team managing timelines, or a remote team collaborating on deliverables, Hive offers the versatility needed to adapt to different workflows. The platform is designed to accommodate diverse use cases, making it a valuable asset for organizations looking to improve efficiency and productivity. One of the key features of Hive is its flexible project views, which allow users to visualize their work in a manner that aligns with their preferences. Users can choose from various layouts, such as Kanban boards, Gantt charts, or list views, providing multiple ways to manage tasks and deadlines. This adaptability ensures that teams can find the most effective way to organize their projects, leading to increased clarity and focus. Additionally, Hive offers extensive customization options, enabling users to create workflows that reflect their specific processes. This includes the ability to set custom fields, automate repetitive tasks, and integrate with other tools that teams may already be using. Such features not only save time but also enhance the overall project management experience by allowing teams to work more efficiently and effectively. Another standout aspect of Hive is its commitment to user success. The platform is designed with the understanding that every team has unique needs, and Hive is willing to build additional tools or features to meet those needs. This level of support ensures that organizations can fully leverage the capabilities of the software, ultimately leading to improved project outcomes and faster execution of tasks. By adopting Hive, teams can expect to enhance their project management processes and foster a more collaborative work environment. [Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=ppc&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=14&secure%5Bdisplayable_resource_id%5D=14&secure%5Bdisplayable_resource_type%5D=Category&secure%5Bmedium%5D=sponsored&secure%5Bplacement_reason%5D=page_category&secure%5Bplacement_resource_ids%5D%5B%5D=14&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=27036&secure%5Bresource_id%5D=14&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Fproject-management&secure%5Btoken%5D=183e610f8c46a1b96d8413a10080b122d706f053ae77f70cc6a73d0a113eeb7a&secure%5Burl%5D=https%3A%2F%2Fhive.com%2F&secure%5Burl_type%5D=company_website) --- ## Buyer Guide: Key Questions for Choosing Project Management Software Software ### What does Project Management Software do? Project Management Software helps teams plan work, organize tasks, assign ownership, monitor status, and keep project information in one workspace. When I reviewed G2 feedback, I found that reviewers connect it with task lists, timelines, workflows, dashboards, notes, and team communication. Users describe it as a way to centralize project details across messages, documents, and tools. ### Why do businesses use Project Management Software? From the G2 reviewer patterns I evaluated, businesses use Project Management Software to reduce scattered work, unclear priorities, missed handoffs, and limited visibility. Reviewers mention the need to coordinate teams, manage deadlines, and keep project history accessible. Common benefits include: - Clearer task ownership and status visibility. - Better collaboration across teams, clients, and departments. - Faster organization of notes, documents, goals, and plans. - Easier management of recurring work, approvals, and reminders. - Structured workflows for agile, operational, marketing, consulting, and client-service work. - Improved time, budget, and resource awareness. ### Who uses Project Management Software primarily? I found that G2 users highlight broad adoption across individual contributors, administrators, consultants, and managers. Primary users include: - **Project managers, program managers, and operations leads** who need to plan work, assign tasks, track deadlines, and keep projects moving across teams. - **Software, product, and IT teams** who need to manage tickets, sprints, issues, releases, roadmaps, and technical workflows. - **Marketing, creative, and agency teams** who need to plan campaigns, manage content calendars, review assets, and deliver client work on time. - **Executives, founders, and business owners** who need visibility into priorities, project progress, team capacity, and business-critical workstreams. - **Finance, consulting, construction, education, and nonprofit teams** that need to coordinate projects, manage approvals, track resources, and keep cross-functional work organized. ### What types of Project Management Software should I consider? The G2 feedback points to several practical product types: - **Task and workflow platforms** for assignments, deadlines, reminders, and recurring processes. - **Agile and issue management tools** for tickets, backlogs, sprints, and customizable workflows. - **Collaborative workspace tools** for notes, databases, documents, task planning, and knowledge organization. - **Portfolio and resource management platforms** for budgets, utilization, capacity, and cross-project visibility. - **Visual planning tools** with boards, timelines, calendars, Gantt charts, and dashboards. - **Client-service systems** that combine projects, time entry, expenses, billing, and reporting. ### What are the core features to look for in Project Management Software? When I assessed G2 reviewer sentiment, the strongest feature patterns were practical and workflow-focused: - Task creation, assignment, priorities, due dates, dependencies, and checklists. - Project views such as boards, lists, timelines, calendars, tables, and Gantt charts. - Dashboards, reporting, status updates, and project visibility. - Templates, automations, reminders, and customizable workflows. - Collaboration tools for comments, mentions, approvals, files, and shared notes. - Integrations with communication, development, calendar, document, and business tools. - Time tracking, budget tracking, resource planning, and client management. - Ease of use, mobile access, admin control, support quality, and reliable performance. ### What trends are shaping Project Management Software right now? I've seen project management platforms on G2 introduce features that make team coordination more efficient: - **Flexible workspaces** that bring tasks, documentation, and collaboration into one place. - **Customizable views, fields, automations, and workflows** that adapt to different team processes. - **AI assistance and templates** that reduce manual setup, routine updates, and repetitive work. - **Performance and usability improvements** that address complexity, notification overload, and dashboard limitations. These trends indicate that project management software is evolving into a more connected workspace for planning, collaboration, and execution. ### How should I choose Project Management Software? For me, the strongest project management tools are the ones that match how the team actually plans, tracks, and delivers work. When the right mix of workflows, collaboration, visibility, reporting, and ease of use aligns, project management software becomes a dependable system for keeping work organized and moving forward. --- ## What Are the Top-Rated Project Management Software Products in 2026? ### 1. [actiTIME](https://www.g2.com/products/actitime/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 48 **Product Description:** actiTIME is time tracking software where businesses can manage projects, teams and clients. Keep your projects in check with task estimates, deadlines, comments and reports. Automate billing and accounting routines with billable and non-billable tasks, user- and task-specific rates. Review your projects’ health and team performance with time and financial reports. actiTIME is available as cloud and on-premises software, a browser extension, Android and iOS mobile apps. Explore actiTIME for free with a 30-day trial (no credit card required). ### What Do G2 Reviewers Say About actiTIME? *AI-generated summary from verified user reviews* **Pros:** - Users value the **clear time tracking** in actiTIME, enhancing task management and team coordination significantly. - Users value the **time-saving** capabilities of actiTIME, enhancing efficiency in tracking and planning work across teams. - Users appreciate the **clear and informative report generation** of actiTIME, enhancing project management and team coordination. - Users value the **visibility** actiTIME provides in tracking time, enhancing coordination and facilitating workload management across teams. - Users value the **clear visibility** actiTIME provides on time distribution and project costs, enhancing team coordination and planning. **Cons:** - Users desire more **integration options** with various tools to enhance connectivity and streamline workflows in actiTIME. - Users find the **limited reporting features** of actiTIME inadequate for efficient data analysis and visualization needs. - Users find the **permissions settings complex** initially, though they enable precise access control for sensitive data. - Users desire more **integration options** with other tools to streamline data flow and reduce manual exports. - Users desire more **visual dashboard customization options** in actiTIME to enhance their user experience. #### What Are Recent G2 Reviews of actiTIME? **"[actiTIME helps our product team stay aligned and plan workloads with real data](https://www.g2.com/survey_responses/actitime-review-12331436)"** **Rating:** 5.0/5.0 stars *— Evgheny K.* [Read full review](https://www.g2.com/survey_responses/actitime-review-12331436) --- **"[Reliable time tracking that brings structure and transparency to the company](https://www.g2.com/survey_responses/actitime-review-12049757)"** **Rating:** 5.0/5.0 stars *— Jai E.* [Read full review](https://www.g2.com/survey_responses/actitime-review-12049757) --- ### 2. [RoboHead](https://www.g2.com/products/robohead/reviews) **Average Rating:** 4.3/5.0 **Total Reviews:** 90 **Product Description:** RoboHead is a project management software solution - designed for marketing and creative professionals - to help teams focus on their people, deadlines, and creative deliverables. RoboHead has everything you need to create awesome work is in one place: schedules, budgets, deliverables, online proofing, surveys, reports, asset management, and more. ### What Do G2 Reviewers Say About RoboHead? *AI-generated summary from verified user reviews* **Pros:** - Users find RoboHead's interface to be **easy to use** , enabling efficient management of design projects and communication. - Users highlight the **clarity and efficiency** RoboHead brings to project management, enhancing organization and collaboration. - Users value the **customization options** in RoboHead, enhancing collaboration and streamlining creative workflows across departments. - Users praise RoboHead for its **incredible customer support** , citing quick responses and helpful solutions for all needs. - Users value the **efficient team collaboration** that RoboHead provides, streamlining project management for multiple tasks. **Cons:** - Users find the **steep learning curve** challenging, requiring significant time and effort to master RoboHead effectively. - Users face **issues with basic functionalities** and find it difficult to track project progress effectively. - Users find the **app functionality lacking** , especially in communication and integration with essential creative tools. - Users note a **steep learning difficulty** with RoboHead, requiring significant time and attention to master the platform. - Users find RoboHead has **missing features** and a clunky UX, making project management unnecessarily complicated. #### What Are Recent G2 Reviews of RoboHead? **"[Streamlines Creative Projects with Clarity and Efficiency](https://www.g2.com/survey_responses/robohead-review-11937799)"** **Rating:** 5.0/5.0 stars *— Verified User in Hospital & Health Care* [Read full review](https://www.g2.com/survey_responses/robohead-review-11937799) --- **"[Endless Customization and Effortless Usability](https://www.g2.com/survey_responses/robohead-review-12074171)"** **Rating:** 5.0/5.0 stars *— Andrew D.* [Read full review](https://www.g2.com/survey_responses/robohead-review-12074171) --- #### What Are G2 Users Discussing About RoboHead? - [What is RoboHead used for?](https://www.g2.com/discussions/what-is-robohead-used-for) - 1 comment ### 3. [Aha!](https://www.g2.com/products/aha/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 355 **Product Description:** Aha! is the world's #1 product development software. We help more than 1 million product builders to bring their strategy to life. Our integrated tools empower teams to go from discovery to delivery. The suite includes Aha! Roadmaps, Aha! Discovery, Aha! Ideas, Aha! Whiteboards, Aha! Builder, Aha! Develop, Aha! Teamwork, and Aha! Knowledge. Product teams rely on our expertise, AI assistant, and training programs via Aha! Academy to do their best work. We are proud to be a very different type of high-growth SaaS company. The business is self-funded, profitable, and 100% remote. We are recognized as one of the best fully remote companies to work for, champion the Bootstrap Movement, and have given over $1.5M to people in need through Aha! Cares. Learn more at www.aha.io. ### What Do G2 Reviewers Say About Aha!? *AI-generated summary from verified user reviews* **Pros:** - Users praise the **responsive and helpful customer support** received during onboarding, enhancing their Aha! experience significantly. - Users appreciate the **ease of use** of Aha!, enjoying intuitive navigation and seamless integration for managing everything in one place. - Users find Aha! offers **exceptional roadmapping and strategic thinking** , transforming product management and team dynamics effectively. - Users appreciate Aha! for its **clarity and intuitive design** , enhancing communication and collaboration throughout the product management process. - Users appreciate the **clarity and integration** Aha! provides for product roadmaps, enhancing team alignment and communication. **Cons:** - Users face a **steep learning curve** with Aha!, as navigating its many features can be overwhelming initially. - Users find the **learning difficulty** with the Gantt features and setup process challenging and not user-friendly. - Users note the **limited features** in Aha!, hindering customization and integration with other tools like Azure DevOps. - Users find **missing features** in Aha!, such as limited Gantt functionality and restrictive user management, frustrating. - Users find Aha! can become quite **complex** , especially with overwhelming features and challenging integration setups. #### What Are Recent G2 Reviews of Aha!? **"[Powerful Collaboration Platform with AI, Custom Workflows, and Easy Roadmapping](https://www.g2.com/survey_responses/aha-review-12769863)"** **Rating:** 4.5/5.0 stars *— Konjengbam M.* [Read full review](https://www.g2.com/survey_responses/aha-review-12769863) --- **"[Excellent expert support & assistance from Aha Software team](https://www.g2.com/survey_responses/aha-review-12669137)"** **Rating:** 5.0/5.0 stars *— Verified User in Information Technology and Services* [Read full review](https://www.g2.com/survey_responses/aha-review-12669137) --- #### What Are G2 Users Discussing About Aha!? - [What is Aha! used for?](https://www.g2.com/discussions/what-is-aha-used-for) - [How do you create a roadmap in Aha?](https://www.g2.com/discussions/how-do-you-create-a-roadmap-in-aha) - [What is AHA roadmap software?](https://www.g2.com/discussions/what-is-aha-roadmap-software) - 1 comment ### 4. [BigTime](https://www.g2.com/products/bigtime/reviews) **Average Rating:** 4.5/5.0 **Total Reviews:** 1,644 **Product Description:** BigTime Software: The AI-powered professional services platform enabling intelligent decisions and delivering profitable growth. Too many firms rely on disconnected quoting tools, spreadsheets, and manual handoffs between sales and delivery. This creates misaligned expectations, margin erosion, and frustrated clients. BigTime changes that. We unify the entire professional services journey—from scoping and quoting to staffing and invoicing—so you can sell with confidence, deliver with precision, and grow with profitability.
 BigTime helps professional services firms reduce operational costs, easily align talent to the right projects, and accelerate time to get paid for completed work, all while enabling quicker decision-making by delivering the information you need, when you need it. By streamlining project operations, maximizing resource utilization, accelerating the account receivable cycle, and connecting scattered data sources, BigTime makes it easier for professional services firms to scale and grow. With 2,800+ customers and 20+ years of experience, BigTime is built to get you up and running quickly, operate with flexibility and agility, and enable you to solve today’s challenges while scaling with you for tomorrow’s opportunities. ### What Do G2 Reviewers Say About BigTime? *AI-generated summary from verified user reviews* **Pros:** - Users find BigTime remarkably **user-friendly** , simplifying time entry, resource management, and overall workflow integration. - Users appreciate the **ease of time tracking** with BigTime, enhancing workflow efficiency and project management seamlessly. - Users appreciate the **user-friendly interface** of BigTime, finding it easy to log hours and manage tasks. - Users appreciate the **tracking ease** of BigTime, finding it intuitive for managing time and expenses effectively. - Users appreciate the **time-saving features** of BigTime, which streamline tracking tasks and managing expenses efficiently. **Cons:** - Users find the **missing features** like expense duplication and specific templates limit BigTime's efficiency and usability. - Users find **BigTime time-consuming** due to repetitive expense entry and a complex initial setup process. - Users find the **learning curve steep** , with some tasks requiring trial and error to achieve desired customization. - Users find the **manual entry process clunky** and experience issues with losing comments and irrelevant descriptions. - Users experience **software bugs** that hinder billing and create challenges with time entry and reporting functionalities. #### What Are Recent G2 Reviews of BigTime? **"[Reliable and structured tool for time tracking and reporting](https://www.g2.com/survey_responses/bigtime-review-12647447)"** **Rating:** 5.0/5.0 stars *— Bidyut Jyoti S.* [Read full review](https://www.g2.com/survey_responses/bigtime-review-12647447) --- **"[Strong operational tool for invoicing, tracking, and analytics](https://www.g2.com/survey_responses/bigtime-review-12657814)"** **Rating:** 4.5/5.0 stars *— Brian G.* [Read full review](https://www.g2.com/survey_responses/bigtime-review-12657814) --- #### What Are G2 Users Discussing About BigTime? - [How do I track billable hours accurately using BigTime for client projects?](https://www.g2.com/discussions/how-do-i-track-billable-hours-accurately-using-bigtime-for-client-projects) - [What is BigTime used for?](https://www.g2.com/discussions/what-is-bigtime-used-for) - 1 comment, 1 upvote ### 5. [Runrun.it](https://www.g2.com/products/runrun-it/reviews) **Average Rating:** 4.8/5.0 **Total Reviews:** 1,231 **Product Description:** Runrun.it is a Work Management Solution in the Cloud. If your company needs to track where people's time goes, Runrun.it can help in a simple and unique way. Imagine Runrun.it as a playlist of tasks, projects, and workflow. The user clicks on Play and Runrun.it automatically counts hours, allocating costs to clients, projects, and task types. You gain control and insight into the profitability of your projects and clients through a powerful set of data. Try it free. ### What Do G2 Reviewers Say About Runrun.it? *AI-generated summary from verified user reviews* **Pros:** - Users value the **easy project tracking and organization** in Runrun.it, enhancing navigation and real-time monitoring. - Users find it easy to track projects with **efficient task management** , enhancing organization and workflow significantly. - Users find **task tracking** in Runrun.it simple and efficient, enhancing productivity and real-time project monitoring. - Users appreciate the **intuitive time tracking** feature of Runrun.it, enhancing productivity and project organization effortlessly. - Users value the **efficiency** of Runrun.it, which simplifies task management and enhances productivity seamlessly. **Cons:** - Users experience **glitches** like unresponsive features and visual bugs that disrupt the efficiency of Runrun.it. - Users face **time tracking issues** with delays and confusion in hour adjustments, impacting overall efficiency. - Users find the **visualization confusing** , as unclear layouts and excessive options complicate their experience with Runrun.it. - Users find the **learning curve complicated** , especially for those unfamiliar with project management platforms. - Users find Runrun.it **not intuitive** , with confusing layouts and overwhelming options hindering the overall user experience. #### What Are Recent G2 Reviews of Runrun.it? **"[RunRun.it Experience](https://www.g2.com/survey_responses/runrun-it-review-11173125)"** **Rating:** 4.5/5.0 stars *— Gabriel F.* [Read full review](https://www.g2.com/survey_responses/runrun-it-review-11173125) --- **"[He is very useful in my daily life.](https://www.g2.com/survey_responses/runrun-it-review-11137007)"** **Rating:** 5.0/5.0 stars *— Sarah S.* [Read full review](https://www.g2.com/survey_responses/runrun-it-review-11137007) --- #### What Are G2 Users Discussing About Runrun.it? - [What is Runrun.it used for?](https://www.g2.com/discussions/what-is-runrun-it-used-for) ### 6. [Orangescrum](https://www.g2.com/products/orangescrum/reviews) **Average Rating:** 4.5/5.0 **Total Reviews:** 23 **Product Description:** Orangescrum is a comprehensive project management solution built to streamline planning, execution, and delivery across teams of all sizes. Available in both Cloud (SaaS) and Self-Hosted (On-Premise) deployments, it offers the flexibility to choose between a fully managed environment or complete data control within your own infrastructure. The platform brings together essential capabilities including task and project management, Agile sprint planning, Gantt chart scheduling, time tracking, resource allocation, and budget management—all within a single, unified workspace. Teams benefit from real-time collaboration through features like @mentions, automated workflows, reminders, and centralized reporting, ensuring improved visibility and productivity at every stage of the project lifecycle. Flexible Pricing Options: Orangescrum Cloud plans start at $29/month (Basic), $69/month (Pro), and $349/month (Premium)—all with unlimited users and scalable features. The Self-Hosted edition starts at $1,500/year, offering a cost-effective annual licensing model with optional modular plugins to extend functionality as needed. Advanced capabilities such as custom workflows, workload and resource management, financial tracking, advanced dashboards, API integrations, and enterprise-grade security (SSO, LDAP, Two-Factor Authentication) make Orangescrum a reliable choice for growing businesses and large enterprises alike. Ideal for remote teams, software development organizations, agencies, and enterprises, Orangescrum delivers a scalable, secure, and performance-driven platform to manage projects with precision and efficiency. ### What Do G2 Reviewers Say About Orangescrum? *AI-generated summary from verified user reviews* **Pros:** - Users value the **easy collaboration** features of Orangescrum, facilitating smooth communication and efficient project management. - Users love the **easy tracking** features of Orangescrum, simplifying task management and enhancing productivity monitoring. - Users value the **multi-user access** in Orangescrum, enhancing collaboration and project organization seamlessly. - Users value the **progress tracking** features of Orangescrum, facilitating effortless monitoring of tasks and productivity. - Users value the **organized project management** of Orangescrum, allowing for efficient task assignment and progress tracking. **Cons:** - Users find the **learning curve steep** for advanced features, making setup of reports and workflows challenging. - Users find the **limited features** of Orangescrum challenging, especially during setup of reports and workflows. - Users find **notification issues** overwhelming when juggling multiple projects, impacting their overall experience with Orangescrum. #### What Are Recent G2 Reviews of Orangescrum? **"[Streamlined Our Workflow and Improved Productivity](https://www.g2.com/survey_responses/orangescrum-review-12398551)"** **Rating:** 5.0/5.0 stars *— Anee R.* [Read full review](https://www.g2.com/survey_responses/orangescrum-review-12398551) --- **"[For a small business it's good,](https://www.g2.com/survey_responses/orangescrum-review-4691623)"** **Rating:** 4.0/5.0 stars *— Rehan L.* [Read full review](https://www.g2.com/survey_responses/orangescrum-review-4691623) --- ### 7. [Bordio](https://www.g2.com/products/bordio/reviews) **Average Rating:** 5.0/5.0 **Total Reviews:** 59 **Product Description:** Bordio is work management software for teams across all industries. Here you can add teams and invite your teammates, create projects, manage tasks and events and organize your teamwork. Whether you're working with people inside your team or bringing in outside partners and clients, Bordio has got you covered. It's designed to handle everything from your daily tasks to those big projects, keeping everything running smoothly so you can focus on what really matters. Bordio doesn't just stop at organizing your tasks; it goes the extra mile by helping you manage your team's workload effectively. With features that let you track the time spent on tasks and meetings, setting up recurring tasks, and keeping an eye on daily progress, it's easier than ever to keep everyone on track. Plus, with the ability to chat right in the task window, you'll never lose track of those important conversations and decisions. Keep the communication clear and make sure everyone's on the same page. Say goodbye to juggling multiple apps for notes, file storage, and calendars. With Bordio, you can upload files directly to tasks, keep all your project-related notes tidy, and even sync up with your Google Calendar. And with the mobile app, you can keep tabs on everything, no matter where you are. Bordio makes managing your team's work not just doable but downright easy. ### What Do G2 Reviewers Say About Bordio? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **ease of use** of Bordio, simplifying team management and scheduling tasks efficiently. - Users appreciate the **flexibility** of Bordio, enabling quick adjustments to teams and schedules on a single board. - Users value the **management ease** of Bordio, appreciating its streamlined organization of teams and tasks on one board. - Users value the **multi-user access** of Bordio, allowing efficient team management and quick adjustments to schedules. - Users appreciate the **organized project management** in Bordio, allowing quick adjustments and efficient team coordination. **Cons:** - Users struggle with **mobile and offline functionality** of Bordio, often relying on notebooks when signal strength is low. - Users find the **mobile and offline functionality lacking** , often relying on notebooks during low signal situations. - Users experience **connectivity issues** with Bordio, particularly with mobile functionality and limited offline capabilities. - Users experience significant **glitches** with Bordio's mobile and offline functionalities, hindering their overall productivity. - Users find the **limited offline functionality** of Bordio frustrating, as it hinders usability during low signal conditions. #### What Are Recent G2 Reviews of Bordio? **"[Flexible scheduling board for daily fieldwork activities.](https://www.g2.com/survey_responses/bordio-review-12054950)"** **Rating:** 5.0/5.0 stars *— Keith K.* [Read full review](https://www.g2.com/survey_responses/bordio-review-12054950) --- **"[How Bordio simplified our workflow: a simple solution for our growing team's needs](https://www.g2.com/survey_responses/bordio-review-9843143)"** **Rating:** 5.0/5.0 stars *— Aleksejs .* [Read full review](https://www.g2.com/survey_responses/bordio-review-9843143) --- ### 8. [Mural](https://www.g2.com/products/mural/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 1,397 **Product Description:** Mural is a visual collaboration platform specifically designed to enhance the productivity and effectiveness of go-to-market (GTM) teams. As an interactive workspace, Mural enables teams to create persistent visbility that builds alignment, while leveraging human-centered AI that accelerates teams to reach their outcomes faster. Whether it's building better products more in line with customer demand, creating more seamless marketing campaigns that drive pipeline, or collaborative selling motions that close deals faster, teams are using Mural to drive revenue growth more intelligently. The primary target audiences for Mural all have their hand in go-to-market motions, including product management & engineering teams, sales, marketing, and customer success teams. These teams often face challenges aligning their efforts and communicating effectively, hindering their ability to respond to market demands quickly enough to gain a competitive advantage. Within Mural, teams can leverage tools and expert-designed methods that increase their speed: to visualize their ideas, share insights, and collaborate in real time, regardless of their physical location. Key features of Mural include customizable templates by role or function, diagramming tools, intelligent workflows and methods, and AI infused throughout to help teams move faster from ideation to execution. The platform supports integrations with other popular software, including Salesforce, Microsoft, and Jira, enabling seamless workflows and reducing swivel-chair between systems. With Mural, teams can build a strategic visual layer that helps them calibrate decisions and actions and creates visibility so people stay informed without accessing multiple systems. Additionally, Mural's AI capabilities help teams identify patterns and insights from their collaborative sessions, further enriching the decision-making process. By providing a robust visual collaboration environment, Mural stands out in its category as a solution that not only enhances productivity but also fosters a deeper connection among team members. This unique approach to collaboration enables organizations to adapt quickly to changing market dynamics and customer needs, ultimately driving better outcomes and sustained growth. ### What Do G2 Reviewers Say About Mural? *AI-generated summary from verified user reviews* **Pros:** - Users value the **ease of use** of Mural, enhancing remote collaboration and making discussions more effective. - Users appreciate the **seamless team collaboration** Mural offers, enhancing remote work through interactive and inclusive brainstorming. - Users appreciate the **robust collaboration features** of Mural, enhancing remote teamwork with ease and creativity. - Users love the **real-time collaboration** features of Mural, enhancing teamwork with intuitive tools for effective decision-making. - Users find the **fantastic templates** in Mural make collaboration and idea organization seamless and effective. **Cons:** - Users find the **missing features** like limited colors and voting complications hinder their Mural experience. - Users find the **learning curve steep** with Mural, citing difficulties in tool navigation and complex feature implementation. - Users find Mural's interface **not intuitive** , particularly regarding canvas settings and file management, leading to confusion. - Users find Mural's **limited features** hinder productivity, especially in mobile apps and template diversity. - Users experience **slow performance** with Mural, particularly when handling large boards filled with content. #### What Are Recent G2 Reviews of Mural? **"[Feature-Rich and Reliable: Great Navigation, Templates, and Integration](https://www.g2.com/survey_responses/mural-review-12212889)"** **Rating:** 4.0/5.0 stars *— Larissa M.* [Read full review](https://www.g2.com/survey_responses/mural-review-12212889) --- **"[Mural’s Infinite Canvas and Intuitive UI Make Brainstorming Limitless](https://www.g2.com/survey_responses/mural-review-12350568)"** **Rating:** 5.0/5.0 stars *— Ravikiran D.* [Read full review](https://www.g2.com/survey_responses/mural-review-12350568) --- #### What Are G2 Users Discussing About Mural? - [As a new user, how can I effectively facilitate brainstorming sessions using Mural’s collaboration tools?](https://www.g2.com/discussions/as-a-new-user-how-can-i-effectively-facilitate-brainstorming-sessions-using-mural-s-collaboration-tools) - [What is Mural used for?](https://www.g2.com/discussions/what-is-mural-used-for) - 1 comment - [Can you use mural with zoom?](https://www.g2.com/discussions/can-you-use-mural-with-zoom) - 4 comments ### 9. [SmartSuite](https://www.g2.com/products/smartsuite-smartsuite/reviews) **Average Rating:** 4.8/5.0 **Total Reviews:** 43 **Product Description:** SmartSuite is an AI-powered Work Operating System (Work OS) — one platform for GRC & Resilience, IT Service Delivery, Project & Portfolio Management, and Business Operations. Trusted by over 2,000 businesses worldwide, SmartSuite unites data, teams, and systems in a single governed environment, eliminating tool sprawl, reducing manual handoffs, and giving every stakeholder real-time visibility into the work that matters most. Where traditional GRC and ITSM platforms require lengthy build cycles, custom development, and months of professional services before a single team goes live, SmartSuite is built to launch in weeks, not quarters. Purpose-built Solution Suites — spanning Enterprise Risk Management, Compliance, Internal Audit, Cyber & IT Risk, ITSM, IT Asset Management, Portfolio & Financial Management, and more — are ready to deploy from day one, configured without code, and designed to expand as adoption grows across the organization. Underpinned by 8 interconnected platform frameworks — Data Architecture, Workflow Orchestration, Automation, Artificial Intelligence, Secure Collaboration, Enterprise Reporting, Integrations, and Security & Governance — SmartSuite delivers the structural rigor enterprise organizations demand without the total cost of ownership that traditional point solutions carry. SOC 2, ISO 27001, GDPR, and HIPAA compliant out of the box. ### What Do G2 Reviewers Say About SmartSuite? *AI-generated summary from verified user reviews* **Pros:** - Users find SmartSuite's **ease of use** exceptional, enabling quick adoption and effective management of projects effortlessly. - Users value the **flexibility** of SmartSuite, enabling easy adaptation and improvement of internal tools for various needs. - Users highlight the **efficiency** of SmartSuite, enabling quick adaptations and improvements in a user-friendly environment. - Users find SmartSuite **intuitive and user-friendly** , enabling quick tool development and efficient support for all challenges. - Users praise the **exceptional customer support** of SmartSuite, highlighting its speed, reliability, and helpfulness. **Cons:** - Users find SmartSuite **too expensive** , leading some to consider alternatives despite its high-quality features. #### What Are Recent G2 Reviews of SmartSuite? **"[Flexible, Powerful, Easy to Use, and a Game Changer for Our Business](https://www.g2.com/survey_responses/smartsuite-review-12822605)"** **Rating:** 5.0/5.0 stars *— Timothy D.* [Read full review](https://www.g2.com/survey_responses/smartsuite-review-12822605) --- **"[Awesome Value: Easy Resident Data Collection, Document Management, and 5 Seats per License](https://www.g2.com/survey_responses/smartsuite-review-12706714)"** **Rating:** 5.0/5.0 stars *— Jeff G.* [Read full review](https://www.g2.com/survey_responses/smartsuite-review-12706714) --- ### 10. [Lytho](https://www.g2.com/products/lytho-lytho/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 342 **Product Description:** Lytho is an enterprise content governance platform designed to help organizations ensure that their marketing content is compliant, on-brand, and audit-ready throughout its entire lifecycle. As businesses increasingly rely on diverse teams, tools, and AI systems for content creation, maintaining brand integrity and adhering to regulatory requirements can become challenging. Traditional review processes often lead to bottlenecks, and content generated outside established workflows may go unchecked, resulting in risks and inconsistencies. The platform addresses these challenges by embedding governance directly into the content lifecycle. Lytho utilizes AI-powered features to apply brand and regulatory standards in real-time within the tools that teams already use, such as design platforms, content management systems (CMS), and collaboration tools. This proactive approach ensures that content is guided and validated during the creation process, rather than relying solely on post-creation reviews. Content governance refers to the system of controls, workflows, and standards that ensure every piece of content aligns with brand guidelines, regulatory requirements, and organizational policies. Without a robust governance framework, teams often depend on inconsistent manual reviews, which can lead to delays, compliance gaps, and off-brand outputs. Lytho integrates governance seamlessly into the workflow, automating checks, standardizing processes, and providing comprehensive visibility across the content lifecycle. Organizations choose Lytho for several key reasons. First, it ensures compliance across the entire content lifecycle by applying brand and regulatory standards from the initial creation phase through to distribution, complete with built-in audit trails for every asset. Second, Lytho embeds governance into existing workflows, allowing compliance checks to occur within the tools teams already utilize, thereby reducing friction and eliminating disjointed review processes. This integration enables organizations to scale their content production without increasing risk, accommodating growing demands and AI-generated output while maintaining control and consistency. Lytho serves enterprise marketing organizations, including leaders in brand management, content creation, operations, and compliance, who are tasked with protecting brand integrity while enabling growth. By using Lytho, organizations can reduce compliance risks, accelerate their time to market, and uphold brand integrity across all channels. This platform empowers marketing leaders to confidently embrace AI and meet the evolving demands of modern content creation, all while governing content at scale without hindering team efficiency. ### What Do G2 Reviewers Say About Lytho? *AI-generated summary from verified user reviews* **Pros:** - Users find Lytho's **intuitive interface** enhances navigation and streamlines workflow, making asset management efficient and effective. - Users value Lytho for its **streamlined project management** , enhancing organization and efficiency in creative operations. - Users value the **easy team collaboration** Lytho offers, enabling seamless feedback and project tracking among stakeholders. - Users praise Lytho for its **effective organization** , streamlining creative processes and enhancing project management for teams. - Users praise Lytho for its **efficiency** , streamlining collaboration and task management, enhancing overall productivity in teams. **Cons:** - Users face challenges with **missing features** in Lytho, impacting efficiency and ease of use. - Users find Lytho **not intuitive** , making navigation and setup challenging, especially for large teams. - Users struggle with a **steep learning curve** due to complex navigation and a non-intuitive interface in Lytho. - Users struggle with **adjustment issues** in Lytho, finding the tools unintuitive and the mobile interface challenging to navigate. - Users feel limited by the **lack of customization** options in Lytho, particularly regarding insights and filters. #### What Are Recent G2 Reviews of Lytho? **"[Streamlined Proofing Process with Lytho](https://www.g2.com/survey_responses/lytho-review-5030004)"** **Rating:** 5.0/5.0 stars *— Daniel L.* [Read full review](https://www.g2.com/survey_responses/lytho-review-5030004) --- **"[A Game Changer for Our Organization](https://www.g2.com/survey_responses/lytho-review-8765039)"** **Rating:** 5.0/5.0 stars *— Julie B.* [Read full review](https://www.g2.com/survey_responses/lytho-review-8765039) --- #### What Are G2 Users Discussing About Lytho? - [What are the benefits and challenges of using Lytho Creative Workflow for managing creative projects?](https://www.g2.com/discussions/what-are-the-benefits-and-challenges-of-using-lytho-creative-workflow-for-managing-creative-projects) - [What is Lytho Creative Workflow used for?](https://www.g2.com/discussions/what-is-lytho-creative-workflow-used-for) - 1 comment - [What is DivvyHQ used for?](https://www.g2.com/discussions/what-is-divvyhq-used-for) ### 11. [TeamGantt](https://www.g2.com/products/teamgantt/reviews) **Average Rating:** 4.8/5.0 **Total Reviews:** 875 **Product Description:** TeamGantt is a project management software centered around simple and intuitive gantt charts. Released in 2010, it helps teams plan, collaborate, track, and learn so they can deliver projects on time and budget more often. TeamGantt was created with a single purpose in mind: to bring calm and clarity to teams who work together. No confusing systems to learn. Just drag and drop project management—the way it should be. Key features: Gantt Charts, Calendars, Workloads, Time Tracking, Portfolio Views, Dependencies, and more. Teams of all sizes use TeamGantt to plan and collaborate—in the office or remotely. ### What Do G2 Reviewers Say About TeamGantt? *AI-generated summary from verified user reviews* **Pros:** - Users find TeamGantt's **ease of use** exceptional, simplifying project scheduling and resource management for effective collaboration. - Users value the **real-time collaboration** in TeamGantt, enhancing task organization and visual progress tracking effectively. - Users appreciate the **ease of resource allocation and timeline management** with TeamGantt, enhancing team productivity and clarity. - Users value the **easy resource allocation and timeline management** of TeamGantt, boosting team productivity and clarity. - Users value the **easy setup** of TeamGantt, enabling quick implementation and a smooth start for project management. **Cons:** - Users find the **learning curve steep** with TeamGantt, making training new staff challenging due to its functionalities. - Users find **beginner difficulty** challenging, as training new staff on TeamGantt can be complicated and frustrating. - Users find **manpower adjustment management challenging** , indicating a need for improvement in aligning work hours with project timelines. - Users feel the **reporting features are relatively basic** , lacking the depth and detail needed for comprehensive analysis. - Users feel the product lacks **integration with Teams** , which would enhance their project management experience. #### What Are Recent G2 Reviews of TeamGantt? **"[Super Project Management Software](https://www.g2.com/survey_responses/teamgantt-review-4170909)"** **Rating:** 4.5/5.0 stars *— Dave A.* [Read full review](https://www.g2.com/survey_responses/teamgantt-review-4170909) --- **"[Intuitive Gantt Chart Tool with Room for Analytics Growth](https://www.g2.com/survey_responses/teamgantt-review-12649406)"** **Rating:** 4.5/5.0 stars *— Shubhang P.* [Read full review](https://www.g2.com/survey_responses/teamgantt-review-12649406) --- #### What Are G2 Users Discussing About TeamGantt? - [What is TeamGantt used for?](https://www.g2.com/discussions/what-is-teamgantt-used-for) ### 12. [ONLYOFFICE Workspace](https://www.g2.com/products/onlyoffice-workspace/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 63 **Product Description:** ONLYOFFICE Workspace is a web-based open-source business platform for efficient team management and online collaboration, developed by Ascensio System SIA, a Latvian software development company. The solution features online document editors, a platform for document management, corporate communication, mail and project management tools. The ONLYOFFICE online editors allow you to create, edit and collaborate on text documents, spreadsheets, presentations, fillable forms and PDF files. Complete compatibility with Word, Excel and PowerPoint files. ### What Do G2 Reviewers Say About ONLYOFFICE Workspace? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **affordability** of ONLYOFFICE Workspace, especially with its free tier for seamless document management. - Users appreciate the **centralization** in ONLYOFFICE Workspace, which streamlines document management and enhances organization. - Users appreciate the **intuitive design and centralization** of documents in ONLYOFFICE Workspace, enhancing their organization daily. - Users appreciate the **intuitive design** of ONLYOFFICE Workspace, making document management and organization simple and efficient. - Users appreciate the **easy collaboration** in ONLYOFFICE Workspace, finding it intuitive and efficient for organizing documents centrally. **Cons:** - Users express concern over **billing issues** and the lack of adequate customer support for troubleshooting difficulties. - Users express frustration with the **incomplete information** and lack of robust customer support in ONLYOFFICE Workspace. - Users are disappointed by the **insufficient training and support** offered, hindering effective use of ONLYOFFICE Workspace. - Users are frustrated by the **limited storage capacity** for large documents and inadequate customer support options. - Users are frustrated by the **poor customer support** of ONLYOFFICE Workspace, needing stronger assistance for better experiences. #### What Are Recent G2 Reviews of ONLYOFFICE Workspace? **"[Streamlined Team Collaboration with Powerful Features](https://www.g2.com/survey_responses/onlyoffice-workspace-review-12279554)"** **Rating:** 4.5/5.0 stars *— ilyass a.* [Read full review](https://www.g2.com/survey_responses/onlyoffice-workspace-review-12279554) --- **"[Intuitive Workspace for Document Management](https://www.g2.com/survey_responses/onlyoffice-workspace-review-12227153)"** **Rating:** 4.0/5.0 stars *— Lee L.* [Read full review](https://www.g2.com/survey_responses/onlyoffice-workspace-review-12227153) --- #### What Are G2 Users Discussing About ONLYOFFICE Workspace? - [What is ONLYOFFICE used for?](https://www.g2.com/discussions/what-is-onlyoffice-used-for) - [Is Justoffice open source?](https://www.g2.com/discussions/is-justoffice-open-source) - 1 comment - [Is Onlyoffice a FOSS?](https://www.g2.com/discussions/is-onlyoffice-a-foss) - 1 comment ### 13. [Worksection](https://www.g2.com/products/worksection/reviews) **Average Rating:** 4.8/5.0 **Total Reviews:** 121 **Product Description:** Unlock the full potential of your team with Worksection, the ultimate online project management tool designed to streamline workflows and supercharge collaboration. Tailored for small to medium-sized teams, its intuitive interface ensures everyone, from tech newbies to seasoned pros, can hit the ground running. Join over 1,600 forward-thinking marketing agencies, design studios, software developers, law firms, and architectural offices already transforming their businesses with Worksection. If you bill by the hour, this is your secret weapon. Tackle complex projects effortlessly with built-in time tracking, efficient task management, Gantt charts, Kanban boards, and a hub for all your communications. Dive into detailed reports that offer deep insights into your team’s performance, empowering you to make smart, data-driven decisions. And when you need it, rely on our friendly support to keep you moving forward. Transform how you manage projects today with Worksection. ### What Do G2 Reviewers Say About Worksection? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **intuitive and user-friendly interface** of Worksection, enabling immediate adoption without a learning curve. - Users value the **intuitive project management and communication features** of Worksection, enhancing team collaboration and deadline tracking. - Users value the **efficient task management** of Worksection, enhancing team collaboration and project tracking seamlessly. - Users value the **efficient task tracking** in Worksection, enhancing project clarity and promoting timely deadline management. - Users value the **management ease** of Worksection, enabling effective collaboration and streamlined workflows across projects. **Cons:** - Users note the **limited features** of Worksection, particularly in the mobile app and integration options, impacting flexibility. - Users find the mobile app to have **limited functionality** , making on-the-go project management challenging and incomplete. - Users find the **limited mobile app functionality** hinders on-the-go project management and overall user experience. - Users note the **poor integration** options in Worksection, often relying on manual workarounds for effective use. - Users find the mobile app functionality **limited compared to the desktop version** , impacting on-the-go project management effectiveness. #### What Are Recent G2 Reviews of Worksection? **"[The Perfect Central Hub for All Our Projects](https://www.g2.com/survey_responses/worksection-review-12404200)"** **Rating:** 5.0/5.0 stars *— Maxim N.* [Read full review](https://www.g2.com/survey_responses/worksection-review-12404200) --- **"[Worksection Keeps Project Management Clean, Simple, and All-in-One](https://www.g2.com/survey_responses/worksection-review-12744735)"** **Rating:** 4.0/5.0 stars *— Verified User in Oil & Energy* [Read full review](https://www.g2.com/survey_responses/worksection-review-12744735) --- #### What Are G2 Users Discussing About Worksection? - [What do you recommend for those considering Worksection for project management?](https://www.g2.com/discussions/what-do-you-recommend-for-those-considering-worksection-for-project-management) - [What is Worksection used for?](https://www.g2.com/discussions/what-is-worksection-used-for) - 1 comment ### 14. [GUIDEcx](https://www.g2.com/products/guidecx/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 459 **Product Description:** GUIDEcx is the world's leading Client Onboarding solution that creates a seamless transition between your sales and implementation process. With over five years and 300,000 successful onboarding projects completed, we know how to leverage our wisdom to deliver consistent Customer Onboarding experiences. Our process is designed to drive engagement, increase efficiency, and expand capacity without sacrificing quality of service. Easy to integrate into your existing CRM, GUIDEcx has custom templates, different customer views for each role, purpose-built integrations, and robust reporting. We don't just move your process to our software, our Professional Services team and Guide University resources are here to Guide and support you through every step of the process to accelerate time to value and maximize your onboarding team productivity. Reach out today to and we can help you bring your Customer Onboarding experience to new heights. ### What Do G2 Reviewers Say About GUIDEcx? *AI-generated summary from verified user reviews* **Pros:** - Users commend the **ease of use** of GUIDEcx, appreciating its intuitive navigation and time-saving automation features. - Users commend the **responsive customer support** from GUIDEcx, ensuring timely assistance and effective management during onboarding. - Users value the **efficient project management** features of GUIDEcx, enhancing onboarding and keeping everyone aligned. - Users find GUIDEcx's **ease of learning** impressive, enhancing onboarding efficiency with straightforward navigation and supportive resources. - Users highlight the **effective team collaboration** features of GUIDEcx, ensuring everyone stays informed and engaged throughout projects. **Cons:** - Users note the **steep learning curve** with GUIDEcx, requiring significant effort to navigate initial setup and customization. - Users face **slow loading** times and occasional bugs, which hinder smooth navigation and project handling in GUIDEcx. - Users report **glitches in impersonating profiles** , a lack of bulk update options, and unclear ticket resolutions. - Users note the **complexity** in GUIDEcx's setup, requiring mental energy to navigate its customizable features effectively. - Users experience **glitches** such as lag and unexpected logouts, impacting their productivity and project management. #### What Are Recent G2 Reviews of GUIDEcx? **"[Streamlined Onboarding with Clear Customer Status Tracking](https://www.g2.com/survey_responses/guidecx-review-12219867)"** **Rating:** 4.5/5.0 stars *— Verified User in Computer Software* [Read full review](https://www.g2.com/survey_responses/guidecx-review-12219867) --- **"[Easy Task Management and Great Support with GUIDEcx](https://www.g2.com/survey_responses/guidecx-review-12092276)"** **Rating:** 4.5/5.0 stars *— Morgan M.* [Read full review](https://www.g2.com/survey_responses/guidecx-review-12092276) --- #### What Are G2 Users Discussing About GUIDEcx? - [What is GUIDEcx used for?](https://www.g2.com/discussions/what-is-guidecx-used-for) - 1 comment ### 15. [WorkflowMAX](https://www.g2.com/products/workflowmax/reviews) **Average Rating:** 4.1/5.0 **Total Reviews:** 63 **Product Description:** WorkflowMAX is a job and profitability management software solution specifically designed to assist service firms in optimizing their operations. This platform provides users with comprehensive control over essential aspects such as time management, team collaboration, and profit tracking, all consolidated into a single interface. By streamlining processes like project management, timesheet tracking, invoicing, and purchase order issuance, WorkflowMAX enhances clarity at every stage of a firm's workflow. Targeted primarily at growing service-oriented businesses, WorkflowMAX empowers users to scale their operations effectively. With the ability to monitor where time is allocated and profits are generated, firms can make informed decisions, delegate tasks with accuracy, and expand their services without uncertainty. This adaptability ensures that the software aligns with the unique workflows of each firm, rather than imposing a rigid structure that may not fit their needs. Key features of WorkflowMAX include its robust project management tools, which allow users to create, assign, and track projects in real time. The timesheet functionality simplifies the process of logging hours worked, ensuring that all team members can accurately report their time. Additionally, the invoicing and purchase order capabilities facilitate seamless financial transactions, making it easier for firms to manage their cash flow. The software also integrates deeply with popular accounting platforms like Xero and QuickBooks, enabling users to synchronize financial data effortlessly. The benefits of using WorkflowMAX extend beyond its core functionalities. The software is designed to provide users with insights into their operations, helping them identify areas for improvement and opportunities for growth. The dedicated support team is another significant advantage, as they are genuinely invested in the success of their clients, offering assistance and guidance as needed. This commitment to customer support, combined with the software's comprehensive features, positions WorkflowMAX as a valuable asset for service firms looking to enhance their operational efficiency and profitability. ### What Do G2 Reviewers Say About WorkflowMAX? *AI-generated summary from verified user reviews* **Pros:** - Users rave about the **ease of use** of WorkflowMax, finding it intuitive and efficient for managing workflows. - Users appreciate the **time tracking functionality** of WorkflowMax, allowing for effective project management and accurate invoicing. - Users value the **easy integration** of WorkflowMAX with Xero, enhancing efficiency in managing quotes and invoices. - Users value the **seamless integration with Xero** , enhancing efficiency by eliminating double handling of invoices. - Users value the **centralized project management** of WorkflowMax, effectively tracking time and budgets across various projects. **Cons:** - Users are disappointed with the **missing features** in WorkflowMAX, especially the loss of Dext integration and multi-currency billing. - Users find **limited functionality** in WorkflowMAX, with issues like excessive clicks and reduced capabilities affecting their experience. - Users highlight the need for improved **billing issues** , specifically in multi-currency support and invoice discrepancies. - Users find the **time consumption** frustrating due to multiple clicks and slow page refreshes while logging entries. - Users face **invoicing problems** with discrepancies in values and lack of multi-currency billing options. #### What Are Recent G2 Reviews of WorkflowMAX? **"[Perfect for Creative Studios: Easy Reporting and Seamless Xero Integration](https://www.g2.com/survey_responses/workflowmax-review-12021501)"** **Rating:** 5.0/5.0 stars *— Verified User in Graphic Design* [Read full review](https://www.g2.com/survey_responses/workflowmax-review-12021501) --- **"[Outstanding Experience with No Drawbacks](https://www.g2.com/survey_responses/workflowmax-review-12203791)"** **Rating:** 5.0/5.0 stars *— nam.bui@nzier.org.nz B.* [Read full review](https://www.g2.com/survey_responses/workflowmax-review-12203791) --- #### What Are G2 Users Discussing About WorkflowMAX? - [What is WorkflowMax used for?](https://www.g2.com/discussions/what-is-workflowmax-used-for) ### 16. [Agency Handy](https://www.g2.com/products/agency-handy/reviews) **Average Rating:** 4.9/5.0 **Total Reviews:** 19 **Product Description:** Agency Handy is a single system built for service based agencies to manage clients, delivery, and billing without juggling multiple tools. Most agencies use one tool for proposals, another for onboarding, another for tasks, and something else for invoicing. Things break in between. Details get missed. Payments get delayed. Agency Handy brings all of that into one place. You can list your services in a catalog, send proposals, collect client inputs through forms, manage tasks and deliverables, get approvals, and handle one-time or recurring payments inside a branded workspace. We built Agency Handy to fix what usually goes wrong after a deal is closed. Approvals are tied to delivery and billing. Onboarding is structured. Client communication stays visible. That means fewer follow ups, fewer missed steps, and faster payments. Today, 500 plus agencies across 60-plus countries use Agency Handy to run their operations with more clarity and less friction. ### What Do G2 Reviewers Say About Agency Handy? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **ease of use** of Agency Handy, enjoying its intuitive interface and efficient workflow. - Users appreciate the **intuitive interface** of Agency Handy, enhancing their organization and accelerating their workflow. - Users praise the **excellent customer support** of Agency Handy, noting quick responses and effective assistance for issues. - Users find the **easy setup** of Agency Handy greatly enhances their efficiency and organization from the start. - Users love the **organization capabilities** of Agency Handy, streamlining processes and enhancing workflow efficiency. **Cons:** - Users find the **limited customization** options of Agency Handy restrictive, desiring more flexibility and personalization. - Users find the service **expensive** , wishing for more features in lower tiers to justify the cost. - Users feel frustrated by the **limited features** in lower tiers, wishing for more options and capabilities. #### What Are Recent G2 Reviews of Agency Handy? **"[All-in-One, White-Labeled Portal for Agency Operations](https://www.g2.com/survey_responses/agency-handy-review-12566089)"** **Rating:** 4.5/5.0 stars *— Milan B.* [Read full review](https://www.g2.com/survey_responses/agency-handy-review-12566089) --- **"[Agency Handy Delivers on the All-in-One Promise—Clean UI, Seamless Workflows](https://www.g2.com/survey_responses/agency-handy-review-12567997)"** **Rating:** 5.0/5.0 stars *— James K.* [Read full review](https://www.g2.com/survey_responses/agency-handy-review-12567997) --- ### 17. [ProofHub](https://www.g2.com/products/proofhub/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 107 **Product Description:** Founded in the year 2012, ProofHub is a cloud-based project management and team collaboration platform that is used by teams across the globe. ProofHub is a top-rated work management application that has been designed to help teams in everyday work and is used by over 85,000 teams globally, including Netflix, Google, NASA, Nike, and Trip Advisor. ProofHub is a surprisingly simple yet powerful project management software that provides a consolidated view of tasks and progress. This project management software allows teams to communicate on work from anywhere using any device. With a rich set of features put in one location, this online SaaS tool is designed to help businesses swiftly plan, coordinate, organise, and deliver projects of all sizes. ProofHub is a cost-effective solution utilized by teams and enterprises of all sizes in various sectors. ProofHub can help businesses structure their work process while saving time and resources, with features ranging from task management to time tracking, bespoke workflows to online proofing, and much more. ProofHub offers a plethora of collaboration features such as chat, discussions, announcements, third-party integrations, file transfer, and more. ProofHub has a clean, simple layout with a low learning curve that makes users feel right at home. Apart from English, ProofHub is available in German, Spanish, Portuguese, French, Russian, Italian, Dutch, Chinese (Taiwan), Turkish, and Polish. ProofHub is a cost-effective solution that can be utilized by teams and enterprises in various sectors. ProofHub provides all the features you need to get your work done efficiently, from creating a project to assigning tasks, keeping track of progress, interacting with your team, and ultimately completing your projects on time. ### What Do G2 Reviewers Say About ProofHub? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **centralized organization** of information in ProofHub, enhancing communication and task clarity across departments. - Users value the **real-time project insights** of ProofHub, enhancing collaboration and reducing the need for micromanagement. - Users value the **real-time insights** offered by ProofHub, enhancing task ownership and streamlining project management efficiently. - Users value the **real-time team collaboration** of ProofHub, enhancing efficiency and simplifying project management significantly. - Users find ProofHub to be **extremely easy to use** , centralizing communication and streamlining workflows effectively. **Cons:** - Users find ProofHub's interface to be **less intuitive** , making the app harder to use compared to expectations. - Users find ProofHub's interface **not intuitive** , making it harder to use compared to the desktop version. - Users find the lack of **budgeting options** and tricky time management in ProofHub to be a significant drawback. - Users often face **bug issues** with adding participants to projects they didn't initiate, causing workflow disruptions. - Users face **collaboration issues** due to the inability to add participants to projects not created by them. #### What Are Recent G2 Reviews of ProofHub? **"[All-in-One Platform with a Clean, Easy-to-Navigate Interface](https://www.g2.com/survey_responses/proofhub-review-12713292)"** **Rating:** 4.0/5.0 stars *— Verified User in Oil & Energy* [Read full review](https://www.g2.com/survey_responses/proofhub-review-12713292) --- **"[usage report](https://www.g2.com/survey_responses/proofhub-review-10777936)"** **Rating:** 5.0/5.0 stars *— Denys K.* [Read full review](https://www.g2.com/survey_responses/proofhub-review-10777936) --- #### What Are G2 Users Discussing About ProofHub? - [What do you think needs improvement in ProofHub to better support project management?](https://www.g2.com/discussions/what-do-you-think-needs-improvement-in-proofhub-to-better-support-project-management) - [What is ProofHub used for?](https://www.g2.com/discussions/what-is-proofhub-used-for) - [What is Pmis explain important features and function?](https://www.g2.com/discussions/what-is-pmis-explain-important-features-and-function) ### 18. [ProProfs Project](https://www.g2.com/products/proprofs-project/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 32 **Product Description:** ProProfs Project is a simple project management software that helps managers organize various projects under one roof. From delegating tasks to tracking work progress, this online project management tool allows users to do it all using a single dashboard. Project managers also find this tool useful to collaborate across different departments and keep clients in the know-how of current work progress. Moreover, managers can generate insightful reports and raise invoices in a few clicks the moment a project gets completed. ProProfs Project also comes with powerful features such as budget management, resource management, tracking expenses, estimating project expenses, file sharing, Dropbox and Box integrations, and so on. So, whether you are a freelancer or a project manager at an enterprise, ProProfs Project is one of the best tools that helps you stay on top of all the projects and deliver them within deadlines. This easy project management software takes a few minutes to complete the signup process before you begin to nail those hectic deadlines and start exceeding client expectations by providing deliverables hassle-free. ProProfs Project is the sure shot way to keep your clients delighted. #### What Are Recent G2 Reviews of ProProfs Project? **"[Amazing tool A dynamic tool for modern marketing teams.](https://www.g2.com/survey_responses/proprofs-project-review-7988003)"** **Rating:** 4.0/5.0 stars *— Verified User in Health, Wellness and Fitness* [Read full review](https://www.g2.com/survey_responses/proprofs-project-review-7988003) --- **"[Improved collaboration in the workplace.](https://www.g2.com/survey_responses/proprofs-project-review-7770941)"** **Rating:** 4.5/5.0 stars *— kapil t.* [Read full review](https://www.g2.com/survey_responses/proprofs-project-review-7770941) --- #### What Are G2 Users Discussing About ProProfs Project? - [What is ProProfs Project used for?](https://www.g2.com/discussions/what-is-proprofs-project-used-for) ### 19. [Ravetree](https://www.g2.com/products/ravetree/reviews) **Average Rating:** 4.2/5.0 **Total Reviews:** 27 **Product Description:** Ravetree is the all-in-one project management platform designed specifically to empower client service businesses with the tools they need to manage projects, teams, and finances with confidence and clarity. Unlike generic project management tools, Ravetree delivers advanced capabilities for handling project budgets, tracking fees and costs, and providing real-time insights that drive profitability and client satisfaction. At the heart of Ravetree’s value is its robust project budgeting framework. You can forecast project budgets based on anticipated resource needs and time to completion, then track actual spend against estimates with powerful visualizations and reports. This means you always know where you stand financially, from initial proposal to final invoice. With Ravetree, you get deep insights into project fees and costs, allowing you to identify trends, monitor profitability, and make data-driven decisions that keep your business on track. Ravetree’s time tracking and billing features are among the most flexible and comprehensive available. You can create client rate cards with customizable start and end dates, ensuring billing accuracy and consistency across projects and engagements. The platform supports multiple people assigned to the same task, each with their own bill rates, work roles, and time estimates—making it ideal for complex client service scenarios where different team members contribute at different levels and costs. With Ravetree, you can break free from the limitations of generic project management tools. Its intuitive interface, robust reporting, and seamless integrations with CRM, resource planning, and client portals make it the perfect solution for agencies, consultancies, and professional service firms that demand more than just task management—they need a platform that brings together projects, people, and profits in one powerful system. Choose Ravetree and experience project management that truly supports your business goals. ### What Do G2 Reviewers Say About Ravetree? *AI-generated summary from verified user reviews* **Pros:** - Users highlight the **exceptional customer support** from Ravetree, consistently praising their helpfulness and responsiveness during onboarding. - Users value the **analytics insights** in Ravetree, enhancing project visibility and team performance measurement significantly. - Users value the **robust project budgeting features** of Ravetree, finding them essential for effective project management. - Users value the **exceptional project budgeting features** in Ravetree, enhancing their project management and resource planning. - Users love the **seamless team collaboration** features of Ravetree, enhancing productivity and efficiency on a unified platform. **Cons:** - Users find the **learning curve steep** , making it challenging for team members resistant to change. - Users desire a **full general ledger accounting system** to enhance functionality for handling accounts payable and more. - Users find the **learning curve overwhelming** for team members resistant to change, though they eventually adapt and excel. #### What Are Recent G2 Reviews of Ravetree? **"[Solid All-in-One Project Management Tool](https://www.g2.com/survey_responses/ravetree-review-10909411)"** **Rating:** 4.5/5.0 stars *— Sarel D.* [Read full review](https://www.g2.com/survey_responses/ravetree-review-10909411) --- **"[Great for Project Budgets](https://www.g2.com/survey_responses/ravetree-review-11122478)"** **Rating:** 5.0/5.0 stars *— Ed S.* [Read full review](https://www.g2.com/survey_responses/ravetree-review-11122478) --- #### What Are G2 Users Discussing About Ravetree? - [What is Ravetree used for?](https://www.g2.com/discussions/what-is-ravetree-used-for) - 1 comment ### 20. [GoodDay Work](https://www.g2.com/products/goodday-work/reviews) **Average Rating:** 4.2/5.0 **Total Reviews:** 61 **Product Description:** GoodDay is a comprehensive work management platform designed to enhance team collaboration, streamline workflows, and boost productivity across organizations. Unlike niche task or project management systems, GoodDay offers an expansive set of features and modules that allow users to customize and build solutions tailored to their specific needs. This flexibility ensures that GoodDay accurately reflects, automates, and complements existing work processes without necessitating changes to fit the software. Key Features and Functionality: - Comprehensive Work Management: GoodDay integrates advanced management, planning, and tracking features into a single platform, facilitating seamless collaboration and increased productivity. - Customization: The platform offers extensive customization capabilities, allowing users to tailor workflows, dashboards, and reports to their unique requirements without the need for special skills or development. - Support for Multiple Project Management Methodologies: GoodDay supports various methodologies, including Waterfall, Scrum, Kanban, Prince2, Lean, and PMO, enabling teams to work in their preferred style. - Productivity Suite: Beyond task management, GoodDay includes tools such as Meetings, Discussions, Events, Files, and more, aiming to increase team productivity by over 20%. - Integrated Work Ecosystem: All modules, views, and data within GoodDay are fully integrated, providing a seamless user experience and automating routine work management actions. Primary Value and Solutions Provided: GoodDay addresses the challenges of fragmented work environments by unifying planning, project management, goals, and collaboration into a single platform. This consolidation eliminates the confusion and inefficiencies associated with using multiple disconnected tools. By offering a clear, structured environment where every task, idea, and objective exists within one system, GoodDay enables teams to focus on meaningful work. The platform's emphasis on transparency, accountability, and clarity ensures that teams can work smarter, collaborate better, and achieve more. ### What Do G2 Reviewers Say About GoodDay Work? *AI-generated summary from verified user reviews* **Pros:** - Users love the **ease of use** of GoodDay Work, praising its clean interface and streamlined task sharing. - Users love the **clean and easy-to-use UI** of GoodDay Work, enhancing their productivity and team collaboration. - Users appreciate the **collaboration features** of GoodDay Work, which help keep teams connected across departments. - Users enjoy the **easy collaboration** capabilities of GoodDay Work, enhancing connectivity across teams and projects. - Users value the **easy sharing** capabilities of GoodDay Work, enhancing collaboration and resource tracking seamlessly. **Cons:** - Users note that the **mobile application needs significant improvements** , impacting overall functionality and user experience. - Users note the **reporting issues** in GoodDay Work, suggesting a need for improvement in the mobile application. #### What Are Recent G2 Reviews of GoodDay Work? **"[Efficient Task Management for Small Teams](https://www.g2.com/survey_responses/goodday-work-review-12739069)"** **Rating:** 4.0/5.0 stars *— RUTTALA A.* [Read full review](https://www.g2.com/survey_responses/goodday-work-review-12739069) --- **"[Greatday: Convenient Daily Work Management with Powerful Features](https://www.g2.com/survey_responses/goodday-work-review-12287848)"** **Rating:** 5.0/5.0 stars *— Harish P.* [Read full review](https://www.g2.com/survey_responses/goodday-work-review-12287848) --- #### What Are G2 Users Discussing About GoodDay Work? - [What is the best project scheduling software?](https://www.g2.com/discussions/what-is-the-best-project-scheduling-software) - [What are the features of project management software?](https://www.g2.com/discussions/goodday-work-what-are-the-features-of-project-management-software) - [What is the best project tracking software?](https://www.g2.com/discussions/what-is-the-best-project-tracking-software) ### 21. [Productive](https://www.g2.com/products/productive/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 71 **Product Description:** Productive is the all-in-one professional services automation platform built for agencies, consultancies, and service businesses. Manage projects, resources, and finances in one place — with real-time visibility across your entire company. Sales Pipeline Easily manage your sales funnel and win more deals with a simple CRM solution. You won't ever forget to follow up on that potential business opportunity. When the deal is won, convert it into a project, and continue working in the same tool. Project Management Assign work, collaborate, and organize agency projects. Project Management features are integrated with Time Tracking and Task Management so you will run projects faster and more elegantly. Resource Planning Organize and plan a work schedule for your entire agency. Find bottlenecks that cost money and consume time. Avoid collisions, burnouts, and overbooking with resource planning features. Powerful Business Insights Build customizable reports from scratch by focusing on what's important for you: Actual Utilization by People, Revenue & Profitability by Client, Invoiced Revenue by Months, Overtime by People, Profitability by Months, etc. Billing and Invoicing Automatically track invoiced amounts and be confident you’ve billed everything you need. Simply generate invoices using tracked time on billable services. ### What Do G2 Reviewers Say About Productive? *AI-generated summary from verified user reviews* **Pros:** - Users find **Productive extremely easy to use** , appreciating its integrations and customizable features for efficient workflow. - Users value the **high level of customizability** in Productive, enabling tailored views and reports for individual preferences. - Users value the **seamless team collaboration** facilitated by Productive, enhancing project management and communication effortlessly. - Users appreciate the **intuitive user interface** of Productive, making onboarding and daily use effortless and efficient. - Users highlight the **exceptional customer support** of Productive, which enhances their overall experience significantly. **Cons:** - Users note a **lack of integrations** , making workflow management more challenging and less efficient across platforms. - Users find the **missing features** in Productive limiting, particularly with reporting flexibility and mobile app functionality. - Users face **organization difficulties** due to complex navigation and limited customization, making it hard to generate specific reports. - Users find the **reporting challenging** , lacking flexibility and detail on mobile compared to the web version. - Users find navigating the **complex usability** challenging, particularly when configuring reports and dealing with overwhelming layouts. #### What Are Recent G2 Reviews of Productive? **"[Productive made my job easier, accurate resource planning, higher productivity and better workflows](https://www.g2.com/survey_responses/productive-review-12406445)"** **Rating:** 5.0/5.0 stars *— Yulija K.* [Read full review](https://www.g2.com/survey_responses/productive-review-12406445) --- **"[Smooth, Easy-to-Learn Budgeting and Resourcing for Clear Project Tracking](https://www.g2.com/survey_responses/productive-review-12612766)"** **Rating:** 4.5/5.0 stars *— Oliver W.* [Read full review](https://www.g2.com/survey_responses/productive-review-12612766) --- #### What Are G2 Users Discussing About Productive? - [What are the benefits of productivity software?](https://www.g2.com/discussions/what-are-the-benefits-of-productivity-software) - [What are 3 examples of productivity software?](https://www.g2.com/discussions/what-are-3-examples-of-productivity-software) - [What is productivity software?](https://www.g2.com/discussions/what-is-productivity-software) ### 22. [Easy8](https://www.g2.com/products/easy8/reviews) **Average Rating:** 4.3/5.0 **Total Reviews:** 29 **Product Description:** Easy8 is the No 1. WorkOps platform for technology teams to deliver projects through a secure, integrated ecosystem that simplifies collaboration and provides expert support. Easy8 helps to built an ecosystem where your people, tools, and AI connect seamlessly. WorkOps is a pragmatic framework designed for teams who need to move faster without the chaos. Easy8 offers both Agile and Waterfall approaches, as well as a HelpDesk, a Knowledge Base and Software Development. It also guarantees privacy and data sovereignty. ### What Do G2 Reviewers Say About Easy8? *AI-generated summary from verified user reviews* **Pros:** - Users value the **intuitive project tracking** features of Easy8, which enhance productivity and team collaboration. - Users appreciate the **time-saving features** of Easy8, making project management efficient and hassle-free. - Users appreciate the **efficient time tracking** in Easy8, simplifying project management and saving valuable time. - Users value the **automation features** of Easy8, enhancing project management with proactive risk detection and streamlined tools. - Users value the **easy tracking** features of Easy8, efficiently managing tasks and monitoring progress seamlessly. **Cons:** - Users face a **steep learning curve** with Easy8, necessitating frequent reference to the knowledge base for clarity. - Users find the **missing features** in the mobile app require them to rely on laptops for detailed analysis. - Users find the **beginner difficulty** challenging due to lack of detailed explanations and insufficient tooltips for new users. - Users wish for **enhanced mobile app features** , as deeper analysis often requires the use of a laptop. - Users find the **organization difficulties** challenging, requiring patience and effort to set up roles in Easy8. #### What Are Recent G2 Reviews of Easy8? **"[All-in-one platform that finally tamed our tool zoo](https://www.g2.com/survey_responses/easy8-review-11691987)"** **Rating:** 5.0/5.0 stars *— Anastasiia T.* [Read full review](https://www.g2.com/survey_responses/easy8-review-11691987) --- **"[Help-desk + projects in one browser tab—clients notice the difference](https://www.g2.com/survey_responses/easy8-review-11782443)"** **Rating:** 4.5/5.0 stars *— Chiara R.* [Read full review](https://www.g2.com/survey_responses/easy8-review-11782443) --- ### 23. [Shortcut](https://www.g2.com/products/shortcut/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 174 **Product Description:** Shortcut is a fast, lightweight, and enjoyable project management platform built for high-performing engineering teams. From issue tracking to sprints and roadmaps, Shortcut streamlines development so teams can move quickly. Tens of thousands of teams build products with Shortcut, including companies like Dataiku, Geckoboard, and Crossbeam. ### What Do G2 Reviewers Say About Shortcut? *AI-generated summary from verified user reviews* **Pros:** - Users find Shortcut to be **easy to use** , streamlining workflow and enhancing task management effortlessly. - Users value Shortcut's **user-friendly interface** , enhancing clarity and productivity in task management and Scrum processes. - Users value the **seamless integrations** of Shortcut with tools like GitHub and Slack, enhancing their task management experience. - Users appreciate the **ease of use and seamless integration** of Shortcut, enhancing task management and collaboration. - Users appreciate the **seamless team collaboration** features of Shortcut, enhancing project management and communication effortlessly. **Cons:** - Users find the **missing features** in Shortcut, such as timeline and milestones, limiting for their project needs. - Users feel there's a **lack of tools** compared to competitors like Jira, affecting functionality and resources available. - Users find the **complexity** of Shortcut's options distracting, especially for smaller teams with simpler needs. - Users find the **learning curve challenging** , making it tough for non-technical staff to get accustomed to Shortcut. - Users note the limitations in **reporting options** , lacking depth and customization compared to more established tools. #### What Are Recent G2 Reviews of Shortcut? **"[Shortcut: Streamlines Project Management with Intuitive Design & Integrations](https://www.g2.com/survey_responses/shortcut-review-12703341)"** **Rating:** 5.0/5.0 stars *— Eric K.* [Read full review](https://www.g2.com/survey_responses/shortcut-review-12703341) --- **"[Efficient and Agile-Friendly Project Management Tool](https://www.g2.com/survey_responses/shortcut-review-11846033)"** **Rating:** 5.0/5.0 stars *— Shihan S.* [Read full review](https://www.g2.com/survey_responses/shortcut-review-11846033) --- #### What Are G2 Users Discussing About Shortcut? - [What is Shortcut used for?](https://www.g2.com/discussions/what-is-shortcut-used-for) - 1 comment - [Is club house one word?](https://www.g2.com/discussions/is-club-house-one-word) - [How does a clubhouse work?](https://www.g2.com/discussions/how-does-a-clubhouse-work) ### 24. [Swit](https://www.g2.com/products/swit/reviews) **Average Rating:** 4.7/5.0 **Total Reviews:** 349 **Product Description:** Swit is every team's work hub that consolidates collaboration essentials in one place - task, chat, goals, approvals, and integrations with Google Workspace and Microsoft 365. It's purpose-built to drive Employee Connection Where It Counts. Bring your entire company together on a unified platform that supports communication, work management, task tracking, goal setting, and so much more! Swit is flexible and scalable to meet the needs of any organization of any size. Drag and drop emails into Channels or convert them into task cards. Drag and drop task cards into Channels or DMs. Attach Approvals or OKRs directly to task cards. See why Swit is loved by organizations of all sizes from Small Businesses to Enterprise customers. #### What Are Recent G2 Reviews of Swit? **"[Efficient project collaboration tool.](https://www.g2.com/survey_responses/swit-review-9705526)"** **Rating:** 4.5/5.0 stars *— Hany I.* [Read full review](https://www.g2.com/survey_responses/swit-review-9705526) --- **"[Swit - A very practical upgrade](https://www.g2.com/survey_responses/swit-review-10033940)"** **Rating:** 5.0/5.0 stars *— Chad P.* [Read full review](https://www.g2.com/survey_responses/swit-review-10033940) --- #### What Are G2 Users Discussing About Swit? - [What is Swit used for?](https://www.g2.com/discussions/what-is-swit-used-for) - 1 comment ### 25. [Freelo](https://www.g2.com/products/freelo/reviews) **Average Rating:** 4.7/5.0 **Total Reviews:** 237 **Product Description:** Freelo is a Project Management tool for teams who want to be in control of their work. Get rid of unnecessary internal email communication and finally start communicating effectively over tasks. With Freelo, everyone knows what to do, when the deadline is, and what priority the task has. Thanks to the clear Dashboard, no task gets lost anymore and thanks to the sophisticated filters in it, you can easily see how the tasks you delegated to your colleagues are doing. Organize your tasks in Kanban or plan projects in a Gantt chart. Built-in time tracking helps you keep track of how much time you've spent on a task and track the financial side of projects in Reports. Try Freelo for 14 days for free, then choose the plan that best suits your needs. ### What Do G2 Reviewers Say About Freelo? *AI-generated summary from verified user reviews* **Pros:** - Users praise the **ease of use** of Freelo for managing tasks and facilitating smooth team collaboration. - Users find Freelo's **task management features** invaluable for organizing work and enhancing team collaboration effectively. - Users appreciate the **enhanced team collaboration** Freelo provides, simplifying communication and boosting organizational efficiency. - Users appreciate the **effortless task and project management** with Freelo, enhancing team organization and collaboration. - Users value the **ease of organization** in Freelo, enhancing project management and team collaboration effectively. **Cons:** - Users find the **learning curve steep** due to the tool's interface and numerous features, especially for those less tech-savvy. - Users find the **lack of note-taking and time frame features** limiting their ability to manage tasks effectively. - Users find **limited features** in Freelo, hindering the ability to add notes or timeframes to tasks. - Users find Freelo **not intuitive** , as it requires a learning curve and can hinder team collaboration initially. - Users feel that the **beginner difficulty** may overwhelm new users, making initial trust and orientation challenging. #### What Are Recent G2 Reviews of Freelo? **"[Easy Task Tracking and Clear Timeline View in Freelo](https://www.g2.com/survey_responses/freelo-review-12827607)"** **Rating:** 4.0/5.0 stars *— Jindřich M.* [Read full review](https://www.g2.com/survey_responses/freelo-review-12827607) --- **"[A smart and intuitive assistant for managing projects](https://www.g2.com/survey_responses/freelo-review-12308480)"** **Rating:** 4.0/5.0 stars *— Alena J.* [Read full review](https://www.g2.com/survey_responses/freelo-review-12308480) --- #### What Are G2 Users Discussing About Freelo? - [What is Freelo used for?](https://www.g2.com/discussions/what-is-freelo-used-for) - 1 comment, 1 upvote ## What Is Project Management Software? [Project, Portfolio & Program Management Software](https://www.g2.com/categories/project-portfolio-program-management) ## What Software Categories Are Similar to Project Management Software? - [Professional Services Automation Software](https://www.g2.com/categories/professional-services-automation) - [Time Tracking Software](https://www.g2.com/categories/time-tracking-software) - [Task Management Software](https://www.g2.com/categories/task-management-software) - [Project and Portfolio Management Software](https://www.g2.com/categories/project-and-portfolio-management) - [Resource Management Software](https://www.g2.com/categories/resource-management) - [Work Management Software](https://www.g2.com/categories/work-management) - [Project Collaboration Software](https://www.g2.com/categories/project-collaboration) --- ## How Do You Choose the Right Project Management Software? ### What You Should Know About Project Management Software ### What is Project Management Software? To better understand project management software tools, it helps to clearly define what constitutes a project. According to the Project Management Institute, a project is a “temporary endeavor undertaken to create a unique product, service or result." This includes five phases that need to be completed to achieve the objective. The phases are: initiating, planning, executing, monitoring and controlling, and closing. Any project management software should provide features for all these phases.  While the five phases stay the same, there are multiple approaches to project management. The most important include: **The** **phased approach:** It is also known as waterfall project management. The phased approach is a series of distinct steps that depend on the completion of a previous phase. Project phases can only be managed in a linear sequence, making it difficult to correct errors.  **The** **iterative and incremental method:** It consists of repeated cycles. This means a deliverable can be reviewed and improved after its initial completion. This approach, also known as agile project management, can be particularly beneficial in software development. **Lean project management:** It uses lean management principles to reduce waste while maintaining a high level of productivity. This approach helps companies identify and eliminate tasks that do not bring value to the company and the customer.  **Critical chain project management:** It is based on the theory of constraints (ToC), a management philosophy focusing on restrictions that may jeopardize the success of a project. By identifying the most critical constraints, companies can prepare to avoid project issues. **Process and product-based project management:** It focuses on outcomes. It is a part of the benefits realization management approach. When the result is a product, the company defines and manages projects to optimize production and distribution. For professional services companies, the business processes are at the core of their project management strategy. Project management software has evolved into new offerings, including professional services automation (PSA) software and project and portfolio management (PPM) software. PSA software includes back-office features, such as CRM and accounting, on top of project management. PPM solutions focus on unifying multiple types of projects and managing the interdependencies between them. Buyers need to understand the differences between these types of software to choose the best solution for their needs.  SMB companies may benefit from a PSA solution that combines project management and back office, thus providing a single data repository and an integrated system. A possible drawback of PSA is that it may not always include robust back-office features, which is why companies may prefer to choose a separate accounting or CRM solution. Medium to large professional services providers can significantly benefit from PPM software, which allows them to manage projects with multiple stakeholders. PPM can be quite expensive and needs to integrate with other systems, such as [ERP systems](https://www.g2.com/categories/erp) or [CRM software](https://www.g2.com/categories/crm), which usually requires extra investments. Small companies are facing another critical challenge when evaluating project management software: the multitude of solutions that only provide subsets of a typical project management solution. A few examples are task management and project collaboration tools, which can be used to complement core project management features but not to replace them. While these types of software are more affordable than project management solutions and can be a good option for startups and micro businesses, they usually become insufficient as a company grows. #### What Types of Project Management Software Exist? Project management software is designed to be implemented in different ways, including best of breed, all-in-one suite, and point solutions.  **Best-of-breed software**   Best-of-breed software focuses exclusively on project management. **All-in-one suites**   All-in-one suites include other types of capabilities such as CRM or billing.  **Point solutions**   Point solutions are designed to complement project management tools by offering features such as project collaboration or project analytics.  **Industry-specific project management solutions**   Industry-specific project management solutions are designed for professionals in various industries such as design, real estate, legal services, etc. These solutions provide standard project templates and reports or KPIs for an industry or market. They are also tightly integrated with other software created explicitly for the same industry. ### What are the Common Features of Project Management Software? The following standard functionality is included in most project management solutions: **Definition:** Project definition functionality is the core of any project management software because it allows companies to define the project structure, which is the base of any business activity. A project structure needs to be carefully defined; it is difficult to make significant changes to it while it is implemented due to the risk of disrupting the project. At the same time, project management software should allow users to adjust structures to keep projects on track. **Plans:** Project management software should provide multiple options to plan projects, such as templates and rules to define who does what and when. A project plan template is a good starting point for any project because project managers don’t need to start planning from scratch. Project rules can be used to define workflows for resource allocation, task dependencies, and project deadlines. Project plans should also take into account the risks that may impact a project. For instance, project managers may want to allocate more than the standard time and resources to complete a task. It is always preferable to plan for the worst possible scenario. **Schedules:** Project schedules include milestones and deadlines, which establish when each stage of the project is expected to be completed. Depending on the complexity of the project, deadlines can also be assigned to activities and tasks. Project management solutions should include features to define milestones depending on the interdependencies between tasks. For instance, some tasks can only start when the previous ones are completed, while other activities can be done parallelly. **Visualization:** Project visualization features (such as GANTT charts) provide an overview of all activities, tasks, deadlines, and milestones of a project. The ideal visualization allows users to drill down to each level of the project structure to find details on a resource or activity. Users with proper authorization should also be able to adjust visual schedules, and any changes to any action or milestone should automatically update any other related parts of the project. **Workflows:** Workflows and processes define how activities are performed during the phases of a project. These features need to be customizable to adapt to the needs of each team and should provide sound logic to take into account project constraints and limitations. To improve accountability, workflows should include approvals so that supervisors, project managers, and executives take responsibility for the quality of the services provided. **Tasks:** Task management is used to define, schedule, and monitor employees and their work. This can be critical to managing multiple teams working from different locations, as well as field personnel or external contractors and consultants. Project management software should provide the ability to adjust schedules based on unexpected changes or customer requests. To-do lists are also part of task management and are used to create lists of tasks by an employee or team. Using to-do lists, project managers can assign work to employees without giving them access to the entire project. To-do lists can also be used as checklists that employees use to track their progress. **Resource management:** Resource management is particularly important because it can have a significant impact on the cost of the project. Each type of activity may require specific resources, which should be optimally used to keep costs down. Teams also benefit from the ability to allocate resources across multiple activities and projects, which allow them to acquire materials in bulk and save on purchasing costs. Besides, the ability to substitute unavailable resources with compatible alternatives can reduce costs and avoid delays. **Documentation:** Project documentation functionality manages the process for all documents related to a project, such as contracts, statements of work, quotes and proposals, and so on. These documents are usually stored in an electronic format, making it easier for users to share them internally and externally. It is also crucial that a project management solution includes templates for documents and the option for users to reuse content. **Reporting:** Reporting, analytics, and dashboards are used by all parties involved in a project, from employees to external consultants and even the customers. It is therefore essential for the analytics features to be flexible enough to easily adapt to each type of user. At the same time, sensitive information such as private data or financial details should only be shared with authorized users through secure portals. Other Features of Project Management Software: [Capacity Capabilities](https://www.g2.com/categories/project-management/f/capacity), [Critical Path Capabilities](https://www.g2.com/categories/project-management/f/critical-path), [Dependencies Capabilities](https://www.g2.com/categories/project-management/f/dependecies), [Issue Tracking Capabilities](https://www.g2.com/categories/project-management/f/issue-tracking), [Mass Updates Capabilities](https://www.g2.com/categories/project-management/f/mass-updates), [Project Budgeting Capabilities](https://www.g2.com/categories/project-management/f/project-budgeting), [Project Map Capabilities](https://www.g2.com/categories/project-management/f/project-map), [Recurring Tasks Capabilities](https://www.g2.com/categories/project-management/f/recurring-tasks), [Resource Allocation Capabilities](https://www.g2.com/categories/project-management/f/resource-allocation), [Task Prioritization Capabilities](https://www.g2.com/categories/project-management/f/task-prioritization), [Time & Expense Capabilities](https://www.g2.com/categories/project-management/f/time-expense)  ##### Additional Project Management Software Features Additional project management features are sometimes included in the core project management solution or delivered separately as addons or separate tools: **Kanban:** Based on lean management principles, kanban functionality aims to eliminate wasteful work using visual representations of projects. Kanban boards include cards that can be used to group tasks and easily assign activities to employees or teams. These features are particularly useful for agile project management. **Collaboration:** Collaboration between employees or between a company and its customers and partners can be critical to the success of a project. While collaboration platforms and software can be used separately from project management solutions, it is preferable to combine them in one system, especially for complex projects. **Document management:** Project managers use documents such as statements of work (SOW) and work breakdown structures (WBS) to share project plans and information internally and externally. File sharing is an important feature that allows all parties access to documents. More advanced document management features allow users to collaborate on creating and modifying documents. Access to documents should be managed by role to limit access to sensitive information. **Billing:** Billing and expense management isn't always required for project management, but can be very important for complex projects. When multiple parties are involved in a project, it is essential to ensure that the human and material resources used have been appropriately billed. **Optimization:** Project optimization uses historical data to identify bottlenecks and other factors that hurt past projects. This allows companies to take corrective actions and avoid repeating the same mistakes in the future. For instance, if a contractor is always late or does mediocre work, the company should replace it with another services provider. **Simulation:** Project simulation allows project managers to create and compare multiple scenarios for a project and identify the best option to be implemented. Each scenario describes different ways to allocate resources and define milestones and can also take into account various constraints and possible bottlenecks. This type of feature is particularly important for large custom projects with complex activities. **Project accounting:** This type of functionality is usually delivered as a module of accounting software and project-based ERP software. Its primary purpose is to track project costs and revenue and consolidate any financial information related to project management. Project accounting provides critical information on the financial performance of each project or portfolio. **Earned value management (EVM):** EVM is another way to track project performance. This type of software also provides features that monitor project progress. EVM helps companies estimate project costs, track actual costs, and calculate the earned value of the project. While any company can use this type of functionality, it is more beneficial for large and complex projects that require significant investments. For instance, EVM is a must-have for companies delivering capital projects such as infrastructure or urban development. **Work breakdown structure (WBS):** For complex projects, companies need to break the project into smaller components and plan them separately. Different employees and teams can be in charge of each element, and external consultants or service providers can also be involved. Companies use a WBS to track the project and its components by monitoring tasks, subtasks, resources, and the people involved. **Risk management:** Despite planning and monitoring, projects can be negatively impacted by unexpected events such as natural disasters, hacking, or changes in personnel. While it’s impossible to prepare for any risk, companies can use project risk management capabilities to identify potential issues. Project risk management software also helps companies create plans and corrective actions to mitigate risk when it occurs. ### What are the Benefits of Project Management Software? **Resource management and cost tracking:** The main reason why companies use this type of software is to manage resources and track costs for nonrepetitive business operations. For instance, marketing companies usually provide standard services such as social media promotion, but they may also create customized campaigns for large clients. The standard services are delivered in the same way to all customers and are therefore repetitive and require similar resources, which means that their cost is usually the same for every client. Custom campaigns can be completely different depending on the needs of the customer, meaning that the resources allocated to each project will also vary, and so will its costs. **Diversification of offering:** Project management software offers the ability to combine multiple types of services to diversify the offering of a company. This flexibility allows teams to adapt to the changing preferences of their customer and market demand. The ability to quickly respond to market changes can be an essential competitive advantage in highly competitive industry sectors such as professional services.  **Effectiveness and profitability tracking:** Project management is needed to track the effectiveness and profitability of professional services activities. By allocating the right resources to the right tasks at the right time, project managers can deliver the project on time and on budget, which improves customer satisfaction and productivity. ### Who Uses Project Management Software? Most employees, as well as the partners and customers of a project-based business benefit from using project management software.  **Employees:** Project management software help employees involved in project execution, who need to know what they have to do and when. Employees also update the system when they complete tasks and use the software to communicate and collaborate with internal and external stakeholders. Through integration with other solutions, employees can track the time spent on each activity or check the availability of resources like equipment or components.  **Project managers:** Project managers need access to all the features of the system to define projects and resources and monitor all activities, but also to intervene and modify any part of a project when necessary. This can only be achieved through alerts and notifications with different levels of severity, and which include workflows for escalation. Project managers are also involved in setting and managing access rights for internal and external users. **Executives:** Executives mostly use analytics and reporting to monitor projects. Besides details on the status of the project, they also need information on the costs of the resources allocated and the overall effectiveness of each project. They can also benefit from using alerts and notifications when activities or stages of the project are completed.  **Partners:** It is important for partners, such as contractors or third-party providers of services that complement the offering of the company. Since external contributors are only involved in particular activities at different stages of the project, they need to access the information required to do their job and nothing more.  **Customers:** Customers may also use this type of software through dedicated portals to monitor the progress of one or multiple projects, provide feedback, and communicate with the service provider. For large and complex projects, customers may have a dedicated person or team responsible for the project; they could need access to the project management solution of the provider. ### What are the Alternatives to Project Management Software? There are several alternatives to project management software which can replace this type of software, either partially or entirely: [Project and portfolio management software](https://www.g2.com/categories/project-and-portfolio-management) **:** PPM focuses on project portfolios, which are groupings of projects with common characteristics, that share the same resources and can be planned and managed as a group. While PPM software often includes functionality to manage individual projects, project management solutions usually don't provide portfolio management features. This means that standard project management tools are not a good option for companies that need to manage portfolios of projects. [Professional services automation software](https://www.g2.com/categories/professional-services-automation) **:** PSA is an ERP for professional services, which delivers modules for the front office (sales and marketing), back office (accounting and HR), as well as PPM. This type of software is ideal for medium and large services companies that prefer to use a single integrated system for the entire business. **ERP:** Other than PSA, there are two types of ERP for project-based companies: [ETO ERP software](https://www.g2.com/categories/eto-erp) (for manufacturers of complex custom products in industries like aerospace and defense) and [Project-based ERP software](https://www.g2.com/categories/project-based-erp) (for government contractors). Typical ERP systems don't always include the functionality required by these companies, such as bidding, contract management, or time and expense management. Also, most ERP systems' project management modules aren't robust enough for manufacturing and government contractors.  [Work management software](https://www.g2.com/categories/work-management) **:** Small and medium professional services companies don't always need PSA but often require features that aren't usually included in project management software. These features can vary by industry, for instance, marketing agencies need content authoring and document management functionality. Work management is a relatively new type of software that combines project management with collaboration and industry-specific functionality. #### Software Related to Project Management Software Most business software is related directly or indirectly with project management software, some of the most important ones are: [Collaboration & productivity software](https://www.g2.com/categories/collaboration-productivity): Collaboration is critical for project management because there are always multiple parties involved. While project management software includes essential features for collaboration, more advanced software such as team collaboration software can be beneficial for large teams and complex projects. When it comes to productivity, new types of tools such as productivity bots software allow project managers to automate mundane tasks and focus on strategy. [Content management systems](https://www.g2.com/categories/content-management): In some industries like marketing and advertising, content is the main deliverable of the company. Therefore, it is important for teams that rely on content to have the ability to manage libraries, databases, and other tools needed to create, track, and share multiple types of content. Depending on the complexity of the deliverables, project managers may need to use simple tools such as online form builder software, or complex solutions like knowledge management and enterprise content management (ECM) software. [Partner management software](https://www.g2.com/categories/partner-management): Project managers often work with external consultants or companies specialized in business areas that the company doesn’t have the expertise to cover. For instance, companies may need to work with legal consultants to make sure that contracts and other documents comply with regulations. Outsourcing specific tasks to freelancers can also be more beneficial than hiring employees. In these cases, project managers need to track who they’re working with, what they are responsible for, and how they perform. [Process automation software](https://www.g2.com/categories/process-automation) **:** Medium to large companies with complex operations need to define, implement, and optimize team processes to streamline operations. While project management software includes some features for workflow management, advanced functionality for process automation requires integration with business process management software. Another way to automate processes is to use robotic process automation (RPA) software, which uses bots to assist employees with repetitive and tedious tasks. [Accounting software](https://www.g2.com/categories/accounting) **:** Accounting and billing software is used to manage a project's invoices and track costs. Accounting software can also be used for complex projects that involve teams in several locations that may have different financial regulations, currencies, or taxes. Billing software is also essential for large projects to consolidate different types of expenses related to the purchase of resources, rentals of equipment, or services delivered by contractors. [Contract management software](https://www.g2.com/categories/contract-management) **:** Contract management software defines the terms and service level agreements for projects. Service providers must identify activities and milestones and ensure their customers have access to this information. Contracts can also be used for legal issues caused by late deliveries and the poor quality of the services provided, and sometimes to collect outstanding payments from customers. [Customer service software](https://www.g2.com/categories/customer-service) **:** Customer service software is used to maintain the relationship with the customer during the contract and to ensure that terms and conditions are correctly applied. The customer service department is usually the main point of contact between companies and their customers; they must be able to react quickly and efficiently to any customer requests. They are also responsible for identifying issues that may jeopardize the relationship with the customer, and escalating them to project managers. [HR software](https://www.g2.com/categories/hr) **:** HR software and payroll solutions are essential for large companies with many employees. These types of software are used to define job roles and responsibilities, wages, and other forms of remuneration, and work schedules. Since labor is the most important part of the total costs of any professional services company, it is critical to track it while also ensuring compliance with labor laws and collective bargaining agreements. [ERP systems](https://www.g2.com/categories/erp-systems) **:** ERP systems usually include some of the features mentioned above but rarely all of them. When companies use ERP as their primary system and cannot afford separate solutions for customer service or contract management, they prefer a project management solution that includes these features. They may also choose to adopt tools or addons that complement their ERP and project management solutions. There are also several types of services related to project management software. Related services can vary from external project management to project optimization, and can be delivered by a company of any size from independent contractors to multinational consulting companies: - **Outsourcing:** Project management outsourcing is used by companies that do not wish to invest in the technology and the expertise required to manage projects. While this approach is mostly adopted for one-time projects, some companies use it regularly. - **Advisory:** Project advisory services help companies define and implement strategies to improve the way they deliver projects or groups of projects. Advisors work with executives and project managers to determine how a company can optimize its offering to adapt to market changes, expand to new markets, or diversify its activities. - **Consulting:** Consulting services for project optimization are essential for professional services companies that do not have the internal expertise required to determine what can be improved. Consultants with extensive experience can quickly identify areas of improvement, and suggest changes or new approaches to project management. ### Challenges with Project Management Software There are hundreds of project management software and tools which may seem similar but aren’t. The difference between these solutions makes it difficult for buyers to understand exactly what they do and how they work with other software products. The most important challenges with project management software are described below: **Features:** Not enough or too many features can be an issue for growing companies that either outgrew existing software or implemented project management solutions that are too advanced for their needs. The best way to avoid this problem is to evaluate project management solutions based on current and future needs. **Integrations:** Lack of integration between project management software and other solutions creates silos of information that are disconnected, which can lead to data processing errors. User adoption can also be negatively impacted when employees use multiple systems and enter the same information in more than one. **Reporting:** Canned reporting and lack of analytics is a significant issue for legacy project management solutions. New software usually provides more flexible analytics or integration with business intelligence tools. Another challenge is that more flexible analytics don’t necessarily cover advanced reporting needs. Buyers should evaluate vendors’ ability to offer the optimal mix of analytics features and flexibility for their specific needs. **Bring your own software (BYOS):** BYOS is a trend similar to bring your own device (BYOD); it refers to the fact that employees can decide to use project management tools that are not approved by their employer. Since there are different tools available, many of them free to use, employees may be tempted to try them for their team or department. This trend may lead to the creation of information silos when different teams or departments choose to utilize separate project management software. **Legacy software:** While most project management software products are web-based (meaning users only need an internet browser to access the system), some old solutions still need to be hosted by the company on its servers. On-premises project management (known as self-hosted project management software) needs to be installed on a server and on the computer of each employee who needs access to the software. Adding or removing users can be difficult. Additionally, old project management tools that don’t have a web-based interface aren’t very user friendly and cannot be easily configured. ### Which Companies Should Buy Project Management Software? Any company that manages projects can benefit from this type of software, but project management software is essential for the following types of businesses: **Professional services companies:** Professional services are usually delivered as projects, such as a marketing campaign to launch a product or the design of an apartment building. Each project can have different deliverables and timelines and require multiple resources (human and material). Professional services companies need to plan project management tasks, assign resources to each one, and monitor project progress to deliver on time and budget. **Project-based manufacturers:** Project-based manufacturing (also known as engineer to order or make to order) refers to the production of unique products customized for each customer. A few examples of such products are conveyor systems for warehouses, drilling equipment for oil and gas, or shipping vessels. Project management helps these companies design, manufacture, and provide maintenance services for complex custom products. ### How to Buy Project Management Software #### Requirements Gathering (RFI/RFP) for Project Management Software Requirements should cover the entire lifecycle of the project, from scoping and estimating to planning, execution, monitoring, and closing. Depending on the complexity of its operations, buyers may want to create more detailed requirements for the functionality that is critical to the company. For instance, a business that outsources project execution would focus more on defining, planning, and tracking projects. #### Compare Project Management Software Products **Create a long list** The long list is created by excluding the products that are not a good fit for the buyer. If buyers only want cloud software, all solutions delivered on-premises are excluded from the list. Another essential criterion could be the project methodology supported by the software. IT departments and services providers prefer to take an agile approach to project management, which means that all solutions not supporting this methodology are usually not considered for the selection. **Create a short list** The requirements list mentioned above is sent to the vendors included in the long list to provide detailed information on supporting each feature. Buyers should also ask vendors to provide customer references and pricing information. It is highly recommended to use objective third party analysis and software reviews to learn more about the vendors and their products. Using vendor responses to RFIs, customer references, reviews, and independent research, buyers can compare products to identify their strengths and weaknesses. At the end of the processes, buyers should have a list of two to four finalists that provide very similar functionality. **Conduct demos** The best way to differentiate between the products on the short list is to conduct demos of each product to see how they can be used in real-life scenarios. Buyers create demo scripts that include requirements and workflows specific to their company, and vendors provide a demo in real-time, which follows the script. Since very long demos can be counterproductive, buyers should focus on the critical features. For instance, instead of asking vendors to show how they create a project and add tasks to it (which is basic project management), buyers may want to focus on interdependencies between tasks or changes to a project's timeline.  Other than functional requirements, buyers should also evaluate a product based on its ease of use and flexibility to make sure that it’s intuitive and collaborative. The selection team members attending the demo should rate each criterion or requirement on a predefined scale, which will allow them to consolidate all ratings and objectively compare software.  #### Selection of Project Management Software **Choose a selection team** The selection team includes executives such as the CEO, CTO, or CFO, as well as project managers or members of the project management office team. It is recommended that the project managers involved have extensive experience managing projects and using this type of software.  **Negotiation** While the software's cost is usually an essential factor in negotiation, buyers should not compromise on features to save money. It may also be tempting to buy components or services that are not critical or important for the company. At the same time, buyers should try to get discounts or free tools and services to complement the project management solution.  Medium to large companies should also take into account the ability of the vendor to help them update their business processes and best practices for project management. An engineering company and a marketing agency have very different operations and the project management software alone may not be enough to increase productivity. While they can be expensive, business process reengineering services are critical for companies with complex projects. **Final decision** The final decision should be made by the entire selection team. It should be based on the information gathered about each product, its vendor, and their ability to provide the functionality and services required by the buyer. Ideally, buyers should request information on the estimated ROI of the software. The vendor's contract length and discounts can also have a significant impact on the final decision.  ### What Does Project Management Software Cost? On-premises project management software is sold as perpetual or named licenses, which allow buyers to use the software indefinitely and without renewals. The cloud or SaaS solutions use the subscription model, which licenses the software on a monthly or yearly basis. This does not include licenses for operating systems or database management, which are the buyer's responsibility. Most project management software provide multiple tiers or editions, which are versions of the same software with different features. Many basic versions are free for a limited number of users. In theory, cloud products allow buyers to scale up or down quickly (add or remove users) and change editions. In practice, vendors try to sell packages or plans that are less flexible and only allow buyers to make changes at the end of the contract. The licenses' cost can vary depending on the user's role (administrator, employee, manager, or contributor).  Finally, a project management solution's initial cost may include various services offered by the vendor, such as consulting, customization, integration, or business process reengineering.  #### Return on Investment (ROI) To determine the ROI of a project management software, buyers need to identify the product's costs (initial and ongoing) and its quantifiable benefits (increased productivity, less time spent managing tasks, better resource allocation). The costs and benefits of the software aren't always obvious. For example, ongoing costs represent the licenses users need to access the system and include additional support, training, or software configuration. Large companies may also require a dedicated employee to manage the system, user access, or change requests. The main challenge with the benefits is that they are difficult to calculate. Therefore, buyers must estimate how the advantages of project management software impact their finances and profitability. ### Implementation of Project Management Software **How is Project Management Software Implemented?** Depending on the complexity of the software and the buyer's operations, implementation can be straightforward or complicated.  **Small businesses:** Small businesses with essential project management needs usually adopt cloud software, which does not require installation. Standard project management software usually provides enough out-of-the-box features for these companies, so there's no need to configure the system or buy additional modules or addons. **Mid-market** **companies:** Such companies may require industry-specific features, data migration, and integration with other business software. These require an implementation plan and a dedicated employee in charge of the process. Vendor assistance is also essential, especially for configuration, data migration, and integration.  **Enterprises:** Enterprises usually take a phased approach to implementation by deploying the software in each location or division at a time. This approach is preferable to deploying the system everywhere at the same time, which can cause significant disruptions and requires substantial resources. **Who is Responsible for Project Management Software Implementation?** Buyers should have a project manager in charge of the implementation, who works with a team of subject matter experts, and the vendor and its partners.  While managers and executives aren't always directly involved, they are responsible for keeping the implementation on track. Any changes are recommended by the project manager and approved or rejected by the managers in charge. **What Does the Implementation Process Look Like for Project Management Software?** The implementation process is made of several phases, which may not always apply to all buyers. For instance, a new company does not need data migration services since it has no historical data from previous systems.  The main phases of a project management software implementation are as follows: **Data migration:** Migration of data from any data sources used previously by the buyer to manage projects, such as software, spreadsheets, custom solutions, and databases. While keeping historical data is essential for reporting purposes, companies don't need to migrate all the details of past projects such as project plans, GANNT charts, and so on. **System configuration:** System configuration varies significantly from one company to another and can be a fundamental challenge. Standard project management requires little setup, but managing complex processes may involve advanced customizations and integration with other systems or records such as CRM or ERP. **User management:** User management defines who does what in the system and assigns them access rights accordingly. An administrator has access to all features, including the user management module. Project managers can add and modify projects. Most employees can only see and complete the tasks assigned to them. **Testing the software:** Software testing should be performed using a demo database, a copy of the database used for daily operations. Ideally, the demo dataset should include the data from migration and the system and user roles configuration.  **Training:** User training can be done using online learning tools or in person (recommended for admins and advanced users). It also helps to train a trainer who can help new users with training.   **Go-live:** Go-live refers to the switch from the old system (or multiple products) to the new project management solutions. Using both the old and new software is not recommended after the go-live, as it will generate confusion, double entries, and loss of productivity. **Adjustments:** Some adjustments are unavoidable after the implementation. Generally, complex implementation and software require more adjustments after go-live.  **When Should You Implement Project Management Software?** It is recommended to avoid implementing project management software during a critical phase of an important project. When buyers use this type of software to manage project costs and budgets, it is preferable to finalize the implementation after the year-end financial closing process. This ensures that accounting transactions related to projects are closed and do not impact the new fiscal year.  ### Project Management Software Trends **Cloud** Cloud and mobile technologies are making project management more affordable and easier to use, which dramatically increased adoption in recent years. These technologies also allowed new players to enter the market and provide better and more flexible alternatives to legacy software. Multi-cloud is another trend that is gaining traction in the software market; it refers to partnerships between cloud vendors to deliver tighter integration between their offerings. Better integration can be beneficial for SMB companies with low budgets, but medium to large companies should also consider other options for integration. **Collaboration** Collaboration has always been an essential part of project management, but rigid project management software made it difficult. Recent technologies and higher expectations from new generations of users made vendors deliver better collaboration features, either out of the box or through integration with other software. Many vendors provide separate solutions for collaboration as part of their offerings while others only focus on this type of software. **Functionality** Extended functionality refers to the tendency to add more features, such as customer management, billing, or accounting, on top of the core offering for project management. Vendors use this strategy to differentiate themselves from competitors. This approach can be beneficial for SMBs who prefer to have project management and other features delivered as a single product. It can also be confusing for medium to large companies because the extended functionality isn’t always robust enough for their needs. **Manufacturing** Another trend related to project management software is the need for manufacturing and distribution companies to diversify their activities to increase revenues and provide a better customer experience. Traditionally, only manufacturers of heavy machinery or sophisticated equipment would provide installation and maintenance to customers to avoid costly mistakes. Nowadays, SMB manufacturers are adopting similar strategies but cannot afford to invest in project-based ERP to manage their new activities. Instead, these companies rely on project management or field service software, which are usually separate from their ERP systems. **Agile project management** Agile project management is a methodology that focuses on the collaboration between cross-functional teams. As opposed to the traditional waterfall approach, agile is based on frequent inspection of the progress of a project which can trigger corrective actions. This way, issues or challenges can be addressed quickly before they become significant and may jeopardize the success of a project. Agile project management also allows for rapid delivery of high-quality projects. While agile isn’t a new concept, it has been widely adopted recently because of its benefits, especially by IT and software development companies. **Virtualization** Virtual project management relies on a virtual team to complete tasks and monitor the effectiveness of a project. Virtual teams refer to employees working remotely across multiple locations. This approach may reduce project costs, but it can also bring challenges such as miscommunication between users from different countries and cultures, or the difficulty of scheduling employees across different time zones. **Work management** Work management is a new type of software that combines project management, workflow management, and collaboration process functionality to manage the flow of business data and operations. The main difference between work management and PSA software is that the former does not provide advanced back-office features like accounting. Work management will likely replace project management and back-office tools more and more in the future. Since work management solutions focus on services businesses, this type of software isn’t always a good choice for other industries like manufacturing or logistics. **Tools** Most project management features exist as separate tools that can be bought and used independently. Some examples include task management, time tracking, and resource management. Timesheets are another example of project management tools, these are used to monitor employees’ time on various tasks when they aren’t directly involved in project management. For instance, employees that install and maintain hardware don’t need to use project management software and can benefit from using timesheets.