Zoho Projects Reviews & Product Details

Streamlining Teamwork with ZOHO Projects

Managing multiple tasks and deadlines across a team can get overwhelming — but using ZOHO Projects has really helped us keep everything organized and transparent.

What I find most helpful is how easy it is to assign tasks, track progress, and monitor deadlines all in one place. The Gantt charts and task dependencies give a clear picture of how projects are moving, while the time tracking and reporting tools make it simple to review productivity and progress.

The biggest upsides for us in internal team management are:

✅ Better visibility — everyone knows who’s working on what.

✅ Seamless communication — built-in comments and file sharing keep conversations focused.

✅ Customizable workflows — we can adapt project setups to fit different team needs.

✅ Great value — powerful features at a reasonable cost.

Overall, ZOHO Projects has helped our team become more organized, collaborative, and efficient. It’s definitely a tool worth considering if you’re looking to improve how your team manages projects and tracks performance. Review collected by and hosted on G2.com.

The Learning Curve: Downsides of Using ZOHO Projects

While ZOHO Projects has been a great tool for organizing our internal work, there are still a few areas that could be improved.

What’s least helpful:

Some features can feel a bit overwhelming at first, especially for team members new to project management software. There are many options and settings to explore, so it takes time to get fully comfortable with the system. The mobile app also isn’t as smooth as the desktop version — it works fine for quick updates, but not for managing detailed tasks or reports.

Downsides of using ZOHO Projects:

🔸 The interface, while powerful, can feel cluttered when handling multiple large projects.

🔸 Notifications can pile up quickly if not properly configured.

🔸 Some customization options (like advanced automation or layout tweaks) require a bit of trial and error.

🔸 Integration with non-ZOHO apps could still be more seamless.

That said, these downsides are relatively minor compared to the overall value it brings. Once the team gets used to it, ZOHO Projects becomes a solid, reliable platform for keeping everything organized and moving efficiently. Review collected by and hosted on G2.com.

What we appreciated most about Zoho Projects was its feature that allowed us to create custom templates for launching new projects. Building these templates included the ability to add team members or groups, which meant we didn’t have to assign them manually every time. We relied on Zoho Projects daily to oversee the delivery of digital product orders to our customers, and it proved particularly helpful when several people or teams were involved in fulfilling those orders. Review collected by and hosted on G2.com.

Zoho Projects' interface felt quite overwhelming, with so many features and options packed in. For users who were used to a simpler platform designed specifically for their tasks, transitioning to Zoho Projects proved difficult. The abundance of choices in the interface left some users feeling confused and discouraged them from wanting to use the software. Review collected by and hosted on G2.com.

I use Zoho Projects to plan, track, and manage work. I like how it organizes work through tasks, milestones, and Gantt charts, making it easy to track progress and deadlines at a glance. I appreciate the collaboration features, like comments, file sharing, and activity feeds, which keep everything in one place. The automation and reminders help reduce manual follow-ups. It also solves problems like poor task visibility, missed deadlines, and scattered communication by keeping all project plans, tasks, timelines, and discussions in one place. I find it practical and easy to use, which helps my teams stay aligned and productive. Creating projects, adding users, and setting up tasks and milestones was fairly easy and straightforward. Review collected by and hosted on G2.com.

The user interface of Zoho Projects feels a bit crowded when managing large or complex projects, and there's a learning curve for advanced features like automation and dependencies. Reporting and dashboards could be more customizable, and integrations with non-Zoho tools sometimes require extra setup. Improving speed and simplifying navigation would make the overall experience even better. Review collected by and hosted on G2.com.

Zoho Projects makes it easy for us to manage multiple projects at once with clear visibility of tasks and deadlines. I love the customizable task statuses, which let us adapt the workflow to our needs. It also supports different project management methods, from traditional task lists to agile boards, which makes it versatile for different teams. The integration with other Zoho apps and the clean, intuitive interface save a lot of time and reduce confusion. Reporting and time tracking features are also very helpful for keeping projects on schedule. Review collected by and hosted on G2.com.

Sometimes the interface can feel a bit slow when switching between modules, especially if you have many tasks or projects. A few advanced customization options require extra configuration, which can be tricky for new users. But overall these are minor issues compared to the benefits. Review collected by and hosted on G2.com.

As the founder of Time Pause Studio, A Unit of Knatra Group of Companies, I’ve always believed that great photography is not just about capturing the moment—it’s also about managing every detail behind the scenes. That’s where Zoho Projects has made a huge difference in our workflow.

From pre-production planning to shoot day logistics and post-production timelines, Zoho Projects has helped us stay organized, on schedule, and completely in control. The intuitive interface makes it incredibly easy to set up tasks, milestones, and timelines for each of our photography assignments—be it weddings, corporate shoots, product photography, or creative campaigns.

What we love most:

Task Automation & Reminders: Keeps our team aligned without constantly following up.

Client Collaboration: Sharing project updates and deliverables with clients is now seamless.

Time Tracking & Reporting: Perfect for billing and reviewing productivity.

Customization: We’ve tailored our workspace to match the creative workflow of a photography business.

For a creative business like ours, where projects are dynamic and deadlines are tight, Zoho Projects is more than just a tool—it's a productivity partner. Whether you're a solo photographer or running a studio with a team, I highly recommend it.

Thank you, Zoho, for helping Time Pause Studio focus more on creativity and less on chaos.

— Time Pause Studio

A Unit of Knatra Group of Companies Review collected by and hosted on G2.com.

Nothing i dislike about zoho projects. everything is perfect as of now Review collected by and hosted on G2.com.

I am the program manager for my organization and accountable for creating multiple project plans globally. Since last 2 years, my journey with this tool is fabulous.

I see some key and interesting features like:

Project level -

Roll-up of dates

Cost / Hours (Planned / Actual / forecasted)

Budget (revenue / cost

Global search window with fields in search option

Task level -

Various type planned time and at user level

Time entry of actual on weekly basis Review collected by and hosted on G2.com.

Currently tool is supporting only leave / holiday calendar at portal level. Which gets applied to all projects.

This needs to be at project level. Review collected by and hosted on G2.com.

It is very ideal tool for project management. It keeps everything in loop, can't forget a things. Coordination is a key in Construction sector, with Zoho projects, tagging teams to a task gets everything pointed out and gives clarity.

Task collaborated with clique is something superb, when we discuss multiple things through WhatsApp, It often feels irritated to to search the conversation after couple of days, so to start from where it was left. But with clip Collaboration, It is very easy to search and find and continue where we left off. Review collected by and hosted on G2.com.

I don't have any points to say so far. It is good Review collected by and hosted on G2.com.

Zoho offers a wide range of options and several customizable features, which can make it straightforward for the right organization to implement for daily time and project tracking. Review collected by and hosted on G2.com.

The reporting is frequently inaccurate and not current, which causes issues when trying to present reliable data during leadership meetings. Review collected by and hosted on G2.com.

Custom task views make it easy to manage procurement workflows across multiple sites.

Integration with Zoho Docs and Sheets allows seamless sharing of branded proposals and editable procurement sheets.

The platform’s flexibility supports both technical breakdowns and collaborative planning, which is crucial for hybrid solar installations.

Since adopting Zoho Projects, we've seen improved supplier accountability and faster turnaround on approvals. It’s intuitive, reliable, and scalable—perfect for teams juggling logistics, technical specs, and client-facing deliverables. Review collected by and hosted on G2.com.

Onboarding new team members can be challenging due to the complexity of certain features.

While support is available, responses can be slow or generic, which affects troubleshooting during critical project phases Review collected by and hosted on G2.com.

Zoho Projects makes task management and project tracking pretty straightforward. I especially like the clean layout that is based on the lists and Gantt charts. It is make our life easier since it provides the task milestone as well with the time. It gives us both the part, time tracking for each task and time spent on each of the project. Review collected by and hosted on G2.com.

While Zoho Projects is feature-rich, the learning curve can be a bit steep for new users, especially when customizing advanced workflows. Some reports feel less intuitive and require extra tweaking to get exactly what’s needed. Review collected by and hosted on G2.com.