Best Calendar Software
Calendar software is intended to organize a user’s tasks, meetings, and goals in a visually simplistic way, which helps streamline the internal activities of an entire business. Calendar software facilitates the creation of electronic agendas that can be accessed, edited, and shared with employees company-wide. This software can also be used to schedule tasks for teams, share community-wide events, as well as notify team members about their peers’ paid time off, birthdays, etc.
Calendar software can be sold as a standalone product but is often included as part of a larger office suite. If it is part of a larger suite, calendar software is an integration that works with other standard office products such as email, digital business card, and video conferencing tools. Calendar software differs from Online appointment scheduling software. The best calendar software is focused primarily on organizing meetings, tasks, and events in a visual format that can be shared team-wide. On the other hand, online appointment scheduling tools focus on scheduling appointments for external users, taking payments for appointments, and communicating with clients. Buyers may consider solutions that provide both calendar and online appointment scheduling functionalities in the same product, but they ultimately have different use cases.
To qualify for inclusion in the Calendar category, a product must:
Best Calendar Software At A Glance
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Google Workspace is a comprehensive productivity and collaboration solution designed to help users streamline their work processes by integrating essential tools such as email, chat, file storage, and
Google Workspace is a suite of tools integrating email, documents, storage, and meetings in one place for efficient collaboration. Reviewers frequently mention the seamless integration of communication, documents, and meetings under one environment, allowing team members to collaborate on documents in real time without any issues regarding document versions. Reviewers mentioned that the management of shared drives can become unstructured and the product lacks more complex workflow automation features.
31,775,247 Twitter followers
Microsoft Outlook is a comprehensive email and calendar application designed to help users stay connected and organized across various devices. It integrates email, calendar, contacts, and tasks into
Microsoft Outlook is a communication tool that integrates email, calendar, and task management for efficient work organization. Users like the intuitive interface, powerful email organizer, integrated calendar, and the ability to easily email contacts and sort emails into folders. Users experienced issues with the new version's layout, syncing issues, defaulting to Teams for meetings, and difficulty in finding specific emails through the search function.
13,088,482 Twitter followers
Goodbye app overload. Hello effortless work. Work can be complicated. Your tools shouldn't be. Zoom Workplace connects all the ways you collaborate — from meetings to docs to chat and more — with bui
Zoom Workplace is a platform that centralizes communication, collaboration, and execution in one environment, offering features for videoconferencing, virtual meetings, webinars, and more. Reviewers appreciate the simplicity and reliability of Zoom Workplace for daily meetings, highlighting the ease of joining calls, scheduling meetings, sharing screens, and the clear audio and video quality. Users mentioned occasional minor connection issues or short audio delays, and noted that the platform can use a lot of system resources during long meetings.
1,045,404 Twitter followers
Launch and grow your business with Microsoft 365. Do more, faster, with intelligent tools to create, send, share, and store professional, branded documents with your customers and team - securely in t
Microsoft 365 is a productivity suite that integrates tools like Word, Excel, PowerPoint, Outlook, and Teams for work and collaboration. Reviewers appreciate the seamless integration across the suite, the accessibility from any device, and the automatic saving and syncing feature that enhances reliability. Users experienced issues with the high subscription cost, heavy reliance on internet connectivity, and frequent updates that sometimes make the interface confusing.
13,088,482 Twitter followers
ClickUp is the world’s first Converged AI Workspace, bringing together all work apps, data, and workflows. ClickUp eliminates all forms of work sprawl to provide 100% context and a single place for hu
ClickUp is a project management tool that combines tasks, documents, and goals into a single interface, offering customization and automation features. Users like ClickUp's flexibility, customization options, and its ability to consolidate multiple tools into one, making it easier to manage tasks and projects. Users experienced issues with ClickUp's steep learning curve, occasional performance slowdowns, and complexity due to its numerous features and customization options.
68,803 Twitter followers
Calendly helps individuals, teams, and organizations automate the meeting lifecycle by removing the back and forth with scheduling. Calendly’s cloud-based platform offers a new layer of the modern dig
Calendly is a scheduling tool that allows users to manage their meetings and appointments by providing available slots for clients to book. Reviewers like the ease of use, the ability to pre-plan their day, the automatic calendar sync that avoids double bookings, and the reminders and follow-ups that run quietly in the background. Reviewers experienced limitations in customization in the free version, inability to edit time slots, and some useful features being locked behind higher-tier plans.
21,878 Twitter followers
Reclaim is an AI calendar app that helps individuals and teams automatically plan their time and protect more space to get stuff done. The AI scheduling assistant optimizes meeting times across your w
Reclaim.ai is a planning tool that combines calendars into one place and uses intelligent analytics to manage schedules and tasks. Reviewers frequently mention the ease of use, intuitive design, and the ability of Reclaim.ai to automatically prioritize and reschedule tasks based on real-time availability, making time management more intentional and easier. Users experienced issues with the lack of a mobile app, the inability to adjust color schemes, and the need for better rescheduling options, as well as problems with calendar integration and task duplication.
3,293,925 Twitter followers
What does Zoho Mail offer? With 16 million happy users and more than a decade of experience, Zoho Mail is packed with useful features. It nails down the basics and also caters to demanding businesses
Zoho Mail is an email management tool that provides a user-friendly interface for managing emails, authenticating domains, and integrating with other Zoho applications. Users like the clean, ad-free interface, strong security features, and the ability to create multiple email groups, as well as the seamless integration with other Zoho apps for improved productivity. Reviewers noted that the web interface and mobile app can feel outdated and slow, searching through older emails can be challenging, and the initial setup can be technically demanding.
137,095 Twitter followers
Acuity Scheduling is flexible scheduling software designed to support anyone in the business of time. Whether you offer appointments, classes, consultations, or excursions, Acuity can help you create
138,572 Twitter followers
iCal is Apple's personal calendar application designed to help users efficiently manage their schedules, appointments, and tasks. It offers multiple calendar views—daily, weekly, and monthly—allowing
9,943,943 Twitter followers
Cal ID is a product of OneHash and caters to the need of people who are looking for scheduling App for Individual, Scheduling App for Team, Collective Scheduling, wants to triggers events based on a
604 Twitter followers
Apollo.io is an AI-powered go-to-market (GTM) platform that helps revenue teams find, engage, and manage B2B buyers across the entire sales cycle. Apollo.io is the company behind the industry’s first
Apollo.io is a platform that combines prospecting, accurate data, structured outreach, and automation to simplify and enhance sales workflows. Reviewers appreciate Apollo.io's AI features, ease of use, and integration capabilities, which make day-to-day outbound tasks easier and more efficient, saving time and allowing everything to happen in one place. Users experienced issues with the platform's data accuracy, email integration reliability, and the number of paywalls across the platform, which can interrupt workflow and experimentation, especially for smaller teams.
Teamup Calendar is a customizable shared calendar designed to enhance group collaboration and scheduling efficiency. It enables teams to organize schedules, manage resources, and coordinate activities
2,708 Twitter followers
Zoho Calendar is a comprehensive online scheduling tool designed to streamline both personal and professional event management. It offers a unified platform where users can create, manage, and share e
137,095 Twitter followers
AddEvent is the leading no-code platform for calendar and event marketing. AddEvent helps businesses promote events, drive attendance, and reduce no-shows. With Add to Calendar buttons, embeddable wid
18 Twitter followers
Learn More About Calendar Software
What is Calendar Software?
Calendar software is ultimately defined by its user interface and ease of accessibility. Overall, it is meant to seamlessly transition from a traditional physical agenda, as well as provide additional collaborative benefits. Customizable viewing options allow users to observe a daily, weekly, monthly, or yearly view of upcoming tasks and events. Ease of collaboration is a common benefit that is integral for events and tasks involving large groups. Other customization options include ongoing calendar event scheduling and adjustable event notifications.
Why Use Calendar Software?
Since operating efficiently relies heavily on organization and productive collaboration, businesses will primarily benefit from a calendar’s scheduling feature. It’s common for plans to change, considerably more often within a large team. With calendar software, miniscule appointment changes can be adjusted very simply. Many calendars offer alerting functionality, so guests are notified when appointments change. In addition, the availability and capacity sharing features within calendar software facilitate transparency and allow team members to work around everyone’s personal schedule.
Task management is also a key benefit to calendar software. Along with a visually simple interface, a calendar can double as a reminder tool for short-term and long-term professional responsibilities. With clear due dates and reminders, assigned tasks don’t go unnoticed.
An appealing aspect of calendar software is its affordability. In most cases, basic versions are free to use. Free options allow businesses to choose a calendar software that fits perfectly with their team without the risk of immediate cost. Once a business identifies the perfect fit, it can consider premium editions for added benefits. Premium benefits are typically part of a larger software suite and can include features such as additional storage, increased user capacity, and user activity tracking.
Additionally, utilizing calendar software is an example of working smarter, not harder. Being aware of your availability leaves room for free time, which in turn can be an opportunity to organize other aspects of your work or just take a breather. Employees have the freedom to decline invitations, a time-saving feature that prevents unneeded back and forth between manager and employee. Plus, calendar software is easy and intuitive enough to introduce to a team without formalized training.
Key Benefits of Calendar Software
- Cloud-based scheduling
- Third-party application integration
- Availability and capacity sharing
- Appointment reminders
- Address book
- Cross-device capability
- Customizable calendar views
Who Uses Calendar Software?
Calendar software is built to serve the masses, and everyone has the option to use digital calendars to enhance their daily lifestyle. For business users, the benefits are invaluable. These are the main groups that benefit from calendar software:
Businesses – Calendar software is ideal for businesses of all sizes and especially useful for companies with employees who are often remote or out of the office. Internal planning of all types is easily scheduled with minimal effort.
Individuals – An individual user is likely to use a basic calendar app for mobile devices to plan their day-to-day tasks assigned at work and in their personal life. A calendar is more approachable than a normal to-do list, but also gives a sense of a deadline.
Kinds of Calendar Software
Calendar software will typically appeal to either a casual user or business user depending on its key capabilities and interface. While both users are looking for basic scheduling, a casual user will gravitate toward free, aesthetically pleasing, and easy-to-use software that works well on a mobile device. A business user will get more use out of calendar software that facilitates easy collaboration and includes customization options.
Suite Calendars – Collaborative teams benefit greatly from calendars that are a part of a larger suite of applications. With internal integrations, general sharing is straightforward and simple. Common suite integrations include email software and business content management software.
Standalone Calendars – Appealing to casual users, standalone calendar applications are a great choice for people who just want a basic calendar for personal scheduling. The interface is typically straightforward and will not have many added features or enhancements beyond its basic format. Standalone calendars are clean and ideal for those who don’t have numerous appointments or tasks to keep track of.
Client Scheduling Calendars – Calendar software used specifically for client bookings ensures organized appointment scheduling and will oftentimes allow clients to take the reins and schedule their own appointments. Real-time availability shows the open timeslots a business has, making it simple for a client to schedule around unavailable times. For health care providers, medical scheduling software facilitates easy scheduling for patient examinations.
Calendar Software Features
Scheduling – Scheduling is the primary benefit of calendar software. Users have plenty of customizable options to choose from when creating an appointment invitation, whether its for a large event or for a quick one-on-one meeting.
Collaboration – Calendars allow you to see other team calendars within your own calendar to get a better idea of team availability. Users can toggle their view based on the calendar(s) of interest.
Organization – A calendar’s interface allows a user to visualize their own availability and customize their view to their personal needs. Users can also choose to download third-party calendar templates or task templates for further customization.
Tasks – Both personal and collaborative tasks can be in the spotlight on calendars. Set up personal reminders for tasks, organize your own tasks, or view collaborator tasks.
Integration – A notable feature is the option to interact with other software in an effort to enhance the key features of the basic calendar. Common integrations include enhanced to-do lists, video conferencing software, and internal communications software. Calendars that are part of a suite feature their own internal integrations.
Potential Issues with Calendar Software
While calendar software has proven to be an essential tool for any business, it still has its potential issues:
Sharing Setbacks – With a large variety of calendar software available, it’s common for employees to favor one calendar software over another. If employees choose to stray from the company’s choice of calendar software, sharing calendar data between multiple calendar applications can prove to be a challenge. Many calendars do not allow sharing with competitor applications. To prevent any mishaps, ensure the entire company sticks to one platform.
Appointment Time Restrictions – Calendars will typically only offer 15–30-minute time spans for invitations, making it difficult to plan meetings that are fewer than 15 minutes long. This can muddy up calendars for people that have packed schedules and prefer to schedule meetings or appointments with intricate time spans.
