Best SaaS Spend Management Software for Medium-Sized Businesses

Vertice is the intelligent procurement platform built for the modern enterprise. Our agentic workflows, AI insights and expert buyers empower finance and procurement teams across 30+ countries to buy smarter and scale faster. Customers including ARM, Blackberry, Factorial, Le Figaro and Santander use Vertice's platform to review, analyze and negotiate purchases with greater confidence. In the software category alone, Vertice processes over $10bn in spend and has a track record of delivering 20% savings and halving procurement cycles. Headquartered in London and recognised in 2025 by the Financial Times as the UK’s fastest growing scale-up, Vertice also operates in New York, Sydney, Brno and Johannesburg.

SpendHound is the only 100% free software renewal platform that helps companies save time and money renewing vendors. There are other spend/renewal management tools on the market, but they can cost $30k-$100k/year. SpendHound is built by the team at YipitData, backed by Carlyle and Norwest Venture Partners, and is completely free. Lose the manual spreadsheet and ace your next renewal with benchmarking insights, an automated vendor dashboard, and access to renewal experts to help you negotiate the best pricing - all included - start saving today.

Meet Mesh — the all-in-one open spend management platform that gives finance teams complete control and real-time visibility into every transaction. With Mesh, you can automate manual tasks, streamline payment workflows, and close your books in record time — all from one unified, flexible platform that fits your stack. Whether it’s travel, software, vendor payments, or ad-hoc purchases, Mesh adapts to how your team spends. Here’s how we help teams work smarter: Flexible Card Controls Issue virtual and physical cards with pre-approved budgets, lock spend to specific vendors, and cancel cards instantly. And yes — no more expense reports. Automated Reconciliation & ERP Sync Say goodbye to manual data entry. Mesh auto-categorizes spend, matches receipts, and one-click syncs with your ERP — saving your team hours. Intelligent Insights & Optimization Surface cost-saving opportunities with AI-powered suggestions for SaaS pricing, license consolidation, and vendor alternatives. Streamlined Approvals Route payment requests through customizable approval flows with instant alerts and status tracking. Open Platform Mesh integrates with your existing tools — from ERP to HRIS to travel — so your finance stack stays connected, agile, and scalable as you grow. Mesh is built to flex. No rigid workflows. Just smarter, faster, more connected spend management. Learn more at www.meshpayments.com

Cledara is a platform for finance teams that gives visibility of your organization's software stack, provides data and insights to cut excess spend, and streamlines software-related admin. Now you have a detailed view of your software spending, you can see which tools are being used and where you could cut spend, painlessly. We don’t stop at savings, managing purchases and renewals is easy with simple workflows for requesting and approving new tools. Finally, with payments for software built-in, you have controls to ensure application owners can manage payments while you keep control with spend limits and budgets. We’ll even capture the invoices automatically, match them to payments, and sync with Xero and Quickbooks. Software is one of your biggest expenses, now you have the tools to reduce that expense by 30% and save 20 hours a month on admin.

Tropic is an intelligent procurement partner that saves you time and money by handling the work you don’t want to —or don’t have time to— do. Whether you’re a solo finance pro or a full procurement team, Tropic arms you with supplier and negotiation insights from over $15+B in software spend to find you the biggest savings opportunities while our AI and human experts stand by to help you turn that data into action.

Torii is security’s SaaS governance copilot, revealing every app and identity—shadow SaaS and AI included—and turning visibility into enforceable control. Security teams eliminate blind spots across their SaaS stack, compress exposure windows, automate access reviews and requests, and close audits on schedule with evidence. With Torii’s always-on agentic AI, you’ll get real-time alerts for new issues, while human-approved fixes ensure no wayward changes.

JumpCloud® delivers a unified identity, device, and access management platform that makes it easy to securely manage identities, devices, and access across your organization. With JumpCloud, IT teams and MSPs enable users to work securely from anywhere and manage their Windows, Apple, Linux, and Android devices from a single platform.

Spendflo is an AI-native procurement solution that helps Procurement teams streamline processes, optimiz spend, and unlock expert negotiation support—all in one platform. With Spendflo, you eliminate procurement bottlenecks, reduce costs, and ensure every purchase drives business impact. How Spendflo Delivers Value: Automated Intake-to-Procure Workflows – Accelerate approvals, standardize processes, and automate purchase orders for seamless vendor management. Centralized Procurement Management – Gain a unified view of all vendor requests, contracts, and renewals to enhance spend visibility and control. Security and Compliance, Simplified – Automate security and compliance reviews to eliminate delays and ensure risk-free procurement. AI-Driven Insights for Smarter Decisions – Track procurement trends, optimize budgets, and improve forecasting with real-time data. Take control of procurement with Spendflo, your strategic partner for faster, smarter, and more cost-effective purchasing.

BetterCloud is a comprehensive SaaS management platform designed to assist IT teams in effectively managing and optimizing their software-as-a-service (SaaS) applications. This solution focuses on automating essential processes such as onboarding, offboarding, mid-lifecycle changes, give you greater control and insight into your SaaS apps, thousands of forward-thinking organizations rely on BetterCloud to transform employee experience, optimize software spend, and strengthen overall security. By leveraging BetterCloud, organizations can significantly reduce the manual workload associated with SaaS management, achieving up to a 78% reduction in operational tasks. Targeted primarily at IT departments and SaaS operations teams, BetterCloud addresses the challenges faced by organizations that utilize multiple SaaS applications. As businesses increasingly adopt cloud-based solutions, the complexity of managing user access, security policies, and application lifecycles grows. BetterCloud provides a centralized platform that streamlines these processes, ensuring that IT teams can maintain control and compliance while enhancing overall operational efficiency. Key features of BetterCloud include automated user lifecycle management, which simplifies the onboarding and offboarding of employees, ensuring that access rights are promptly granted or revoked as needed. Additionally, the platform offers robust security policy management, allowing organizations to enforce compliance and protect sensitive data across their SaaS ecosystem. BetterCloud also supports mid-lifecycle changes, enabling IT teams to adapt user access as roles and responsibilities evolve within the organization. The benefits of using BetterCloud extend beyond mere automation. By reducing the time spent on repetitive tasks, IT teams can focus on strategic initiatives that drive business growth and innovation. Furthermore, the platform's ability to provide insights into application usage and security posture empowers organizations to make informed decisions about their SaaS investments. With a strong reputation in the industry, backed by over a decade of experience and recognition from leading analyst firms, BetterCloud stands out as a trusted partner for organizations looking to optimize their SaaS operations. In summary, BetterCloud is not just a tool for managing SaaS applications; it is a strategic solution that transforms the way organizations handle their cloud-based software. By automating critical processes and providing valuable insights, BetterCloud enables IT teams to enhance productivity, improve security, and ultimately drive better business outcomes in a rapidly evolving digital landscape.

Zylo is the enterprise leader in SaaS Management. Companies such as AbbVie, Adobe, Atlassian, Intuit, Salesforce, and Yahoo leverage Zylo's AI-powered platform and unparalleled professional services to fuel centralized SaaS inventory, license optimization, and renewal management. With more than 40M SaaS licenses and $40B in SaaS spend under management, Zylo is fueled by more data than any other provider. Only Zylo's enterprise SaaS management platform delivers comprehensive and continuous visibility into your SaaS inventory alongside prescriptive insights and workflows that empower you to manage and optimize licenses and complex renewals. Alongside the platform, Zylo offers a suite of professional services to drive cost savings and avoidance through SaaS negotiations and manage your SaaS system of record with best-in-class strategy and execution to drive ROI and free up resources. Having raised more than $72.5M to date, Zylo is backed by leading SaaS investors, including Bessemer Venture Partners, Menlo Ventures, Baird Capital's Venture Team, Spring Lake Equity Partners, High Alpha, GGV, Slack Fund, Salesforce Ventures, MassMutual Ventures and Coupa Ventures.

Zluri is a next-gen Identity Governance and Administration (IGA) platform that enables IT and security teams to discover identities and applications, streamline access management, and automate access reviews, all from a single, intuitive interface. Zluri helps organizations automate critical access controls mandated by SOX, HIPAA, SOC 2, and more, ensuring the right people have the right access to the right applications at the right time, with minimal time and manual effort.

Productiv is used by IT and security leaders who are expected to say “yes” to AI innovation while keeping company data safe, compliant, and in budget. AI is already inside your SaaS stack (you just can’t see it clearly). Productiv gives you a single system of record for all SaaS and AI usage so you can identify AI tools, understand how they use your data, and put real guardrails in place without slowing the business down. The platform pulls together SSO, expense, contracts, security signals, and usage analytics into one view of every application, feature, user, and team. That visibility powers workflows for renewals, license management, application requests, and AI risk reviews, so you can reduce shadow IT, manage AI responsibly, and control spend at the same time.

Spendbase is a spend management platform designed to break your SaaS / Cloud spend habits and introduce a radically different way of building cost efficiency. With huge software discounts, cloud credits procurement, and virtual cards, our easy-to-use platform brings you the savings you thought were impossible. The Spendbase platform lets you visualise your software costs and real-time usage so that it becomes obvious for you how to optimise your tech stack. You can manage your subscriptions and eliminate budget waste in a few clicks. Procurement rises to a new level with keeping all internal spend requests in one place, where they can be approved very quickly. And then paid for right there on the spot with the Spendbase virtual cards. Yes, we partner with Moorwand and offer virtual cards powered by Mastercard, with universal acceptance and flexible payment options. You get free virtual cards that you can use for subscriptions, projects, and one-off purchases. You can easily divide the balance between different virtual accounts, issue, assign, or lock cards unlimitedly, set spending limits, and get up to 1.5% cashback on each transaction. On top of that we provide massive discounts for SaaS and cloud tools, and we only charge you 25% of what we manage to save you. You’d have no idea the savings were even there and with Spendbase you free up hundreds of thousands you can find a better use of than overspending. To use the platform companies have to place a deposit depending on the size of the stack they want to manage with Spendbase. Later, they can fully use this money to cover for the 25% success fee. Spendbase was born in early 2023. Our hard work and desire to save money for companies in ways they couldn’t imagine have grown us into an international company with 800 clients worldwide.

CloudEagle.ai is a leading AI-powered SaaS management and governance platform that helps IT, finance, security, and procurement teams manage, govern, and renew all SaaS apps from one place. It has processed over $15B in SaaS spend and saved over $2B in software spend. With 500+ direct integrations, CloudEagle provides complete visibility, automates onboarding/offboarding, access reviews, license optimization, and renewals while strengthening compliance for SOX, GDPR, ISO 27001, and more. Our innovation is driven by one core focus, and that is delivering real value to our customers.

Vendr is revolutionizing the way companies buy and sell software. With more than $4 billion in SaaS purchases across more than 10,000 suppliers, Vendr has saved its customers more than $400 million, leveraging its vast buying power and data insights to ensure fast, fair, and efficient software procurement. By breaking down barriers and democratizing access to tools and data, Vendr is committed to helping companies of all sizes achieve operational efficiency and financial savings.