Best SaaS Spend Management Software for Small Business

Cledara is a platform for finance teams that gives visibility of your organization's software stack, provides data and insights to cut excess spend, and streamlines software-related admin. Now you have a detailed view of your software spending, you can see which tools are being used and where you could cut spend, painlessly. We don’t stop at savings, managing purchases and renewals is easy with simple workflows for requesting and approving new tools. Finally, with payments for software built-in, you have controls to ensure application owners can manage payments while you keep control with spend limits and budgets. We’ll even capture the invoices automatically, match them to payments, and sync with Xero and Quickbooks. Software is one of your biggest expenses, now you have the tools to reduce that expense by 30% and save 20 hours a month on admin.

SpendHound is the only 100% free software renewal platform that helps companies save time and money renewing vendors. There are other spend/renewal management tools on the market, but they can cost $30k-$100k/year. SpendHound is built by the team at YipitData, backed by Carlyle and Norwest Venture Partners, and is completely free. Lose the manual spreadsheet and ace your next renewal with benchmarking insights, an automated vendor dashboard, and access to renewal experts to help you negotiate the best pricing - all included - start saving today.

Meet Mesh — the all-in-one open spend management platform that gives finance teams complete control and real-time visibility into every transaction. With Mesh, you can automate manual tasks, streamline payment workflows, and close your books in record time — all from one unified, flexible platform that fits your stack. Whether it’s travel, software, vendor payments, or ad-hoc purchases, Mesh adapts to how your team spends. Here’s how we help teams work smarter: Flexible Card Controls Issue virtual and physical cards with pre-approved budgets, lock spend to specific vendors, and cancel cards instantly. And yes — no more expense reports. Automated Reconciliation & ERP Sync Say goodbye to manual data entry. Mesh auto-categorizes spend, matches receipts, and one-click syncs with your ERP — saving your team hours. Intelligent Insights & Optimization Surface cost-saving opportunities with AI-powered suggestions for SaaS pricing, license consolidation, and vendor alternatives. Streamlined Approvals Route payment requests through customizable approval flows with instant alerts and status tracking. Open Platform Mesh integrates with your existing tools — from ERP to HRIS to travel — so your finance stack stays connected, agile, and scalable as you grow. Mesh is built to flex. No rigid workflows. Just smarter, faster, more connected spend management. Learn more at www.meshpayments.com

Spendbase is a spend management platform designed to break your SaaS / Cloud spend habits and introduce a radically different way of building cost efficiency. With huge software discounts, cloud credits procurement, and virtual cards, our easy-to-use platform brings you the savings you thought were impossible. The Spendbase platform lets you visualise your software costs and real-time usage so that it becomes obvious for you how to optimise your tech stack. You can manage your subscriptions and eliminate budget waste in a few clicks. Procurement rises to a new level with keeping all internal spend requests in one place, where they can be approved very quickly. And then paid for right there on the spot with the Spendbase virtual cards. Yes, we partner with Moorwand and offer virtual cards powered by Mastercard, with universal acceptance and flexible payment options. You get free virtual cards that you can use for subscriptions, projects, and one-off purchases. You can easily divide the balance between different virtual accounts, issue, assign, or lock cards unlimitedly, set spending limits, and get up to 1.5% cashback on each transaction. On top of that we provide massive discounts for SaaS and cloud tools, and we only charge you 25% of what we manage to save you. You’d have no idea the savings were even there and with Spendbase you free up hundreds of thousands you can find a better use of than overspending. To use the platform companies have to place a deposit depending on the size of the stack they want to manage with Spendbase. Later, they can fully use this money to cover for the 25% success fee. Spendbase was born in early 2023. Our hard work and desire to save money for companies in ways they couldn’t imagine have grown us into an international company with 800 clients worldwide.

Volopay is a financial solution provider that offers corporate cards, automated expense management, and accounting integrations that streamline financial operations, helping businesses save time and money while elevating the role of their finance teams. We are obsessed with empowering finance teams, transforming them from simple bookkeepers into strategic assets within organizations. Aspiring to drive change across the APAC region, we aim to become the go-to financial partner for businesses seeking growth and efficiency.

CloudEagle.ai is a leading AI-powered SaaS management and governance platform that helps IT, finance, security, and procurement teams manage, govern, and renew all SaaS apps from one place. It has processed over $15B in SaaS spend and saved over $2B in software spend. With 500+ direct integrations, CloudEagle provides complete visibility, automates onboarding/offboarding, access reviews, license optimization, and renewals while strengthening compliance for SOX, GDPR, ISO 27001, and more. Our innovation is driven by one core focus, and that is delivering real value to our customers.

JumpCloud® delivers a unified identity, device, and access management platform that makes it easy to securely manage identities, devices, and access across your organization. With JumpCloud, IT teams and MSPs enable users to work securely from anywhere and manage their Windows, Apple, Linux, and Android devices from a single platform.

Josys is an Autonomous Identity Governance Platform that simplifies how IT works. Our AI identity governance and administration agent provides IT managers with 360° control over their software and hardware portfolio by unifying Access Governance, Identity Security, and License Optimization. By leveraging our AI Suite modules, Josys automates critical tasks such as license optimization, privilege management, and shadow IT detection. This comprehensive automation empowers IT teams to significantly reduce operational risk, optimize technology spend, and enhance overall security posture, ultimately leading to effortless IT operations, streamlined workflows, and unparalleled organizational efficiency across all technology management processes.

BetterCloud is a comprehensive SaaS management platform designed to assist IT teams in effectively managing and optimizing their software-as-a-service (SaaS) applications. This solution focuses on automating essential processes such as onboarding, offboarding, mid-lifecycle changes, give you greater control and insight into your SaaS apps, thousands of forward-thinking organizations rely on BetterCloud to transform employee experience, optimize software spend, and strengthen overall security. By leveraging BetterCloud, organizations can significantly reduce the manual workload associated with SaaS management, achieving up to a 78% reduction in operational tasks. Targeted primarily at IT departments and SaaS operations teams, BetterCloud addresses the challenges faced by organizations that utilize multiple SaaS applications. As businesses increasingly adopt cloud-based solutions, the complexity of managing user access, security policies, and application lifecycles grows. BetterCloud provides a centralized platform that streamlines these processes, ensuring that IT teams can maintain control and compliance while enhancing overall operational efficiency. Key features of BetterCloud include automated user lifecycle management, which simplifies the onboarding and offboarding of employees, ensuring that access rights are promptly granted or revoked as needed. Additionally, the platform offers robust security policy management, allowing organizations to enforce compliance and protect sensitive data across their SaaS ecosystem. BetterCloud also supports mid-lifecycle changes, enabling IT teams to adapt user access as roles and responsibilities evolve within the organization. The benefits of using BetterCloud extend beyond mere automation. By reducing the time spent on repetitive tasks, IT teams can focus on strategic initiatives that drive business growth and innovation. Furthermore, the platform's ability to provide insights into application usage and security posture empowers organizations to make informed decisions about their SaaS investments. With a strong reputation in the industry, backed by over a decade of experience and recognition from leading analyst firms, BetterCloud stands out as a trusted partner for organizations looking to optimize their SaaS operations. In summary, BetterCloud is not just a tool for managing SaaS applications; it is a strategic solution that transforms the way organizations handle their cloud-based software. By automating critical processes and providing valuable insights, BetterCloud enables IT teams to enhance productivity, improve security, and ultimately drive better business outcomes in a rapidly evolving digital landscape.

Substly helps small and medium-sized companies reduce SaaS sprawl by providing an easily accessible overview and simplifying the processes around SaaS management. The product offers enterprise-level features at an entry-level price; this tool provides insights into SaaS usage and helps identify user frustrations. It also helps optimize SaaS spending by providing alerts before renewals and eliminating spending on unused accounts. Additionally, it helps avoid unauthorized access to company data by improving employee off-boarding, allowing departments/teams to minimize SaaS sprawl and share an overview with other stakeholders. Customers highlight the following four aspects of Substly’s product: - The overview and the control it leads to (regarding costs & who has access) - Great for showcasing status/costs internally - The simplicity of the system - Easy to get started (intuitive and short learning curve)

Vendr is revolutionizing the way companies buy and sell software. With more than $4 billion in SaaS purchases across more than 10,000 suppliers, Vendr has saved its customers more than $400 million, leveraging its vast buying power and data insights to ensure fast, fair, and efficient software procurement. By breaking down barriers and democratizing access to tools and data, Vendr is committed to helping companies of all sizes achieve operational efficiency and financial savings.

Sastrify is a procurement platform for Software-as-a-Service (SaaS) products. Sastrify helps companies get the best deals when buying and renewing SaaS subscriptions. The Sastrify platform enables procurement, tech, and finance teams to work together seamlessly, benefitting from best-in-class buying processes, partnerships with leading SaaS vendors, and an ever-growing database of price benchmarks. Backed by Endeit, FirstMark, HV Capital, Simon Capital, and TriplePoint Capital, Sastrify supports hundreds of clients globally, including OnRunning, Spendesk, and Babbel.

PayEm is a comprehensive spend management system designed to provide CFOs and finance teams with enhanced agility and control over their financial operations on a global scale. This innovative solution replaces outdated, siloed systems, enabling organizations to streamline their financial processes. By integrating a cutting-edge payment platform with intelligent corporate card functionality, PayEm empowers finance teams to manage vendors, and funding requests efficiently while maintaining real-time visibility into their spending. Targeted primarily at finance professionals and organizations looking to optimize their financial management, PayEm addresses the complexities of modern spending practices. The platform is particularly beneficial for companies with diverse vendor relationships as it simplifies the approval and tracking processes. With PayEm, finance teams can respond swiftly to funding requests and manage expenditures more effectively, ensuring that financial resources are allocated where they are needed most. Key features of PayEm include its intuitive dashboard, which provides a centralized view of all financial activities. Users can approve transactions instantly, monitor spending patterns, and generate reports that offer insights into financial performance. The system's seamless integration with existing ERP solutions ensures that all financial data is synchronized in real-time, reducing the risk of discrepancies and enhancing overall accuracy in financial reporting. Additionally, the smart corporate card feature allows for controlled spending, enabling teams to set limits and track usage, thereby preventing overspending and promoting accountability. The benefits of using PayEm extend beyond mere efficiency; the platform also enhances financial transparency and compliance. By providing a clear overview of expenditures, finance teams can make informed decisions and identify areas for cost savings. Organizations like DraftKings, Etoro, and Next Insurance have already recognized the value of PayEm in transforming their financial operations, showcasing its effectiveness in real-world applications. Overall, PayEm stands out in the spend management category by offering a holistic solution that combines advanced technology with practical financial management tools. Its focus on real-time data, streamlined processes, and enhanced control makes it an essential resource for finance teams aiming to navigate the complexities of modern spending while driving organizational success.

Software is eating the world. Hudled makes sure it doesn’t eat your company. Our data-science approach enables you to leverage data to buy the right tools at the best price while engaging your people to get the most value from SaaS. We automatically find savings to apply in your stack and give you instant visibility into every tool, so you know exactly how much you’re overpaying for software at any given moment.

NachoNacho is a one-stop-shop for businesses to manage, discover & save on SaaS, saving you $1,000s per month and a lot of time. 1) Manage your existing SaaS sprawl by creating a separate virtual credit card for each vendor and setting $ and date limits per card. Cancel the card with one click. Create unlimited cards. See the entire company's subscriptions in 1 dashboard in real-time. 2) Discover exciting and relevant SaaS via our recommendation engine and community. 3) Get substantial discounts (up to 30% lifetime) on 400+ SaaS products from the marketplace, with total available savings of more than $1.6 million/year. 4) Get even more benefits from our perk partners.