# Best Document Creation Software for Small Business - Page 4 *By [Neeraja Prakash](https://research.g2.com/insights/author/neeraja-prakash)* Products classified in the overall Document Creation category are similar in many regards and help companies of all sizes solve their business problems. However, small business features, pricing, setup, and installation differ from businesses of other sizes, which is why we match buyers to the right Small Business Document Creation to fit their needs. Compare product ratings based on reviews from enterprise users or connect with one of G2's buying advisors to find the right solutions within the Small Business Document Creation category. In addition to qualifying for inclusion in the Document Creation Software category, to qualify for inclusion in the Small Business Document Creation Software category, a product must have at least 10 reviews left by a reviewer from a small business. ## Top Document Creation Software at a Glance | # | Product | Rating | Best For | What Users Say | |---|---------|--------|----------|----------------| | 1 | [Google Workspace](https://www.g2.com/products/google-workspace/reviews) | 4.6/5.0 (45,609 reviews) | Real-time co-authoring with version-conflict elimination | "[Seamless Real-Time Collaboration and Cloud Simplicity](https://www.g2.com/survey_responses/google-workspace-review-13063291)" | | 2 | [Microsoft 365](https://www.g2.com/products/microsoft365/reviews) | 4.6/5.0 (5,521 reviews) | Cross-app document creation with real-time co-authoring | "[All in One Productivity Ecosystem with Seamless Collaboration Across Devices](https://www.g2.com/survey_responses/microsoft-365-review-12930516)" | | 3 | [Adobe Acrobat](https://www.g2.com/products/adobe-acrobat/reviews) | 4.5/5.0 (4,591 reviews) | PDF authoring, editing, and e-signature workflows | "[Powerful PDF Editing Made Easy](https://www.g2.com/survey_responses/adobe-acrobat-review-13042693)" | | 4 | [Microsoft Word](https://www.g2.com/products/microsoft-word/reviews) | 4.7/5.0 (1,998 reviews) | Collaborative document authoring with tracked revisions | "[Microsoft Word: Versatile, Time-Saving Tool for Professional Documents](https://www.g2.com/survey_responses/microsoft-word-review-13052742)" | | 5 | [ClickUp](https://www.g2.com/products/clickup/reviews) | 4.6/5.0 (12,411 reviews) | Task-linked docs with cross-functional context | "[ClickUp Simplifies Project Management and Team Collaboration](https://www.g2.com/survey_responses/clickup-review-13064964)" | | 6 | [Foxit PDF Editor](https://www.g2.com/products/foxit-pdf-editor/reviews) | 4.6/5.0 (3,431 reviews) | PDF creation, editing, and e-signing workflows | "[It's been much more than just a PDF Editor in my experience](https://www.g2.com/survey_responses/foxit-pdf-editor-review-12995599)" | | 7 | [Zoom Workplace](https://www.g2.com/products/zoom-workplace/reviews) | 4.5/5.0 (53,494 reviews) | AI-summarized meeting docs with unified workspace | "[All-in-One Communication Hub with Reliable Meetings and Recordings](https://www.g2.com/survey_responses/zoom-workplace-review-13041207)" | | 8 | [Wondershare PDFelement](https://www.g2.com/products/wondershare-wondershare-pdfelement/reviews) | 4.5/5.0 (1,028 reviews) | All-in-one PDF editing and conversion workflows | "[The undisputed KING of PDFs -- Easy to Use, All-In-One AI Solution](https://www.g2.com/survey_responses/wondershare-pdfelement-review-11605844)" | | 9 | [pdfFiller](https://www.g2.com/products/pdffiller/reviews) | 4.6/5.0 (869 reviews) | Fillable PDF creation with reusable templates | "[Streamlining Secured PDFs and Document Workflows in One Place](https://www.g2.com/survey_responses/pdffiller-review-12678568)" | | 10 | [Pages](https://www.g2.com/products/pages/reviews) | 4.3/5.0 (371 reviews) | Apple-native document creation with design-grade layout | "[Pages is a professional editor](https://www.g2.com/survey_responses/pages-review-12371555)" | --- ## What Are the Most Common Questions About Document Creation Software? *AI-generated · Last updated: May 26, 2026* ### What Document Creation software most relied on by managers for daily client communication and proposal sharing? Based on G2 reviews, managers looking for document creation software for daily client communication and proposal sharing often prioritize tools that combine document editing with email, file sharing, and collaboration in one workflow. According to verified users, Google Workspace is frequently described as a central place for Gmail, Docs, Drive, and shared files, which helps teams avoid back-and-forth attachments and keep proposals accessible from anywhere. G2 reviewers mention that Microsoft 365 is also valued for Word, Outlook, OneDrive, and real-time co-editing, especially when polished formatting matters. Adobe Acrobat is commonly mentioned for finalizing, editing, and sharing PDF-based client documents, especially when signatures or controlled formatting are important. ### What should remote teams evaluate when selecting Document Creation for preventing formatting changes across systems? Based on G2 reviews, remote teams should evaluate how consistently a product preserves formatting when files are opened, shared, exported, or converted across devices and software. According to verified users, Microsoft 365 is often valued for professional formatting and collaboration, though some reviewers mention occasional sync heaviness. G2 reviewers mention that Google Workspace supports easy cross-device access and real-time editing, but some users note limitations when moving between Google and Microsoft file types. Adobe Acrobat is frequently highlighted for keeping PDFs consistent across systems, which helps reduce formatting surprises when documents are distributed widely. Teams should also look at version control, cloud access, commenting, and compatibility with large or complex files. ### What is the best Document Creation platforms for managers maintaining work-life balance with integrated communication tools? Based on G2 reviews, Google Workspace stands out as the single best fit for managers who want document creation alongside integrated communication tools. According to verified users, it brings Gmail, Docs, Sheets, Drive, Meet, and Calendar into one connected environment, which reduces the need to switch between separate apps throughout the day. G2 reviewers mention that real-time collaboration, easy sharing, and access from different devices help managers move faster on drafts, proposals, and team updates while staying organized. Reviewers also note that built-in communication features make it easier to handle meetings, feedback, and follow-up without breaking workflow, which supports a more manageable day-to-day routine for busy teams. ### What Document Creation platforms with preset style libraries and citation generation used by managers and analysts? Based on G2 reviews, Microsoft Word is one of the clearest matches for teams that need preset style libraries and citation support. According to verified users, Word is praised for its preset styles for titles, headers, and body text, along with tools that help users insert citations and generate references tables while writing. G2 reviewers mention that these features help managers, analysts, and technical writers produce organized documents more efficiently and maintain consistency across reports. Reviewers also highlight Track Changes, templates, and formatting controls as useful for review workflows. For teams creating formal reports, project documentation, or structured written deliverables, these capabilities are repeatedly called out in recent feedback. ### What most trusted Document Creation by account managers and data analysts based on user reviews? Based on G2 reviews, trust in document creation software for account managers and data analysts centers on reliability, collaboration, and the ability to support reporting without constant formatting or version issues. According to verified users, Google Workspace is trusted for real-time collaboration, shared docs, and connected communication tools that help teams stay aligned. G2 reviewers mention Microsoft 365 as a dependable choice for professional document creation, reporting, and spreadsheet-heavy work, especially when advanced formatting and analysis matter. Adobe Acrobat is also trusted when teams need final document control, PDF editing, signatures, and secure sharing. Across reviews, buyers consistently emphasize dependable day-to-day performance, familiar workflows, and easier teamwork over broad feature lists alone. ### What Document Creation tools that seamlessly combine email, documents, and real-time editing in one unified platform? Based on G2 reviews, the tools most often described this way are Google Workspace and Microsoft 365. According to verified users, Google Workspace brings Gmail, Docs, Drive, Meet, and Calendar together in one connected environment, making it easy to draft, share, and discuss documents without leaving the broader workflow. G2 reviewers mention Microsoft 365 for its combination of Outlook, Word, Excel, Teams, and OneDrive, which supports communication and collaborative editing in a familiar ecosystem. Users repeatedly point to reduced version confusion, smoother teamwork, and easier sharing as key benefits. For teams prioritizing unified work rather than separate point tools, these two products appear most consistently in recent review themes. ### Which Document Creation platforms eliminate switching between tools for proposals, briefs, and internal reports? Based on G2 reviews, Google Workspace is the strongest single winner for teams trying to avoid switching between separate tools for proposals, briefs, and internal reports. According to verified users, it combines document creation, sharing, email, meetings, storage, and comments in one environment, so teams can draft and collaborate without bouncing across disconnected apps. G2 reviewers mention Docs, Drive, Gmail, and Meet together as a practical workflow for handling client-facing and internal work in one place. Reviewers also note that this setup helps reduce version confusion and makes collaboration faster. For buyers focused on fewer handoffs and a more centralized day-to-day process, Google Workspace appears most aligned with that need. ### What highest rated Document Creation for consolidating technical documents and maintaining governance across diverse teams? Based on G2 reviews, Microsoft 365 is frequently associated with consolidating technical documentation while supporting governance across larger or more varied teams. According to verified users, tools like Word, OneDrive, SharePoint, and Teams help centralize files, reduce version confusion, and keep documentation accessible across locations. G2 reviewers mention that it is especially useful for technical documentation, project files, and structured collaboration where version control and professional formatting matter. Some reviews also highlight connected security, permissions, and admin capabilities as helpful for managing broader organizational needs. For teams balancing documentation depth with collaboration and control, Microsoft 365 appears repeatedly in recent feedback as a dependable choice. **Here are some of the top-rated products on G2:** - [Microsoft 365](https://www.g2.com/products/microsoft365/reviews/microsoft-365-review-12834956) – used for technical documentation, shared files, and connected collaboration across teams - [Google Workspace](https://www.g2.com/products/google-workspace/reviews/google-workspace-review-12837282) – helps centralize docs, shared drives, and team knowledge with collaborative editing - [Adobe Acrobat](https://www.g2.com/products/adobe-acrobat/reviews/adobe-acrobat-review-12824690) – supports organized, secure technical PDFs, forms, and controlled document distribution ### Which Document Creation tools prevent difficult file permissions management in shared client and team environments? Based on G2 reviews, Google Workspace, Microsoft 365, and Zoho WorkDrive are commonly discussed as tools that help reduce permission headaches in shared environments. According to verified users, Google Workspace makes sharing documents and setting access easier within Drive and Docs, though some smaller teams mention admin settings can still take time to learn. G2 reviewers mention Microsoft 365 for connected document sharing and centralized file access, especially in business environments using OneDrive and SharePoint. Zoho WorkDrive is also noted for team folders and controlled access that support organized collaboration. Across reviews, the biggest advantage is clearer shared storage, fewer attachment-based workflows, and easier access control for teams and clients. ### Which Document Creation platforms offer tracking changes and review mode for collaborative feedback and audit trails? Based on G2 reviews, Microsoft Word is the clearest fit for collaborative feedback and audit trail needs. According to verified users, Track Changes, comments, review mode, and revision workflows are among its most valued features for contracts, reports, and team editing. G2 reviewers mention that these capabilities make it easier to manage edits from multiple contributors, preserve document history, and decide whether to accept or reject changes. Some users specifically call out how helpful review mode is for supervisors, editors, and colleagues working through feedback cycles. For teams where controlled revisions and clear accountability matter, Word is repeatedly described as a strong option grounded in everyday document collaboration. ## How Many Document Creation Software Products Does G2 Track? **Total Products under this Category:** 302 ### Category Stats (Jul 2026) - **Average Rating**: 4.37/5 The average rating of products in this category, based on all submitted ratings - **Top Trending Product**: DocRaptor (+0.81%) - Among all products in this category, DocRaptor recorded the largest rating increase compared to last month *Last updated: July 04, 2026* ## How Does G2 Rank Document Creation Software Products? **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 154,700+ Authentic Reviews - 302+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## Which Document Creation Software Is Best for Your Use Case? - **Best for Small Businesses:** [Google Workspace](https://www.g2.com/products/google-workspace/reviews) - **Best for Mid-Market:** [Google Workspace](https://www.g2.com/products/google-workspace/reviews) - **Best for Enterprise:** [Google Workspace](https://www.g2.com/products/google-workspace/reviews) - **Highest User Satisfaction:** [Google Workspace](https://www.g2.com/products/google-workspace/reviews) - **Best Free Software:** [Google Workspace](https://www.g2.com/products/google-workspace/reviews) --- **Sponsored** ### Mitratech HotDocs Mitratech HotDocs is document automation software trusted by thousands of law firms, enterprise teams, and government agencies to eliminate manual drafting at scale. Used across legal, financial services, insurance, and corporate teams, it handling everything from contracts and compliance documents to client-facing forms. HotDocs turns your most complex, high-volume documents into intelligent templates that generate accurate, consistent output every time. Instead of copy-paste drafting and manual edits, teams answer a guided interview and HotDocs does the rest: applying rules-based logic to produce compliant, error-free documents across every office, jurisdiction, and use case. Key features and capabilities include: - Rules-based document templates — convert standard documents into intelligent templates with conditional logic that automatically adapts content based on inputs, matter type, or jurisdiction - Guided interviews and dynamic questionnaires — structured data collection ensures the right information is captured upfront, reducing back-and-forth and improving output quality - High-volume and complex document support — purpose-built for organizations generating large quantities of intricate documents where manual drafting creates risk and inefficiency - Reusable data across documents and workflows — enter data once and populate it across multiple documents and templates, reducing duplication and improving consistency - Integration with Mitratech platform — native integrations with TAP, TeamConnect, and CaseCloud™ support connected document generation within broader legal and operational workflows Common use cases include: - Contract drafting and standard agreement generation - Regulated document production in financial services, insurance, and government - Legal form and pleading assembly - High-volume client-facing document generation - Compliance document creation across jurisdictions HotDocs is designed for legal, compliance, operations, and business teams in mid-size to enterprise organizations that produce high volumes of documents where accuracy, consistency, and compliance are non-negotiable. It is particularly well-suited for organizations looking to reduce the time and cost of manual document drafting, standardize document output across distributed teams, and scale document production without proportionally increasing headcount or outside counsel spend. By transforming static documents into intelligent, reusable templates, Mitratech HotDocs helps organizations reduce drafting risk, accelerate document turnaround, and maintain compliance across even their most complex and high-volume document workflows. [Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=ppc&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=237&secure%5Bchosen_at%5D=2026-07-04T21%3A01%3A17Z&secure%5Bdisplayable_resource_id%5D=237&secure%5Bdisplayable_resource_type%5D=Category&secure%5Bmedium%5D=sponsored&secure%5Bplacement_reason%5D=page_category&secure%5Bplacement_resource_ids%5D%5B%5D=237&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=65464&secure%5Bresource_id%5D=237&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Fdocument-creation%2Fsmall-business%3Fpage%3D4&secure%5Btoken%5D=179faa58340002599c0fe856a60b28747b13209016877ac220be94df636bea75&secure%5Burl%5D=https%3A%2F%2Fclc.mitratech.com%2Fg2-click%3Futm_source%3Dg2%26utm_medium%3Dcpc%26utm_campaign%3Dclc-hotdocs-g2-click-june-2026&secure%5Burl_type%5D=custom_url) --- ## What Are the Top-Rated Document Creation Software Products in 2026? ### 1. [SmartOffice](https://www.g2.com/products/artifex-software-smartoffice/reviews) Work on the go with robust mobile productivity With SmartOffice you can easily view, edit, create, print, present, and share Microsoft Office and PDF documents via your mobile device. The SmartOffice PDF functionality allows you to view, annotate, redact, highlight, form-fill, digitally sign, and share PDF documents. Convert Office documents to PDF, save locally to your mobile device or to a cloud account, and print wirelessly to thousands of supported printers. SmartOffice is designed for today’s mobile devices. The small download size ensures fast loading and high-quality performance. SmartOffice Mobile App A full-featured app that serves as a faster, lighter alternative to MS Office 365. SmartOffice can be downloaded for free from the AppStore or GooglePlay for personal use. Upgrade to our PRO version to access premium features. SmartOffice is not dependent on Internet connectivity and can be used while offline. SmartOffice SDK and Enterprise SmartOffice offers a variety of solutions that can be securely incorporated into your enterprise document workflow platform. The SmartOffice SDK seamlessly and securely integrates with your EFSS, MDM, or EMM environment, while the SmartOffice for Enterprise mobile app can be wrapped in an organization's security platform. Enterprise IT departments can prevent data breaches via SmartOffice SDK controlled access permission tools and customizable document editing controls, that extend down to the user or document level. **Average Rating:** 4.1/5.0 **Total Reviews:** 35 **How Do G2 Users Rate SmartOffice?** - **Has the product been a good partner in doing business?:** 9.2/10 (Category avg: 9.0/10) - **Quality of Support:** 8.1/10 (Category avg: 8.6/10) - **Ease of Use:** 8.3/10 (Category avg: 8.9/10) - **Ease of Admin:** 9.2/10 (Category avg: 8.9/10) **Who Is the Company Behind SmartOffice?** - **Seller:** [Artifex Software](https://www.g2.com/sellers/artifex-software) - **Year Founded:** 1993 - **HQ Location:** San Francisco, US - **Twitter:** @Artifex (211 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/17906433/ (22 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 49% Small-Business, 37% Mid-Market #### What Are SmartOffice's Pros and Cons? **Pros:** - Automations (1 reviews) - Daily Use (1 reviews) - Ease of Use (1 reviews) ### What Do G2 Reviewers Say About SmartOffice? *AI-generated summary from verified user reviews* **Pros:** - Users value the **automation capabilities** of SmartOffice, simplifying daily tasks without any coding required. - Users love the **daily task automation** features of SmartOffice, making their workflow effortless without coding skills. - Users praise the **ease of use** of SmartOffice, enabling task management without coding knowledge and automating processes effortlessly. #### What Are Recent G2 Reviews of SmartOffice? **"[Intuitive for document management and client collaboration](https://www.g2.com/survey_responses/smartoffice-review-9045530)"** **Rating:** 4.5/5.0 stars *— Dinesh G.* [Read full review](https://www.g2.com/survey_responses/smartoffice-review-9045530) --- **"[Great software for Day to day work](https://www.g2.com/survey_responses/smartoffice-review-5361138)"** **Rating:** 4.5/5.0 stars *— Verified User in Government Administration* [Read full review](https://www.g2.com/survey_responses/smartoffice-review-5361138) --- ### 2. [2imagine web2print](https://www.g2.com/products/2imagine-web2print/reviews) 2imagine is a platform that allows users to oversee product information and cut costs. Users can upload, publish, and enhance content easily. **Average Rating:** 4.2/5.0 **Total Reviews:** 17 **How Do G2 Users Rate 2imagine web2print?** - **Has the product been a good partner in doing business?:** 7.2/10 (Category avg: 9.0/10) - **Quality of Support:** 7.7/10 (Category avg: 8.6/10) - **Ease of Use:** 8.6/10 (Category avg: 8.9/10) - **Ease of Admin:** 7.2/10 (Category avg: 8.9/10) **Who Is the Company Behind 2imagine web2print?** - **Seller:** [2imagine](https://www.g2.com/sellers/2imagine) - **HQ Location:** Hasselt, BE - **LinkedIn® Page:** https://www.linkedin.com/company/2imagine (6 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 65% Small-Business, 29% Mid-Market #### What Are Recent G2 Reviews of 2imagine web2print? **"[Good for managing print without the usual hassle](https://www.g2.com/survey_responses/2imagine-web2print-review-12728586)"** **Rating:** 4.0/5.0 stars *— Shubham Veer S.* [Read full review](https://www.g2.com/survey_responses/2imagine-web2print-review-12728586) --- **"[Next level to the printing experience](https://www.g2.com/survey_responses/2imagine-web2print-review-8671800)"** **Rating:** 4.0/5.0 stars *— Ashish T.* [Read full review](https://www.g2.com/survey_responses/2imagine-web2print-review-8671800) --- #### What Are G2 Users Discussing About 2imagine web2print? - [What is 2imagine web2print used for?](https://www.g2.com/discussions/what-is-2imagine-web2print-used-for) ### 3. [DocsCloud](https://www.g2.com/products/docscloud/reviews) DocsCloud is a web-based software platform that helps you create web forms, generate the filled documents from templates, manage & get the documents digitally signed, host the documents & extract the text from the documents & images. DocsCloud helps you automate the various aspects of your routine documentation activities. The platform allows you to create & embed web forms, generate filled documents by mapping them with the forms or integrating them with the API/Plugins, perform end-to-end creation and management of digital signatures, perform the data extraction from documents and allow you to host your documents for easy access. DocsCloud covers wing to wing digitization of documents that are involved at various stages of the business cycle. The most significant advantage is that the users get all these capabilities under a platform. DocsCloud is a form builder + document generation + document hosting + digital signature platform + OCR from documents. **Average Rating:** 4.4/5.0 **Total Reviews:** 20 **How Do G2 Users Rate DocsCloud?** - **Has the product been a good partner in doing business?:** 9.6/10 (Category avg: 9.0/10) - **Quality of Support:** 9.3/10 (Category avg: 8.6/10) - **Ease of Use:** 8.3/10 (Category avg: 8.9/10) - **Ease of Admin:** 9.6/10 (Category avg: 8.9/10) **Who Is the Company Behind DocsCloud?** - **Seller:** [Docs Cloud](https://www.g2.com/sellers/docs-cloud) - **HQ Location:** Noida, IN - **LinkedIn® Page:** https://www.linkedin.com/company/No-Linkedin-Presence-Added-Intentionally-By-DataOps (1 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 75% Small-Business, 15% Mid-Market #### What Are Recent G2 Reviews of DocsCloud? **"[Easy way to store documents](https://www.g2.com/survey_responses/docscloud-review-8653531)"** **Rating:** 4.0/5.0 stars *— Ramkumar T.* [Read full review](https://www.g2.com/survey_responses/docscloud-review-8653531) --- **"[Access anytime anywhere](https://www.g2.com/survey_responses/docscloud-review-5418024)"** **Rating:** 4.0/5.0 stars *— Rahul G.* [Read full review](https://www.g2.com/survey_responses/docscloud-review-5418024) --- #### What Are G2 Users Discussing About DocsCloud? - [What is DocsCloud used for?](https://www.g2.com/discussions/what-is-docscloud-used-for) ### 4. [TextfromPDF](https://www.g2.com/products/textfrompdf/reviews) TEXTfromPDF is a text extraction tool for WinXP/2000 that automates the conversion of Adobe PDF documents to text files. The PDFs may be on local drives, network drives, or on the Internet. **Average Rating:** 4.0/5.0 **Total Reviews:** 24 **How Do G2 Users Rate TextfromPDF?** - **Has the product been a good partner in doing business?:** 8.9/10 (Category avg: 9.0/10) - **Quality of Support:** 6.9/10 (Category avg: 8.6/10) - **Ease of Use:** 8.2/10 (Category avg: 8.9/10) - **Ease of Admin:** 8.3/10 (Category avg: 8.9/10) **Who Is the Company Behind TextfromPDF?** - **Seller:** [Textfrompdf](https://www.g2.com/sellers/textfrompdf) - **Year Founded:** 2014 - **HQ Location:** Amsterdam, NL - **LinkedIn® Page:** https://www.linkedin.com/company/No-Linkedin-Presence-Added-Intentionally-By-DataOps (1 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 65% Small-Business, 23% Mid-Market #### What Are Recent G2 Reviews of TextfromPDF? **"[Easiest tool for extracting text from PDF](https://www.g2.com/survey_responses/textfrompdf-review-8523545)"** **Rating:** 4.0/5.0 stars *— Aayush S.* [Read full review](https://www.g2.com/survey_responses/textfrompdf-review-8523545) --- **"[A great tool to quickly grasp text from a pdf](https://www.g2.com/survey_responses/textfrompdf-review-9460639)"** **Rating:** 4.0/5.0 stars *— Akshata K.* [Read full review](https://www.g2.com/survey_responses/textfrompdf-review-9460639) --- #### What Are G2 Users Discussing About TextfromPDF? - [What is TextfromPDF used for?](https://www.g2.com/discussions/what-is-textfrompdf-used-for) ## What Is Document Creation Software? [Collaboration & Productivity Software](https://www.g2.com/categories/collaboration-productivity) ## What Software Categories Are Similar to Document Creation Software? - [E-Signature Software](https://www.g2.com/categories/e-signature) - [Document Generation Software](https://www.g2.com/categories/document-generation) - [PDF Editors](https://www.g2.com/categories/pdf-editor) --- ## How Do You Choose the Right Document Creation Software? ### What You Should Know About Document Creation Software ### What is Document Creation Software? Cloud-based document creation tools can be shared, viewed, and adjusted with anyone a user chooses to collaborate with. Additionally, the tools include access privilege settings so only users with permissions can view certain documents. Cloud-based tools also provide users with access to documents anytime, anywhere, provided you have internet access. In some cases, document creation tools allow offline adjustments—although those edits won’t save until internet access is regained—which is particularly helpful for workers who are traveling and cannot easily access the internet. On top of its accessibility benefits, document creation software enables better organization. In many cases, the software provides a repository to store and manage all created documents. Such a repository generally exists on a drive that can easily be shared with a team. If an entire team has access to the documents created, they can more easily locate specific projects and better collaborate with team members. Key Benefits of Document Creation Software - Provides an easy collaboration solution - Easily configures settings to formalize consistent formatting standards and ensure privacy - Eases the sharing and managing of stored documents ### Why Use Document Creation Software? For businesses, the main benefit of a document creation solution is collaboration on written or visual projects. Document creation software can significantly simplify collaborative projects, easily storing, organizing, and allowing edits to any project-related documentation. That benefit can be felt either in situations where multiple team members must equally contribute to a project or when a single document requires a second set of eyes prior to publication. Furthermore, document creation software provides a seamless solution for writers. Take, for example, remote freelance writers or team members: Rather than endlessly email pieces of content back and forth, they can easily submit their written content on a company's shared drive. Once the content exists on the drive, then it can easily be shared with other team members and managers, seamlessly fitting into existing processes and workflows. ### Who Uses Document Creation Software? Written and visual content is everywhere, no matter the industry, so all businesses and freelancers have a use case for document creation software. Document creation tools are most commonly seen in industries that publish or share content, such as marketing, media, and education. Additionally, financial services companies, law firms, and other corporate entities all use document creation tools to produce documents. For example, a loan originator might use a document generator to create a loan contract quickly and easily. The collaborative aspect helps connect teams on single projects, assists with file conversions, and provides an easy word processing solution, which is why the software is popular across all industries. ### Kinds of Document Creation software There are a couple of different document creation tools available: **Word processor —** When the goal is putting words onto the page, a word processor is your go-to type of document creation tool. Whether it’s a report, contract, or even brainstorming notes, word processors provide a variety of resources to facilitate the writing process. For example, word count and page count, which are common features of word processors, help the user keep track of any task goals or parameters they have set in place. **PDF creator/editor —** PDF editors assist in creating, editing, and converting PDFs. PDF editors are useful in situations where text needs to be redacted or when you need to make a document's text searchable. ### Document Creation Software Features Despite their apparent simplicity, document creation software comes packed with features to streamline the process of typing documents. Most products in the space will come with the same basic features, but many cloud-based solutions are able to provide extra collaborative features because of their syncable nature. **Word processor —** All document creation solutions serve as a word processor. The main, bare-bones use case of a document creation solution is to allow users to input, edit, and format text. **Grammar and spell check —** The majority of document creation solutions provide a built-in grammar and spell checker. Words that are either spelled incorrectly or used incorrectly in terms of grammar are highlighted so users can review them and make changes. Grammar and spell checkers will also often provide a recommended fix that offers the potential correct spelling or usage for a word. **Font modifiers —** Document creation software may provide dozens of preinstalled fonts for users to choose from. For on-premises solutions, users can also download fonts online and use them within the software after installation. Users also have the ability to bold, italicize, and underline text, and some options also allow users to change the color of text and highlight sections. **Save and store —** Users can save and store their documents from inside the document creation software. On-premises solutions will allow users to name their documents and decide where in their hard drive they want to store the document. Cloud-based solutions will often integrate with a [content management system](https://www.g2.com/categories/content-management) to store saved documents. All saved documents can be opened again later so users can continue writing or edit them. **Document formatting —** Document creation tools enable users to change all aspects of a document, including margins, headers and footers, line spacing, and indentation. **Templates —** Document formats can be saved as a template for repeat use. Many document creation tools will also provide premade templates for documents like resumes, legal forms, letters, and brochures. **Insert images —** Document creation tools can add images to documents from saved local storage or from the cloud, depending on the solution. Some solutions can even pull images like graphs or charts from other software like [spreadsheets](https://www.g2.com/categories/spreadsheets) if integrations are provided. **File types —** Most document creation tools will allow users to save or download their documents as different file types, including PDF, plain text files, and rich text files. #### Additional Document Creation Features **Collaborative editing —** Since cloud-based document creation solutions can sync across devices, most allow multiple users to edit a document at the same time. Users can view changes and additions in real time (and see who is making them). Cloud-based solutions also allow users to see everyone who is viewing the document at a given moment, even if they aren’t making any additions to the document itself. **Suggest edits —** Cloud-based solutions will allow users to share documents with others so they can proofread their work. Proofreaders will have the option to suggest edits instead of editing the document directly. These suggested edits can then be approved by either the document’s owner or whoever the owner gives permission. Once changes are approved, the recommended edit is then applied to the original document. **Sharing —** While documents created using on-premises document creation solutions will have to be attached to a message to share it, those made with cloud-based solutions can simply share a link that takes the user to the document. The owner of the document can set different permissions per document or user, such as view-only or allow others to make changes. ### Trends Related to Document Creation Software As document creation tools become more popular within collaborative environments, there’s more room for digital transformation: **Social integration —** Many document creation solutions offer connection to social media websites, such as Facebook and Twitter, which enhances collaboration and storage features. For example, some cloud-based tools allow users to instantly share a file via social media. **More cloud-based platforms —** There are numerous benefits to leveraging a cloud-based document creation tool, such as ease of collaboration, accountability, and project management. Because of this, more and more people are interested in using cloud-based document creation tools. As companies react to this shift, cloud-based solutions are becoming more abundant and developed. ### Potential Issues with Document Creation Software **Potentially expensive —** While some computers will come with an on-premises, local document creation tool preinstalled, those that don’t will have to pay for a license for an on-premises solution should they want one. On-premises solutions can be expensive without discounts like vouchers or complimentary licenses through schools, universities, or employers. While free on-premises document creation solutions are available, name-brand options that are sometimes required by schools or workplaces come with a hefty price tag. While popular cloud-based document creation solutions offer a free base product, businesses looking for storage space that can accomodate them might have to pay extra. While the ability to use the document creation software is usually free, the accompanying cloud storage space required may be expensive. ### Software and Services Related to Document Creation Software There are several other software options available that supplement document creation tools: [**Spreadsheets software**](https://www.g2.com/categories/spreadsheets) **—** Similar to document creation software, spreadsheets software organizes, catalogues, and maintains data but in the form of a spreadsheet. The data within the spreadsheet can then be turned into charts and graphs. Spreadsheet software also offers collaboration features similar to the ones offered in document creation software. [**Presentation software**](https://www.g2.com/categories/presentation) **—** Presentation software allows users to create interactive, slide-based presentations using custom or premade templates. Similar to document creation tools, presentation software allows users to generate visual documents in a collaborative manner. [**Office suites**](https://www.g2.com/categories/office-suites) **—** Document creation software will sometimes come bundled in with a larger suite of office tools that will also include [presentation software](https://www.g2.com/categories/presentation) and spreadsheet software. Users will benefit from the fact that the software in the bundled office suite integrates with one another, allowing users to easily pull information from one into another. For example, a document creation tool that integrates with a spreadsheet software can pull graphs and charts from it and add them to a text document without requiring the user to leave the software. [**Document generation software**](https://www.g2.com/categories/document-generation) **—** Document generation software is similar to document creation software, in that both are concerned with creating text-based documents. However, document generation software is used specifically for documents that require data to be pulled from an outside source and used to generate a form. While document creation tools can be used on nonroutine instances, businesses that require a streamlined workflow between data and form creation would have their needs best met with a document generation solution. [**PDF editor software**](https://www.g2.com/categories/pdf-editor) **—** While document creation tools can usually save a document as a PDF, few can edit PDFs themselves. If users don’t have access to a non-PDF version of a document, they won’t be able to make edits to it using only a document creation solution. Instead, users will need to turn to a PDF editor if they want to make changes to a PDF file.