Best Expense Management Software for Small Business

Zoho Expense is a leading travel and expense management solution that has helped businesses streamline corporate travel, automate expense reporting, and gain complete control over spend.   We’ve primarily built the software to cut overspending at its source, minimize manual intervention, prevent policy breaches and fraudulent claims, and provide insights into discretionary spending to improve your business’s productivity, cash flow, and overall financial health.   Zoho Expense has helped businesses in over 150 countries automate every aspect of T&E management, from expense report submission and approval to compliance, fraud detection, card reconciliation, and expense accounting.   Available as both a web-based and mobile application, Zoho Expense fits your existing workflow by seamlessly integrating with other applications in your current software ecosystem. Additionally, a high degree of customization ensures organizations can implement Zoho Expense quickly, effectively, and without changing existing processes.   Organizations including startups, unicorns, and enterprises, including Zoho itself, use Zoho Expense for their T&E management. The best way to find out why is by signing up for a free trial now!

BILL Spend & Expense is an expense management and spend tracking platform that enables businesses to control, automate, and gain real-time visibility into company spending through smart corporate cards and centralized expense management workflows. This expense management and corporate card software is designed for small to midsize businesses that want to simplify employee purchasing, enforce spending policies, and reduce manual reconciliation tasks. BILL Spend & Expense equips finance teams, controllers, and department managers with tools to issue corporate cards, monitor spending in real time, and streamline the process of submitting, reviewing, and approving expenses. Key features of BILL Spend & Expense include: - Instant corporate card issuance with customizable spending limits by user, team, or category - Real-time expense tracking with transaction-level visibility and automatic receipt matching - Policy enforcement and approvals built into the spend workflow to support compliance - Mobile and desktop access for employees to request funds, upload receipts, and categorize transactions - Accounting integration with systems like QuickBooks, Xero, and NetSuite to reduce reconciliation time BILL Spend & Expense helps companies proactively manage employee-initiated spending and reduce end-of-month surprises. With automated controls and flexible card issuance, businesses can empower teams to spend responsibly while maintaining clear oversight. The platform is often deployed alongside accounts payable automation tools to deliver a comprehensive view of both discretionary and non-discretionary spend. By combining corporate cards with expense management in one solution, BILL Spend & Expense allows finance leaders to better forecast spend, improve accountability, and close the books faster.

Ramp is the ultimate platform for modern finance teams. From corporate cards and expense management software, to bill payments and vendor management, Ramp is the all-in-one solution designed to automate finance operations and build healthier businesses. Over 20,000 businesses—including Shopify, Zola, Opendoor, and Glossier—have switched to Ramp to save an average 5% more and close their books 8x faster.

Rippling Spend is the all-in-one platform for managing expenses, corporate cards, bill pay, business travel, and payroll—powered by AI that handles your busywork automatically. Finance teams use Rippling Spend to close their books up to 7x faster, cut spending by ~5% through better controls and cash back, and 10x their output without adding headcount. Companies of all sizes have switched to Rippling Spend to eliminate manual work, gain real-time financial visibility, and focus on growth instead of chasing receipts.

Brex is a unified spend platform that makes it easy to control every type of spend. Control your spend worldwide with corporate cards, expense management, reimbursements, travel, bill pay, and business accounts — all in one unified system. 95% of customers say switching to Brex is easy. And tens of thousands of companies including Indeed, SeatGeek, DoorDash and thousands more choose Brex for customizable workflows that can handle complex and diverse types of spend and enable the highest levels of compliance with the least amount of friction for employees. This saves time and money through better, proactive controls.

SAP Concur is a leading cloud-based spend management solution that helps small, medium, and large businesses automate and simplify expense reporting, travel booking, and invoice processing. It’s designed to give organizations better control over their business spend by integrating near real-time data and using AI to audit 100% of transactions. Employees can snap a picture of a receipt, book a business trip, or submit an expense report right from their phone. Meanwhile, finance teams can track spending in real time, automate approvals, and make sure everything follows company policies. Stay organized and save time, cut down errors and keep things moving without getting buried in paperwork. Integrated AI-enabled solutions help you enforce travel and expense policies, stay compliant and make more informed decisions with up to date spend data.

Xero is a global small business platform designed to help users manage their accounting and financial operations efficiently. With a subscriber base of 4.4 million, Xero offers a comprehensive suite of features that includes core accounting solutions, payroll, workforce management, expense tracking, and project management. This platform is particularly tailored for small businesses, providing them with the tools necessary to streamline their financial processes and enhance overall productivity. Targeted primarily at small business owners and accounting professionals, Xero serves as a versatile solution that addresses various financial management needs. The platform is particularly beneficial for businesses seeking to automate their accounting tasks and improve compliance with financial regulations. Additionally, Xero supports accounting and bookkeeping practices by offering efficient compliance tools and smart practice management software, all within a cloud-based environment that consolidates client information in one accessible location. One of the standout features of Xero is its automatic data entry capability, which significantly reduces the time spent on manual input. By pulling records directly from banks, invoicing applications, point-of-sale systems, e-commerce sites, and receipt scanners, Xero minimizes the potential for human error and enhances data accuracy. The platform also facilitates secure bank connections, allowing business transactions to be automatically imported into the system, thereby eliminating the need for manual data entry altogether. Xero's smart bank reconciliation feature further simplifies financial management by learning how users categorize their expenditures and offering suggestions for classification. This functionality transforms the often tedious bank reconciliation process into a straightforward click-to-confirm operation. Additionally, Xero provides online billing capabilities, enabling users to send invoices and offer multiple payment options, including credit/debit cards and direct debit. Automatic payment reminders for overdue invoices help businesses maintain cash flow and reduce late payments. The platform also excels in automated financial reporting, allowing users to generate balance sheets and financial statements with ease. In certain regions, tax returns can even be pre-populated, streamlining the tax filing process. Xero's business dashboards present vital financial statistics in real-time, giving users a clear overview of their financial health, including money in, money out, money due, and money owed. Furthermore, Xero's extensive ecosystem of integrations with third-party applications enables businesses to customize their experience, addressing unique industry challenges in areas such as inventory management, cash flow, project management, and customer relationship management. This adaptability makes Xero a valuable tool for small businesses aiming to optimize their financial operations.

Pleo is a comprehensive spending solution designed to streamline expense management for companies of all sizes. This innovative platform provides employees with smart company cards, enabling them to make necessary purchases without the hassle of tracking down receipts or managing reimbursements. With Pleo, organizations can gain real-time visibility into their spending, reduce administrative burdens, and foster a culture of trust and autonomy among team members. Targeted primarily at businesses looking to enhance their financial processes, Pleo caters to a diverse audience, including finance teams, HR departments, and employees across various sectors. The solution is particularly beneficial for companies that want to empower their staff while maintaining control over expenditures. By simplifying the expense management process, Pleo allows teams to focus on their core responsibilities rather than getting bogged down by paperwork and manual tracking. One of the key features of Pleo is its automated expense management system, which eliminates the need for tedious paperwork and manual entry. As soon as a purchase is made using a Pleo card, notifications are sent to administrators, ensuring that there are no unexpected expenses at the end of the month. This level of transparency is a significant advantage, as it allows companies to monitor spending in real-time and adjust budgets as necessary. Many users report that this feature has increased their overall productivity and enhanced their understanding of financial flows within the organization. Pleo also offers customizable spending limits for each cardholder, giving businesses the flexibility to manage their budgets effectively. This feature allows organizations to set individual limits based on roles or departments, ensuring that spending aligns with company policies. The ability to adjust these limits as needed further enhances control over finances, making it easier for administrators to respond to changing business needs. Ultimately, Pleo empowers teams by removing the constraints of traditional expense management. By providing employees with the tools they need to make purchases directly, companies can save significant time and resources. On average, Pleo admins report saving up to 138 hours annually, allowing them to redirect their efforts toward more strategic initiatives. This combination of efficiency, transparency, control, and freedom makes Pleo a valuable asset for organizations aiming to optimize their financial operations.

Sage Expense Management (formerly Fyle) is an AI-powered expense management software built to automate and simplify how businesses handle employee expenses and corporate credit card transactions. Works with your existing credit cards: Sage Expense Management connects directly to credit card networks (Visa, Mastercard, American Express). This means that as soon as a card is swiped, the transaction data is sent to our platform. Users instantly receive a text notification and can simply reply with a picture of the receipt for instant, automated reconciliation. Effortless expense submission: Employees can submit expenses from everyday apps, including Text Messages, Gmail, Outlook, or our easy-to-use mobile and web app. Our AI-powered OCR engine automatically extracts, codes, and categorizes data from receipts and allocates it to the right projects & cost centers. Automated, compliant workflows: Transactions appear the moment they occur, with instant policy checks that flag errors or out-of-policy spend. Further, you can set up multi-level approval workflows and track expense approvals in real time. Seamless accounting integrations: Sage Expense Management offers two-way integrations with QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct, and Sage 300 CRE. It automatically exports your expense data to your accounting software, mapping all key dimensions, including your Chart of Accounts, GL codes, projects, and employees. This ensures that every expense is accurately coded, eliminating the need for manual data entry. 2,000+ teams trust Sage Expense Management to simplify expense management. Learn more at www.fylehq.com

Expensify is the easiest way to do your expenses, travel, and corporate cards. Built for businesses of all sizes and trusted by 15 million members worldwide. Don't believe us? Even G2 uses Expensify!

myBiz by MakeMyTrip is a comprehensive travel management solution designed to meet the business travel needs of organizations ranging from micro to large enterprises. As a trusted travel partner for over 59,000 organizations, myBiz provides a robust platform that streamlines the booking process and enhances the overall travel experience for corporate clients. This platform caters to a diverse audience, including travel managers, HR professionals, and employees who frequently travel for business purposes. The mobile-first, self-booking tool is accessible on both mobile devices and desktops, ensuring that users can easily book flights and accommodations at their convenience. With access to MakeMyTrip's extensive inventory, users can explore a wide range of options tailored to their travel preferences and requirements. One of the standout features of myBiz is its personalized booking experience, powered by artificial intelligence (AI) and machine learning (ML). This technology allows the platform to adapt to individual user preferences, making recommendations that align with corporate travel policies. Additionally, myBiz facilitates stronger compliance through seamless integration with Human Resource Management Systems (HRMS), enabling instant policy updates and ensuring that all travel arrangements adhere to organizational guidelines. The platform also offers a smart analytics dashboard that provides real-time reporting on travel expenditures. This feature empowers organizations to gain better control over their travel budgets, allowing for informed decision-making and strategic planning. By analyzing travel data, businesses can identify trends and optimize their travel spending, ultimately enhancing cost-efficiency. Furthermore, myBiz extends its services beyond standard travel management by offering comprehensive corporate solutions, including Meetings, Incentives, Conferences, and Events (MICE) services, as well as Corporate Gifting options. This breadth of services positions myBiz as a versatile partner for organizations looking to streamline their travel processes while also enhancing employee engagement through thoughtful gifting solutions. With its focus on innovation and user-centric design, myBiz by MakeMyTrip stands out as a valuable tool for modern business travel management.

FreshBooks is software that simplifies the complicated world of bookkeeping and accounting. With FreshBooks, you can run your billing, books, and payroll all from one platform—no complicated spreadsheets or convoluted software. With FreshBooks, you’ll save time and get peace of mind. • Run your billing, books, and payroll on the same platform. • Build invoices in seconds and get paid twice as fast. • Create reports that allow you to see the health of your business instantly. • Stay organized for tax time and compliant with tax regulations. • Collaborate with clients, manage billing, and track project profitability.

Payhawk is a comprehensive spend management solution designed to assist domestic and international businesses in effectively managing their financial transactions. This innovative platform integrates company cards, reimbursable expenses, accounts payable, and accounting software into a single, user-friendly product. By streamlining the payment process, Payhawk simplifies business payments for organizations of all sizes, enabling them to operate more efficiently. Targeted primarily at businesses operating in Europe, the US, and the UK, Payhawk caters to a diverse range of industries and company sizes. Its robust features are particularly beneficial for finance teams and decision-makers who require a clear overview of spending patterns and financial activities. With a presence in over 32 countries and offices in major cities such as London, Berlin, and New York, Payhawk supports a global customer base, including well-known brands like LuxAir, Babbel, and Vinted. One of the key features of Payhawk is its ability to combine various financial processes into a single platform. This integration allows users to manage company cards and reimburse expenses seamlessly, reducing the time spent on administrative tasks. Additionally, the platform offers advanced accounts payable capabilities, which help organizations maintain control over their spending while ensuring timely payments to vendors. The seamless integration with accounting software further enhances the user experience, allowing for real-time financial tracking and reporting. Payhawk's unique selling points include its focus on maximizing efficiency and control over spending at scale. By providing businesses with the tools to monitor and analyze their financial activities, Payhawk empowers organizations to make informed decisions and adapt quickly to changing market conditions. The platform's user-friendly interface ensures that employees at all levels can navigate the system with ease, fostering a culture of financial responsibility throughout the organization. In summary, Payhawk stands out in the spend management category by offering a comprehensive solution that addresses the diverse needs of modern businesses. Its ability to integrate multiple financial processes into one platform, combined with its focus on efficiency and control, makes it a valuable tool for organizations looking to optimize their financial management practices.

Alaan is the largest and most comprehensive corporate cards and spend management platform in the Middle East, trusted by top companies like G42, Lulu, Dubai Holding Group, Al Barari, Rivoli, and Washmen and more. Alaan helps companies save time and money while enabling them to: - Automate expense management with AI automation - Track company spending in real time - Optimize budgets using advanced analytics - Integrate effortlessly with all ERP & accounting software Backed by Y Combinator and multiple global investors, Alaan is dedicated to helping finance teams save time, money, and effort.

Paycom Software, Inc. (NYSE: PAYC) simplifies business and employees’ lives through automated, command-driven HR and payroll technology that revolutionizes data access. From hire to retire, Paycom’s employee-first technology leverages AI and full-solution automation to streamline processes and drive efficiencies in a truly single database, providing a seamless experience for Paycom’s clients and their employees. With its industry-first AI engine, IWant™, Paycom provides instant and accurate access to employee data without having to navigate or learn the software. For over 25 years, Paycom has been recognized for its innovative technology and workplace culture while serving businesses of all sizes in the U.S. and internationally.