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Expense Management reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Expense Management Software for Medium-Sized Businesses

    Products classified in the overall Expense Management category are similar in many regards and help companies of all sizes solve their business problems. However, medium-sized business features, pricing, setup, and installation differ from businesses of other sizes, which is why we match buyers to the right Medium-Sized Business Expense Management to fit their needs. Compare product ratings based on reviews from enterprise users or connect with one of G2's buying advisors to find the right solutions within the Medium-Sized Business Expense Management category.

    In addition to qualifying for inclusion in the Expense Management Software category, to qualify for inclusion in the Medium-Sized Business Expense Management Software category, a product must have at least 10 reviews left by a reviewer from a medium-sized business.

    Top 10 Expense Management Software for Medium-Sized Businesses

    • SAP Concur
    • Expensify
    • TripActions
    • Paylocity
    • Rydoo
    • Certify Expense by Emburse
    • Abacus by Emburse
    • Pleo
    • Paycom
    • Webexpenses

    Compare Medium-Sized Business Expense Management Software

    G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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    (5,327)4.0 out of 5
    Optimized for quick response

    SAP Concur is the world’s leading provider of integrated travel, expense, and invoice management solutions, driven by a relentless pursuit to simplify and automate these everyday processes. With SAP Concur, a top-rated app guides employees through every trip, charges are effortlessly populated into expense reports, and invoice approvals are automated. By integrating near real-time data and using AI to audit 100% of transactions, businesses can see exactly what they’re spending without worrying a

    (2,634)4.3 out of 5
    Entry Level Price:$4.99 /month

    Easily manage expenses, pay bills, send invoices, and book travel – all within Expensify. - Unlimited receipt scanning: Snap a photo of any receipt and Expensify 's SmartScan technology captures the details. Better yet, get the Expensify Card and say goodbye to receipts forever. - Expense management: Expensify codes and submits business expenses for easy approval, next-day reimbursement, and automatic sync with accounting software. - Bill payment: Expensify captures details from vendor bills for

    (3,027)4.7 out of 5
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    TripActions is a leading global corporate travel management & payments platform. Trusted by nearly 4,000 companies globally, TripActions empowers finance, operations, HR and travel leaders to keep travelers safe and control costs to drive business travel continuity. Learn more at www.tripactions.com. Join the TripActions Community at https://community.tripactions.com/

    (1,544)4.5 out of 5

    Our all-in-one software platform gives HR pros a way to easily manage daily tasks in payroll, benefits, talent, and workforce management. But what makes us different is that our technology is backed by a culture that truly cares about our clients’ success. Providers will merely sell you a product. But a partner actually cares about you and your business. A partner takes the time to get to know you and understand your needs. We work with you to identify the best solutions that will benefit your

    (567)4.4 out of 5
    Optimized for quick response
    Entry Level Price:$7 per month per user

    Snap and manage expenses anywhere in real-time. Make expensing easy for your employees & finance team. Rydoo simplifies your expense management process to a few clicks and photos, with real-time approval flows and smart reporting. Next to eliminating today’s expense reports, Rydoo also creates the new standard for business travelers - allowing employees to book a trip instantly via their smartphone. Thousands of companies including Deloitte, Pernod Ricard & Burger King trust in Rydoo

    (1,566)4.5 out of 5
    Optimized for quick response
    Entry Level Price:$8 /month

    Certify Expense is a web-based travel & expense management software for companies that want to quickly automate manual processes while receiving great administrative and end-user support for free. With Certify’s automated expense report creation, embedded audit capabilities, and mobile receipt capture, expense reporting has never been so easy. Employees, managers, and accountants can create, submit, and approve expense reports, check the status of expense reports, and access reports on dem

    (1,028)4.5 out of 5
    Optimized for quick response

    Submit and manage employee expenses in real time. No more expense reports or receipt hoarding. Capture the expense as it happens for full visibility into spend. Build custom approval routing rules for every expense and automate your expense policy to reduce errors and improve efficiency. The minimalist, sleek interface clears out the clutter and only prompts employees for what is needed, while organizing and sorting expenses into reports as they are submitted. Corporate card reconciliation

    (392)4.9 out of 5
    Entry Level Price:£5 per user, per month

    Smart credit cards for your business. No more expense reports, no more out-of-pocket spending. Power to your people.

    (753)4.2 out of 5
    Optimized for quick response

    One System Matters Paycom offers the only full HR solution contained in one database. So, the technology you use to hire new employees is the same tech you use to pay your workforce, comply with regulations, train your people and much more. It is all there – all of your workforce data – in one system, and that is important. We help businesses streamline their employment processes from recruiting to retirement and everything in between. Our Talent Acquisition, Time and Labor Management, Payroll

    (433)4.5 out of 5

    Webexpenses is a leading global provider of cloud-based travel and spend management software to businesses of all sizes across more than 70 countries. Webexpenses solutions automate manual processes, increase spend visibility, reduce errors, and are proven to save businesses time and money. Our award-winning expense management solution is at the heart of our suite and is proven to reduce T&E spend by up to 30%. Users benefit from our expenses app which builds claims instantly from a scanne

    (561)4.6 out of 5
    Optimized for quick response

    The world has changed over the last three decades and it’s time expense management does. Fyle has invented a new, intuitive way to turn expense reporting real-time. Employees submit expenses on-the-go within apps they use everyday - Gmail, Outlook, Slack, WhatsApp, phone gallery. There’s more -- all expenses are submitted only after being checked for policies. This means employees get notified right within these apps if they’re violating any company policies. What’s more? - A modern corporate

    (634)4.5 out of 5
    Entry Level Price:$0 Up to 3 users

    Zoho Expense helps in taking the effort out of expense reporting. From submission to reimbursement, everything is quick and easy. No need to save those paper receipts anymore. Recording an expense is as simple as taking a photo of the receipts. We’ll auto scan them and create an expense, just for you. Don’t have a receipt in hand? No problem! Create an expense from your card statements or email them to your account. Worried that your employees might overspend on the corporate cards? We’ve got

    (146)4.7 out of 5
    Optimized for quick response
    Entry Level Price:€95 Starting at

    Spendesk is the all-in-one spend management solution that delivers more control, visibility, and automation to today's finance teams. Combine spend approvals, virtual cards, physical cards, expense reimbursements, and invoice management into one source of truth. Employees easily pay for what they need while finance keeps ultimate control. Trusted by over 1,500 companies, Spendesk is helping businesses everywhere spend smarter.

    (145)4.6 out of 5
    Entry Level Price:Free

    Divvy's 100% free expense platform brings smart card technology, modern software and people together for a seamless spend management experience. Divvy makes expense reports, receipt capturing and employee reimbursements an unnecessary thing of the past. Simply pick a budget, swipe your Divvy card and you're done. Everything you need is pushed to the cloud for real-time transparency into how you're spending, where and why. With Divvy, everyone (CEO to intern) can have a company card, risk free. W

    (407)4.4 out of 5
    Optimized for quick response

    Nexonia is a configurable expense management solution that eliminates manual reporting, ensures compliance, and helps control your T&E spend. Customers choose Nexonia for: - Tight integrations with ERP's and accounting systems - Fast expense submissions with an easy to use mobile app - Handles complex approval workflows Nexonia's simple-to-use application is fully integrated with ERPs, credit cards, and other systems supporting a variety of businesses, and are designed to streamline the re

    (397)4.1 out of 5

    Chrome River EXPENSE is a highly-configurable, automated expense management solution that delivers the same intuitive and elegant interface on a mobile phone, tablet or laptop. Our SaaS products provide a world-class business rules engine and technology infrastructure that CFOs, finance and accounting teams, travel managers, and business travelers all love. Chrome River enables your organization to streamline processes, reduce costs and increase visibility and compliance, all while providing th

    (255)4.4 out of 5
    Optimized for quick response

    TravelBank is the leading all-in-one expense and business travel management platform, powering the expense and travel solution for more than 20,000 companies. With TravelBank, businesses gain immediate control of their expense management and travel program, reducing company spend by 30% on average while improving employee happiness through a user-friendly design, fast expense reimbursements, and travel rewards program. Companies can create and deploy custom expense and travel policies with ease

    (41)5.0 out of 5
    Entry Level Price:Free

    Airbase is the first all-in-one spend management platform that provides companies control and visibility into every dollar spent. The Airbase platform handles expense requests, approvals, bill payments (physical cards, virtual cards, ACH, check), and automates coding and posting to the general ledger. Learn more about why innovative companies like Gusto, Segment, Doximity, Getaround, Netlify, and more trust Airbase at www.airbase.com

    (61)4.7 out of 5

    Circula offers medium-sized and internationally oriented companies a Software-as-a-Service solution for digital travel and expense accounting. Thanks to the intuitive user interface of the app and AI-based technologies, receipts can be processed in real time and digitally archived in compliance with GoBD for the first time. This award-winning (KPMG, Visa, PwC) technology are using digital pioneers and innovative companies such as N26, Onefootball, TeamViewer, Amorelie, Orthomol and hundreds mo

    (898)4.5 out of 5
    Optimized for quick response

    BigTime is the access-anywhere operating system behind the greatest consulting firms on the planet. We help accountants, architects, engineers, IT-services firms, scientific and management consultants budget, track and bill their most important asset - time. In fact, BigTime users have increased their gross margins by 25%, on average, with our business-adaptable tools for resource allocation, workflow and task management, project planning and tracking, billing and invoicing with Quickbooks inte

    (1,186)4.3 out of 5
    Optimized for quick response

    Paychex Flex is an all-in-one HR solution that you can build on as your business grows or changes. Use it to run payroll and integrate your HR administration, retirement, and insurance management with service the way you want it and our expert knowledge of the regulations that could affect your business. The more HR functions you bring to Paychex Flex, the more accuracy and efficiency you’ll gain. It can help you: • Recruit and track the best candidates • Streamline hiring and onboarding •

    (436)4.2 out of 5

    Timesheets.com is a user-friendly and affordable employee time tracking solution for businesses who want to save on payroll costs or increase billing. Employees can track their time with our mobile site or admins can restrict where employees clock in to just certain office locations. Our DCAA compliant system has a full audit trail and permissions architecture ensuring security and accountability. Reports can be exported to a number of payroll and accounting software platforms including QuickBoo

    (473)4.2 out of 5

    Replicon provides end-to-end Time Management software and services to enterprises of all sizes. Capture, analyze, and optimize time, your organizations most critical asset, to improve profitability, productivity and employee satisfaction. Salaried & hourly workers alike love using Replicon because it is simple and easy to enter their time, attendance, vacation, and expense information--via web browser or mobile app. Hiring managers use Replicon to optimize the types of workers to hire, wha

    (65)4.5 out of 5
    Entry Level Price:4499 30 Employees

    247HRM automates all HR functions from induction to exit including: Talent & Performance Management Compensation Management & Statutory Compliance Paid time off Time & Attendance Management Expense management Training Management Manpower & Salary budgeting Exit Management Skill and Succession Planning other core HR functions. 247HRM is built for the smartphone to allow employees easy access to its platform. It also includes Android & IOS apps. Webservices, API calls al

    (84)4.6 out of 5
    Entry Level Price:Free Flexible

    Bento is the only card+software solution modern small and mid-sized businesses need to manage daily expenses. Customers have reduced spending, improved cash flow, and cut down countless hours that used to be spent on expense reports and reimbursements. How? Simply create physical and virtual debit cards for employees and teams, and limit when, where and how much each card is good for. That’s it! Employees get their job done without ever overspending, and managers have control and visibility with

    (116)4.5 out of 5
    Optimized for quick response

    Happay is a leading expense management solution that helps large enterprises & SMBs to automate their corporate spend management system. A customisable solution which can encompass all aspects of your organisation requirements & seamlessly integrate with other Enterprise Accounting systems. Looking to revolutionise the entire spend management infrastructure of your organisation? Now, be at the forefront of innovation by deriving actionable intelligence from your employee spends data &a

    (34)4.6 out of 5
    Entry Level Price:Free

    Center is a complete corporate credit card and expense management solution that delivers real-time visibility and flexible spend controls to automate expense tracking.​ Center simplifies expense processing for the entire company, saving time for employees, improving operations and compliance for the finance team, and delivering live insights for managers and executives.

    (93)4.1 out of 5
    Entry Level Price:$6 per user per month

    SutiExpense is a fully integrated solution that can provide purchase to reimbursement expense report functionality. Leveraging advanced technology and a modular design the solution can be right sized to fit the current expense needs of any company and grow in functionality as business demands change. As a technology forward solution SutiExpense leverages Optical Character Recognition and proprietary modeling to enhance receipt matching, credit card informantion and third party data to drive au

    (88)4.3 out of 5
    Optimized for quick response
    Entry Level Price:$50 Monthly Minimum

    Tallie is a mobile and online expense management tool built with smaller businesses in mind. The people at Tallie believe small businesses deserve expense software that is ridiculously easy to use, takes limited time out of the workday to manage, eliminates accounting mistakes and can be implemented rapidly. Tallie is part of Emburse, a global leader in expense management and AP automation solutions, which is trusted by more than 4.5 million users in more than 120 countries.

    (71)4.0 out of 5

    At Deem, we create products that give employees everything they need to make better travel decisions, wherever they are. With the most intuitive, secure, and powerful travel solutions, companies save money, their employees stay connected, and everyone gets more done. That’s why more businesses are embracing Deem. Deem is used by more than 50,000 corporate customers and plugs into the world’s largest travel management companies and expense providers. The company is headquartered in Silicon Vall

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    Check out the G2 Grid® for the top Expense Management Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
    Leaders
    High Performers
    Contenders
    Niche
    SAP Concur
    Expensify
    Paylocity
    BigTime
    Coupa
    Paychex Flex
    Replicon
    Rydoo
    Certify Expense by Emburse
    ClickTime
    Journyx
    Nexonia by Emburse
    ExpenseWire
    SutiExpense
    Chrome River by Emburse
    Abacus by Emburse
    Tallie by Emburse
    Unit4
    Timesheets.com
    Zoho Expense
    Deem
    Paycom
    DATABASICS
    Fyle
    Webexpenses
    TripActions
    Divvy
    Bento for Business
    Happay
    TravelBank
    Spendesk
    Pleo
    Brex
    Teampay
    247HRM
    Center
    Circula
    Airbase
    Market Presence
    Satisfaction

    Learn More About Expense Management Software

    What is Expense Management Software?

    Expense management software refers to solutions that handle travel costs such as flights, car rental, lodging, meals, laundry, business calls, and shipping of work-related items. This type of software should not be confused with spend management, which focuses on procurement expenses such as raw materials, business services, or investments.

    Employees can manage expenses in multiple ways, from using spreadsheets and receipt scanning mobile apps to enterprise software that covers travel policies, approvals, expense tracking, and travel cost management.

    Key Benefits of Expense Management Software

    • Decrease travel costs and processing expenses
    • Increase expense management efficiency
    • Reduce expense errors
    • Ensure employee and manager expense-related accountability
    • Facilitate transparency of expense policies for employees, managers, customers, and investors
    • Prevent employee overspending and unauthorized reimbursement

    Why Use Expense Management Software?

    Track travel expenses more efficiently — Expense management software allows companies and their employees to simplify the tracking and reimbursement of travel expenses. This type of software is particularly important for companies with a high number of mobile employees who travel frequently.

    Streamline expense management — The more employees travel, the more they spend on travel arrangements. While employees expect to be reimbursed as soon as possible, employers need to make sure that expenses comply with their travel policies and that they are approved before being processed.

    Reduce processing errors — Errors may occur when employees submit expense reports and when accountants process them. Manual work or accounting systems are not sufficient for expense management, which is why vendors created software specifically for this challenge.

    Who Uses Expense Management Software?

    Employees — Employees, mostly the ones who travel frequently, are the biggest users of expense management software. (Occasional travel expenses can also be managed using this type of software, but it does not justify investing in expense management software.) While employees use expense management software mostly to submit expenses they already incurred, they may also use the system to ask for approval before booking travel.

    Managers — Managers are responsible for approving expenses and reimbursements. Depending on the expense policies and rules of the company, some types of expenses do not require approval, while others can only be processed with approval by one or more managers. Managers also track the total expenses by team or department and try to find opportunities to reduce spending.

    Contractors — Contractors, consultants, or project managers who collaborate with the company without being employed may also use this type of software to submit and track travel expenses. An alternative to expense management software is to add travel costs to the invoices for services provided by contractors.

    Accountants — Accountants may not always use expense management software directly but require expense information to reflect it in their books accurately.

    Kinds of Expense Management Software

    Some accounting software and ERP systems include basic features for expense management, which are usually insufficient for companies with many mobile employees. These systems can be used to consolidate expense management data but aren’t a good option for expense approvals, tracking, and monitoring.

    Standalone — Standalone expense management software is delivered separately from other systems. This type of software focuses exclusively on managing expenses and provides little or no functionality for travel management. Vendors usually offer integration with travel management software, as well as ERP systems and accounting software.

    Travel and expense — Expense management software can be part of travel and expense solutions, either as a separate module or delivered as a package that can only be bought and used as one system. Vendors who provide separate modules or products for travel and expense management also tend to combine them in suites for companies that need both types of features.

    Expense Management Software Features

    Expense categories — Companies need to categorize expenses to organize travel better and optimize the tracking of travel costs. The main categories used by companies are transportation, meals, and accommodation; moving expenses; and work-related services (such as business calls or laundry cleaning). Companies also need to differentiate between deductible and non-deductible expenses. According to the IRS, expenses are deductible if they are used for business and work. The portion of the expenses used for personal purposes is usually non-deductible. Sometimes companies may decide to cover some personal expenses to improve employee satisfaction.

    Approval workflows — Travel expenses need to be approved by managers to be processed and reimbursed. In some cases, accountants also need to approve expenses. (For instance, a moving expense of $10,000 will need to be approved by managers and accountants before being processed.) To define who needs to approve what types of expenses, expense management software provides workflows for determining the steps of the approval process. Standard approval workflows are usually delivered out of the box but can be modified by companies depending on their specific needs.

    Expense reports — To get reimbursed, employees need to create expense reports and provide information on each type of expense, the amount, and the date. Receipts need to be included in the report so that managers and accountants can have proof that the employee actually spent the money they request reimbursement for. When creating expense reports, employees require easy-to-use forms with predefined fields that allocate expenses by type, department, or business unit.

    Payment integration — Expense reimbursements are made through money transfers directly to the bank account of the employee. Companies need to manage various types of payments, such as cash advances and partial payments. It is also essential to adjust payments when errors occur and employees are reimbursed the incorrect amount. Since most expense management systems do not provide advanced features for payments, it is critical to integrate with payment gateway software and other payment processing solutions.

    Analytics — Large amounts of expenses transactions generate a lot of data that needs to be analyzed to determine inaccuracies and trends. Expense analytics helps managers monitor travel spending at different levels of the company. Accountants also use analytics to forecast future amounts and take them into account when creating budgets.

    Potential Issues with Expense Management Software

    Integration — Integration with travel management and accounting is critical to transfer data between systems. Information on travel booking needs to match with actual expenses, which are then consolidated and assigned to various cost centers in accounting. If the data isn’t accurate and consistent across all systems, the company or employee may lose money.

    Bring your own software — Bring your own software and apps is a trend that makes employees decide to use software that is not authorized by the company. While employers usually provide expense management software, employees may use other tools and apps for booking travel, to manage receipts, or for loyalty programs.

    Privacy — Privacy is a significant concern because employees may use their own credit cards for payments, and they provide personal banking information for reimbursements. Also, employees may mix business and personal travel, which means that they may use their credit card for both. Finally, personal information that is required for booking a flight or a hotel room may be included in expense reports. Employers need to make sure that only certain employees and managers can access private data. Protection against external threats is also necessary.