Top Free Expense Management Software

Check out our list of free Expense Management Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.

If you'd like to see more products and to evaluate additional feature options, compare all Expense Management Software to ensure you get the right product.

Results: 63
(5,328)4.0 out of 5
Optimized for quick response

SAP Concur is the world’s leading provider of integrated travel, expense, and invoice management solutions, driven by a relentless pursuit to simplify and automate these everyday processes. With SAP Concur, a top-rated app guides employees through every trip, charges are effortlessly populated into expense reports, and invoice approvals are automated. By integrating near real-time data and using AI to audit 100% of transactions, businesses can see exactly what they’re spending without worrying a

SB
Concur makes it very easy to keep track and submit all expenses from a business trip. It also helps book the travel, as I can see which airlines,... Read review
EA
This software has all the features our organization needs to record our travel expenses and makes reimbursement a hassle-free process. Read review
(2,634)4.3 out of 5
Entry Level Price:$4.99 /month

Easily manage expenses, pay bills, send invoices, and book travel – all within Expensify. - Unlimited receipt scanning: Snap a photo of any receipt and Expensify 's SmartScan technology captures the details. Better yet, get the Expensify Card and say goodbye to receipts forever. - Expense management: Expensify codes and submits business expenses for easy approval, next-day reimbursement, and automatic sync with accounting software. - Bill payment: Expensify captures details from vendor bills for

CI
The receipt auto-scanning feature, for Uber, Ola, Amazon, and other major companies. Read review
UN
Expensify takes the headache out of submitting expense reports. The site is incredibly user-friendly, the mobile app is handy in a pinch, and... Read review
(1,566)4.5 out of 5
Optimized for quick response
Entry Level Price:$8 /month

Certify Expense is a web-based travel & expense management software for companies that want to quickly automate manual processes while receiving great administrative and end-user support for free. With Certify’s automated expense report creation, embedded audit capabilities, and mobile receipt capture, expense reporting has never been so easy. Employees, managers, and accountants can create, submit, and approve expense reports, check the status of expense reports, and access reports on dem

UM
I like the built-in mapping, no extra work necessary! Read review
CC
Importing credit card transactions automatically, pre-approval process, additional documentation feature for expense line items. Read review
(1,028)4.5 out of 5
Optimized for quick response

Submit and manage employee expenses in real time. No more expense reports or receipt hoarding. Capture the expense as it happens for full visibility into spend. Build custom approval routing rules for every expense and automate your expense policy to reduce errors and improve efficiency. The minimalist, sleek interface clears out the clutter and only prompts employees for what is needed, while organizing and sorting expenses into reports as they are submitted. Corporate card reconciliation

UL
Abacus has so many features, it is practically limitless. We were able to use it to shorten our expense process drastically. Great price as well. Read review
UL
The central location of all my deadlines and case list. Read review
(636)4.5 out of 5
Entry Level Price:$0 Up to 3 users

Zoho Expense helps in taking the effort out of expense reporting. From submission to reimbursement, everything is quick and easy. No need to save those paper receipts anymore. Recording an expense is as simple as taking a photo of the receipts. We’ll auto scan them and create an expense, just for you. Don’t have a receipt in hand? No problem! Create an expense from your card statements or email them to your account. Worried that your employees might overspend on the corporate cards? We’ve got

UF
User friendly and easy to use. I like the user interface. Read review
AK
'Scan the docs' and its ability to find out even a hand written petty receipts, Addition of Credit carts and its transaction fetching . Integration... Read review
(567)4.4 out of 5
Optimized for quick response
Entry Level Price:$7 per month per user

Snap and manage expenses anywhere in real-time. Make expensing easy for your employees & finance team. Rydoo simplifies your expense management process to a few clicks and photos, with real-time approval flows and smart reporting. Next to eliminating today’s expense reports, Rydoo also creates the new standard for business travelers - allowing employees to book a trip instantly via their smartphone. Thousands of companies including Deloitte, Pernod Ricard & Burger King trust in Rydoo

UF
Easy scanning and /or upload of receipts, OCR, mobile app, per diem calculation Read review
AE
The way the receipts are processed. A huge improvement in our former way of working. Read review
(561)4.6 out of 5
Optimized for quick response

The world has changed over the last three decades and it’s time expense management does. Fyle has invented a new, intuitive way to turn expense reporting real-time. Employees submit expenses on-the-go within apps they use every day - Gmail, Outlook, Slack, WhatsApp, phone gallery. There’s more -- all expenses are submitted only after being checked for policies. This means employees get notified right within these apps if they’re violating any company policies. What’s more? - A modern corporat

RL
Fyle has all the same functionality as Expensify for a much lower cost and the support team is responsive. Read review
Abhishek G.
AG
It is very good for controlling of expenses and provide different MIS of all inputs. I found it very helpful in terms of cost control specially in... Read review
(397)4.1 out of 5

Chrome River EXPENSE is a highly-configurable, automated expense management solution that delivers the same intuitive and elegant interface on a mobile phone, tablet or laptop. Our SaaS products provide a world-class business rules engine and technology infrastructure that CFOs, finance and accounting teams, travel managers, and business travelers all love. Chrome River enables your organization to streamline processes, reduce costs and increase visibility and compliance, all while providing th

Mohini C.
MC
Travel reimbursement is hassle free and can be categorized. Paperless management of expense reports. Ca be accessed from multiple platforms Read review
UL
Extremely user friendly Interface; google map feature Read review
(393)4.9 out of 5
Entry Level Price:£5 per user, per month

Smart credit cards for your business. No more expense reports, no more out-of-pocket spending. Power to your people.

Ed N.
EN
Pleo allows me to quickly add expenses within less than a minute. This is ideal when you are on the go and working within a fast-paced industry. It... Read review
SB
Receipt capture and a reminder of missing expenses docs Read review
(903)4.5 out of 5
Optimized for quick response

BigTime is the access-anywhere operating system behind the greatest consulting firms on the planet. We help accountants, architects, engineers, IT-services firms, scientific and management consultants budget, track and bill their most important asset - time. In fact, BigTime users have increased their gross margins by 25%, on average, with our business-adaptable tools for resource allocation, workflow and task management, project planning and tracking, billing and invoicing with Quickbooks inte

Rebecca L.
RL
I really love their reporting options - So far I have been able to build a report for just about any information that I want to pull out. The... Read review
TF
We are just starting to upload and use BigTime but during the trial period it seemed very intuitive and easy to work with on my own before training. Read review
(255)4.4 out of 5
Optimized for quick response

TravelBank is the leading all-in-one expense and business travel management platform, powering the expense and travel solution for more than 20,000 companies. With TravelBank, businesses gain immediate control of their expense management and travel program, reducing company spend by 30% on average while improving employee happiness through a user-friendly design, fast expense reimbursements, and travel rewards program. Companies can create and deploy custom expense and travel policies with ease

Cody N.
CN
Having everything in one location makes the whole experience easy. The website is also very easy to navigate and understand. Compared to other... Read review
UG
Travelbank's app is so straightforward, I question how we never implemented such a simple solution before. I love having cash back in my pocket... Read review
(145)4.6 out of 5
Entry Level Price:Free

Divvy's 100% free expense platform brings smart card technology, modern software and people together for a seamless spend management experience. Divvy makes expense reports, receipt capturing and employee reimbursements an unnecessary thing of the past. Simply pick a budget, swipe your Divvy card and you're done. Everything you need is pushed to the cloud for real-time transparency into how you're spending, where and why. With Divvy, everyone (CEO to intern) can have a company card, risk free. W

AN
It's free and has a ton of features! It's got bill pay and expensing in one place. It helps ensure that people comply with expense management... Read review
AC
Its useful to manage employee reimbursements/travel w/o having employees have to front the cost and creating virtual cards for burner card or... Read review
(207)4.7 out of 5

Receipt Bank is the world’s favourite paperless bookkeeping platform, connecting accountants, bookkeepers and businesses. Since 2010, we’ve been making it simple to capture, process and share financial documents so businesses can focus on what matters. You have better things to do than data entry. That’s why we help you drop the paper and save an average of three hours per week to do more of what you love, whether that’s growing your business or taking Fridays off. With Receipt Bank, send and

UA
It takes away all the manual data entry freeing us up to do the more complex work Read review
AA
Really easy to use and avoids losing receipts Read review
(89)4.3 out of 5
Optimized for quick response
Entry Level Price:$50 Monthly Minimum

Tallie is a mobile and online expense management tool built with smaller businesses in mind. The people at Tallie believe small businesses deserve expense software that is ridiculously easy to use, takes limited time out of the workday to manage, eliminates accounting mistakes and can be implemented rapidly. Tallie is part of Emburse, a global leader in expense management and AP automation solutions, which is trusted by more than 4.5 million users in more than 120 countries.

WW
With this product it is now easier to scan the invoices and load them into the system, It is easy to use and its service has a very good price that... Read review
UH
When receiving a receipt/invoice via email, you can forward it to your tallie account for automatic upload. Their smart receipt reader plugs in the... Read review
(84)4.6 out of 5
Entry Level Price:Free Flexible

Bento is the only card+software solution modern small and mid-sized businesses need to manage daily expenses. Customers have reduced spending, improved cash flow, and cut down countless hours that used to be spent on expense reports and reimbursements. How? Simply create physical and virtual debit cards for employees and teams, and limit when, where and how much each card is good for. That’s it! Employees get their job done without ever overspending, and managers have control and visibility with

AC
The ability to create cards on the fly whenever you need them. Also the fact that it’s connected to our main funding source (bank account) makes it... Read review
JZ
Its a very easy to use, user-friendly platform- allows for multiple cardholders, restrictions on specific cardholders, east to understand pricing... Read review
(61)4.7 out of 5

Circula offers medium-sized and internationally oriented companies a Software-as-a-Service solution for digital travel and expense accounting. Thanks to the intuitive user interface of the app and AI-based technologies, receipts can be processed in real time and digitally archived in compliance with GoBD for the first time. This award-winning (KPMG, Visa, PwC) technology are using digital pioneers and innovative companies such as N26, Onefootball, TeamViewer, Amorelie, Orthomol and hundreds mo

AF
Eays to use and ensures automatic WHT compliance when it comes to stuff like per diems. Employees really like it. It's a great solution if you're... Read review
PM
Simplicity and that I can always add something during the course of my trio. Read review
(474)4.2 out of 5

Replicon provides end-to-end Time Management software and services to enterprises of all sizes. Capture, analyze, and optimize time, your organizations most critical asset, to improve profitability, productivity and employee satisfaction. Salaried & hourly workers alike love using Replicon because it is simple and easy to enter their time, attendance, vacation, and expense information--via web browser or mobile app. Hiring managers use Replicon to optimize the types of workers to hire, wha

RB
Replicon has the features that companies want in a cloud based time keeping system and at a great price. Service is outstanding if you have any... Read review
Daniel F.
DF
Compliant with the Cost-based accounting practices; robust; customizable per our requirements. Read review
(152)4.4 out of 5
Entry Level Price:$8 person/month

Reduce costs, increase project visibility, and stay on budget — with easy timesheets! ClickTime makes it easy to track, plan, and manage employee time. Improve operations and increase employee productivity through easy-to-use timesheets you can access anywhere, anytime. Easy for Everyone Track time on your phone or laptop, quickly approve employee hours, or dive into dashboards and reports that make it easy to manage budgets and plan employee time. Real-Time Answers Whether you’re estimating

Berenice C.
BC
I like that is very easy to use, all my team work adapted well since we began to use it, one of the best thing about this tool is that allows us... Read review
Ben G.
BG
Lots of different reporting options and ease of administrator access and ability to make changes Read review
(71)4.0 out of 5

At Deem, we create products that give employees everything they need to make better travel decisions, wherever they are. With the most intuitive, secure, and powerful travel solutions, companies save money, their employees stay connected, and everyone gets more done. That’s why more businesses are embracing Deem. Deem is used by more than 50,000 corporate customers and plugs into the world’s largest travel management companies and expense providers. The company is headquartered in Silicon Vall

UI
Deem allows you to plan your trip by using different filters and categories to best organize your travels. It is a basic tool with no frills and... Read review
Jackline w.
JW
Deem has clear and simple interface to user. Therefore no worry about any complexity. Deem help in any travel or freight fee. with this tool it is... Read review
(45)4.0 out of 5

Take control of your organization's expenses, ensure compliance with company policy, and accelerate reimbursements with ExpenseWire expense management system.

UH
The east of being able to upload receipts via email into the account and store them in there for future use. Read review
(43)4.5 out of 5
Entry Level Price:Starting at $7.95 1 User

BQE CORE is an integrated, native cloud-based solution designed specifically for professional service firms. CORE offers business and project accounting, time and expense tracking, invoicing, project and human resource management and client relationship management (CRM). BQE CORE utilizes state-of-the-art technologies delivering actionable business intelligence and award winning artificial intelligence including natural language processing and speech recognition. BQE CORE supports a wide range

SR
The sales process was very good, multiple demos and trial licences Read review
KP
Our small architectural firm was looking for a consolidated project management and billing software that would allow us to record employee time,... Read review
(34)4.6 out of 5
Entry Level Price:Free

Center is a complete corporate credit card and expense management solution that delivers real-time visibility and flexible spend controls to automate expense tracking.​ Center simplifies expense processing for the entire company, saving time for employees, improving operations and compliance for the finance team, and delivering live insights for managers and executives.

DC
Constant reminders for our project managers in the field to capture their receipts and job cost each expense on the spot. Read review
Valerie P.
VP
Easy and fast to use. Never have any problems Read review
(45)5.0 out of 5

Ramp is the corporate card and spend management platform that helps companies of all sizes to accelerate growth without compromising on their finances. With our best in class user experience and direct integration with top accounting solutions, we help finance teams save 1-2 days a week tracking expenses, following up with employees, and closing their books. With Ramp, companies have real time visibility into company-wide spending, automated expense reporting, and advanced insights into ways to

UI
Ramp excels for both its streamlined interface (receipt matching, expense allocation, easy searches) and also for its savings insights. These two... Read review
Max K.
MK
Ramp makes it super easy to track spend across employees. We don't have to do any expense reports anymore. Their team is also very quick and... Read review
(30)4.4 out of 5
Entry Level Price:Free forever

Shoeboxed is a document management service and software that scans, organizes and categorizes receipts, business cards and other paperwork into a searchable cloud database. We help small businesses and entrepreneurs get organized and maximize tax deductions by turning physical paper into digital data. Our mission is to streamline tedious accounting and administrative tasks so that business owners can spend less time on paperwork and more time doing what they love. Shoeboxed can be accessed t

AA
I like that there's a free tier, which lets you take photos of your receipts and have the system try to automatically enter the total, tax, and... Read review
UH
Shoeboxed is extremely convenient and cost effective. By taking quick pictures of my receipts as I get them when on work travel I have reduced the... Read review
(41)5.0 out of 5
Entry Level Price:Free

Airbase is the first all-in-one spend management platform that provides companies control and visibility into every dollar spent. The Airbase platform handles expense requests, approvals, bill payments (physical cards, virtual cards, ACH, check), and automates coding and posting to the general ledger. Learn more about why innovative companies like Gusto, Segment, Doximity, Getaround, Netlify, and more trust Airbase at www.airbase.com

Mark B.
MB
Ownership and credentials for recurring cost are at your fingertips. No more worries about rogue recurring costs. All spending (recurring or ad... Read review
AM
Using Airbase has helped maintain, organize, and track payments to multiple vendors. The simplicity of software made it easy to learn and use. I... Read review
(34)4.8 out of 5
Entry Level Price:$0 per month

AccountSight is the #1 easiest, robust and most affordable end-to-end solution for professional services companies. It is a cloud-based software with the following : Time and time-off tracking Resource Forecasting, Expense Tracking Multi-level approvals Estimates Invoicing and payment receipt Payables Company books and Balances Full of useful reports and dashboards. AccountSight is the perfect solution for professional services organizations at all stages of growth.

Daniyal R.
DR
Quickbooks integration is OK. Could use more flexibility in product/service/class account mapping but overall it does the job. The software works... Read review
CH
AccountSight is very user friendly. I had no problem setting up my account. Read review

Expensya automates expense report management and streamlines processes for employees, managers, and accountants. Take a quick scan of your receipt and automatically generate an expense report. Send it, verify it and track reports all in one place. User-friendly app, streamlined accounting, ERP integration, paperless process, multi-level verification & approval workflows, mileage tracking, and even more features to optimize your expense report management process, from start to finish. Expens

Patrick B.
PB
What I like best about this software is that it allows you to easily process advances, assets, etc. Another great advantage is that invoices can be... Read review
Ashish K.
AK
Its a complete package for monitoring and tracking all your expenses and it does allow to create expenses instead of manual entry which are time... Read review
(64)4.6 out of 5
Entry Level Price:$8 user/month

Minute7 is a time and expense tracking tool that integrates easily with QuickBooks Online & Desktop. Minute7 is for all types of small to medium size businesses from freelancers to Fortune 500 companies. We have no hidden fees. We simply charge $8/user per month.

AA
Integration with QuickBooks, ease of use for employees, and modest cost Read review
Bryan L.
BL
My employees have a seamless experience, and tracking their hours is a breeze for me every two weeks. Read review
(25)3.9 out of 5

Everlance is the highest rated milage tracker and expense log. The Everlance Teams product provides company administrators with central reporting, group billing, and geolocation insights into their field workers. Employees ranging from Fortune 500 companies to small businesses use Everlance to manage their mileage and expense reimbursement process. Everlance is extremely easy to use and has been featured by both Apple and Google as one of their "Best New Apps". Everlance is a 100% automatic sol

Jamaal D.
JD
I began using the free premium trial with Everlance and will definitely purchase to upgrade from the basic version! It provides automatic trip... Read review
Briana P.
BP
I like that it automatically started tracking my driving as soon as I get into the car helping me to not lose recorded mileage in the case I forgot... Read review
(65)4.5 out of 5
Entry Level Price:1499 30 employees

247HRM automates all HR functions from induction to exit including: Talent & Performance Management Compensation Management & Statutory Compliance Paid time off Time & Attendance Management Expense management Training Management Manpower & Salary budgeting Exit Management Skill and Succession Planning other core HR functions. 247HRM is built for the smartphone to allow employees easy access to its platform. It also includes Android & IOS apps. Webservices, API calls al

Kodanda Ramamurthy K.
KK
The first and foremost thing is it is easy to use. Employee information is easy to understand and download and an amazing customer service. Read review
BK
I have used many HR softwares but I havent come across a HR software which gives a error free payroll without any manual intevention or uplaoding a... Read review

Top 10 Free Expense Management Software in 2021

  • SAP Concur
  • Expensify
  • Certify Expense by Emburse
  • Abacus by Emburse
  • Zoho Expense

Learn More About Expense Management Software

What is Expense Management Software?

Expense management software refers to solutions that handle travel costs such as flights, car rental, lodging, meals, laundry, business calls, and shipping of work-related items. This type of software should not be confused with spend management, which focuses on procurement expenses such as raw materials, business services, or investments.

Employees can manage expenses in multiple ways, from using spreadsheets and receipt scanning mobile apps to enterprise software that covers travel policies, approvals, expense tracking, and travel cost management.

Key Benefits of Expense Management Software

  • Decrease travel costs and processing expenses
  • Increase expense management efficiency
  • Reduce expense errors
  • Ensure employee and manager expense-related accountability
  • Facilitate transparency of expense policies for employees, managers, customers, and investors
  • Prevent employee overspending and unauthorized reimbursement

Why Use Expense Management Software?

Track travel expenses more efficiently — Expense management software allows companies and their employees to simplify the tracking and reimbursement of travel expenses. This type of software is particularly important for companies with a high number of mobile employees who travel frequently.

Streamline expense management — The more employees travel, the more they spend on travel arrangements. While employees expect to be reimbursed as soon as possible, employers need to make sure that expenses comply with their travel policies and that they are approved before being processed.

Reduce processing errors — Errors may occur when employees submit expense reports and when accountants process them. Manual work or accounting systems are not sufficient for expense management, which is why vendors created software specifically for this challenge.

Who Uses Expense Management Software?

Employees — Employees, mostly the ones who travel frequently, are the biggest users of expense management software. (Occasional travel expenses can also be managed using this type of software, but it does not justify investing in expense management software.) While employees use expense management software mostly to submit expenses they already incurred, they may also use the system to ask for approval before booking travel.

Managers — Managers are responsible for approving expenses and reimbursements. Depending on the expense policies and rules of the company, some types of expenses do not require approval, while others can only be processed with approval by one or more managers. Managers also track the total expenses by team or department and try to find opportunities to reduce spending.

Contractors — Contractors, consultants, or project managers who collaborate with the company without being employed may also use this type of software to submit and track travel expenses. An alternative to expense management software is to add travel costs to the invoices for services provided by contractors.

Accountants — Accountants may not always use expense management software directly but require expense information to reflect it in their books accurately.

Kinds of Expense Management Software

Some accounting software and ERP systems include basic features for expense management, which are usually insufficient for companies with many mobile employees. These systems can be used to consolidate expense management data but aren’t a good option for expense approvals, tracking, and monitoring.

Standalone — Standalone expense management software is delivered separately from other systems. This type of software focuses exclusively on managing expenses and provides little or no functionality for travel management. Vendors usually offer integration with travel management software, as well as ERP systems and accounting software.

Travel and expense — Expense management software can be part of travel and expense solutions, either as a separate module or delivered as a package that can only be bought and used as one system. Vendors who provide separate modules or products for travel and expense management also tend to combine them in suites for companies that need both types of features.

Expense Management Software Features

Expense categories — Companies need to categorize expenses to organize travel better and optimize the tracking of travel costs. The main categories used by companies are transportation, meals, and accommodation; moving expenses; and work-related services (such as business calls or laundry cleaning). Companies also need to differentiate between deductible and non-deductible expenses. According to the IRS, expenses are deductible if they are used for business and work. The portion of the expenses used for personal purposes is usually non-deductible. Sometimes companies may decide to cover some personal expenses to improve employee satisfaction.

Approval workflows — Travel expenses need to be approved by managers to be processed and reimbursed. In some cases, accountants also need to approve expenses. (For instance, a moving expense of $10,000 will need to be approved by managers and accountants before being processed.) To define who needs to approve what types of expenses, expense management software provides workflows for determining the steps of the approval process. Standard approval workflows are usually delivered out of the box but can be modified by companies depending on their specific needs.

Expense reports — To get reimbursed, employees need to create expense reports and provide information on each type of expense, the amount, and the date. Receipts need to be included in the report so that managers and accountants can have proof that the employee actually spent the money they request reimbursement for. When creating expense reports, employees require easy-to-use forms with predefined fields that allocate expenses by type, department, or business unit.

Payment integration — Expense reimbursements are made through money transfers directly to the bank account of the employee. Companies need to manage various types of payments, such as cash advances and partial payments. It is also essential to adjust payments when errors occur and employees are reimbursed the incorrect amount. Since most expense management systems do not provide advanced features for payments, it is critical to integrate with payment gateway software and other payment processing solutions.

Analytics — Large amounts of expenses transactions generate a lot of data that needs to be analyzed to determine inaccuracies and trends. Expense analytics helps managers monitor travel spending at different levels of the company. Accountants also use analytics to forecast future amounts and take them into account when creating budgets.

Potential Issues with Expense Management Software

Integration — Integration with travel management and accounting is critical to transfer data between systems. Information on travel booking needs to match with actual expenses, which are then consolidated and assigned to various cost centers in accounting. If the data isn’t accurate and consistent across all systems, the company or employee may lose money.

Bring your own software — Bring your own software and apps is a trend that makes employees decide to use software that is not authorized by the company. While employers usually provide expense management software, employees may use other tools and apps for booking travel, to manage receipts, or for loyalty programs.

Privacy — Privacy is a significant concern because employees may use their own credit cards for payments, and they provide personal banking information for reimbursements. Also, employees may mix business and personal travel, which means that they may use their credit card for both. Finally, personal information that is required for booking a flight or a hotel room may be included in expense reports. Employers need to make sure that only certain employees and managers can access private data. Protection against external threats is also necessary.