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Mileage Tracking reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Mileage Tracking Software

Mileage tracking software tracks and manages the distances traveled by employees for business purposes. This type of software is used to log miles for reimbursement and tax purposes. Mileage tracking tools are used by mobile employees such as salespeople, field service technicians, or project managers. Accountants also use mileage tracking solutions to calculate travel costs, while department managers utilize these products to review and approve expenses.

Mileage tracking software can be provided as a standalone product or as a part of travel and expense software. When delivered separately, mileage tracking software needs to integrate with expense management software.

To qualify for inclusion in the Mileage Tracking category, a product must:

Allow employees to log miles automatically
Use location-based technology to improve tracking
Differentiate between types of travel such as business or personal
Include workflows for managers to approve expenses
Provide standard and custom reimbursement programs
Track fixed and variable costs related to travel
Analyze costs and savings by employee, team, or company

Top 5 Mileage Tracking Software

  • Zoho Expense
  • Fyle
  • Motus
  • MileIQ
  • Everlance

Compare Mileage Tracking Software

G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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(638)4.5 out of 5
Entry Level Price:$0 Up to 3 users

Zoho Expense helps in taking the effort out of expense reporting. From submission to reimbursement, everything is quick and easy. No need to save those paper receipts anymore. Recording an expense is as simple as taking a photo of the receipts. We’ll auto scan them and create an expense, just for you. Don’t have a receipt in hand? No problem! Create an expense from your card statements or email them to your account. Worried that your employees might overspend on the corporate cards? We’ve got

(561)4.6 out of 5
Optimized for quick response

The world has changed over the last three decades and it’s time expense management does. Fyle has invented a new, intuitive way to turn expense reporting real-time. Employees submit expenses on-the-go within apps they use every day - Gmail, Outlook, Slack, WhatsApp, phone gallery. There’s more -- all expenses are submitted only after being checked for policies. This means employees get notified right within these apps if they’re violating any company policies. What’s more? - A modern corporat

(47)4.5 out of 5

Motus is the definitive leader in solutions for businesses with mobile-enabled workforces. The Motus technology platform simplifies mileage, mobile device and remote work reimbursement with proprietary software that calculates personalized and compliant reimbursements for each employee, while improving employee productivity and reducing the overall costs of mobility. The company’s unmatched living cost data, refined over more than 80 years and updated in real time, has made Motus the leading p

(33)4.0 out of 5

MileIQ provides automatic mileage tracking for deductions and expenses. Whether you're a self-employed worker looking for a mileage deduction or a large company that wants to get a handle on mileage expenses reports, MileIQ is automatic, easy and accurate.

(25)3.9 out of 5

Everlance is the highest rated milage tracker and expense log. The Everlance Teams product provides company administrators with central reporting, group billing, and geolocation insights into their field workers. Employees ranging from Fortune 500 companies to small businesses use Everlance to manage their mileage and expense reimbursement process. Everlance is extremely easy to use and has been featured by both Apple and Google as one of their "Best New Apps". Everlance is a 100% automatic sol

(5)5.0 out of 5

SureMileage represents the last piece of the puzzle, providing companies with an accurate accounting of employee mileage. It is so much more than mileage tracking software.

(6)5.0 out of 5
Entry Level Price:$5 per user/month

GPS Time & Mileage Tracking for businesses and teams of all sizes. TIMESHEET SOFTWARE If you are tracking hours worked for your team with paper or spreadsheets then you are definitely losing money and time. Timeero saves you time, by helping you spend dramatically less time chasing timecards. Also with accurate time tracking, you can rest assured that there is no time theft. Easily calculate overtime and comply with DOL, DCAA and FLSA laws. GPS LOCATION TRACKING The paper and trust way o

(4)4.8 out of 5

Meets your mileage tracking needs, so you can easily maximize your mileage deductions or simplify your reimbursement procedures.

(5)4.8 out of 5

Hurdlr is a smart mobile app for independent workers, freelancers and solopreneurs to seamlessly manage their "business" finances in seconds. Not days, hours, or even minutes.

(17)4.6 out of 5
Entry Level Price:£6 0 USER MONTH

Expend helps businesses simplify expenses and also take control of their spending by providing smarter connected payment cards, mobile app and multi-user web management dashboard. Track more than just card payments. Expend allows it's users to make expense claims, scan reciepts and invoices and make mileage claims, all from one place. Reducing the cost and management time involved with managing multiple systems. We offer a revolutionary real-time expenses solution that automates expenses and m

(2)4.3 out of 5
Entry Level Price:$149.95

Mileage Trakker is a product and service that helps you easily track the number of miles you drive for expense reimbursement or tax deductions. Mileage Trakker monitors vehicle trips, then asks (via text) whether a trip was business or personal. You fill in the purpose of the trip, and we do the rest.

(2)5.0 out of 5

Simplify the way you submit, authorise, reimburse and audit employee business expenses. Online or with our next generation Expenses Mobile app, the expenses software enables your employees to scan their receipts and capture their mileage with GPS accuracy, right from their smartphones wherever they are. Designed to bring you proven savings with up to a 20% decrease in expense spend whilst significantly driving down process costs and improving compliance. You can enjoy maximum VAT reclamation an

(1)2.5 out of 5

Provides IRS approved FAVR (Fixed and variable Rate) programs, along with other reimbursement solutions for companies with 10 to over 7000 employees on the road

(1)3.0 out of 5

CarData allows clients to simplify the administrative tasks associated with VRPs, gain improved employee satisfaction, and save money. Managed VRPs are delivered using enhanced technology, resulting in fewer manual processes. Second version cloud systems allow CarData to keep costs down and pass the savings along to the client.

(1)3.0 out of 5

MileCatcher provide driving apps that saves users time and money. Easiest way to produce driving mileage reports for expense reimbursement and tax deductions

A simple and sophisticated mileage tracker and expense log for you to get the money you deserve. MILO is on a mission of creating a seamless way for you to get the most out of your hard work, by creating the ideal automatic mileage tracking tool that lets you set and forget. MILO automatically tracks and records your mileage in the background as you drive your vehicle, and can help you save thousands of dollars every year. • Automatic mileage tracking • Manual mileage tracking • Multi-purpose

(3)5.0 out of 5

Psngr is an automatic mileage tracker for employees and self-employed individuals. The iOS or Android app logs all the trips automatically and generates monthly and annual reports for tax-deduction or reimbursement. Psngr stores the vehicle logbook securely in the cloud.

(1)5.0 out of 5

StreetSmart offers turnkey, mobile workforce management solutions including Jobs, Forms, Timesheets, Mileage, and Track & Trace.

(2)2.8 out of 5

With timr you and your team easily track working time, project times as well as mileage. timr can be used via the web application and via our mobile apps which also include GPS tracking.

(1)5.0 out of 5

Do you get reimbursed by your company for mileage, work a side job, or run your own business? The TripLog mileage app is the best tool for you to save time, maximize tax deductions, and submit mileage expenses.

(1)4.5 out of 5

Logbook Mileage Tracker is the simple, fast, and accurate way to keep tabs on your business travel mileage — or kilometers if you’re outside the U.S.

0 ratings

Effortless mileage logging. Straightforward reporting. Painless management. Suitable for any driver and any business.

0 ratings

Driversnote is an international SaaS company based in the heart of the Copenhagen startup scene. We help more than 600,000 users worldwide keep a mileage logbook. We try to automate and simplify all the trivial work that goes into tracking, classifying and creating mileage documentation - basically making sure that users can produce a mileage report with ease, ready for hand-over to their employer or tax authorities. We're a small product-focused team that is experiencing an exponential growth

0 ratings

Create logbook anywhere on your mobile or computer. Be clear about when and where your employees drive and what your car expenses are.

0 ratings
Entry Level Price:$149 0 NA NA

Logbook HQ is an easy and beautiful way to track your mileage, fuel and other car expenses.

0 ratings

MileageWIZ is the only mileage log software in the world that allows you to create a 100+ page IRS conforming mileage log for the entire year in minutes or easily keep a log throughout the year.

0 ratings

Tripcatcher is a mileage app to keep track of travel expenses.

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Learn More About Mileage Tracking Software

What is Mileage Tracking Software?

Mileage tracking software enables employers of all sizes to track employees’ travel mileage, review and approve expense reports, and create other reports for taxes and deduction information. Employees can use mileage tracking software to track and input their mileage, as well as easily submit expense reports for reimbursement.

In the early days of mileage tracking, a simple spreadsheet was used to track the travel date, business purpose, origin, destination, odometer readings, and miles driven. Today, mileage tracking software helps automate the tracking and submission of this data, allowing companies to have more accurate information, better reporting, and more efficient and productive employee performance.

Key Benefits of Mileage Tracking Software

  • Automatically and accurately track mileage with GPS technology
  • Maintain travel logs that comply with IRS rules and standard mileage rates
  • Analyze costs and savings by employee, team, or company
  • Differentiate between business or personal travel
  • Easily review and approve expense reports

Why Use Mileage Tracking Software?

The main function of mileage tracking software is to simplify and automate the tracking, submission, and reporting of employees’ travel mileage. For employers, it’s important to use mileage tracking software to track costs, and ensure the correct person reviews and approves expense reports. This also allows companies to make sure employees are accurately reporting their mileage and not overspending. Most mileage tracking software uses location-based technology and GPS technology, to accurately track employees’ mileage, cutting down on manual tracking and data entry by the employees themselves. Companies also use this software to run reports that enable them to digitize their records, and analyze costs and savings by individual, team, or company.

For employees, using mileage tracking software is beneficial because they can accurately track their mileage with GPS, differentiate between personal and work mileage, and electronically submit their expense reports. Using GPS, or other location-based technology, to track mileage enables a reduced chance of insufficient or erroneous data, which could slow down the submittal and approval process, and cause extra work for the employee in the long run. The ability to differentiate between personal and work mileage makes it easier for the employee to track and submit the correct mileage, without having to manually decipher what mileage is reimbursable, and what’s not. Electronic submittal capabilities allow employees to receive reimbursements quicker, and empower employees to have easier communication with the approver of their expenses. Mileage tracking software also makes it very convenient for an employee to accomplish these tasks quickly and efficiently, usually directly on their smartphone.

Who Uses Mileage Tracking Software?

Any company or organization with employees who are salespeople, field service technicians, project managers, and accountants, might use mileage tracking software. Within these organizations, both the employee and the employer can utilize mileage tracking software.

Self-employed — Any self-employed person who drives anywhere for business reasons can deduct their mileage on their tax return, so properly tracking mileage creates tax savings. Every time they drive for business purposes, they can use that trip to their financial advantage by claiming the mileage deduction.

Sales teams — Every employee that drives to meet a customer, or a potential client, needs to track their mileage to properly submit an expense report before they can be reimbursed. Most sales people don’t have the time or knowledge to do this manually, so it’s important to have software that can do this automatically and accurately.

Field technicians — Any technician who has to drive somewhere for an installation or a repair, needs to correctly track their mileage for reimbursement. Similar to sales people, technicians don’t want to waste valuable time to manually record their mileage, or differentiate between work and personal miles driven. Therefore, a reliable mileage tracking software is necessary for them to successfully track deductible mileage.

Accounting and finance teams — Any organization with the type of employees described above must review and approve those expenses, along with efficiently recording and organizing the data. An accountant or finance team would be responsible for properly reporting and analyzing this data, and mileage tracking software helps this process.

Kinds of Mileage Tracking Software

There are two types of mileage tracking software; online or cloud-based and mobile applications. It’s important to know the difference between these depending on the industry. For example, a trucking company might want a mileage tracking software that has a mobile application so their truck drivers can access their account while on the road. On the other hand, an accounting firm only needs an online tool that can be accessed from their system in the office, because they do not generally need to be out in the field amassing travel data.

Online or cloud-based — Online software requires users to access the software dashboard via their website so they can see information and leverage functionality offered by the vendor. This type of interface is good for companies and employees so they can easily access a computer with internet to add and edit data, and run various reports.

Mobile application — Mileage tracking mobile application software is an app designed to be downloaded and accessed on a smartphone. It gives employees the functionality to scan receipts, capture mileage using GPS capabilities, and submit expense reports, all on the go. It also gives managers the ability to review and approve expense reports, and track mileage and spending using various reports, outside of working hours and the office environment.

Mileage Tracking Software Features

Among the many advantages and features or mileage tracking software, the following are some common features typically found in this type of software.

Employee reimbursement — One of the most important features of mileage tracking software is the ability to reimburse employees for the mileage they drive for work purposes. This software helps digitize and automate this process by creating and submitting expense reports with the standard mileage rate, facilitating communication between employees and managers, and finally, initiating the transfer of funds to the employee.

GPS tracking — GPS, or other location-based technology, automatically detects when the user goes for a drive, and then saves routes, arrival and departure times, and miles traveled. It also ensures great accuracy of mileage logs, ensures compliance with company guidelines, and reduces manual effort needed by the employee.

Mileage logging — Using the GPS features listed above, mileage tracking software saves and logs mileage, classifies the drive as either work or personal, and inputs relevant information into expense reports. This feature helps streamline the reimbursement process, reduce manual input, and maintain data integrity.

Workflow for managers — Once an expense report is submitted to the approving manager, they are notified via the software, and can review the data, confirm its accuracy, communicate with the employee, and approve or deny the report.

Reporting — The reporting functions of mileage tracking software benefit both employees and managers. Drivers can get a report of their current drive or a snapshot of many drives, letting them estimate how far they’ll travel and how much money they’ll be reimbursed. Employers or managers can create and view IRS-friendly reports for tax and deduction reasons, as well as review driving records to catch errors, fraud, and other unnecessary costs.

Potential Issues with Mileage Tracking Software

Smartphone data usage — A mileage tracking application uses cellular data to query street addresses, upload trip records to a server, and other small tasks that help automate mileage tracking and logging. If an employee drives a lot for work and uses the app frequently, the app could use lots of data, and if the employee doesn’t have unlimited data, they could go over their limit and incur additional fees. Also, even though GPS on a smartphone does not utilize cellular data, it is constantly running in the background which can drain the battery faster and make other apps run slower.

User error — Another potential issue with using mileage tracking software is simply user error. For an app to work, it needs to be opened and running. If the user forgets to turn on the application before their trip, they will have no data recorded and logged, which can postpone and complicate the expense submittal process. Other times, the app tries to connect to a car's bluetooth so it knows that the user is in fact in a car. If the app is unable to do this, the app can become confused as to whether the users is moving or not, which can create a series of small trips rather than logging the trip in its entirety. Therefore, it’s important for the user to confirm that the software is not only on, but that it is connected properly.