What is Invoice Management Software?

Invoice management software is responsible for processing, managing, and paying invoice documents from suppliers and vendors. This software helps to automate the processes of extracting invoice information, verifying and validating the information, approving or processing payments, and securely storing all relevant information either in the cloud, or on the vendors’ servers. It is important to have this data easily accessible for audits, compliance, and forecasting. Invoice management software sometimes provides features of finance and accounting software, including billing, procurement, accounts payable (AP) automation, and accounting software; integration with these other software types is also common. Key Benefits of Invoice Management Software Extracts relevant data from invoices, such as amount due, supplier names, invoice and PO numbers, and due dates Provides standard approval workflows that can be customized by users Consolidates multiple invoices or splits one into multiple invoices Matches invoices with purchases and sales orders as well as with payments Syncs with company accounts to transfer payments for approved invoices Stores invoice files along with approval and payment history

Why Use Invoice Management Software?

Faster invoice processing — Invoice management systems can speed up invoice processing times, reduce accounts payable expenses, and minimize human error. This can lead to lower costs per invoice, improved supplier relations, and fewer vendor payments issues. This can be accomplished by digitizing invoice processing, such as scanning or emailing invoices, and automatically matching purchase orders (POs) to invoices. Quicker approvals — When an invoice is digitized and added to a predetermined workflow, invoice management software can confirm which manager has the authority to approve the payment. This cuts down on wasted time from invoices being sent to supervisors who aren’t authorized to approve them and streamlines the approval process. Real-time reporting — Another value-added feature of invoice management software is its ability for managers to create and view analytical reports for further visibility into the volume of invoices, statuses, and any bottlenecks in the process. These reports can give teams insight into overdue payments, productivity, supplier payment tracking, and audit-related information. Rapid PO reconciliation — Invoice management technology tracks down missing invoices, receipts, shipping orders, etc., making it easier to reconcile multiple invoices, credit memos, and receipts from the same supplier. This software can also flag fraudulent invoices and incorrect pricing. Document capture and storage — This software sometimes allows the user to scan, fax, or take pictures of invoices for documentation and storage. It is helpful to have all documents digitized before any processing takes place, allowing easy access to all stakeholders. Security — Cloud-based invoice management software stores all documents and data in the cloud so everything is accessible from anywhere and data is not lost or misplaced. User access is customizable, ensuring only authorized employees can view confidential documents.

Who Uses Invoice Management Software?

Invoice management software can be used by any employee or team involved with receiving, approving, or paying invoices. This software can also be used by teams associated with items or services that the invoices are referencing. The teams that use this invoice the most are listed below. Accounting/finance departments — Accounting departments usually receive invoices and put them through an approval process, which includes matching the invoice information with the correct sales and purchase orders as well as making the payment. Invoice management software helps this workflow by scanning invoices, analyzing and importing data into the system, and transferring payments electronically. It also eliminates the need for paper records, manual data entry, and mailing checks. Procurement — Procurement teams are involved in purchasing items for their company, and therefore need to be involved with approving POs related to their purchases. Invoice management software helps to reduce the time and effort spent managing tasks such as receiving and matching orders and invoices, making payments and improving relations with vendors. Accounts payable teams — Sometimes part of the accounting team, AP teams are involved in managing invoices and financial transactions between a company and its suppliers. These teams can deal with large volumes of invoices, and invoice management software can assist them in not only monitoring AP processing activities, but also in reducing manual work and avoiding human errors.

Page 6 | Best Invoice Management Software: User Reviews from September 2026

PairSoft

PairSoft brings together industry-leading products – PaperSave, DocuPeak, WorkPlace, and APRO – to form the strongest procure-to-pay platform for mid-market and enterprise businesses. With PairSoft, automating the creation of purchase orders, invoice capture, AP payments, and approval workflows is a breeze. Best of all, PairSoft features true integrations with trusted ERPs like Microsoft Dynamics GP and 365 Business Central, Blackbaud (BBCRM, Raiser's Edge NXT, and Financial Edge NXT), NetSuite, Oracle Financials Cloud and E-Business Suite, and Sage Intacct, which means you don’t have to toggle between tools to get your work done. NEW! Payment Management: PairSoft Pay simplifies AP payments while enhancing speed and security directly from your ERP. By eliminating paper checks in favor of an electronic platform, you’ll save your team the excessive time and money normally spent on a manual payment management process. Accounts Payable: The AP process can be time-consuming and frustrating for businesses of any size. Break free of manual processes with PairSoft's automated invoice processing and workflows that directly integrate with your ERP. ECM: Maintaining organized files is a business necessity, but the expense associated with paper-based processes typically outweighs the return on investment. PairSoft's document management solutions eliminate 30% of time spent filing, searching, and retrieving documents. Procurement: Empower your entire team with PairSoft's innovative procure-to-pay solution that’s easy for employees, effective for management, and powerful for accounting. Fundraising: Free up your fundraising and advancement teams’ time by reducing the amount of traditional, paper-based processes they use. PairSoft's secure, cloud-based platform integrates with popular applications and boosts efficiency with automated gift and donation processing and streamlined document management. Schedule your free demo now: https://www.pairsoft.com/get-a-demo/

Average Rating: 4.4/5.0

Total Reviews: 112

How Do G2 Users Rate PairSoft?

Has the product been a good partner in doing business?: 8.7/10 (Category avg: 8.9/10)
Accounting: 9.2/10 (Category avg: 8.8/10)
Cashflow: 9.3/10 (Category avg: 8.4/10)
Payments: 9.8/10 (Category avg: 8.8/10)

Who Is the Company Behind PairSoft?

Seller: PairSoft
Company Website:
Year Founded: 1997
HQ Location: Miami, FL
Twitter: @Paperless_Post
925 Twitter followers
LinkedIn® Page: www.linkedin.com
203 employees on LinkedIn®

Who Uses This Product?

Top Industries: Non-Profit Organization Management, Accounting
Company Size: 58% Medium, 32% Small

What Do G2 Reviewers Say About PairSoft?

AI-generated summary from verified user reviews

Pros

Users value the seamless integrations of PairSoft, enhancing performance and efficiency across financial operations and document management.
Users value the seamless accounting integration of PairSoft, enhancing efficiency and streamlining financial operations effortlessly.
Users appreciate the streamlined automation of PairSoft, enhancing efficiency and reducing manual processing time significantly.
Users value the seamless document management of PairSoft, which enhances accessibility and efficiency across operations.
Users appreciate the ease of use of PairSoft, seamlessly integrating various functions for efficient business operations.

Cons

Users report efficiency issues with PairSoft, experiencing slow performance and struggles during high load conditions.
Users report inefficiency with PairSoft, citing slow performance and issues during high load file downloads.
Users often experience inefficient process management with PairSoft, especially during high load and file downloads.
Users face inefficient search functionality, which leads to slow performance and challenges during high-load activities.
Users report performance issues with PairSoft, experiencing slow speeds and inefficiencies during file downloads under heavy load.

What Are Recent G2 Reviews of PairSoft?

"Fast, Responsive Support and Evolving AI Tools at a Great Value"

Rating: 4.5/5.0 stars

— Melissa R.

Best Invoice Management Software - Page 6

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