Best Camp Management Software

Camp management software is used to automate administrative tasks for summer camps, sports camps, or after-school camps. Most camp management solutions support the majority of camps, but some exist specifically to fulfill the needs of camps run by religious organizations. By leveraging camp management software, camps of any sort can free up time to improve their workflow, optimize parent and attendee experience, and focus on providing quality customer support.

Camp management software should not be confused with campground management software, which supports the facility management, registration and scheduling, and industry compliance of RV parks and campgrounds.

To qualify for inclusion in the Camp Management category, a product must:

Simplify camp registration processes
Streamline the billing, invoicing, and discounting process
Provide standard or customizable camp form templates or support the import and export of relevant camp documentation
Manage camp staff
Facilitate activity scheduling
Generate KPI reports

Compare Camp Management Software

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(56)4.1 out of 5
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ACTIVE’s Camp Manager is an all-in-one online registration, camp management and marketing software solution. Whether you run overnight summer camps, day camps, sports camps and clinics, art classes, educational camps, or other types of youth programs, Camp Manager's cloud-based software is at your side to lighten your load and let you make smart, data-driven decisions while also helping you deliver great customer service.

(14)4.4 out of 5

CampMinder is the summer camp industry's most comprehensive web-based camp management software. Beyond software, we dig in to help summer camp operators achieve their goals. Our signature systems enable simplified management of operational processes at camp including online registration, healthcare, staffing, transportation, cabin & group assignments, and much more. From our unparalleled support team to our amazing engineering squad, CampMinder is comprised of people who live and breathe cam

(30)4.3 out of 5
Entry Level Price:$89 per admin / month

Regpack is a leading online registration software platform trusted by over 7,000 organizations worldwide. Regpack allows you to control the full lifecycle of your event or program, from registration to attendance, integrated online payments, and reporting tools for your whole team. We offer payment processing as low as 1.5%, a simple interface, powerful registration tools, all at an affordable monthly cost. Start today and see the results of our leading all-in-one registration management solut

(6)4.4 out of 5

CampBrain is an online registration software that has a superior registration structure that enables unlimited camps,sessions and option.

(6)3.8 out of 5

By using CircuiTree to manage your donors and donations you are able to track your customer history from camper, to donor, to staff.

(5)5.0 out of 5

Manages day camps, sleep away, summer camps, religious camps and more. Online registration, Parent Portal, photo hosting, mass email, news, announcements, unlimited custom fields, custom reporting and much more. Keep track of campers, staff and leads. We do not do events management or conferences.

(5)4.0 out of 5

Campwise provides camps, schools, organizations and conference centers with a complete software solution that includes rich online functionality (registration, payments, staff applications, donor, and Point of Sale) as an integrated part of the package. This allows data to flow seamlessly between the camp side management functions and the online applications. The foundation of Campwise is our innovative Common Records database structure which all the major components are built on.

(4)4.5 out of 5

UltraCamp combines the practical functionality of online registration with payment processing, form collection, reporting tools, and much more.

(3)4.2 out of 5
Entry Level Price:$4 per user is a electronic health record system for camps, designed by camp doctors, nurses and directors.

(2)5.0 out of 5

CampSite is the best web-based camp management solution for day camps, residential camps, school and specialty programs. Our advanced software provides fast, seamless registration experiences for parents and staff. Save time with our intuitive, easy-to-navigate interface and efficiently organize programs, transportation, health information, bunkmates, and more! Routine feature updates, expert ongoing support, and an industry-backed reputation make CampSite the preferred camp management tool.

(2)4.5 out of 5

RMS Campground is a cloud based software system specifically designed to meet the business management needs of the Campground and RV Resort market.

(1)1.0 out of 5

Campbooker is a booking system, designed for parks with camping and rental accommodation.

(1)5.0 out of 5

Campground Manager integrates with several popular accounting packages like Quickbooks, Yardi, Peachtree and others.

(1)5.0 out of 5
Entry Level Price:$475 one time fee

Campground Master can simplify the task of reservation management for any campground or RV resort, or any kind of hospitality or rental business.

(1)5.0 out of 5 is a camping management software.

(1)1.5 out of 5

CampTrak Anywhere is a next-generation web-based camp management system.

(1)3.5 out of 5
Entry Level Price:$2,995 Rental Spaces

CampWorks has been specifically designed to work with campgrounds, RV parks, resorts, bed & breakfasts, marinas, storage facilities, and hunting lodges.

(1)2.0 out of 5

Campy is a web site that organizes your campground's customers, sites, and reservations, with software that takes just minutes to learn.

Sunrise is the go to campground and rv park management software suite. We handle the online reservations as well as the recurring billing of your seasonal guests.

The Sports & Senior Camp Partner is a complete camp management software system designed specifically for the daily administration of sports and summer camps.

0 ratings

ActivityHero has tools are designed to meet the unique needs of camps and after school activities:

0 ratings

Anemone Camping offers a software package designed to maximise the management of campgrounds.

0 ratings
Entry Level Price:€69 per month

Bookinglayer is a web-based software for surf schools and camps that allows you to have people on your website make a reservation, with back office capabilities, to help manage errors and efficiencies from one system.

(1)0.0 out of 5

Bunk1 is an all-inclusive camp management solution.

0 ratings

CampManager is a web based management and booking system designed for caravan parks and campsites.

0 ratings

Camp Monster is an online camp management platform.

0 ratings

Camp Network is an online registration and management software for camps, events, leagues, and tournaments. Camp Network provides online registration, website design, and marketing for all types of events.

0 ratings

Campvana is a radically simple camp management software with transparent pricing, no set up time, no contracts. Campvana instantly simplify managing your camp.

0 ratings

clickto is a Virtual Program Management and Operation Platform with a fully integrated Virtual Classroom. It was created to help you easily manage your online program. We've also eliminated the biggest headache for After School, Youth Movement, Summer Camps, Schools, Colleges, Universities that are looking to go virtual: one link for each student that moves them from room-to-room or class-to-class, reducing the user frustration of needing to keep a list of unique links for each class.

0 ratings

Cogran is a customizable management system for camps, classes, and more.

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Check out the G2 Grid® for the top Camp Management Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
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ACTIVEWorks Camp & Class Manager
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Learn More About Camp Management Software

What is Camp Management Software?

Camp management software automates and streamlines the administrative aspects of camps. The software also keeps track of activity and finances so that camp directors have all the metrics they need to continue to make successful camp programming. Camp management software wrangles all camper information and leverages technology that synchronizes cross-camp communication. Camp management software optimizes both the business and service aspects of camps, minimizing lapses or gaps in visibility.

Key Benefits of Camp Management Software

  • Simplification of online camp registration
  • Save time and resources devoted to office and administrative efforts
  • Streamline marketing and communication efforts for camps
  • Accurately track financial performance of camps

Why Use Camp Management Software?

Day camp, summer camp, church camp, retreats, sleepaway camp: Their point of intersection is that they have people that need corralling and managing. Camp management software ensures the smooth operation of camps, no matter what specialty, by automating administrative processes and equipping camps with performance and financial reports. Camp management software make it possible for camps to succeed as the businesses they are, as well as ensuring that they provide a stellar camper experience.

Financial Management — Camp management software comes equipped with financial tracking and management tools. Instead of depending on camp directors and administrators to manually close out at the end of each day and painstakingly keep track of the revenue that goes in and out of camp, software alleviates all that.

Workflow Optimization — Camp administrators, personnel, and directors all benefit from an efficient workflow. That workflow can range from streamlining the registration process to camper parent communication to simplified financial management.

Activity Management — Engaging camps are made up of activities. Those activities are run by counselors and camp staff, who have to simultaneously keep track of involved campers and follow whatever agenda an activity requires. Camp management software provides camp staff with event management, attendance tracking, and even feedback management functionalities.

Who Uses Camp Management Software?

The main users of camp management software are camp directors, camp administrators, camp counselors and other staff, and parents of campers.

Camp Management Software Features

Ultimately, the best camp management software is the one that aligns with and satisfies your specific camp needs. After all, the intricacies of a religious-based camp are far different from a sleepaway camp. However, many camp management solutions offer a similar core set of features that aim to streamline administration and payment processing needs, for example.

Account Management Database — Any camp will benefit from a CRM-like camper database. Such a database will store and maintain information about a camper’s health history, the list of programs they have registered for, and parent contact information. The account database enables both administrators and parents to easily check in on the performance of the camp, whether that’s for financial tracking purposes or simple membership management purposes.

Camp Reporting — Camp management software should be able to generate reports and analysis regarding campers and programming. Reporting on feedback is a perk. Generally, camp reporting revolves around financial tracking and management. Effective reporting allows camp directors to understand where their money is going and how much revenue the camp can and does generate.

Online Registration — Easy online registration is a boon for both parents and camp directors. Via a registration portal, parents of campers can check on the status of registered classes and other events that their children participate in throughout the duration of the camp. Camp administrators’ workflows and workloads are significantly eased with a streamlined online registration platform, especially one that neatly imports and uploads registration data into the camp database.

Email Communication — Email is the most common form of communication that camp directors and staff have with campers’ parents. Camp management software that provides administrators with templated email newsletters simplify their daily update shares.

Scheduling and Staff Management — Camp programs depend on staff to run smoothly. Camper transportation is important for summer-long camps, as bus drivers are dispatched to pick up and drop off campers as needed. An effective staff scheduling tool helps streamline the entire process, as well as provide camp directors with visibility into the productivity of their staff.

Payment Processing and Management — Camps need money to run. Many camps offer payment plans, and camp databases need to be able to withstand any particular scenarios that arise when it comes to invoicing and billing parents for their campers.

Potential Issues with Camp Management Software

Data Security — Camp management software stores sensitive camper data, including sensitive health information and financial information. Camp directors and administrators must be aware of any safeguarding capabilities or features that their chosen camp management software can offer. For example, cloud-based camp management software offers quite a bit of flexibility and convenience for management, but they may be vulnerable to security breaches. A conversation with a software’s support team regarding security infrastructure is a must.

Food Expenses — Both day camps and overnight camps have to consider the costs of food handling and food service. Ideally, your chosen camp management software offers some sort of staff scheduling or expense management functionality, but those functionalities might not be enough to optimize your food management needs. Customer support may adapt your solution to fit those needs, but this is an issue that requires some consideration.

Specialty Camp-Specific Management — One-size-fits-all camp management solutions do exist or are advertised to exist. The downfall of them means generic registration functionality, which may or may not fulfill any specialty camp-specific requirements. Buyers benefit from specialty-specific camp management software, because it will be individually tailored or offer individual customization that aligns with your camp’s needs. Generic camp management solutions may end up costing you in workarounds and frustrations down the road.