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Child Care reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Child Care Software

Child care software manages the internal operations (such as scheduling, attendance, and billing) of child care centers and preschool programs, as well as facilitates communication (messaging, notifications, alerts, and feedback) between parents and teachers. The software streamlines and centralizes child care center operations on a single platform. Child care software simplifies and increases the efficiency of the creation and modification of regular progress reports, billing invoices, student profiles, and overall documentation. Child care software increases parent engagement and classroom management via technology/mobile devices. These solutions are usually cloud-based, deployed on already existing mobile devices, and work alongside accounting and student information systems, and often include features of digital visitor management software.

To qualify for inclusion in the Child Care category, a product must:

Be exclusively used within the child care industry and not apply to any other industry
Automate attendance and check-ins
Track development and progress of children’s learning
Offer a platform of communication between parent and teacher

Top 9 Child Care Software

  • brightwheel
  • HiMama
  • EZCare
  • Kangarootime
  • Sandbox Software
  • Procare
  • Tadpoles
  • Illumine
  • Childcare Manager Professional

Compare Child Care Software

G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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(117)4.6 out of 5

Accelerate your child care business with brightwheel - the #1 platform for early education. Brightwheel is a management software solution for childcares, daycares, and preschools specifically designed to streamline tasks tackled by directors/administrators and teachers at mid- to high-capacity centers. In addition to saving hours per week of effort for each staff member, 100% of parents are more satisfied with their school experience once brightwheel is implemented.

(21)4.6 out of 5
Optimized for quick response

WARNING! If you are looking for boring administrative software you have come to the wrong place. HiMama is fun, easy-to-use software for savvy child care programs that are tired of paperwork taking over their centers. HiMama provides an easy way to record and share children's activities, everything from silly and fun moments to learning and development to involve parents and improve outcomes for children. The program also has powerful reporting and staff management features for directors. Learn

(51)4.8 out of 5
Optimized for quick response
Entry Level Price:$59 per month

EZCare online software is designed for today's childcare professional and makes enrollment, billing, scheduling, and parent engagement easy. Web-based and mobile optimized, you can access your data on every device. EZCare family engagement tools include EZSmiles, a mobile app that keeps parents connected to your center throughout the day, and a parent portal that lets parents make payments, and update child/family information. These tools promote family-child conversation and increase engagement

(27)4.5 out of 5
Optimized for quick response

Kangarootime has built the leading all-in-one childcare management platform. It brings automation to childcare centers and provides childcare professionals with the tools to scale their classrooms, digitize their businesses and seamlessly communicate with their families and employees. The company’s cloud-based mobile application takes professional caregivers out of the revenue cycle, freeing up time for what really matters—the children.

(20)4.9 out of 5
Optimized for quick response
Entry Level Price:$59 per month

Sandbox is childcare software built with educators in mind. We wake up every day with one mission - to equip owners, directors, and teachers with the best tools to grow their business. Our easy-to-use, award-winning platform speaks for itself. A true all-in-one solution that enables you to manage your center and engage with parents. Find out why thousands of educators like you, depend on Sandbox every day!

(23)4.4 out of 5

Procare Software's All-In-One system powers 30,000+ child-centered businesses and is the ONLY comprehensive childcare management solution designed to grow with you. The modular format streamlines child/family data in childcare centers, daycare, after-school programs, school districts and child activity centers. Procare simplifies tuition collection, classroom management, parent communications and data access with the exclusive integrated services of Tuition Express, KidReports & Procare Clou

(19)4.6 out of 5

Tadpoles is revolutionizing the childcare and preschool market by helping to streamline operations through mobile technology.

(14)4.7 out of 5
Entry Level Price:0.5$ per Student/per month

Illumine is a child care management software for parent communication & school operations. It helps in streamlining new admissions enquiries, automated or ad-hoc billing, share holiday, event & daily schedule and make parent engagement easy for teachers. It can be accessed on any device from anywhere. Communicate with parents using our childcare management software efficiently, without print outs, diary-writing or sending Whatsapp messages. Send messages, photos, videos, notice or even P

(13)4.2 out of 5
Entry Level Price:$24.99 per month

Childcare Manager helps simplify the management childcare centers, preschools, and before/after school programs.

The only all-in-one, all-inclusive, cloud-based child care solution! Smartcare is an easy to use childcare software solution that has changed the way child care center owners, directors, teachers, and parents connect. Whether you're using Smartcare on an iPad or the web, our user-friendly software does all the hard work for you while you focus on what matters most...children! We serve customers with single locations of 20 or more children and multi-location enterprises. Simple monthly payments,

(6)4.4 out of 5

Childcare by Tadpoles is revolutionizing the childcare and preschool market by helping to streamline operations and parent communication through mobile technology.

(6)3.1 out of 5

KidReports was founded in 2011 in order to help parents stay connected with their children. Since then, we have grown into a complete tool for digital classroom management, parent communication and engagement, and licensing compliance. Now in use across the United States and internationally, KidReports provides the most customizable and flexible set of tools for tracking activities, messaging parents, and keeping digital records.

(4)4.0 out of 5

An online way to manage enrollment, scheduling, attendance, billing and communications for your center, afterschool, and preschool programs.

(3)5.0 out of 5

It's time for better childcare management software. Famly is easy to pick up from day one, yet packed with the features you need to make your life easier. Speedy invoicing. Easy observations. Automated cohort tracking and immunization reminders. Secure check-ins. Overviews and reporting. Child information at your fingertips. All this combined with unlimited support? We think it's pretty good. But don't take our word for it, carry on scrolling to see what our happy customers have to say.

(3)4.3 out of 5

KidKare lets you manage your daycare business from your desktop, laptop, tablet, or mobile device. KidKare makes it easier for you to manage your child care business via your smartphone, tablet, laptop or desktop.

(3)3.3 out of 5

sparkADMIN offers an integrated software package to meet administrative needs with the diverse curriculum features sparkPRO can offer.

(2)4.3 out of 5

Abacus is an award-winning nursery management software which allows child carers to concentrate on providing a loving environment for children. By taking the time-consuming nature out of administration tasks and invoicing, it allows settings to focus on what they do best. Like every child, your setting is unique and the difference Abacus makes to the way you work becomes clearer over time. Here are just 4 ways in which our software can transform the way you manage everyday tasks: Data secu

(2)4.5 out of 5

ChildCare Office Pro is a complete software package complete with guardian, child and employee information.

(2)4.0 out of 5

Early education software to document learning and inform parents, nurturing parent-teacher connections.

(2)3.8 out of 5

EduKids Connect Systems provides a mobile and web based information system for childcare centers to connect with parents, improve compliance and reduces costs.

(2)2.3 out of 5

KidCheck provides secure childrens check-in systems, and helps you streamline your check-in process, improve security, easily track attendance, and create a positive parent and visitor experience.

(2)4.8 out of 5

Kidkonnect™ - The most popular choice in school Apps. Kidkonnect™ – The smartest way to connect schools , parents and teachers. Kidkonnect is available in smartphones as well as a web based application. Kidkonnect™ - Helps schools to Communicate, Share, Organize and Learn. Kidkonnect™ - The ultimate school to parent communication tool. This School Application provides schools with an easy way to update parents everything they need to know about the school, like Diary, Insta Alerts, Personal Com

(2)4.5 out of 5
Entry Level Price:$1.25 child/month

Kinderlime provides an all-in-one cloud-based solution for childcare centers, preschools, aftercare programs and multi-site K-12 programs. Our app and web-dashboard allow for simplified sign in-out, attendance tracking, auto-billing, daily sheets, parent messaging and reporting. Our intuitive software helps you manage your program from one dashboard and keeps parents happy and engaged.

(2)4.5 out of 5

Minute Menu Kids Pro is used by about 30,000 family child care providers across the US to record menus and attendance, manage child information, prepare their taxes, invoice parents, prepare lesson plans, and more!

(2)4.8 out of 5

Remini enables teachers and directors to document and share photos, messages, videos, newsletters, events, developmental milestones and much more to tell the story of each child at our school.

(1)5.0 out of 5

Affinety Solutions advanced billing and attendance feature is ideal for managing child care program for school aged children as well as infants, toddlers, and preschoolers.

(1)2.5 out of 5

bob' the Child Care Manager has many features to save you valuable time and to help you organize your administrative tasks and to give you more time to focus on what's really important . . . the children!

(1)4.0 out of 5
Entry Level Price:$10 per month

Cake can help the child care providers manage their childcare facility more effectively.

(1)4.0 out of 5

ChildCareIRiS is a cloud-based application that is designed to support child care providers by easing common staffing pain points so providers can focus on operating their high-quality programs more efficiently.

(1)5.0 out of 5

ChildDiary is a new service that extends the communication between educators and parents by enabling educators to document daily records, development observations and also share spontaneous communications that can be shared instantly with parents.

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High Performers
Sandbox Software
Childcare Manager Professional
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Learn More About Child Care Software

Why Use Child Care Software?

Child care management software can make it easy for both staff and families to stay organized and informed. Staff can perform administrative tasks to keep day-to-day operations running smoothly, and parents can remain apprised of how their child is performing and what activities they are doing on a daily basis. With real-time updates via a mobile app, families can have peace of mind, and staff can spend more time with students.

Data Organization — Running a nursery or other child care business requires maintaining a large amount of records and other information. From immunization records to attendance tracking to payment history, staff must be confident that all data is accurate and up to date. Child care software helps keep all this data easily accessible so parents don’t need to send duplicate information.

Parent Portal — Parent portals and mobile apps make it easy for parents to stay in contact with staff and update any relevant information quickly. Parents may also be able to make payments within the portal or parent app, saving time and avoiding missed payments. For staff using web-based software, the parents portal makes it easy for staff to see updates and send notifications for payments or signatures.

What You Should Know About Child Care Software

Child care management software is designed to help those working for an early childhood education center or other child care program manage their business and their students’ information. The software can help with business tasks such as billing and invoicing as well as planning an educational program for students. Staff may also use these solutions to provide parents with updates on their child’s behavior and educational and social progress. Overall, child care software is designed to make a child care business run smoothly for both staff and parents.

Child care businesses must take into consideration their budgets and requirements when researching which software program to buy. A child care center can operate as a standalone venture or as a multilocation enterprise, in addition to a school or community center or as an extension of a family home, so buyers must carefully take into account the services they are able or unable to offer. Child care software can range from modular (software that can be separated into functionalities that can work independent of each other or the platform) to one-size-fits-all, so buyers need to take a look at their existing business plan and identify any inefficiencies that software can help solve.

Effective management of a child care center is crucial to its ongoing operations. Administration can cover anything from reporting, data management, billing, staff management, and parent-caretaker communication. Buyers should consider what aspects of child care will benefit from automation and what areas need better bookkeeping or metric tracking. The latter is important, as child care centers must adhere to specific industry regulations. Child care centers will ultimately benefit from software that can consolidate communication, paperwork, and employee scheduling into a singular database.

Security is a crucial element to consider when implementing and using a child care software product. The on-premise versus cloud debate necessitates the discussion about security. Child care centers store a lot of private, personal data about their clients and clients’ families. Additionally, it’s unthinkable in today’s world that users will not access the software remotely or through a VPN. Buyers need to take a close look at the kinds of security permissions the software offers.

Key Benefits of Child Care Software

  • Simplify the process of online registration and/or enrollment
  • Create payment and profile portals for parents
  • Better manage employee scheduling, monitoring, and payroll
  • Better communicate and engage with parents about the day-to-day activities of their child
  • Train staff and plan programming
  • Manage multiple child care sites and centers

Who Uses Child Care Software?

Early Childhood Professionals and Child Care Staff — Those who perform administrative tasks for a child care business will primarily be the ones using child care software. However, any staff may use the software to track attendance, update parents, or create activities.

Parents and Families — Using a companion app or parent portal, families and guardians can receive updates about their child, make payments, and update crucial information.

Kinds of Child Care Software

On-Premise vs. Cloud-Based — Buyers need to consider whether they want a cloud-based or on-premise child care solution. There are pros and cons to both, but the most significant consideration is price. Cloud-based software programs can be accessed via a subscription license and are more likely to help the child care center adhere more strictly to any industry regulations. On-premise solutions require extra fees for support, training, and updating of the hardware or server that hosts the software. There is a much larger upfront fee with the on-premise option. On the flip side, cloud-based solutions give users more freedom to customize. Buyers need to figure out whether they anticipate their child care business scaling rapidly in the future, as that will play a big part in which kind of deployment will better serve the business. Additionally, cloud-based software guarantees accessibility to the tool from anywhere.

Child Care Software Features

Administration — Child care businesses have many of the same requirements as other businesses, and child care software can help with back-office tasks such as accounting, invoicing, and employee management. Some tools will integrate with accounting software to make it even easier to perform these tasks.

Parent Portal — Parent portals allow parents to access the child care software using a customer-facing portal or app in order to make payments or update crucial information such as immunization records. This makes it easy for parents to access information about their children from any online device.

Attendance Tracking — Attendance tracking enables child care workers to keep track of which children are in attendance and which are not. Doing this digitally saves time and the effort of maintaining paper records. Knowing how many children are in attendance or expected to attend helps caregivers and other staff design activities and purchase supplies.

Classroom Management — Classroom management features help teachers and caregivers plan lessons and activities while also tracking student progress. Parents often want to be updated on their child’s progress in areas like reading and counting, and child care software makes it easy to both monitor progress and update parents easily.

Payment — The ability for parents and guardians to be able to receive notifications about payments and then easily pay online relieves much of the stress for both parents and staff. Parents don’t need to worry about forgetting a payment, and staff can rest easy knowing that payments are easily processed without staff input.