What do you dislike about Regpack?
I believe we may not have chosen the best platform for our needs. We are a high school band program and wanted to use Regpack to register our students/families. We needed the ability for families to register online and also a way that we could collect monthly payments automatically (Auto-billing). We initially set up the system/project for marching band registration and payment. There were several issues with user emails not being recognized when parents tried to log back in. Regpack's help desk was very responsive in providing solutions to these issues. We also ran into user payment issues where the user selected one type of payment plan, yet they were charged an incorrect amount. Those issues were also resolved as they came up.
We ran into problems when we got ready to set up registration for our winter programs. This is where it got complicated for us. We needed to add several winter programs, but we wanted to keep them under the same project (marching band). Instead of adding the winter programs to the marching band project, Regpack wanted us to copy the marching band project into a new project, call it Winter programs, then make the necessary edits for our winter products. The problem is that even though the user data (logins, passwords) would transfer over, the account balances would not. We allow our users to build up a credit balance in their account that can be used to pay for future products and registrations. It functions a lot like a bank account. During our sales call, we were led to believe this would not be an issue, which isn't true. If we had copied the marching band project into a new project for winter programs, we would have to manage the same users with potentially multiple balances across projects. That means if someone owed money or had a credit balance in marching band and owed money in winter programs, we would have to manage those as separate accounts, even though it's for the same person. We have almost 250 kids registered across all of our programs, many of them duplicates. From an accounting/financial standpoint, it's too difficult, and we risk making mistakes if we manage the same people across multiple projects. As mentioned earlier, we probably should have chosen a system designed specifically for performing arts and other similar programs rather than one to manage event registrations. The help desk did a fantastic job working with me on all the issues I encountered when adding our winter programs and new payment options to the current marching band project. I cannot say enough nice things about them!
Regpack would be a great platform if you are looking for a system to manage course or event registration where users create an account, pay for their product (course, event, merchandise), and that's it. From what I understand, you can't keep one user account and have it pull data from multiple projects, which is actually what we need.
I did not find the system very intuitive or easy to use. There are a lot of tutorials and help documents that can walk you through most of your issues, but trying to figure out how to search for your issue can be tricky, especially if you don't know what search terms to use. As a new user, trying to find answers to what seemed like simple questions was frustrating. In our sales call, we were led to believe you can set up a project in a matter of minutes, but that's not the case. It isn't easy, and we weren't trained on how to use the system. When we set up our marching band project, we sent all of our requirements and info to Regpack and someone set it up for us. We had to go back and forth until we hammered out everything so it would work correctly when we launched it, but I didn't learn how to create a project that way. We had a conference call with someone in the beginning for training purposes. I sent in a bunch of questions and a list of things we needed to know how to do. The person I talked to was thorough and did a great job, but we went through everything so quickly that I had difficulty taking notes. They did send an audio recording of the conversation, but it wasn't very helpful. When you're new at something, you don't know what you don't know until something doesn't work right. It would have been nice if we could have spent some time with a consultant working on the design together where the Regpack person could mirror my computer and walk me through how to set things up. Most people learn by doing. However, I will say our project was probably more complicated than Regpack normally deals with. You can use templates to set up a project, but you still have to know how to edit forms, etc., so it works the way you want. Even with the project templates, I did not find Regpack to be intuitive.
Another thing that really bothered me about Regpack is its customer service model. Don't confuse that with overall customer service, though. Their staff is wonderful and very helpful and patient! In their model, email is the primary way to communicate with their help desk. There is no help desk number to call if you have a question. You get 3 free "calls," which you have to schedule via their online calendar. If you need more than 3 calls, you have to pay extra for it. So instead of taking care of something quickly, you end up spending a lot of time trying to describe your issues in as much detail as possible in an email, then you have to wait for a response. Even though they respond quickly, it would be much easier to pick up the phone and talk to someone. Quicker for you and probably them too! Also, only the "super administrator" can communicate with the help desk. You can pay extra to have more than 1 super admin. You also have to pay extra if you want more than 1 person to have access to the financial info. Regpack isn't the only company that handles customer service this way. I believe a lot of service providers are going in this direction. It's another way to generate revenue. Review collected by and hosted on G2.com.
