Team Task Management Software

I do not have any real dislikes about Monday.com. Perhaps the only downside is there is a bit of a learning curve to set up project workflows. It is not 100% intuitive but to be fair the learning curve on other platforms is equal or a higher bar. Review collected by and hosted on G2.com.

We are a global company working across many time frames, Monday.com helps us communicate about projects, workflows and our accounts receivable system. It allows me to quickly see project updates, status and timeframes. I can easily communicate with our operations team about incoming projects - giving them visibily to the sales pipeline. Review collected by and hosted on G2.com.

i did not found any problem yet, everything is working good till now Review collected by and hosted on G2.com.

Jira is helping us streamline project tracking and team collaboration by keeping all tasks, bugs, and progress updates in one place. It improves visibility across teams, makes it easier to prioritize work, and helps ensure accountability through clear ownership and timelines.

The biggest benefit for me has been better organisation and transparency in day-to-day work. I can track task progress easily, manage priorities more effectively, and collaborate with team members without missing updates. It has also improved productivity by reducing manual follow-ups and making sprint planning and issue tracking much more efficient. Review collected by and hosted on G2.com.

There are a few limitations. For example, it can be hard to move tasks or subtasks around on different boards. I usually have to play around with it to figure it out, and it often feels quicker to delete the item and re-enter it in the right spot than to spend time working out how to move it properly. I also don’t like that it keeps adding a new message to a task when a Google Sheet is integrated and someone comments on that sheet. Most of the time the comment isn’t relevant to the task, but it still pings me as if it is. Review collected by and hosted on G2.com.

Keeping all projects in one place with clear deadlines—and being able to see other people’s tasks that are relevant to you without having to ask where they’re at—is very beneficial for saving time. It’s also helpful to have access to the files and images teams have uploaded without needing to check multiple different platforms. Review collected by and hosted on G2.com.

The biggest area for improvement is still the offline functionality. Even in this year, only the first 50 rows of a database sync for offline use, which is a real pain when i'm trying to review a full sprint backlog without WIFI, Also while the mobile app has improved, it still feels sluggish when loading page with heavy database relations. Finally, I'd love to see more generous API rate limits for those of us building custom dev tool integrations. Review collected by and hosted on G2.com.

- Notion helps me keep all my notes, mind-maps, tasks, and To-Dos in the same place.

- It allows me to search through all of my work and quickly find the information i need.

- It helps me to create collaborative workspaces with my team members so we can all be on the same page. Review collected by and hosted on G2.com.

It has some limitations for customization. Customization of the sheets toolbar is limited, you can only make certain changes to the whole row versus individual cells and vice versa. I think it lacks a little in the timeline aspect as well, in order to automize it. Review collected by and hosted on G2.com.

I use Smartsheet for project trackers, timelines, and inventory management. It solves management and tracking issues and simplifies sharing sheets. It helps gather information, create dashboards, and automate tasks, which is valuable for managing multiple projects and presentations. Review collected by and hosted on G2.com.

I'm not able to use the timeline view. I wanted to try that and then purchase it if I need it. Maybe the timeline view can be given to a free trial. Review collected by and hosted on G2.com.

I use ClickUp to manage my video editing projects, track data and tasks, and collaborate with my team. It helps me maintain the progress of various work phases and assign tasks, with an activity panel that tracks updates and comments. Review collected by and hosted on G2.com.

Reporting and analytics are quite basic relative to the focused business intelligence tools, and you can hardly derive in-depth insights directly on your data. There is also poor functionality of the desktop experience on the mobile app, and handling and updating records on the go is more cumbersome than it is supposed to be. Review collected by and hosted on G2.com.

Airtable has addressed the issue of working with interconnected data which had been distributed across spreadsheets, emails and documents. This has enhanced accuracy in data and visibility of teams and we have been able to make decisions faster and more informed without having to waste time searching information in various sources. Review collected by and hosted on G2.com.

It would be helpful to have more integration options with product management tools so that time entries could be connected directly to feature tickets or backlog items. Review collected by and hosted on G2.com.

actiTIME gives us a reliable way to track effort across the product development lifecycle. It helps identify where bottlenecks occur, whether estimates are realistic, and how workload is distributed across the team. This leads to better planning, more predictable delivery, and clearer communication with leadership about timelines and capacity. Review collected by and hosted on G2.com.

I just wish more marketers knew about this tool, since it’s still not as widely recognized as it deserves to be. Review collected by and hosted on G2.com.

Before using Morningmate, our marketing projects often suffered from scattered communication and missed deadlines across different tools. Morningmate centralized all project management tasks, which cut down planning time and reduced confusion between teams. Real-time KPI tracking helped us identify underperforming campaigns quickly and optimize budgets more effectively. Collaboration with external partners also became smoother, since everyone could work in the same workspace without constant email back-and-forth. Overall, it solved the problem of inefficiency and gave us clearer visibility into campaign performance. Review collected by and hosted on G2.com.

There's nothing I dislike, but it would be nice if they had a full general ledger accounting system to handle accounts payable, etc. Review collected by and hosted on G2.com.

Ravetree helps us map out projects, set project budgets, allocate people to those projects, log time and expenses, and create invoices. Pretty much all of the day to day stuff at our firm. Review collected by and hosted on G2.com.

In reality, the problem for me is the mobile functionality when the signal strength is low. The offline functionality also lacks strength in that I continue to have a notebook to record the updates when I am offline. Review collected by and hosted on G2.com.

I've reduced missed appointments & last-minute curveballs by utilizing Bordio as the Field Operations Manager. This allows the crew to see the priorities more clearly, me to recognize overloading sooner, & our daily route to look less reactive. Review collected by and hosted on G2.com.

No regrets or faults to report for the time I have used Conceptboard. It has been an awesome experience. Review collected by and hosted on G2.com.

For all project management needs and visual collaboration, Conceptboard has amazing features and we have used it successfully. Review collected by and hosted on G2.com.

If I had to pick something, it would be that there are still areas where deeper customization (especially around branding, layouts, or UI tweaks) could go further.

That said — and this is important — this is actually one of the reasons I’m bullish on the product.

Unlike most tools where limitations feel “baked in,” Agency Handy is clearly being actively developed, and many of the things you might initially want are either already being improved or on the roadmap.

So rather than being a frustration, it feels more like:

👉 “This is already great — and it’s only getting better.” Review collected by and hosted on G2.com.

Before Agency Handy, our workflow was fragmented across multiple tools:

• CRM in one place

• Proposals somewhere else

• Invoicing and payments separate

• Tasks and delivery tracked manually or in another system

• Client communication scattered across email

It was inefficient, messy, and things slipped through the cracks.

Agency Handy has completely centralised our operations:

• Everything now lives in one system

• Client journeys are structured from start → delivery → payment

• Internal workflows are clearer and easier to manage

• Clients have a single place to log in, view progress, and interact

The impact has been huge:

• Less admin time

• Faster onboarding

• More professional client experience

• Fewer mistakes or missed steps

• Better scalability as we grow

It’s effectively become our agency operating system, not just another tool. Review collected by and hosted on G2.com.

When Trello goes down, I'm lost with my work organization. I also don't see much reason to pay for Trello unless necessary to keep the board active. It would be better if Trello integrated more with Google Meet because now we have to share screens during calls to view the board. I'd like a Figma add-on for Trello to allow previews directly in Trello. Review collected by and hosted on G2.com.

I use Trello as our daily planning hub. It's simple, visual, and flexible, making it easy to track tasks remotely. We can organize tasks, set due dates, and link resources within tags efficiently. Review collected by and hosted on G2.com.

Hard to think of any cons for a small team with our needs. Review collected by and hosted on G2.com.

Our nonprofit's communications committee uses this to manage social campaigns, newsletter production, design tasks, and email marketing. We tried Trello but switched to Freedcamp — it felt like a better fit. Before this we relied on email threads and Google Docs, which made it hard to stay organized. Good option for any small team that needs to stay on top of tasks without a lot of setup. Review collected by and hosted on G2.com.

It feels a bit limited once work gets bigger. For small diagrams it’s perfect, but for larger planning or brainstorming sessions, the canvas feels restrictive.

It’s more of a diagram tool than a full collaboration space. When discussions go beyond flows into planning, tracking, or workshops, we had to use other tools.

Template options are also fewer compared to some other platforms, so sometimes we had to build layouts from scratch.

Basically great for simple visuals, but not ideal for large cross-team collaboration. Review collected by and hosted on G2.com.

It helps turn discussions into visuals quickly. When we talk about processes or system flows, people often understand differently. Drawing it out in Whimsical clears things up fast.

I use it during planning talks to map steps and decisions. It helps the team see the full picture instead of just hearing it.

It’s also helpful for sharing knowledge. A diagram is easier for someone new to understand than reading long notes.

So the main benefit is clarity and saving time on explanations. Review collected by and hosted on G2.com.

One challenge with Celoxis is that setting up complex project templates initially can be time-consuming. With many available options, it’s easy to overconfigure without proper guidance, leading to confusion. A more guided setup experience that focuses on essential steps would make onboarding smoother and more user-friendly. Review collected by and hosted on G2.com.

Celoxis has significantly helped me tackle one of my biggest challenges: measuring team productivity effectively. Before, it was hard to identify the real reasons behind delays, but with its time insights I can quickly pinpoint bottlenecks and see where work is getting stuck. As a result, I’m able to balance workloads more evenly and plan projects more realistically, which has improved overall team efficiency and delivery outcomes. Review collected by and hosted on G2.com.

The search functionality can be frustrating sometimes, especially when trying to find older tasks or specific comments in larger projects. Results are not always intuitive, and it often takes usage of advanced filters in order to locate what you needed. This can slow things down when you are working in a fast-paced environment. Review collected by and hosted on G2.com.

Wrike organizes design tasks and coordinates with teammates, keeping deadlines, priorities, and feedback in one place. It reduces back-and-forth communication, prevents missed deadlines by improving visibility, and aligns multiple projects efficiently. Review collected by and hosted on G2.com.

There are a few things that could be improved based on my experience using Backlog. While the interface is generally clean, it sometimes feels a bit outdated and not as smooth or intuitive as some newer tools. Certain actions, like updating tasks or navigating between sections, can take more clicks than expected.

I’ve also noticed that performance can slow down when working with larger projects or a high number of tasks. Loading times are occasionally longer than expected, especially when switching between tabs or viewing detailed issue lists.

Another limitation is the lack of deeper customization. For example, it would be helpful to have more flexible dashboard options or ways to better organize tasks based on specific workflows.

Overall, these issues are not deal-breakers, but improving speed, reducing friction in navigation, and adding more customization would significantly enhance the user experience. Review collected by and hosted on G2.com.

Before using Backlog, we struggled with keeping tasks, bugs, and communication organized across multiple workflows. It was easy to lose track of updates, and we often had to switch between different tools to manage projects, which caused confusion and wasted time.

With Backlog, we can now manage tasks, bug tracking, and team communication in one place. This has made it much easier to stay organized and keep everyone aligned on project progress. Assigning tasks and tracking updates is more straightforward, which reduces miscommunication within the team.

As a result, we’ve been able to save time on coordination and improve overall workflow efficiency. It’s also easier to handle multiple projects at once without losing visibility, which is especially helpful when managing a large number of tasks or accounts. Review collected by and hosted on G2.com.

At first, it took some time to understand all the workforce insights and reports, but once I explored the platform, it became easy to use. But now it is quite simple. Review collected by and hosted on G2.com.

Time Champ helps me understand how my workforce is actually performing. It provides clear insights about work trends and productivity levels, helps me to identify the gaps early, and reduces the need for manual tracking. It becomes more convenient to manage the team, improve accountability, and make better decisions based on real data. Review collected by and hosted on G2.com.