Zoho Projects Features
Time Tracking (3)
Ease of Completing Timesheets
74 reviewers of Zoho Projects have provided feedback on this feature.
Timesheet entry takes little time and is intuitive for new users
Tracking Time to Project/Task
74 reviewers of Zoho Projects have provided feedback on this feature.
Users can easily track time based on task or activity and assign to projects
Billable Time Rate Management
Based on 68 Zoho Projects reviews.
Allows users and administrators to adjust rates based on user, role, task, project assignments, etc.
Client Invoicing (2)
Invoice Creation and Delivery
As reported in 67 Zoho Projects reviews.
Ability to create and send printable or electronic invoices. Includes standard invoice style library that can be customized/branded.
Project Accounting / Revenue Recognition
As reported in 66 Zoho Projects reviews.
Provides adequate reporting and/or can integrate to AP systems to recognize revenue appropriately
Mobile Time Tracking (1)
Time Tracking
This feature was mentioned in 69 Zoho Projects reviews.
Allows users to track and enter time spent on project tasks from mobile device.
Administration (5)
Business Tool Integration
Based on 67 Zoho Projects reviews.
Provides standard connectors for popular Finance, Payroll, HRMS and CRM systems
Workflow
This feature was mentioned in 69 Zoho Projects reviews.
Routes Timesheets, Invoices, Expense reports through approval process. Easy to maintain and administer
Automated Reminders
68 reviewers of Zoho Projects have provided feedback on this feature.
Sends automatic reminders to employees that have not completed expenses reports and/or timesheets
Policy Compliance Management
Based on 65 Zoho Projects reviews.
Enables administrators to create rules that enforce compliances of corporate time and expense policies
User, Role, and Access Management
This feature was mentioned in 67 Zoho Projects reviews.
Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.
Platform (6)
Reporting
Based on 69 Zoho Projects reviews.
Access pre-built and custom reports and dashboards.
APIs / Integration
This feature was mentioned in 59 Zoho Projects reviews.
Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc. with other software applications.
Internationalization
Based on 60 Zoho Projects reviews.
Enables users to view and transact business with the same content in multiple languages and currencies.
Performance and Reliability
65 reviewers of Zoho Projects have provided feedback on this feature.
Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.
Mobile User Support
Based on 63 Zoho Projects reviews.
Allows software to be easily used on multiple mobile devices include phone and tablet devices.
Offline
As reported in 61 Zoho Projects reviews.
Provides users ability to create and access expense reports/timesheets while not connected to internet.
Tasks (11)
Creation & Assignment
Based on 186 Zoho Projects reviews and verified by the G2 Product R&D team.
Create and assign tasks for individual users with details and due dates.
Due Dates
Based on 185 Zoho Projects reviews and verified by the G2 Product R&D team.
Set deadlines and milestones for tasks, manually or automatically (based on project templates).
Task Prioritization
Based on 181 Zoho Projects reviews and verified by the G2 Product R&D team.
Set priority levels on tasks so individuals can organize their work.
To-Do Lists
Based on 175 Zoho Projects reviews and verified by the G2 Product R&D team.
Each user can view their list of tasks to be completed without having access to other tasks.
Dependencies
Based on 173 Zoho Projects reviews and verified by the G2 Product R&D team.
Define dependencies between tasks and the rules to manage them.
Mass Updates
Based on 169 Zoho Projects reviews and verified by the G2 Product R&D team.
Allows users to update multiple tasks at the same time, accross multiple projects.
Drag & Drop
Based on 171 Zoho Projects reviews and verified by the G2 Product R&D team.
Users can move tasks and change dependencies using drag and drop.
Recurring Tasks
Based on 170 Zoho Projects reviews and verified by the G2 Product R&D team.
Define recurring tasks that can be scheduled automatically at pre-defined intervals.
Tasks
Allows users to create, modify, and delete tasks
Details
Helps users capture all relevant details required to perform tasks
Priority
Assigns priorities to tasks and allows admin to change priorities
Projects (11)
Planning
Based on 178 Zoho Projects reviews and verified by the G2 Product R&D team.
Plan and create work breakdown structure (WBS) based on the scope of the project.
Project Map
Based on 176 Zoho Projects reviews and verified by the G2 Product R&D team.
Projects can be mapped out with milestones, due dates, deliverables and interdependencies.
GANTT
Based on 168 Zoho Projects reviews and verified by the G2 Product R&D team.
Provide visual representations of tasks, dependencies, and progress.
Calendar View
Based on 173 Zoho Projects reviews and verified by the G2 Product R&D team.
Planned projects are mapped to a schedule with due dates and deliverables detailed day-by-day.
Views
Based on 167 Zoho Projects reviews and verified by the G2 Product R&D team.
Create customized project views for internal and external purposes (eg: for customers).
Project Budgeting
Based on 161 Zoho Projects reviews and verified by the G2 Product R&D team.
Associate a budget with a project and allocate it accordingly by task or resource.
Issue Tracking
Based on 168 Zoho Projects reviews and verified by the G2 Product R&D team.
Track issues at the project or task level, and manage resolutions.
Templates
Based on 164 Zoho Projects reviews and verified by the G2 Product R&D team.
Provide standards templates that can be customized by users to create new projects.
Critical Path
Based on 153 Zoho Projects reviews and verified by the G2 Product R&D team.
Automatically calculate the critical path for projects and update it when projects change.
Time & Expense
Based on 161 Zoho Projects reviews and verified by the G2 Product R&D team.
Track time and expenses associated with projects or tasks.
Methodologies
Based on 157 Zoho Projects reviews and verified by the G2 Product R&D team.
Support agile and waterfall project management methodologies.
Resource Management (6)
Resource Definiton
Based on 159 Zoho Projects reviews and verified by the G2 Product R&D team.
Create human and material resources and categorize them based on skills and other criteria.
Capacity
Based on 156 Zoho Projects reviews and verified by the G2 Product R&D team.
Monitor capacity in real time to track resource use and identify bottlenecks.
Scheduling
Based on 167 Zoho Projects reviews and verified by the G2 Product R&D team.
Allocate resources by matching capacity and demand, by project, team, or department.
Definition
Identify human and material resources and assign them to projects and portfolios.
Allocation
Resources can be allocated and reallocated across multiple projects and portfolios.
Optimization
Improve resource utilization across various projects and portfolios.
Project Monitoring (3)
Baselining / KPIs
Based on 150 Zoho Projects reviews and verified by the G2 Product R&D team.
Track key performance indicators or baseline assessments throughout project lifecycle or across multiple projects.
Resource Allocation
Based on 155 Zoho Projects reviews and verified by the G2 Product R&D team.
Monitor resource allocation to identify shortages and adjust accordingly.
Dashboards
Based on 164 Zoho Projects reviews and verified by the G2 Product R&D team.
Deliver dashboards that display project data and KPIs in real time.
Communication (8)
Wiki Documentation
This feature was mentioned in 27 Zoho Projects reviews.
Provides a wiki to keep useful product documentation.
Community Forum
This feature was mentioned in 27 Zoho Projects reviews.
Provides a place for product users to interact and ask questions.
Customer Ideation
Based on 28 Zoho Projects reviews.
Provides a medium for users to make suggestions for the product.
Chat
Provide live chat tools for instant messaging
Discussions
Ability to involve multiple users in public or private discussions
External
Allow external users to use chat and discussions
Feedback
Provide functionality to create and manage polls and surveys
Announcements
Manage news and announcements by company or department
Planning (8)
Work Capacity
Based on 29 Zoho Projects reviews.
Measures the amount of work an employee can handle in a sprint.
Task Ranking
Based on 30 Zoho Projects reviews.
Ranks the priority of a task.
Kanban Board
30 reviewers of Zoho Projects have provided feedback on this feature.
provides a Kanban board to visualize tasks.
Custom Workflows
As reported in 28 Zoho Projects reviews.
Enables the creation of custom workflows to facilitate various processes.
Release Forecasting
As reported in 27 Zoho Projects reviews.
Predicts a products release based on the workflow.
Workflow
Define the stages of a workflow and assign tasks to each stage
Backlog
Tasks can be moved to a backlog based on priority and other criteria
Optimization
Ability to improve workflows and processes by analyzing the flow of tasks
Workflow Management (4)
Time Tracking
30 reviewers of Zoho Projects have provided feedback on this feature.
Tracks the amount of time spent on a task.
Progress Monitoring
This feature was mentioned in 30 Zoho Projects reviews.
Measures the progress of tasks within a product workflow.
Budgeting
27 reviewers of Zoho Projects have provided feedback on this feature.
Measures the cost of tasks and enables the allocation of budget to different projects.
Team Scorecard
As reported in 27 Zoho Projects reviews.
Provides data on employee performance for gamification.
Portfolio Management (4)
Portfolio Types
Define multiple types of portfolios for projects, programs, and services.
Planning
Plan activities and tasks across various portfolios or programs.
Alignment
Align different kinds of portfolios with business and financial goals.
Portfolio Mix
Create the optimal mix of portfolios to achieve operational and financial goals.
Project Management (7)
Dependencies
Manage dependencies between projects from one or multiple portfolios.
Priorities
Assign priorities for projects that are part of portfolios.
Lean Management
Include lean project management features and best practices.
Task Management
Include features to create, assign, and manage tasks.
Planning
Deliver project plans that can be customized by users.
Visibility
Provide visibility into collaborative processes accross the company
Integration
Provide integration with task management and project management software.
Data & Analytics (4)
Data Consolidation
Consolidate project and portfolio data from separate sources.
Visualizations
Provide custom project and portfolio monitoring visualizations.
Performance
Monitor the performance of different types of portfolios.
Risk Analysis
Perform risk analysis at the portfolio or project level.
Cost Tracking (3)
Identification
Capture costs at different stages of the project
Allocation
Allocate costs to resources, tasks, or projects
Standard Costs
Define standard costs for resources and activities
Kanban Boards (3)
Kanban Cards
Provide standard Kanban cards for various types of tasks that can be modified by users
Drag and Drop
Allows users to drag and drop cards to rearrange them in a board
Visibility
Boards provide visibility accross all projects, tasks, and users
Platform Basics (6)
Drag & Drop Scheduling
As reported in 28 Zoho Projects reviews.
Ability to drag and drop projects and tasks within a marketing calendar.
Project and Task Lists Organization
29 reviewers of Zoho Projects have provided feedback on this feature.
Ability to organize recurring projects and tasks into standardized workflows.
Project Templates
Based on 27 Zoho Projects reviews.
Provides marketing project templates, which can include editorial calendars, marketing project plans, creative requests, campaign management, event calendar, etc.
Budgeting and Cost Estimation
This feature was mentioned in 26 Zoho Projects reviews.
Provides tracking for marketing campaign costs and the ability to allocate expenses to budgets.
Team Member Roles
28 reviewers of Zoho Projects have provided feedback on this feature.
Ability to assign team members specific roles on specific projects.
Automated Alerts and Notficiations
Based on 28 Zoho Projects reviews.
Ability to send automated alerts and notifications when projects have been updated and/or compelted.
Content Planning (3)
Content Organization
This feature was mentioned in 27 Zoho Projects reviews.
Ability to organize content and manage approvals during the content creation process.
Task Assignment
Based on 27 Zoho Projects reviews.
Ability to assign content tasks to writers, designers, and editors.
Content Scheduling
Based on 27 Zoho Projects reviews.
Ability to schedule content distribution across multiple channels (i.e. social media, email, digital ads, etc.)
Other Features (2)
Integrations
This feature was mentioned in 27 Zoho Projects reviews.
Ability to integrate with other tools, including project management tools, productivity tools, marketing technology, publishing tools, etc.
Reporting
As reported in 26 Zoho Projects reviews.
Ability to export all marketing activities to a PDF report to easily share results with relevant stakeholders.
Task Creation (4)
Creation & Assignment
As reported in 61 Zoho Projects reviews.
Create and assign tasks for individual users with details and due dates.
Due Dates
This feature was mentioned in 59 Zoho Projects reviews.
Set deadlines and milestones for tasks, manually or automatically (based on project templates).
Drag & Drop
60 reviewers of Zoho Projects have provided feedback on this feature.
Users can move tasks and change dependencies using drag and drop.
Mass Updates
60 reviewers of Zoho Projects have provided feedback on this feature.
Allows users to update multiple tasks at the same time, accross multiple projects.
Task Management (4)
Task Prioritization
Based on 59 Zoho Projects reviews.
Set priority levels on tasks so individuals can organize their work.
To-Do Lists
Based on 60 Zoho Projects reviews.
Each user can view their list of tasks to be completed without having access to other tasks.
Dependencies
58 reviewers of Zoho Projects have provided feedback on this feature.
Define dependencies between tasks and the rules to manage them.
Recurring Tasks
58 reviewers of Zoho Projects have provided feedback on this feature.
Define recurring tasks that can be scheduled automatically at pre-defined intervals.
Content & Documents (4)
File Sharing
Documents can be shared between users and teams
Notes
User can share notes with colleagues or external users
Search
Help users find documents and other types of content
Versioning
Keep track of document versions and related changes
Controls (5)
Custom Views
Create personalized project views for collaboration
Followers
Allow users to follow tasks which are not assigned to them
User Management
Define and manage users access to documents and collaboration features
Calendars
Manage private and shared calendars and associated events
Public Sharing
Make project views available for the public.
Remote Collaboration (4)
Alignment
Align remote employees with their colleagues and external users
Accountability
Define and track responsabilities for remote users
Connectivity
Allow users to connect to tools that they use remotely
Offline Mode
Users can work offline and changes are synced when they back online
Marketing Campaign Performance (2)
Performance and ROI Tracking
Based on 26 Zoho Projects reviews.
Ability to track marketing campaign performance and return on investment (ROI).
Activity Tracking
26 reviewers of Zoho Projects have provided feedback on this feature.
Ability to compare marketing plans to historical activity.
Generative AI (6)
AI Text Generation
Allows users to generate text based on a text prompt.
AI Text Summarization
Condenses long documents or text into a brief summary.
AI Text Generation
43 reviewers of Zoho Projects have provided feedback on this feature.
Allows users to generate text based on a text prompt.
AI Text Summarization
This feature was mentioned in 43 Zoho Projects reviews.
Condenses long documents or text into a brief summary.
AI Text Generation
48 reviewers of Zoho Projects have provided feedback on this feature.
Allows users to generate text based on a text prompt.
AI Text Summarization
Based on 47 Zoho Projects reviews.
Condenses long documents or text into a brief summary.
Strategy - Project and Portfolio Management (10)
Simulation
Simulate the outcomes of various business case scenarios and mix of projects
Tracking
Monitor the efficiency of strategic plans and how they are impacted by projects and portfolios
Planning
Create plans to implement activities to achieve strategic objectives
Objectives
Define strategic objectives related to project and portfolio management
Visiblity
Provide a 360 view of all projects and portfolios and their corresponding strategies
Alignment
Align project and portfolios with the strategic objectives of the company
Risk Management
Mitigate risks related to projects and portfolios that may impact strategic objectives
Implementation
Deploy strategic planning to project and portfolio management activities
Optimization
Help with continuous improvement and to adapt to strategy updates and market changes
Prioritization
Assign priorities to projects and portfolios based on strategic objectives
Agentic AI - Kanban Project Management (7)
Autonomous Task Execution
Capability to perform complex tasks without constant human input
Multi-step Planning
Ability to break down and plan multi-step processes
Cross-system Integration
Works across multiple software systems or databases
Adaptive Learning
Improves performance based on feedback and experience
Natural Language Interaction
Engages in human-like conversation for task delegation
Proactive Assistance
Anticipates needs and offers suggestions without prompting
Decision Making
Makes informed choices based on available data and objectives
Agentic AI - Project Management (7)
Autonomous Task Execution
This feature was mentioned in 39 Zoho Projects reviews.
Capability to perform complex tasks without constant human input
Multi-step Planning
39 reviewers of Zoho Projects have provided feedback on this feature.
Ability to break down and plan multi-step processes
Cross-system Integration
As reported in 40 Zoho Projects reviews.
Works across multiple software systems or databases
Adaptive Learning
Based on 39 Zoho Projects reviews.
Improves performance based on feedback and experience
Natural Language Interaction
Based on 40 Zoho Projects reviews.
Engages in human-like conversation for task delegation
Proactive Assistance
This feature was mentioned in 40 Zoho Projects reviews.
Anticipates needs and offers suggestions without prompting
Decision Making
This feature was mentioned in 40 Zoho Projects reviews.
Makes informed choices based on available data and objectives
Agentic AI - Project Collaboration (2)
Multi-step Planning
Ability to break down and plan multi-step processes
Cross-system Integration
Works across multiple software systems or databases
Agentic AI - Marketing Calendar (4)
Autonomous Task Execution
Capability to perform complex tasks without constant human input
Multi-step Planning
Ability to break down and plan multi-step processes
Cross-system Integration
Works across multiple software systems or databases
Proactive Assistance
Anticipates needs and offers suggestions without prompting
Technology Glossary Features
View definitions of the features and discover new technology terms.
Policy and compliance management is a process to centrally manage standards, policies, and internal control processes cross-mapped to external regulatory standards. Learn more about policy and compliance management best practices and the associated benefits.
To-do lists are how an individual keeps tasks that need to be completed organized. Learn more about the types of to-do lists that can be used and the benefits of utilizing a list to stay motivated and productive.
Our G2 guide on file sharing gives insights about what file sharing is, different ways of sharing files, its benefits for businesses, and best practices to follow while sharing files.




