Responsive, formerly RFPIO Reviews & Product Details

I rely heavily on the content library it’s really helpful to have a centralized source of approved answers that I can quickly pull from and reuse, which keeps our responses consistent and saves a lot of time.

I also like how easy it is to collaborate. I can assign questions to different SMEs across legal, security, product, etc. Review collected by and hosted on G2.com.

Can get a bit hard to manage as it grows. At LRN, we have a lot of content across different solutions, and sometimes it takes extra time to find the most relevant or up-to-date answer, especially when multiple versions exist. Review collected by and hosted on G2.com.

I use Responsive primarily as our content library repository. Adding new content feels straightforward and low effort, which encourages frequent updates. The interface supports fast retrieval of information using keywords, tags, and projects, which improves day to day efficiency.

The Smart Search feature stands out. Search results return relevant and contextual answers quickly, which suggests strong AI driven understanding of intent and content relationships. This reduces time spent manually browsing the library.

Responsive also includes the Ask feature, which supports AI assisted drafting. Ask generates responses grounded in our existing knowledge base, which accelerates first drafts and improves consistency across answers.

For complex RFPs, Responsive supports full project organization and management. You assign questions and tasks easily, track progress, and reuse prior answers through automatic question matching and prepopulation. This structure helps manage large RFPs with multiple contributors and tight deadlines. Review collected by and hosted on G2.com.

Responsive licenses work on a named user basis. Anyone who logs in to review answers, comment, edit, or approve content requires a paid seat. There is no free reviewer only access. This often increases license count for teams with legal, security, or executive reviewers who participate occasionally in RFP reviews. Review collected by and hosted on G2.com.

The new UI (compared to when I started) is definitely cleaner and looks modern. There are a few AI features like the Smart Search, which really works well if your data (your responses to questions) are good. I also like the feature to rephrase my manual answer. Review collected by and hosted on G2.com.

It's tricky since I'm used to the UI now so much. I think the biggest improvement could be achieved in the import of RFP questionnaires. I know, they are all different and therefore it's not easy, but maybe some kind of a 'Have you missed this?', 'How about using that?' kind of control would be helpful. Review collected by and hosted on G2.com.

Responsive has a breadth of functionality that enables our team to manage a large database of content across business functions. Before Responsive, our content management space was all over the place and Responsive really enabled us to streamline content operations. Review collected by and hosted on G2.com.

We host narrative content in the tools, hence Microsoft Word compatibility would be great. Additionally, dashboarding capabilities to report content achievements to leadership directly in the tool would be great. There are mechanisms but they're not robust. Review collected by and hosted on G2.com.

I am a long-term and early adopter of Responsive's strategic response management software. What I like best is how much easier it is for us to manage our reliable content, answer complex RFPs, and regularly reuse that content so it doesn't get lost. I use it almost every day, and we couldn't manage our extensive projects without it. When I need assistance, their customer support is fantastic, treating our problems like their problems. Review collected by and hosted on G2.com.

Grabbing content on the go that is formatted and ready to add to something outside of Responsive could be easier. Review collected by and hosted on G2.com.

One of the newer aspects I appreciate about Responsive is the increasing use of AI to assist with response generation and knowledge discovery. The ability to surface the most relevant past responses quickly has noticeably reduced the time our sales engineering and proposal teams spend searching through large answer libraries.

I also like the improvements in collaboration workflows, particularly how multiple stakeholders across product, security, legal, and sales can contribute to responses in a structured way. For organizations like Treasure Data that frequently handle detailed RFPs and security questionnaires, these enhancements make the process more scalable and help maintain consistency in responses across teams. Review collected by and hosted on G2.com.

One area where Responsive could improve is in knowledge base governance and response lifecycle management. As answer libraries grow over time, keeping responses current and avoiding duplication becomes challenging. Stronger automated mechanisms to detect outdated responses, recommend consolidation, or flag inconsistencies would make large knowledge bases easier to maintain.

Another opportunity is deeper integrations with CRM and data platforms so proposal teams can more easily pull contextual information—such as customer-specific configurations, product capabilities, or compliance details—directly into responses. Enhancing these integrations would further streamline workflows for sales engineering and proposal teams working across multiple enterprise systems. Review collected by and hosted on G2.com.

I like that I can import questionnaires from different systems and export them back in the same format, making it easy to share with the client. I also appreciate being able to tag other users and comment and discuss topics alongside the questions so everyone can see the discussion that's going on. It's also handy that we can assign new authors as needed if we realize we are not the best person to answer a question. Review collected by and hosted on G2.com.

Because we've been using it for a long time, a lot of our library is not up to date. So when Responsive is trying to predict or provide answers for us based on the questions, there are so many choices, and none of them are quite right. We need a way that we can work through and clean up our library, but it seems to be quite an onerous task to do so. It's probably a fault on our end, and I'm not really quite sure how we could have done that better. So it's a mix of user error and a system issue for improvement of keeping the library up to date. Review collected by and hosted on G2.com.

I use Responsive as a content library and RFP response management tool, which allows me to centralize RFx answers in one searchable repository, saving significant time when responding to multiple proposals. The AI-assisted suggestions simplify my RFP response process by helping me identify the responses, ultimately saving me a lot of time and increasing my productivity. I like how I can assign sections to different team members, enabling us to collaborate directly within the tool and track progress effectively. Overall, Responsive meets my expectations perfectly. Additionally, I found the initial setup of the tool extremely easy, as I would rate it a 1 for most ease, and I am likely to recommend it to others with a score of 10. Review collected by and hosted on G2.com.

All good as of now. Review collected by and hosted on G2.com.

I find the AI feature to be the best part of Responsive, formerly RFPIO. It can create answers just using the Q&A pairs in the database, so I don't even have to have an answer to a question; it can create it for me. The initial setup was very simple. We had help from a representative, and all we did was upload our Q&A from a Microsoft Word document, tag it, add owners, and we were done. Review collected by and hosted on G2.com.

We don't use the projects feature of Responsive because it requires too much training and actually slows us down. We would have to train everyone in the company to be able to use it, and I don't think that people will have the time to do that. Review collected by and hosted on G2.com.

I love that everything's in one place with Responsive. It's easy for our SMEs to get in there and answer questions and reassign to somebody else in their team. Probably the content library and the recommendations are features that I value the most. We also tested the AI feature, and it looks like it will help us in the future. I have come to rely on Responsive extensively and absolutely love it. Review collected by and hosted on G2.com.

We would like to be able to separate our products a little bit better, especially when it comes to the AI feature. It did pull from all of our products, which are not the same and do not run the same. So that part was hard. Being able to filter out the AI as well would be amazing. Review collected by and hosted on G2.com.