--- title: Responsive, formerly RFPIO Reviews meta_title: 'Responsive, formerly RFPIO Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 1310 reviews by the users' company size, role or industry to find out how Responsive, formerly RFPIO works for a business like yours. aggregate_rating: rating_value: 4.5 review_count: 1310 scale: '5' date_modified: '2026-07-17' parent_category: name: Procurement url: https://www.g2.com/categories/procurement --- # Responsive, formerly RFPIO Reviews **Vendor:** Responsive **Category:** [RFP Software](https://www.g2.com/categories/rfp) **Average Rating:** 4.5/5.0 **Total Reviews:** 1,310 ## About Responsive, formerly RFPIO Responsive is the global leader in strategic response management software, transforming how organizations share and exchange critical information. Our commitment to product innovation and customer success empowers companies to accelerate growth, mitigate risk and improve the employee experience by leveraging intelligent technologies to quickly and accurately manage RFPs, RFIs, security questionnaires (VSQs), due diligence questionnaires (DDQs), risk assessments and all other complex information requests (RFXs). With Responsive, frontline teams deliver superior responses by automating the completion of questionnaires, documents and spreadsheets while collaborating with stakeholders, improving processes with data insights, and quickly accessing approved content across popular business applications. ## Responsive, formerly RFPIO Pros & Cons **What users like:** - Users appreciate the **ease of use** of Responsive, making RFI management intuitive and efficient. (340 reviews) - Users value the **user-friendly interface** and effective features that streamline response processes and enhance productivity. (227 reviews) - Users value the **efficiency** of Responsive, which simplifies collaboration and accelerates response delivery for RFPs. (186 reviews) - Users appreciate the **time-saving features** of Responsive, enhancing efficiency in project management and content reuse. (160 reviews) - Users value the **efficient team collaboration** features of Responsive, enhancing project management and response coordination. (143 reviews) - Users find the **intuitive interface** of Responsive makes managing content and tracking progress effortless and efficient. (135 reviews) - Time-Saving (132 reviews) - Users praise the **superior content management** in Responsive, enhancing collaboration and streamlining bid processes effectively. (123 reviews) - RFP Management (121 reviews) - Response Management (113 reviews) **What users dislike:** - Users note a **steep initial learning curve** for advanced features, despite helpful support documentation and resources. (71 reviews) - Users find the **UI not intuitive** , especially for new users who struggle to navigate the platform efficiently. (60 reviews) - Users miss the **missing features** like Q&A pair notifications and support for additional formats. (59 reviews) - Users find the **non-intuitive features** of Responsive frustrating, complicating their searching experience and navigation. (45 reviews) - Users find the **difficult learning** curve challenging initially, but support resources help ease the process over time. (44 reviews) - Users find the **search functionality inefficient** , often struggling with exact keywords to find relevant information. (43 reviews) - Content Management (42 reviews) - Users experience **inaccurate responses** from the AI, leading to confusion and errors in document completion and formatting. (41 reviews) - Users find the **user difficulty** in Responsive frustrating due to complex setups and limited customization options. (41 reviews) - Limitations (39 reviews) ## Responsive, formerly RFPIO Reviews ### 1. Efficient but Maintenance-Heavy for RFPs **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User | Mid-Market (51-1000 emp.) **Reviewed Date:** June 23, 2026 **What do you like best about Responsive, formerly RFPIO?** I like that Responsive is easy to use and helps keep us organized. The search and find functionality is much faster, allowing us to reuse content without having to dig through the drive. I appreciate the tagging and categorization tools that, while requiring some time to manage, are great aspirational features for our team. Also, the initial setup was very easy. **What do you dislike about Responsive, formerly RFPIO?** It requires a lot of maintenance. It's not a magic organizational bullet, and properly using the tools would require a lot of bandwidth. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive speeds up search and content reuse, reducing the time spent digging through files. It's easy to use and keeps us organized, thanks to tagging and categorization tools. ### 2. Enterprise-Grade Bid Management Made Easy **Rating:** 4.0/5.0 stars **Reviewed by:** Sam B. | Global Bid Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** June 23, 2026 **What do you like best about Responsive, formerly RFPIO?** Responsive was an enterprise grade bid management tool, with everything you could need from project management, to content library storage, to AI functionality. The platform was easy to navigate and onboarding was seamless. **What do you dislike about Responsive, formerly RFPIO?** There was perhaps too many tools for our entire company to make use of, and the price point was slightly higher than average. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Streamlining the bid management process, saving us time and effort in recreating content we already have on file. ### 3. Intuitive Content Library with Powerful, Helpful AI Features **Rating:** 4.0/5.0 stars **Reviewed by:** Rebekah W. | Sales Support Administrator, Mid-Market (51-1000 emp.) **Reviewed Date:** June 30, 2026 **What do you like best about Responsive, formerly RFPIO?** Easy to use content library and AI features **What do you dislike about Responsive, formerly RFPIO?** Tagging can be time intensive, but once it's complete, it's very helpful. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Preparing RFPs is vastly more efficient and professional than prior processes. ### 4. Effortless RFP Responses with Game-Changing AI **Rating:** 4.5/5.0 stars **Reviewed by:** Rohit B. | Cybersecurity Analyst, Enterprise (> 1000 emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Responsive, formerly RFPIO?** The best thing about Responsive is that it has made answering RFPs, RFQs so easy and efficient. Additionally, the AI feature which has been recently introduced is a game changer for sure. Overall, it enables us to save a lot of time and help enable the business. We use it very frequently on a daily basis. **What do you dislike about Responsive, formerly RFPIO?** As far as I have used, I haven't faced any issues and it is going very smooth. However, I would like to mention that the price of the tool is a bit high. Apart from this, I dont have any other complaints. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** For us, Responsive is the main tool used for answering RFPs, RFQs, Vendor Security questionnaires, maintaining an exhaustive database of Question-and-Answer pairs that can be re-used. The best benefit teams obtain from Responsive is that multiple people can work on a project simultaneously over tool utilizing all the pre-saved answers from the Content Library. Now that Responsive has introduced AI features into it, it has made our lives even easier by generating the answers on it's own. ### 5. Powerful (sometimes overly-powerful) platform that could use a UI update, but solid bang for buck **Rating:** 3.5/5.0 stars **Reviewed by:** Neer P. | Senior Customer Success Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Responsive, formerly RFPIO?** The various methods to extract information from our content library into the answers - use their AI, their keyword similarity search, assign authors, or upload documents directly. Updating content library is not bad, you can export the Q&A library easily, which is good for maintenance and clean up. **What do you dislike about Responsive, formerly RFPIO?** Has too many buttons and sections. Overall their UI needs work as it's quite busy, and most icons can be added to a single toolbar that should be collapsible, not spread across the entire screen. I think they have too many different views for most RFP purposes **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** We receive multiple types of RFPs from our clients given we serve government agencies, universities, global customers, compliance teams, other cybersecurity vendors, etc. We need to have an AI that understands there are different tones for how to answer a question, and we need to take control manually conveniently given the nuances of our product and how customers interpret our features. We enjoy that RFPIO is mostly easy to use, but it does seem like overkill for our needs. If you have significant number of teams that are all involved at the same time, this tool would be very helpful. ### 6. Effortless RFP Management with Responsive **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User | Enterprise (> 1000 emp.) **Reviewed Date:** January 20, 2026 **What do you like best about Responsive, formerly RFPIO?** I like how simple Responsive, formerly RFPIO, is to use and the level of detail it provides when answering RFP questionnaires. It saves me a ton of time in crafting responses, allowing me to produce optimal answers almost instantaneously. The accuracy is highly impressive, and it was incredibly easy to set up, taking just a few minutes to get started. **What do you dislike about Responsive, formerly RFPIO?** On certain wordy types of questions, I noticed that the answers might be a little vague. It's very rare that this happens. But there are times where the trace match isn't as ideal as I'd like it to be. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I use Responsive to quickly reply to RFPs with complex needs. It saves me a ton of time by producing optimal, highly accurate answers almost instantaneously. ### 7. Efficient Collaboration and Analytics, but Steep Learning Curve and Search Limitations **Rating:** 4.0/5.0 stars **Reviewed by:** Deepak N. | Consultant - Solution Design, Enterprise (> 1000 emp.) **Reviewed Date:** October 28, 2025 **What do you like best about Responsive, formerly RFPIO?** Responsive stands out for its intuitive interface and seamless collaboration features, which make managing RFPs and proposal content incredibly efficient. The centralized content library and smart search capabilities help us quickly locate and reuse high-quality responses, saving time and ensuring consistency. Its integration with other enterprise tools like CRM systems enhances workflow automation and reduces manual effort. I particularly appreciate the real-time collaboration, which allows cross-functional teams to contribute effectively, improving both speed and accuracy in proposal submissions. The platform’s analytics and reporting tools also provide valuable insights into team performance and win rates, helping us continuously refine our strategy. **What do you dislike about Responsive, formerly RFPIO?** While Responsive offers powerful features for proposal management, there are a few areas that could be improved. The learning curve can be steep, especially for new users unfamiliar with the platform’s structure. Some users find the interface unintuitive, making it difficult to locate content or navigate uploaded files efficiently. Additionally, the search functionality can be frustrating when trying to find exact phrases or answers, and the AI-generated responses sometimes lack accuracy or depth, requiring manual corrections. There’s also room for improvement in customization options, such as saved searches and auto-banking of answers, which could enhance usability and flexibility for diverse teams. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive is solving several key challenges in the RFP and proposal management process: Content Centralization: It eliminates the chaos of scattered proposal content by providing a centralized repository. This ensures consistency and saves time when responding to similar questions across multiple RFPs. Collaboration Across Teams: Responsive enables seamless collaboration between pre-sales, solution design, and other stakeholders. This reduces bottlenecks and improves response quality by allowing subject matter experts to contribute directly. Automation and Efficiency: The platform automates repetitive tasks like answer suggestion and auto-response banking, which significantly speeds up the proposal creation process. Version Control and Tracking: It helps track changes, maintain version history, and ensure compliance with internal standards, which is crucial for maintaining quality and audit readiness. Analytics and Insights: Responsive provides valuable metrics on response times, win rates, and content usage, helping teams refine their strategies and improve performance over time. ### 8. Outstanding tool for completing security questionnaires **Rating:** 5.0/5.0 stars **Reviewed by:** Jim M. | Senior Manager Information Security and Compliance / CISO, Mid-Market (51-1000 emp.) **Reviewed Date:** November 01, 2023 **What do you like best about Responsive, formerly RFPIO?** They are still one of the best platforms on the market. **What do you dislike about Responsive, formerly RFPIO?** I continue to look for ways to implement their software in my current company. They make tracking and maintaining security questionnaire responses more manageable. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Time to respond to the customer. In my current company, it took them 3 weeks to complete customer security questionnaires and return them. Once I got RFPIO set up and operational, I was able to complete and return a customer security questionnaire in 3 days. ### 9. Simplified RFP Process with Room for Improvement **Rating:** 4.0/5.0 stars **Reviewed by:** Linda P. **Reviewed Date:** January 27, 2026 **What do you like best about Responsive, formerly RFPIO?** I love the ease of use of Responsive, formerly RFPIO, which helps us save time. We've been able to cut down on RFP completion time from our old processes. It's easy to collaborate on projects across several markets. **What do you dislike about Responsive, formerly RFPIO?** Moving sections or questions after creation can be wonky if they're in the wrong place. The AI function could be smarter and more savvy to industry trends and knowledge. More format consistency or formatting options would be nice, like a full text ribbon with more fonts, font sizes, alignment options, etc. It would be appreciated if more projects were allowed at once. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I use Responsive for organization, addressing collaboration issues, and leveraging the asset library to avoid starting from scratch. The AI features assist me too. It's easy to use, saving time and allowing seamless collaboration across markets, reducing RFP completion time significantly. ### 10. Seems like very strong and feature-packed software but not as flexible as it seems **Rating:** 3.0/5.0 stars **Reviewed by:** Emanuel G. | Web Developer, Mid-Market (51-1000 emp.) **Reviewed Date:** February 03, 2023 **What do you like best about Responsive, formerly RFPIO?** Before setup, our proposal team was excited for the time savings and efficiency from Responsive/RFPIO. In practice, we learned that Responsive seems to expect users to fit its strategy and workflows, rather than adapting to the team's established workflows. **What do you dislike about Responsive, formerly RFPIO?** Previously we were not happy with the confusion around dynamic properties. To expand, this software can be greatly improved by focusing on "how can we ADD to a team's established workflow without needing massive retraining?" **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** It helps automate manual processes like searching, analyzing, and compiling previous content. **Official Response from Summer Opsal:** > Hi Manny, I wanted to say thank you for your review and your feedback about the naming conventions of merge tags. I have passed the suggestion along to our product team. I am looking forward to hearing more of your successes in the future once your organization has fully adopted RFPIO! ### 11. Nitfy tool to collaborate on the RFI/RFPs **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Mid-Market (51-1000 emp.) **Reviewed Date:** August 25, 2023 **What do you like best about Responsive, formerly RFPIO?** Auto answer has now improved vastly. It can be hit or a miss, but when it works it works great. Other basic collaboration feature are as robust as they have been in the past. **What do you dislike about Responsive, formerly RFPIO?** Search and ability to reuse previous answers should become better with AI, but I think it has stayed the same. Before AI it recommended answers based on keyword match, it still is the same, ideally it should understand full context of question and then recommend answers vs just finding answer with matching keyword. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Helps us fill out the RFP?RFI we get for our SaaS tools. We also use it in our presales process to answer complex questions, where we need collaboration between SE, Product and Security teeams. ### 12. Fast accurate and simple responsive for documents and strategy **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Financial Services | Small-Business (50 or fewer emp.) **Reviewed Date:** January 28, 2026 **What do you like best about Responsive, formerly RFPIO?** Its AI capabilities generate responses quickly from a content library, saving significant time on RFPs, RFQs, and security questionnaires. The platform's collaboration tools enable teams to work simultaneously across sales, marketing, and SMEs without losing reusable content. User Favorites Content library with intelligent recommendations for fast, accurate answers.Strong workflow automation and integrations for daily project management.Excellent customer support that resolves issues promptly. **What do you dislike about Responsive, formerly RFPIO?** I don't like the projects Ui and it's very hard to navigate. Project templates is a great feature but lot of scope to improve with respect to multiple data points like AI generated details based on some values in template. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** The integration between Salesforce and rfpio is very easy to set up and connect. We mostly use it for project documents and it's versioning. Along with it , it's used for strategy design for projects ### 13. AI Assistant Boosts RFP Response Efficiency **Rating:** 5.0/5.0 stars **Reviewed by:** Ilias S. **Reviewed Date:** December 31, 2025 **What do you like best about Responsive, formerly RFPIO?** Responsive has been an extremely reliable and supportive tool for me to respond to complex RFPs with short timelines. Especially with the recent addition of the ChatGPT-style AI assistant, it has greatly improved the productivity of users. I no longer need to manually look up information, which could consume a lot of time, and the citations of information sources ensure that I am relying on verifiable information. Responsive provides a single knowledge repository that aggregates information to support RFP responses, which is a double help when answers need to be backed by credible sources like public URLs. Before using Responsive, I relied only on OEM public resources and sales enablement sites, but now all that is combined within the Responsive feed for me. **What do you dislike about Responsive, formerly RFPIO?** I hope they also give a private knowledge base option where users can also add some of their internal work to get AI assistance but exclusively for the customer. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive helps me respond to complex RFPs quickly, offering a single knowledge repository. The AI assistant boosts productivity by auto-populating responses with citations, saving time, and ensuring credibility. Before, I relied on multiple sources, but now it's all within Responsive. ### 14. Measurable reduction in time spent replying to RFPs **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Enterprise (> 1000 emp.) **Reviewed Date:** February 20, 2026 **What do you like best about Responsive, formerly RFPIO?** We have seen a major reduction in response times for our "simple" RFPs. The tool is fairly simple to set up and use. Communication around the tool, new releases, and best practices is quite frequent and thorough. The LookUp (Microsoft plug in) feature is nice. **What do you dislike about Responsive, formerly RFPIO?** The mapping of complex RFPs can be time consuming and require a lot of trial and error. The AI is not as performant with complex, multi-product RFPs. The main problem (which is not due to Responsive) is that maintaining content is quite time consuming and requires a strict governance policy. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** We leverage Responsive to allow our bid and pre-sales teams to easily find pre-approved content, to automate responses to RFPs, and to enhance coordination and collaboration between teams. ### 15. Saves Time with Centralized Content and Streamlined Collaboration **Rating:** 4.0/5.0 stars **Reviewed by:** Steven M. | Account Manager, Marketing and Advertising, Enterprise (> 1000 emp.) **Reviewed Date:** December 25, 2025 **What do you like best about Responsive, formerly RFPIO?** I like how Responsive helps manage and streamline our RFP process, especially as it allows me to collaborate with various teams like sales and legal to gather accurate responses and reuse approved content from the knowledge library. It saves time and reduces the back and forth. The centralized content library is a huge benefit, providing a single source of truth for approved, up-to-date responses, which saves time and reduces risk. I also find the collaboration and workflow features very helpful for assigning questions, tracking progress, and seeing real-time status updates, ensuring things are moving forward. Overall, the software saves a lot of time while improving the overall quality and consistency of our answers. **What do you dislike about Responsive, formerly RFPIO?** At times, the content library can feel a bit overwhelming. Having features like more organization tools, more advanced tagging, or smarter search and filtering could help make it easier to surface the most relevant or recently approved responses quickly. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I use Responsive to manage and streamline our RFP process, collaborate across teams, and ensure proposals are consistent. It centralizes content, making it easy to find accurate responses, saving time, and improving team collaboration. ### 16. Intuitive UI and Boosts Productivity for RFP Proposals **Rating:** 5.0/5.0 stars **Reviewed by:** Jeffrey C. | Localization Engineering, Desktop Publishing and Multimedia Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** May 04, 2026 **What do you like best about Responsive, formerly RFPIO?** I like the simple UI of Responsive as it makes it easy to navigate through different proposals and projects. I also appreciate the ability to work collaboratively with colleagues using the platform. **What do you dislike about Responsive, formerly RFPIO?** Nothing comes to mind - it's simply a good product that makes me more efficient. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive, formerly RFPIO, helps me gather historic data, making me very productive day-to-day. It acts as a single source of truth and allows me to collaborate with colleagues across the globe on projects/opportunities that are strategic for my company. ### 17. A platform that provides collaboration and tracking **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Utilities | Mid-Market (51-1000 emp.) **Reviewed Date:** August 14, 2023 **What do you like best about Responsive, formerly RFPIO?** The platform creates a collaborative environment for our SMEs to discuss technical topics and to confirm the performance capabilities of our products and solutions for complex RFP requirements. **What do you dislike about Responsive, formerly RFPIO?** Better account management for the "little guys". My company is relatively small however, we deal with extremely complex technical solutions that require custom import configuration solutions. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive has helped us create and maintain an answer library to questions that are frequenly asked in the types of RFPs our company responds to. The document libraray and "add a guest" to the project features are also helpful in day-to-day problem solving. ### 18. Very happy with our experience so far **Rating:** 5.0/5.0 stars **Reviewed by:** Ellinor B. | Bid Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** October 03, 2025 **What do you like best about Responsive, formerly RFPIO?** I am extremely pleased with our choice to implement the Responsive bid platform. It has significantly changed how our bid team operates, making us more efficient and making it much easier to locate content that used to take considerable time to find on SharePoint. The AI features are particularly impressive. As we continue to add more content to our bid library, the platform becomes increasingly tailored to our organisation’s needs and style. It has also contributed to enhancing the quality of our existing content. The implementation process was straightforward and hassle-free. The Responsive team has been consistently friendly, helpful, and professional. The online guides and the Responsive Academy tool have been invaluable during setup and onboarding - they are comprehensive and easy to follow. We are already using the platform for all our new bids, which speaks to how quickly we were able to get up and running. In summary, I highly recommend switching to an AI-supported bid platform for any bid professional still relying on manual processes. It is a tremendous help in organising and managing a large content library, especially for organisations like ours with a wide range of services and products. Among all the platforms we evaluated, Responsive stood out for its user-friendly interface and advanced AI tools, so I would strongly recommend it. **What do you dislike about Responsive, formerly RFPIO?** I can't think of any downsides! The only point I would mention is that, to create a truly robust and manageable content library, you need to dedicate a considerable amount of time at the start to properly categorise and tag all your content. This initial effort is important to make sure you get the most out of the platform and avoid feeling overwhelmed later. However, I actually found the process quite enjoyable, especially since it's such an improvement over the manual workflows we used before. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive addresses several key challenges we faced. First, we struggled to keep our extensive library of past bid content up to date, which became increasingly difficult to manage using a standard content library. Additionally, as the number of bids grew, our bid team resources were stretched thin. The platform made it much easier to implement content review cycles with subject matter experts, which improved the quality and accuracy of our submissions. Collaboration with SMEs on RFPs has also become more efficient. Finally, the detailed reporting and statistics available on the platform have provided management teams with greater visibility into our processes. ### 19. Ingests Large Questionnaires Flawlessly - Needs Better Answer Accuracy and Source Control **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Computer Software | Small-Business (50 or fewer emp.) **Reviewed Date:** June 30, 2026 **What do you like best about Responsive, formerly RFPIO?** Ability to ingest large questionnaires, keep the format and ingest the data/generate answers **What do you dislike about Responsive, formerly RFPIO?** The answers are not always correct and cant tell where they are being derived from or the ability to redirect AI to a specific content source/doc **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Faster outputs on infosec requests and get input from the team in an organised manner ### 20. Super Powerful and Easy to Use Platform for our RFP/RFI/InfoSec **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Marketing and Advertising | Mid-Market (51-1000 emp.) **Reviewed Date:** September 15, 2020 **What do you like best about Responsive, formerly RFPIO?** There are a few new things I really like about Responsive (formerly RFPIO). The AI feels a lot smarter now — it does a much better job surfacing the right answers without me having to dig around, which saves a ton of time. It’s definitely made responding to RFPs, RFIs, and security questionnaires even faster and less painful. I also like how the overall workflow feels smoother. It’s easier to see who owns what, track progress, and keep things moving without chasing people down. The platform just feels more polished and aligned to how revenue teams actually work today. Overall, it feels like it’s grown up from just an RFP tool into something that really supports the broader sales process — and it continues to cut our response time significantly. **What do you dislike about Responsive, formerly RFPIO?** Honestly, overall it’s been a really solid experience with Responsive (formerly RFPIO). Overall, the platform has been a big win for us and continues to save a lot of time. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** With RFPIO, we are trying to expedite the turnaround time for completing RFP/RFI/InfoSec documents, while providing standardized and consistent responses throughout the organization. Also, it acts as a single repository for all previous questions so that employees can find the right answer in a single tool without trying to find the answer in various places, such as Google documents. **Official Response from Rhea Nair:** > Hi there! Thank you for your review! We are so glad to hear that you were able to increase your turnaround time by 50%! We certainly love hearing stories about increased efficiency and better scalability! If you have any questions or concerns moving forward, let us know! We'd love to hear from you :) ### 21. Centralized Document Management, Needs Better Search **Rating:** 3.0/5.0 stars **Reviewed by:** Ben G. | Enterprise Customer Success Manager and Project Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** February 13, 2026 **What do you like best about Responsive, formerly RFPIO?** I like the ability within Responsive for my colleagues and management to put tags like 'NDA required,' 'internal,' 'external,' and 'general topics' on different portions of documentation. This makes it a bit easier to know if it's a document I'm allowed to share or not without having to open it specifically. **What do you dislike about Responsive, formerly RFPIO?** I find the search mechanism is not great. The archiving feature, at least the way we're using it, is not so good. It's an older system, and it acts that way. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive creates a centralized location for storing important documents and questionnaires, making information accessible for teammates without searching multiple places. It helps with central management and storage of documentation for client responses, bringing more order and ease of access. ### 22. Responsive started out good and only is getting better and better **Rating:** 4.5/5.0 stars **Reviewed by:** Tony P. | RFP Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** September 22, 2025 **What do you like best about Responsive, formerly RFPIO?** I like that they have listened to our concerns since first coming on board with them. They have worked hard to make improvements. The experience seems to get better and better every quarter. It is becoming a very useful tool and as we think of new ways to leverage it they seem very focused on making those ideas a reality. I also love their "chats" where we get to discuss new features with them and other customers such as ourselves. The culture at Responsive appears to be very much like ours and you can tell by how happy their staff appear on our calls. I really like them as a company and think they are doing all the right things. Makes me glad that we picked them a few years ago. They have been very easy to work with and very responsive to our needs. **What do you dislike about Responsive, formerly RFPIO?** One thing I would like is more enhanced notification capabilities like the ability to target a user on a quesiton without necessarily notifying other users on that question. Our process works in stages so when one user is done another may be asked to jump in. The first user no longer needs to get all of the notifications of the second user. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** It is our data library and we use it to collaborate. They make it easy for our entire sales team to leverage our content to provide responses both formally in an RFP and on the fly. We are finding more and more of our team using it to answer questions from prospects. The addition of AI is making it even more easy to use for our team. We really like how they continue to work to improve on the functionality and features to make it even more valuable to us as a tool to use on a regular basis. ### 23. Great Team-Vendor Collaboration, but Needs More Flexible Licensing **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** July 01, 2026 **What do you like best about Responsive, formerly RFPIO?** Collabortion between our team and vendors. **What do you dislike about Responsive, formerly RFPIO?** Not having the ability to purchase individual licences as opposed to a group of licenses. There are also some feature enhancements like being able to compare all vendors side by side. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Moves RFP's out of Excel and into a digital platform. ### 24. Optimized our RFP response Timelines and Workflow **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Banking | Mid-Market (51-1000 emp.) **Reviewed Date:** September 10, 2024 **What do you like best about Responsive, formerly RFPIO?** Team Collaboration: The ability to assign individual questions and sections to different team members is great for distributing workload and leveraging specific expertise. Review Process: Assigning responses to reviewers for sign-off ensures quality control and maintains standards. Knowledge Management: Searching through a previous RFP response database can significantly speed up the response process and ensure consistency. Project Management: Tracking the progress of the RFP (especially when handling multiple RFPs) helps in meeting deadlines and managing the team’s workload effectively. **What do you dislike about Responsive, formerly RFPIO?** Ability to generate documents in custom word formats should be simplified. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Integration with AI Tools (for response generation based on data uploaded by us and previous libraries). ### 25. Fan of Responsive **Rating:** 5.0/5.0 stars **Reviewed by:** Cristine C. | Senior Knowledge Manager, Enterprise (> 1000 emp.) **Reviewed Date:** September 18, 2025 **What do you like best about Responsive, formerly RFPIO?** Responsive's content library is extremely robust and has built-in tools to develop a highly functional information hierarchy. It is easily searchable, filterable, and sortable, and the AI generates great answers with source citations. The project workflow offers AI features to complete questionnaires with lightning speed while citing sources to be able to check for accuracy. **What do you dislike about Responsive, formerly RFPIO?** The text editing console is super basic, making content formatting tedious. Tables are flat our impossible - no formatting functionality at all so that we have to format in Word, and then go back through and manually format the text to the HTML codes. The UI is pretty complicated, but this is due to all the features and functions. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** AI features are a HUGE time-saver and have a good degree of accuracy. I have found things to be inaccurate when the question has to do with something that is not in the library, and the AI will derive an answer from Q&As with similar verbiage, but it will be way off base. Example: one of the questions was asking to provide 3 references, and AI derived an answer from a Q&A about *former clients, so the context was not caught. ### 26. Empowers Seamless Collaboration and Effortless Proposal Creation **Rating:** 5.0/5.0 stars **Reviewed by:** Katie O. | Director, Bid Management team, Enterprise (> 1000 emp.) **Reviewed Date:** December 08, 2025 **What do you like best about Responsive, formerly RFPIO?** Responsive provides our team with an excellent platform for collaborating with both the sales team and technical SMEs, making it easier to produce consistent and compelling proposals. The interface is intuitive, allowing us to quickly locate the best answers to questions, and it’s simple to involve others in the process when we need to meet tight deadlines. **What do you dislike about Responsive, formerly RFPIO?** We've been using Responsive at our company for more than 5 years now and honestly, the support team has helped us work through every issue we've encountered. Right now I'm pretty satisfied with this software. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive helps us meet short deadlines with a small team, while keeping our answers accurate and on target. ### 27. Central Repository with User-Friendly AI Features **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Oil & Energy | Enterprise (> 1000 emp.) **Reviewed Date:** February 12, 2026 **What do you like best about Responsive, formerly RFPIO?** I really like the team that I work with; they've been really helpful. I like the AI features where I can ask questions. It's really intuitive to use, and I like how it makes less work for me to do, allowing me to focus more on more important tasks. **What do you dislike about Responsive, formerly RFPIO?** For my role in particular, it's not very helpful for generating offer letters, mostly because every customer asks for something different usually. Right now, it basically shoots out the same product that I already have, the same template that I would use anyway. It could be improved by just working more on the offer templates rather than just RFPs. I would say it's pretty easy to set up, but definitely a learning curve to get the hang of it. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive creates a central repository for my content, making it easy to access with a search word rather than going through individual documents. It's amazing for accessing previously hard-to-find content within my company. ### 28. Highly Configurable—Easy to Adapt as Our Needs Change **Rating:** 5.0/5.0 stars **Reviewed by:** Cathy L. | HCM Technology Consultant, Small-Business (50 or fewer emp.) **Reviewed Date:** February 12, 2026 **What do you like best about Responsive, formerly RFPIO?** The configurability is what stands out most. We use Responsive a bit differently than other clients do, and I really appreciate being able to make changes on the fly as our needs shift. **What do you dislike about Responsive, formerly RFPIO?** The only real downside is figuring out which tweaks we need to make. Sometimes we don’t catch these things at the best time, and it can cause some stress, but we always end up getting everything figured out. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Providing an easy, user friendly experience. ### 29. Responsive (RFPIO) is an Effective & Efficient Product for Bid & Proposal Leaders **Rating:** 4.0/5.0 stars **Reviewed by:** Ravishankar S. | Director - Bid & Proposal Management; Yellow.ai, Enterprise (> 1000 emp.) **Reviewed Date:** September 10, 2024 **What do you like best about Responsive, formerly RFPIO?** Plus Points of RFPIO Tool is - - Quick & Easy to Use - Quality Suggestions as responses/Library etc. - Progress % is the best thing which shows how much more time should a user spend on the project to plan his high/low volume - Customer support is awesome (the team is always there to help and resolve during tight timelines of RFP submissions when we hit a roadblock) - Auto repsonses feature resolve most responses and save precious time for Bid Managers. - We use this tool daily for about 4-5 Projects thus saving significant man hours and timely delivery of projects **What do you dislike about Responsive, formerly RFPIO?** Honestly there is nothing notable here actually for RFPIO. So far is happy using this product to delivery responses on time effectively and efficiently **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Challenges & Benefits of RFPIO Tool are - 1. Manual working is avoided 2. Squabling with excel is avoided 3. Real focus on quality is visible in responses. 4. Automated responses useful in saving time and effort. ### 30. Used in a mid-size CRO for RFI and Proposal creation **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Research | Enterprise (> 1000 emp.) **Reviewed Date:** January 28, 2025 **What do you like best about Responsive, formerly RFPIO?** Enjoy greater access of the entire company to our content. Easy to apply content and update it in the system Tracking of time spent on a project per user Far superior for RFI responses Customer Success Managers are engaged and invested in our success Ability to suggest enhancements to improve user experience **What do you dislike about Responsive, formerly RFPIO?** It is more difficult for authoring a narrative proposal with many contributors. . Harder for them to visualize the entire document and the page number for export. When we have multiple authors attempting to collaborate on the same section we have issues with overwriting and loss of work (or apparent loss of work) or re-work when trying to ensure all updates are incorporated. We often have 5 key collaborators with more authors providing input **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Tracking of time spent on proposals is beneficial for holding SMEs accountable More real-time/quicker updates to content- much better content management but the workflow for collaboration on narrative proposals is not seeing much benefit ### 31. Fast, Intuitive UI & Helpful Content Library — DDQ Populating Is Clunky, Faces Claude Competition **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Investment Management | Mid-Market (51-1000 emp.) **Reviewed Date:** June 30, 2026 **What do you like best about Responsive, formerly RFPIO?** Answer bank / Content library is very helpful. User interface is easy to use. Loads pretty quickly. **What do you dislike about Responsive, formerly RFPIO?** Still a bit clunky in terms of populating responsive for DDQs. Potential to be disintermediated by Claude **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Helping us find the most recent response to complete DDQs ### 32. Responsive is essential for high-volume, fast-paced RFP centers **Rating:** 4.5/5.0 stars **Reviewed by:** lisa.haas@five9.com H. | RFP Writer, Enterprise (> 1000 emp.) **Reviewed Date:** September 11, 2025 **What do you like best about Responsive, formerly RFPIO?** In a busy RFP center like ours, where each proposal manager is juggling multiple RFPs and many SMEs, Responsive is invaluable at helping us with organization and accurate content. We use the tool all the time and it is hard to imagine how we did our jobs without it. Two things the Responsive team does extremely well are 1) Continually investing in new features and capabilities and letting customers try them in Beta, and 2) Communicating with clients with webinars and trainings to introduce new features or show us how to make better use of the ones we already have. **What do you dislike about Responsive, formerly RFPIO?** I have to knock Responsive down from a 10 to 9 because of their support. While the support personnel are kind and polite, they don't understand RFPs and they really don't know much about the software. I would guess that most clients know the software a lot better than the support team. And because the support team can never resolve questions or issues on the first contact, it takes far too much time to deal with them. Often, we just come up with our own workarounds rather than deal with the Support Team. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** 1. Maintaining accurate content that is quickly out-of-date. 2. Tracking, organizing, and managing multiple RFPs at a time. 3. Managing a large pool of SMEs and partners who need to provide input in our proposals. ### 33. Empowering My Proposal Work – A New Joiner’s Experience with RFPIO **Rating:** 5.0/5.0 stars **Reviewed by:** Pavan G. | Bid Manager, Enterprise (> 1000 emp.) **Reviewed Date:** September 10, 2025 **What do you like best about Responsive, formerly RFPIO?** I have been using RFPIO for just a month, and it’s honestly been a game-changer for me. The AI-powered suggestions have made responding to proposals so much faster and less stressful. I no longer have to dig through documents or start from scratch every time. Having the content library at my fingertips and being able to collaborate with my team in real-time has made a huge difference in how I approach my work. It’s helped me stay organized and confident, especially when deadlines are tight **What do you dislike about Responsive, formerly RFPIO?** As a new joiner, the one thing I dislike about RFPIO is that it takes a bit of time to get familiar with all the features and navigation. There’s a lot of functionality packed in, and at first, it can feel overwhelming to find the right answers or figure out how everything connects. However, once you get the hang of it, it really becomes an invaluable tool **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I work as a Presales Bid Manager, and RFPIO has been a huge help in solving the challenges of managing complex proposals. It streamlines the entire response process, helps me quickly find accurate content from the library, and keeps the team aligned even under tight deadlines. The AI suggestions and collaboration features make it much easier to deliver high-quality proposals without the usual stress ### 34. Intuitive and Collaborative RFP Management **Rating:** 5.0/5.0 stars **Reviewed by:** Rebecca D. | Retention and Sales Specialist, Mid-Market (51-1000 emp.) **Reviewed Date:** May 06, 2026 **What do you like best about Responsive, formerly RFPIO?** I find Responsive, formerly RFPIO, very intuitive and I like the chat section between the RFP team and other members. It's great that it's also integrated via Slack. The setup was pretty easy. **What do you dislike about Responsive, formerly RFPIO?** None I can think of. Everything seems to be working fine for me **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I use Responsive, formerly RFPIO, for managing client requests and security documentation, facilitating communication and collaboration between the CSM and the RFPIO team. ### 35. Positive Experience with Responsive as a Solution Engineer **Rating:** 4.5/5.0 stars **Reviewed by:** Gabriel L. | Solution Engineer, Mid-Market (51-1000 emp.) **Reviewed Date:** September 03, 2025 **What do you like best about Responsive, formerly RFPIO?** As a Solution Engineer at IDnow, I really appreciate several standout features of Responsive. The ability to import RFPs directly from Excel sheets is a game-changer—it saves me a ton of time by allowing quick uploads and immediate action on large datasets. The automated collaborator reminders are also fantastic, ensuring that team inputs are gathered efficiently, even across distributed teams. On top of that, the intuitive interface makes collaboration seamless, which is crucial for coordinating the technical responses I handle daily. **What do you dislike about Responsive, formerly RFPIO?** As a Solution Engineer at IDnow, there’s not much I dislike about Responsive, but there are a couple of areas that could use improvement. Sometimes, the search functionality within the content library feels a bit inconsistent, making it tricky to quickly find the most relevant answers, especially when dealing with a large volume of data. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I find that Responsive effectively addresses several key challenges I face. It solves the problem of managing complex RFP processes by streamlining data collection and organization, especially with the Excel import feature, which saves me hours of manual entry. It also tackles the issue of coordinating with multiple stakeholders by automating collaborator reminders, ensuring timely input from busy team members. This benefits me by boosting efficiency, reducing the risk of missed deadlines, and allowing me to focus on delivering high-quality technical solutions. ### 36. More Efficient Proposals **Rating:** 5.0/5.0 stars **Reviewed by:** Viviana C. | Bid Manager, Enterprise (> 1000 emp.) **Reviewed Date:** March 11, 2026 **What do you like best about Responsive, formerly RFPIO?** This tool streamlines information retrieval and enhances the efficiency of responses and proposal presentations. **What do you dislike about Responsive, formerly RFPIO?** At times the application may encounter minor issues, which can usually be resolved by refreshing or occasionally restarting it. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** The proposal process duration is shortened by 40%, significantly improving efficiency. ### 37. Easy to Use with Fast, Reliable Search **Rating:** 5.0/5.0 stars **Reviewed by:** Akeirra W. | content manager, Small-Business (50 or fewer emp.) **Reviewed Date:** April 21, 2026 **What do you like best about Responsive, formerly RFPIO?** Its easy to use and search features do not take too long **What do you dislike about Responsive, formerly RFPIO?** If there are too many active users it may move slow **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** the case study section helps me find information on products in a fast manner ### 38. Intuitive Platform with Room for Improvement **Rating:** 4.5/5.0 stars **Reviewed by:** Matthew D. | Enterprise (> 1000 emp.) **Reviewed Date:** November 18, 2025 **What do you like best about Responsive, formerly RFPIO?** I really appreciate how Responsive, formerly RFPIO, empowers me with the ability to ask questions without the need to be in a specific document, which is indispensable during client interactions. This feature allows me to confidently provide accurate information by searching through comprehensive resources, eliminating the need for constant consultations with product managers. Another aspect I find extremely valuable is the delegation capability within RF documents. This functionality simplifies the task distribution process, ensuring clarity on responsibilities, and is crucial when managing tight deadlines with multiple team members. It prevents work duplication, thereby enhancing productivity. Overall, Responsive exhibits powerful features that integrate seamlessly into my workflow and streamline the RFP process. I also find that the platform's usability and reliability stand out, offering correct responses most of the time and making it easy to handle more or less the right answers in client engagements. **What do you dislike about Responsive, formerly RFPIO?** I find the importing of projects and the flagging of questions to come back to not as intuitive or as good of a user experience as I would hope. There's also a specific issue with certain queries where it pops up and says it doesn't understand the question, even when it seems like something the system could potentially know the answer to. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I use Responsive to streamline the RFP response process, eliminating the need to search through Google Drive or Slack for answers. It allows me to confidently respond to client inquiries and delegate tasks efficiently, preventing work duplication under tight timelines. ### 39. Easy to Use With Clear, Well-Structured Navigation **Rating:** 4.0/5.0 stars **Reviewed by:** Daniel F. | Pre Sales Engineer, Enterprise (> 1000 emp.) **Reviewed Date:** June 06, 2026 **What do you like best about Responsive, formerly RFPIO?** What I like most is its ease of use, the way it structures information, and how easy it is for the user to navigate. **What do you dislike about Responsive, formerly RFPIO?** Nothing really, all looks good in my opinion **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** It helps me organize the RFP by showing which questions I’m assigned to, what’s missing, and by including scores. ### 40. Smooth CRM Integration Powered by Content Intelligence **Rating:** 4.5/5.0 stars **Reviewed by:** Mark B. | Sales Operations, Mid-Market (51-1000 emp.) **Reviewed Date:** February 04, 2026 **What do you like best about Responsive, formerly RFPIO?** I like the CRM integration because it lets the sales team stay in their existing environment, which helps shorten the sales cycle. I also love how smoothly it works overall, thanks to its content intelligence and knowledge base architecture. **What do you dislike about Responsive, formerly RFPIO?** Setting up custom templates and labels takes very meticulous planning upfront, especially at the beginning of the process. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** It’s improved our response time significantly: we’ve gone from taking days to complete a complex RFP to reaching a solid resolution in just a matter of hours. The responses are better, while still maintaining the same tone and quality, and we’re now able to handle a higher volume of requests for proposals. It’s excellent. ### 41. All-in-One Hub with Clear Usage Reporting and Contribution Insights **Rating:** 4.0/5.0 stars **Reviewed by:** Pablo M. | SalesOps, Small-Business (50 or fewer emp.) **Reviewed Date:** February 02, 2026 **What do you like best about Responsive, formerly RFPIO?** What I like is that everything is in one place, and it lets me assign expertise to specific sections. I also liked the report because it gives me real data on which content is used the most and who is actually contributing. **What do you dislike about Responsive, formerly RFPIO?** So far, I don’t like it. The notification system can be too noisy at times, and the learning curve still needs improvement. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** It’s an excellent solution to my problems because it drastically reduces the sales cycle during the proposal stage, relieves me of the responsibility of managing email operations, and gives me complete control over the process. It’s been excellent so far, and it’s definitely on the right track. ### 42. Easy Collaboration and Intuitive Content Management **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Hospital & Health Care | Enterprise (> 1000 emp.) **Reviewed Date:** November 10, 2025 **What do you like best about Responsive, formerly RFPIO?** I find Responsive very easy to use. I appreciate how straightforward and organized the content library appears, and I believe the collaborative features, particularly when working on projects, make it a valuable tool. **What do you dislike about Responsive, formerly RFPIO?** For those who don't use responsive on a daily basis, interacting with the tool can be challenging. I often find myself spending considerable time assisting them as they navigate the learning curve. Additionally, I believe some of the editing features could be improved, such as having side-by-side track changes during editing. I've also encountered a few issues with version control that have slowed down my workflow. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** This tool helps us stay organized by keeping everything in one place. It enables people throughout the organization to access the information they need quickly and easily. Personally, I have found the content library especially beneficial, as it has helped us make our answers shorter, easier to read, and more accessible to everyone. Previously, information was buried in lengthy, segmented documents, making it difficult to find what we needed. Now, with everything consolidated, we can clearly see improvements in the quality of our content. While it’s not perfect, our answers are now stronger and more accurate, rather than just being an overwhelming information dump. ### 43. Accessible Interface that Optimizes Organization **Rating:** 5.0/5.0 stars **Reviewed by:** Raúl C. **Reviewed Date:** January 22, 2026 **What do you like best about Responsive, formerly RFPIO?** I like the ease of organizing work in Responsive, formerly RFPIO. Its interface is very accessible and clear, which speeds up the work of organizing the various documents we need to work with. Additionally, it allows you to schedule pending actions very well and assign them to the different project participants. Everything is very visual, as you can easily see the pending work and to whom it is assigned. **What do you dislike about Responsive, formerly RFPIO?** At the moment, I find nothing noteworthy **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I use Responsive, formerly RFPIO, to organize public tender documentation. The interface is accessible and clear, which streamlines document organization, allows scheduling of pending actions, and assigns tasks to participants, visually displaying the pending work. ### 44. Powerful Ask Feature and Smooth Workflows—Just Missing Dark Mode in Content Library **Rating:** 3.0/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Enterprise (> 1000 emp.) **Reviewed Date:** February 02, 2026 **What do you like best about Responsive, formerly RFPIO?** The sections most used by our team include the Content Library, the Projects management workflow, and the Ask feature. The Ask feature is particularly useful for sorting through thousands of Q/A pairs to stitch together comprehensive responses that can be credibly cited and sourced from our knowledge base and documents. It's a huge timesaver and intuitive to use, and helps increase AI literacy amongst our team. **What do you dislike about Responsive, formerly RFPIO?** My one big complaint is that I'm unable to apply dark mode to the Content Library view. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive is a centralized repository for product and security related articles across our entire product line. This helps us save time and reduces the amount of hours we would otherwise spend sifting through documents, previously completed proposals, and outdated pages in our internal knowledge base. Really it's just a shortcut for our daily work, enabling us to work smarter not harder. ### 45. Tremendous tool to use and it has valued our team from the start of the implementation process. **Rating:** 5.0/5.0 stars **Reviewed by:** Rhonda L. | Senior Audit & Compliance Analyst, Enterprise (> 1000 emp.) **Reviewed Date:** August 21, 2025 **What do you like best about Responsive, formerly RFPIO?** The AI functionality to complete projects has helped our organization a lot. It is fabulous how easy it is to put in a new project questionnaire and have the questions answered with about 80% accuracy. Running RFPs/RFIs through the section templates build has cut down the process time by half. Adding content to the library is way easier than the software we had before. Our integration process was great, great employees to work with at Responsive for the onboarding. Customer support is very prompt and helpful all the time when an issue arises. My entire team uses Responsive constantly and praises how great this has changed our process. The frequency at which Responsive is utilized is constant. **What do you dislike about Responsive, formerly RFPIO?** We have encountered a couple of roadblocks when utilizing another instance to complete our questionnaires, which is in the works to have something presented to us. We are also working on the ability to use a SharePoint link to preview our standard and global policies from another collection. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Adding Q&A content has increased the AI's thinking and has benefited us by reducing the turnaround in completion of our projects. ### 46. Responsive was everything we didn't know we needed **Rating:** 5.0/5.0 stars **Reviewed by:** Samantha B. | Director, Sales Administration, Enterprise (> 1000 emp.) **Reviewed Date:** August 21, 2025 **What do you like best about Responsive, formerly RFPIO?** Until we invested in Responsive, we had many different teams across our organization using different tools for RFPs, or even worse, no tools. Responsive helped us find a productive solution for our complicated yet successful global organization. Within one account, we can tailor our libraries to the specific business and audience. We can protect data from other business units as well, ensuring we protect the integrity of the data required to produce high-value proposals. The AI feature has also allowed us to move quickly, giving us more time to tailor and perfect responses. **What do you dislike about Responsive, formerly RFPIO?** Every now and then, we run into some bugs from an integration standpoint or AI data pulling from incorrect business units. Thankfully, our CSM has been very responsive and helpful when these situations occur. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive supports organization of the RFP allowing for better collaboration across our team. Responsive's AI feature also allows us to move quickly enabling our powerhouse of a team to spend time on the details vs having to move quickly through the entire project. Overarchingly, Responsive has allowed our global corporation the opportunity to use one tool across the different business units successfully. ### 47. Effortless RFI Management with Smooth setup **Rating:** 5.0/5.0 stars **Reviewed by:** Matthew R. | Sales Engineer, Enterprise (> 1000 emp.) **Reviewed Date:** February 12, 2026 **What do you like best about Responsive, formerly RFPIO?** I like how quickly I can compile relevant information into the system. The button placement is smooth, and I enjoy the Heads-Up Display (HUD). The initial setup was easy, which made the whole experience better. **What do you dislike about Responsive, formerly RFPIO?** N/a **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I find Responsive, formerly RFPIO, eases the process of compiling large amounts of data and lets me quickly compile relevant information into the system. ### 48. Limited Entitlements Eliminate Value of Legacy Software **Rating:** 0.0/5.0 stars **Reviewed by:** Laura F. | Senior Proposal Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** August 14, 2025 **What do you like best about Responsive, formerly RFPIO?** Previously, Responsive was able to consolidate the market with an unlimited users and projects model. They now moved away from this and are rapidly shifting to a model of nickeling and diming customers for blocks of 10 (both users and projects), resulting in exorbitant fees in comparison to the value the tool actually offers my company. We have a revolving door of Account Reps as well who are entirely indifferent to our needs and issues. Responsive failed in converting many of their customers to capped entitlements, and has inconsistent pricing and licensing in the market as a result. Other customers are paying comparable fees to my company for 2k+ users vs. the 90 that my company was allotted. The tool is not intuitive or easy to use. Even with 90 users that have been enabled, less than 1/3 regularly use it. And when they do use it, they need help from me to be effective. **What do you dislike about Responsive, formerly RFPIO?** Responsive is now considered a legacy content management solution whose AI capabilities pale in comparison to basic ad-hoc GenAI tools that are homegrown. It's also significantly more expensive and less broadly adopted in comparison to the AI tools that can replace it. We've eliminated a lot of wasted time by shifting our resource investments for RFPs away from RFPIO content management, toward GenAI tools that produce better responses with more efficient content models. Do not sign with them longer than one year!! The technology is quickly becoming obsolete in the face of rapid AI evolution. We're on the hook wasting money over the next three years so wanted to share my knowledge with others having similar conversations with Responsive. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Now that they have moved to a capped entitlements model and AI technology has evolved, there are firmly 0 benefits the software provides. I write better quality RFPs faster using GenAI tools that cost less and are more widely adopted across the enterprise than Responsive. This approach also saves weeks worth of time not having to upkeep a traditional content library with structured governance models. ### 49. Efficient, Easy-to-Use RFP Response Manager **Rating:** 4.0/5.0 stars **Reviewed by:** Daniel S. **Reviewed Date:** November 04, 2025 **What do you like best about Responsive, formerly RFPIO?** I am really impressed with Responsive, formerly RFPIO, due to its robust project management capabilities and the effective tagging system it provides. Setting it up was very easy, particularly with its support for Single Sign-On, making the initial transition seamless. The content library feature has been incredibly beneficial, allowing me to access all relevant content quickly and ensuring that the material I use for RFx responses is the most accurate and up-to-date. This organized system significantly enhances my workflow efficiency, allowing for easier collaboration with GenAI software to produce precise responses. Additionally, the functionalities related to questions and sections are very useful, helping streamline my processes. The ease of organizing content and having it readily available is a standout feature that influences my continued preference for Responsive. **What do you dislike about Responsive, formerly RFPIO?** I dislike that Responsive does not currently allow to download excel questionnaires where the tool has the capability of selecting the most accurate responses for each question/ line of an Excel sheet. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I use Responsive to organize content for RFP responses, providing updated, accurate content to compose effective replies, enhancing efficiency and consistency. ### 50. Lightning-Fast Smart Library and Time-Saving Automated Population **Rating:** 4.5/5.0 stars **Reviewed by:** Richard R. | Sales Enablement Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** January 27, 2026 **What do you like best about Responsive, formerly RFPIO?** The smart library is incredibly fast—I can find validated answers instantly and no longer feel the stress of searching for lost files. On top of that, the automated population feature saves me hours: the system completes almost everything, and I only need to review and polish the details. **What do you dislike about Responsive, formerly RFPIO?** The interface can sometimes feel a bit cluttered, with too many menus on screen at once. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** It’s helped me become much more agile, allowing me to deliver flawless proposals in about half the time it used to take. On top of that, it gives me peace of mind knowing the whole team is always working from the most up-to-date version. ## Responsive, formerly RFPIO Discussions - [Are any plans of including AI/machine learning capabilities?](https://www.g2.com/discussions/are-any-plans-of-including-ai-machine-learning-capabilities-113c9cff-af26-45bf-84df-2ffd837bdd62) - 1 comment, 1 upvote - [Can I update the entire proposal as "Complete" without having to assign "complete" to each question?](https://www.g2.com/discussions/37866-can-i-update-the-entire-proposal-as-complete-without-having-to-assign-complete-to-each-question) - 1 comment, 1 upvote - [What is the best way to keep the knowledge library up-to-date?](https://www.g2.com/discussions/30923-what-is-the-best-way-to-keep-the-knowledge-library-up-to-date) - 1 comment, 1 upvote - [Are any plans of including AI/machine learning capabilities?](https://www.g2.com/discussions/are-any-plans-of-including-ai-machine-learning-capabilities) - 1 comment, 1 upvote - [What is the best way to use the 'Auto Respond' feature?](https://www.g2.com/discussions/what-is-the-best-way-to-use-the-auto-respond-feature) - 1 comment, 1 upvote - [View Responsive, formerly RFPIO pricing details and edition comparison](https://www.g2.com/products/responsive-formerly-rfpio/reviews?page=2§ion=pricing&secure%5Bexpires_at%5D=2026-07-17+19%3A45%3A09+-0500&secure%5Bsession_id%5D=97151152-27f9-475a-965c-65a1e157c528&secure%5Btoken%5D=d965bb39c12371180be20f7b70e621d9ac564017302772801aa809bde22c6d66&format=llm_user) ## Responsive, formerly RFPIO Integrations - [Agentforce Sales (formerly Salesforce Sales Cloud)](https://www.g2.com/products/agentforce-sales-formerly-salesforce-sales-cloud/reviews) - [Dynamics 365 Sales](https://www.g2.com/products/dynamics-365-sales/reviews) - [HubSpot Sales Hub](https://www.g2.com/products/hubspot-sales-hub/reviews) - [Microsoft SharePoint](https://www.g2.com/products/microsoft-sharepoint/reviews) - [Microsoft Word](https://www.g2.com/products/microsoft-word/reviews) - [Okta](https://www.g2.com/products/okta/reviews) - [Salesforce Agentforce](https://www.g2.com/products/salesforce-agentforce/reviews) - [Salesforce Headless 360 Platform (formerly Salesforce Platform)](https://www.g2.com/products/agentforce-360-platform-formerly-salesforce-platform/reviews) - [Seismic Enablement Cloud](https://www.g2.com/products/seismic-enablement-cloud/reviews) - [Slack](https://www.g2.com/products/slack/reviews) ## Responsive, formerly RFPIO Features **Document Creation** - Customizability: Variables and Fields - Template Creation and Flexibility - Rich Media - Online Document Creation - PDF Creation - Custom Branding **RFP Generation** - Templates - RFX - Versioning - Questions Library **Data Sources** - Software - Spreadsheets - Documents **Generation** - Templates - Automation - Branding **Functionality** - Customized Vendor Pages - Centralized Vendor Catalog - Questionnaire Templates - User Access Control **Supplier Marketplace** - Library - Categorization - Data Management **Agentic AI - Salesforce AppExchange Apps** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making **Document Processing & Extraction - AI Proposal Generator Tools** - Requirement Identification & Tagging - Multi-Format Document Ingestion - RFP & Questionnaire Parsing **Workflow** - Document Builder Interface - Collaborative Creation - Assembly and Approval Workflows **RFP Distribution** - Tracking - Analysis - Selection **Risk assessment** - Risk Scoring - 4th Party Assessments - Monitoring And Alerts - AI Monitoring **Contract Management** - Compliance - Revenue - Negotiations **AI Response Generation - AI Proposal Generator Tools** - Continuous Learning from Edits - Response Personalization & Tone Control - Contextual Answer Recommendations - AI Draft Response Generation **Analytics** - Engagement Tracking - Proposal Effectiveness Reporting - Reporting and Dashboards **Submissions** - Collaboration - Knowledge Base - Review - Reporting **Delivery** - Workflow - Schedule - Batch **Data Collection** - Spend - Compliance Reports - Savings **Generative AI - Vendor Security and Privacy Assessment** - Text Summarization - Text Generation **Content Management - AI Proposal Generator Tools** - Governed Content Library - Content Versioning & Approval Controls - Duplicate Detection & Content Optimization **Administration and Platform** - User, Role, and Access Management - Alerts and Notifications - CRM Integration - E-Signature Integration - API / Integrations **RFP Response** - Project Management - Content Library - Access - Automation - Export - Import **Project Management** - Dashboard - Repository - Lifecycle **Generative AI** - AI Text Generation - AI Text Summarization - AI Text-to-Image - AI Image-to-Text **Collaboration & Workflow - AI Proposal Generator Tools** - SME Assignment & Task Routing - Review & Approval Workflows **Generative AI** - AI Text Generation **Agentic AI - RFP** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration **Agentic AI - Document Generation** - Autonomous Task Execution **Agentic AI - Strategic Sourcing** - Multi-step Planning - Cross-system Integration - Adaptive Learning **Analytics & Performance - AI Proposal Generator Tools** - Proposal Performance Analytics ## Top Responsive, formerly RFPIO Alternatives - [Loopio](https://www.g2.com/products/loopio/reviews) - 4.6/5.0 (804 reviews) - [QorusDocs](https://www.g2.com/products/qorusdocs/reviews) - 4.4/5.0 (166 reviews) - [PandaDoc](https://www.g2.com/products/pandadoc/reviews) - 4.7/5.0 (3,432 reviews)