Best HR Compliance Software
HR compliance software helps companies, managers, and HR professionals or departments keep up to date with all HR business regulations and compliance laws. These solutions allow businesses to understand complex and ever-changing state and federal compliance legislation and rules. HR compliance solutions also help businesses communicate and enforce company and legislative policies to their employees. Furthermore, these tools often automate classified document management workflows and reporting.
Traditionally, compliance solutions have focused solely on financial compliance for payroll, for example, but in recent years they have expanded to provide more holistic solutions. Today, HR compliance software typically covers payroll, benefits, risk and safety, recruitment, and employee relations. Most vendors do not provide solutions that span across every area but rather specialize in specific compliance laws such as ACA, benefits, or small business. HR compliance software is often provided in tandem with other HR software, including onboarding software, time and attendance software, or benefits administration software, to name a few. HR compliance software can also be sold as a standalone solution. Furthermore, some HR compliance solutions provide core HR software or payroll software integrations to automate payroll reports and efficiently maintain compliance.
To qualify for inclusion in the HR Compliance category, a product must:
Best HR Compliance Software At A Glance
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Streamline your business with Rippling’s all-in-one platform for HR, IT, payroll, and spend management. Simplify IT with device management, software access, and compliance monitoring, all from one das
Rippling is a platform that integrates HR, payroll, and employee management for efficient workforce management, but it may require time for setup and can become more expensive with more activated modules. Users like that Rippling is easy to use, with clear navigation and helpful information readily available, and appreciate its ability to consolidate employee onboarding, payroll, and system access management in a single system. Reviewers noted that the initial setup for complex configurations can be time-consuming and the cost increases with the addition of more modules, and some users also reported occasional interface lags in the mobile app.
11,947 Twitter followers
Deel HR is a global HRIS/HCM solution that helps companies manage people, compliance and HR processes across countries It runs core HR operations, onboarding, employee files, approvals, policies, time
Deel HR is a platform that allows users to manage contracts, handle requests, track work, and receive payments from anywhere in the world. Reviewers appreciate the simplicity and completeness of Deel HR, highlighting its user-friendly interface, fast and efficient service, and the variety of options available for depositing payments. Users experienced issues with the currency conversion in certain countries, the integration with some benefits, charges for the debit card, and a slow mobile application.
30,053 Twitter followers
Paycom is the most automated HCM platform and the only HR and payroll software built on a truly single, unique database that automates the entire employee life cycle. Designed as a unified system,
Paycom is a comprehensive HR and payroll system that centralizes employee data, time tracking, and expense reconciliation. Reviewers like the user-friendly interface, the automation of various HR tasks, and the ability for employees to manage their own information, which saves time and reduces errors. Reviewers experienced issues with customer support response times, system glitches after updates, and found the platform to be complex and overwhelming for new users.
33,453 Twitter followers
Manage your team and centralize global HR with Remote's HR management solutions.
34,612 Twitter followers
Payoneer Workforce Management is a comprehensive solution designed to assist businesses in hiring, paying, and managing global teams efficiently and compliantly. This platform integrates various funct
89,921 Twitter followers
Trusted by more than 1 million companies, Mineral is the HR and compliance leader for growing businesses. Our proactive solutions take the guesswork out of HR and compliance, giving clients peace of m
Mineral is a platform that assists with reporting, HR resources, and keeping businesses updated with laws, rules, and regulations. Users like the ease of access to resources, the responsive customer service, the informative content on laws and tax updates, and the variety of management resources available. Reviewers experienced a delay in response times, with some having to wait up to 24 hours, and some users found the website design to be outdated.
11,680 Twitter followers
ADP SmartCompliance is a comprehensive, cloud-based human capital management (HCM) compliance portfolio designed as an extension to any HR, payroll or benefits systems, such as ERP, third party or ot
48,743 Twitter followers
OnBlick HR' is a SaaS platform Empowering Employers in the US with nuances around HR Compliance & Immigration. OnBlick's guided processes help minimize standard RFEs and maximize Approvals. It aut
424 Twitter followers
G-P (Globalization Partners) is the recognized leader of Global Employment Platforms, offering the fastest way to onboard and operate global teams with the strongest compliance record in the industry.
G-P is a platform that simplifies international hiring by combining local labor law requirements, payroll, and compliance into a single, streamlined platform. Reviewers like the platform's user-friendly interface, quick and efficient onboarding process, and the comprehensive benefits and resources offered. Reviewers mentioned issues with slow response times, difficulties with the integration of certain features, and the lack of detailed instructions or information in some areas.
19,965 Twitter followers
ADP TotalSource is a full-service professional employment organization (PEO) that provides dedicated, hands-on expert guidance along with user-friendly technology. This enables clients to focus on wha
ADP TotalSource is a platform that centralizes HR, payroll, and compliance tasks, providing a full-service solution for businesses. Reviewers like the user-friendly interface, the ease of use for both employees and administrators, and the comprehensive solutions that are easy to integrate, with expert support available to ensure success. Users experienced issues with customer support, including slow response times and lack of clear communication, and some found the platform less customizable than building their own HR platform from scratch.
48,743 Twitter followers
Fiverr Enterprise is a SaaS solution that streamlines how you hire, onboard, manage, and pay your freelance workforce all while ensuring compliance, helping your teams work faster and your business a
458,687 Twitter followers
Hiring beyond your home market should unlock opportunity, not create a pile of legal, payroll, and HR questions you have to solve alone. That’s where Oyster comes in. Oyster is a global employment
Oyster is a platform that simplifies the process of managing contracts, payroll, and remote employment. Reviewers like the user-friendly interface, the quick and clear communication from the support team, and the ease of managing contracts and payroll. Users mentioned issues such as the need for more detailed reporting features, the lack of a mobile app, and the high fee charged for using their services.
1,954 Twitter followers
Omnipresent is a global Employer of Record (EOR) solution designed to assist businesses in hiring and managing international talent without the need to establish a local entity. This innovative servic
Omnipresent is a web application that manages all aspects of employment for businesses, including compliance, payroll, and administration. Reviewers like the quick and straightforward onboarding, the responsive support team, and the ease of managing employment and expenses. Users experienced issues with overlooked charges in payslips, non-compliance with local laws and regulations, and a lack of integration with company's internal platforms.
586 Twitter followers
WorkMotion is a specialized Employer of Record (EOR) solution designed to assist businesses in navigating the complexities of global hiring, international onboarding, and payroll management. As the on
138 Twitter followers
Wisemonk's Employer of Record (EOR) Service: • Specializes in the Indian market, offering comprehensive EOR solutions for global companies hiring talent in India. • Provides end-to-end services in
Learn More About HR Compliance Software
What is HR Compliance Software?
HR departments face significant compliance and enforcement risks as they manage all internal and external policies. HR professionals and managers use HR compliance software to keep up to date with ever-changing federal, state, and local government regulations, employment laws, company policies, and so on. Through the use of this technology, HR professionals are able to maintain and manage regulatory compliance, determine how it impacts company performance, and improve their businesses' compliance programs.
As new legislation like the EU’s General Data Protection Regulation (GDPR) continue to widen in scope, organizations must stay on top of these ever-increasing and expanding laws to maintain compliance. Regulatory technology (regtech) has typically been considered to be a subcategory of financial technology (fintech) because it helps financial institutions meet financial compliance regulations. Regtech has experienced an increase in popularity within the past few years, due in part to the rise of disruptive fintech products as well as the essential role regetch plays in HRtech. Regtech and HRtech will only continue to merge as legislation like GDPR influences how organizations can store, process, and manage employee information.
HR compliance technology can help businesses, managers, and HR professionals make more informed decisions. HR compliance software is often integrated with core HR, human resource information systems (HRIS), or human resource management systems (HRMS), or is offered as an add-on solution. These compliance solutions provide users with a central hub to manage all compliance-related issues, activities, and tasks. HR compliance software maintains updated information about industry-specific laws, making it easier for businesses to maintain industry compliance. HR compliance software streamlines the organization of employee paperwork, wage and benefits compliance, security of sensitive information, and mitigation of any errors that could result in unintentional noncompliance.
Key Benefits of HR Compliance Software
- Maintain federal, state, and company policy compliance for payroll, benefits, risk and safety, recruitment, employee relations, and so on
- Create notifications and alerts for relevant legislation and rule updates
- Track changes and updates to employee documents and files
- Safely secure all employee documents and data
- Automate reporting for relevant legislation and rules
- Create specific roles and permissions with varying levels of access
Why Use HR Compliance Software?
HR compliance software helps organizations, HR departments, and HR personnel maintain compliance, manage complex regulatory changes, and improve HR practices. If companies fail to accurately maintain compliance, errors and issues can result in the following:
Penalties — Penalties are steep for any misstep in compliance, these include errors and omissions, missing forms or existence of forms that should have been deleted, inconsistencies, unlawful employment, and so on. HR compliance software will help HR departments avoid compliance errors and maintain consistency across all documents. For example, compliance technology will alert HR to when forms need to be discarded following an employee termination. Noncompliance penalties could cost employers anywhere from $25 per employee per day for new hire reporting errors to upwards of $1,500,000 per year for 1099 penalties.
Who Uses HR Compliance Software?
Large, small, and midsize companies must comply with ever-changing state and federal legislation and company policies. HR compliance software provides companies, HR departments, and HR personnel with streamlined solutions to carefully manage and maintain all compliance across the organization. These solutions might include HR compliance training, HR audits management, employee handbooks, and more.
Small and midsize organizations, in particular, might have a difficult time keeping up with HR compliance as new legislation is continually introduced. Particularly when the HR team is small (or even just one person), their bandwidth quickly becomes strained. HR compliance software is essential to maintaining compliance across all departments in as streamlined and simplified a way as possible.
Kinds of HR Compliance Software
HR compliance covers a variety of areas to help businesses and HR departments maintain compliance on a company-wide scale. While some vendors do provide comprehensive solutions that tackle all areas of HR compliance, most vendors focus on a specific compliance solution such as benefits or payroll. The following is a list of areas that HR compliance software address:
Benefits compliance — Benefits programs must comply with specific legislation. HR compliance software helps program directors maintain compliance with the latest Affordable Care Act (ACA), flexible spending account (FSA), health savings account (HSA), Employee Retirement Income Security Act of 1974 (ERISA), and Consolidated Omnibus Budget Reconciliation Act (COBRA) regulations. These solutions focus on the following compliance concerns: Health Insurance Portability and Accountability Act (HIPAA), Family and Medical Leave Act (FMLA), Genetic Information Nondiscrimination Act (GINA), Children’s Health Insurance Program Reauthorization Act (CHIPRA), Mental Health Parity and Addiction Equity Act (MHPAEA), and Fair Labor Standards Act (FLSA).
Employee relations — This type of HR compliance software helps organizations manage complex regulatory changes and prepare for Office of Federal Contract Compliance Programs (OFCCP) audits. They also provide oversight into Affirmative Action Programs (AAP) with compliant plans, management, training, and quantitative analysis to support talent decisions and reduce penalties and fines.
Labor and employment — Proper employee eligibility verification is necessary for confirming the identity of a new hire and verifying that they are eligible for employment. HR compliance software helps HR personnel collect, organize, and maintain all employment eligibility documentation.
Payroll — Payroll processes must comply with local, state, and federal legislation. Payroll compliance oversees all aspects of payroll production including the capture and calculation of payroll data. These HR compliance solutions also manage federal and state law specifications, tailoring compliance efforts to the location of organization or employee. They focus on the following compliance concerns: FLSA, Federal Insurance Contributions Act (FICA), Federal Unemployment Tax Act (FUTA), and Sarbanes-Oxley Act (SOX).
Risk and safety — HR departments and professionals use HR compliance software to monitor, manage, and enforce occupational safety across the organization. These solutions focus on the following compliance concerns: Mine Safety and Health Administration (MSHA), and Occupational Safety and Health Administration (OSHA).
Recruitment — Organizations and HR departments must maintain compliance with state and federal regulations when recruiting and hiring new talent. Recruitment compliance can be especially difficult for small and medium-sized businesses to manage with only small HR teams or individual HR staff members. These solutions focus on the following compliance concerns: Consumer Credit Protection Act (CCPA), FLSA, Equal Employment Opportunity/Affirmative Action (EEO/AA), Department of Labor, Office of Federal Contract Compliance Programs (OFCCP).
