Top Free Onboarding Software

Check out our list of free Onboarding Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.

If you'd like to see more products and to evaluate additional feature options, compare all Onboarding Software to ensure you get the right product.

Results: 29
(654)4.3 out of 5
Optimized for quick response

BambooHR is the No. 1 Software-as-a-Service (SaaS) company providing online HR Software for small and medium businesses that have outgrown spreadsheets. BambooHR’s cloud-based system is an intuitive, affordable way for growing companies to track and manage essential employee information in a personalized Human Resources Information System (HRIS). Now HR managers have more time for meaningful work, executives get accurate, timely reports and employees can self-service their time off, using a conv

AE
Lots of features and easy to use/navigate - the onboarding functionality was extremely helpful Read review
RK
It is quite easy to handle and customization features are also easily handled by anyone .All data are easy to maintain.it is just good place to... Read review
(571)4.4 out of 5
Optimized for quick response
Entry Level Price:$95 /month

ApplicantStack is a full-service applicant tracking system that automates and streamlines all stages of the hiring process. Start a free trial today! Use ApplicantStack to find your next new hire. Experience the leading hiring platform for healthcare, professional services, tech, manufacturing, food & beverage, and hospitality employers. Automate Your Hiring Process From Job Posting to Offer Letter Easily post jobs, track applications, screen and filter applicants, set email triggers, mana

JG
Ease of reviewing applications. Ability to contact applicants via email. Read review
KW
Ability to customize applications and set knock out requirements Read review
(254)4.6 out of 5
Entry Level Price:$99 /month

Every business needs a playbook. Where's yours? Trainual brings every process, policy, and procedure for every role and responsibility together into one simple app that makes it easier than ever to onboard, train, and scale your knowledge for growth. Thousands of fast-growing businesses in more than 100 countries trust Trainual for their training manuals, playbooks, standard operating procedures, handbooks, how-to's, or whatever else you want to call the magic and operational know-how that is—

Hollie V.
HV
I love the ability to track the teams progress. One of our biggest hurdles of on-boarding and training is making sure everyone gets the training... Read review
AE
The most helpful thing (to me) is the ability to train new hires easily. Read review
(372)4.6 out of 5
Optimized for quick response
Entry Level Price:$24 per user Per Month

CEIPAL TalentHire is a fully scalable, fully integrated Applicant Tracking System (ATS) which assists Staffing/Recruiting firms in automating their workflows & enabling them to close more placements faster. With more than 1400 clients across Staffing & Recruiting industry, CEIPAL is pioneering staffing successes with its combination of next-gen technology & exceptional VFM (Value for Money) Offerings. Key features include: Job Requisition, Job Posting, Applicant Sourcing Screening &

Prabhu J.
PJ
- Affordable tool that means small and medium enterprises - Excellent Customer Service - Easy to use - Job Boards Integration (Dice,... Read review
AA
How it separates the jobs and that you can go into each job and make changes to the candidate status. Read review
(177)4.4 out of 5
Optimized for quick response

DocuWare provides digital document management and automated workflow solutions to organizations of any size and across all major industries from manufacturing and retail to healthcare and government. With availability in 18 languages and supporting cloud and on-premises deployments, DocuWare currently serves over 14,000 customers and 600,000 users across 90 countries with a global network of over 650 partners.

Natalia D.
ND
I actually love the fact that DocuWare is able to handle various kinds of documents and store lots of. We are able to access our DocuWare accounts... Read review
Edward C.
EC
The ease of navigation and accessing the documents. Read review
(147)4.7 out of 5
Optimized for quick response

Oorwin is an AI-Powered integrated SaaS platform that offers a diverse suite of products across Recruitment, Sales and HR to foster productivity and growth for staffing agencies and consulting companies. Built upon nearly a decade of research and experience, Oorwin is poised to change the traditional practices of hiring, sales, and customer experience with its ease of use and simplicity. Oorwin is a unique blend of technology at its core and customer-focused support that empowers companies to wo

Nicholas L.
NL
Free job posting and user friendly interface Read review
US
Automation of all paid and free job postings, resume parsing and user friendly Read review
(146)4.6 out of 5
Optimized for quick response
Entry Level Price:$8 per employee/monthly

Fingercheck is the modern workforce solution that transforms the way small businesses work through automation of everyday HR tasks. Charging only a fraction of what others do, we let small business owners easily process payroll while also manage hiring, employee onboarding, time tracking, and benefits and insurance policies. We allow small businesses to think big by empowering owners and employees to better communicate, connect, and work more efficiently.

AC
Fingercheck has been nothing short of efficient and in doing so with the most superb customer service! Fingercheck has truly been a cut above all... Read review
EO
This system makes it easy to keep track of your employees. The free app that employees can install is very user friendly and makes it convenient if... Read review
(86)4.4 out of 5
Optimized for quick response

Personio is the holistic HR software for small and medium-sized companies with up to 2,000 employees. The software provider, founded in 2015, based in Munich, London, Madrid and Dublin, has set itself the goal of making HR processes faster, clearer and more efficient. In turn, this allows HR managers to take the time to focus on the most valuable assets in any successful company: the employees. With this goal in mind, Personio is developing an all-in-one software solution for recruitment process

AI
All in one system HRMS & ATS - It makes so much sense. Read review
AI
Personio helps us to map our HR requirements and workflows in a very smart way and to adapt them ourselves even in an agile environment. In other... Read review
(183)4.2 out of 5

Everything you need to win with talent: Cloud-based solutions, best-practice resources, proven expert services and a vibrant customer community. Saba Software, offers an organically built cloud-based talent management suite — Saba TalentSpace™ — that reinforces and drives higher employee performance across all talent programs — whether that’s performance management, learning and development, succession and leadership, compensation or recruiting. The suite of applications are designed from th

JoAnne S.
JS
Halogen's customer service is second to none. It is nice to call and talk to a friendly person who is committed to solving a problem. I like the... Read review
AC
Halogen’s customer support team is available 24/7 so I can always get someone no matter what time of day I’m working. They’ve also added a live... Read review
(34)4.8 out of 5
Entry Level Price:Starting at $158 per month

For businesses that are rapidly, seasonally, or just plain constantly hiring, WorkBright takes the cumbersome and traditionally paper-heavy process of onboarding and puts it all online. We make it possible for new employees to fill out their W4s, upload photos of licenses and certifications, sign digitally, and complete any and all paperwork from their laptop, tablet, or smartphone before they show up for their first day on the job. Integrations and an open API allow you to easily move data to

AL
The customer service is outstanding. The staff always goes out of their way to resolve my issues. Read review
AN
We had moved from paper onboarding to WorkBright. From beginning to end, had the best service. Starting workbright was easy, they held our hand the... Read review
(65)4.5 out of 5
Entry Level Price:$0 up to 50 Active Users

Freshteam is the perfect HR software for growing business. With Freshteam, you can attract, hire and onboard new hires, offboard exiting employees, manage employee information and time off - all in one place. Freshteam helps attract top talent through various channels - a quickly creatable career site, integration with multiple free and premium job boards, and social media channels. The software also has the ability to listen to emails making it easy for you to recognize emails from job boards

AN
Easy and intuitive: The product makes sense and allows for quick training/onboarding for my team Standardization: It has helped us create a... Read review
Román O.
RO
It is the perfect software for recruiting staff. With its set of tools and automated search channels it is possible to evaluate, study and hire the... Read review
(79)4.3 out of 5

ApplicantPro is an all-inclusive hiring software made for small and mid-sized companies. ApplicantPro offers more than just an applicant tracking system - we integrate every piece of your hiring process into one easy-to-use system! Available hiring solutions include applicant tracking, background checks, pre-employment assessments, video interviewing, and employee onboarding. We're proud to offer features that promote a candidate-focused hiring process while relieving stress on HR's side. APPL

AR
Easy user interface Customizable Lots of integration options Read review
Xavier C.
XC
The features and functionality are best in class. Their APIs make it an easy Read review
(22)4.6 out of 5
Entry Level Price:$0

Grove HR is the best free HR platform that helps SMBs digitize their HR operation so that they can create attractive digital employee experience. Based on both desktop and mobile, it provides a full employee lifecycle solution from recruitment, onboarding, to managing employee records. You can track your applicants via customized hiring stages, collaborate with your team, manage employee info and documents, approve/request time-off, create onboarding flow, and get real-time reports. Everything

Phuc N.
PN
Simple, easy-to-use. The setup process is so simple to get started for an HR system. As a small company we only need something neat to get started... Read review
SK
The best part is the recruitment process made so easy that the flow to follow can be understood by any individual with ease. Further, their mobile... Read review
(12)4.5 out of 5

MyDocSafe is a secure client and employee onboarding platform for all size of business. We empower companies to design, deploy and manage bespoke onboarding and hiring processes that combine secure e-forms, identity verification, electronic signature and payment processing. We save more than 50% of time and cost of those processes while improving service quality.

Justin W.
JW
The software does what I needed to do, get signatures and forms filled out and allows me to basically customize any form that I want. Read review
(19)4.3 out of 5
Optimized for quick response

Sage People empowers leading midsize organizations to build great workforce experiences that truly engage and inspire their people. Dramatically reducing processes through smart automation, using actionable insights to drive decision-making, and enabling organizations to easily adapt to drive workforce agility and business resilience, Sage People is the HR and People system of choice for organizations whose business success relies on their people's success. ­­

AE
Great product. intuitive and flexible, cost effective, great support, rapid to implement. Integrates well with other systems, very robust platform... Read review
UI
Easy to use and helpful but the price is a little high Read review
(7)4.1 out of 5

VAIRKKO is a modular training management software suite offering solutions for every need of the training management process from training and certification tracking to distributing learning with tests/quizzes to observational checklists and more!

UC
HR Cloud have all required functionalities in the software. Easy to Use and Implements. Read review
UT
I like how it quickly transforms tedious processes into better & more faster things. Read review
(13)4.9 out of 5

Hiring is hard. Workstream makes it easier. The platform and mobile app is used by over 5,000 hiring managers in the U.S. and helps hire frontline workers: caregivers, nurses, delivery drivers, take-out restaurant staff, gas station attendants, and more. Hiring these hourly workers can be difficult with applicants applying to dozens of jobs at once and turnover rates ranging from 50-100% for healthcare and fast food workers. Workstream reduces time to hire by 70% and identifies ways for companie

HH
I am an HR Manager for an Manufacturing company. It is hard to find good skilled workers from just one site - people are everywhere. We love that... Read review
Andrew S.
AS
We like the ability to quickly post for new 1099 contractor positions in any city and have it live on job boards by the following day, if not the... Read review
(4)4.3 out of 5

Kin HR software helps small and medium-sized businesses organize their workplace. Kin's mission is to improve employee wellness at organizations across the globe. Engagement and fulfillment at work shouldn’t be a nice to have, and we know that by helping organizations become more desirable places to work that we’ll not only be improving retention and profitability, but we’re helping employees around the world get more out of life than just work, work, work. Kin HR software manages employee i

UM
Employee reviews and document uploading. And the ability to access it anywhere. Read review
UM
Simple platform, allows for a lot of flexibility and working with the team. Interface is easy to use. Read review
(3)4.3 out of 5

HRSoftware.me is a cloud-based HRIS and E-Signature solution combined that is ridiculously easy to use and enhances company communications and culture while handling many of the ever increasing HR Compliance regulations, laws, restrictions, document requirements and notifications required by law. Employees can login to their own dashboard answering their own questions about benefits, requesting time off and HR Related questions. They can also update their own information. And all employee updat

JT
I like that all employee information and forms can be found in one place. Easy to edit/delete information. Read review
AC
Easy to track the applicants received and easy to sort the applicants according to the requirement Read review
(11)4.5 out of 5

Skilo enables Employees and Managers to plan, review and develop goals and competencies they need to achieve business results. Streamline the processes of performance and employee management to enable the growth of your people and company. Performance Management | Competency Development | Talent Management

alan angelico m.
AM
Works on an ipad Team was good to work with Easy to use Skilo is so intuitive end easy to use that employees and managers quickly start to use it... Read review
UP
This software enables employees and managers to plan, review and also develop goals that they want to achieve with the business. It’s also... Read review
(2)4.8 out of 5

A mobile-first Intranet solution which provides companies with customizable corporate mobile applications for employees.

UI
Everything you need for new employee onboarding, company policy communication, team contact book creation and news sharing in one app. A simple app... Read review
Christian T.
CT
In this area of tracking is excellent, in other things not much. But if you rely on this alone, I think you can go very far. Read review
(1)4.5 out of 5
Entry Level Price:2$ user/month

End-to-End Business Management ( HR/Recruitment, Projects, Sales & Invoice ) for Professional Services

Julie F.
JF
I like this product because our company was searching for a new system and the customer service of collabrill was great, they would get back to us... Read review
0 ratings

We are Australia's first all-in-one HR, payroll, employee engagement and benefits platform for employers and employees. With native integration to Xero, MYOB and Keypay, as well as our own, fully-integrated payroll platform, HeroPay and, you can streamline admin heavy tasks and spend more time on the things that are important to you. Over 3,500 Australian businesses use Employment Hero and together we collectively manage over 125,000 employees. Visit our website to learn more. DISCLAIMER: Not

0 ratings

Hire, Recruit and Onboard great employees. HireOnboard provides an Applicant Tracking System and CRM platform for managing candidates and jobs with AI based intelligent sourcing and matching. Built and designed for a new generation workforce, our easy-to-use, mobile friendly application helps you source quality talent, manage candidates, and sets up your hiring team for success.

0 ratings

Onboarding: Empowering your employees to, succeed, perform & feel safe. Manage your knowledge and provide your employees with the know-how when they need it.

0 ratings

MintHCM is a system made on the strong foundation of two worldwide known applications SuiteCRM and SugarCRM CE. It is entirely open for modifications. Thanks to MintHCM it is possible to efficiently carry out recruitment procedures, organize business trips, handle employer branding campaigns and many more… Everything with a help of several professionally developed mechanisms. For a detailed description of MintHCM’s features go to https://minthcm.org/features/.

0 ratings

Recruitment Software The way to manage your job ads, candidates and your onboarding needs.

0 ratings

Planing to Hire Employees Smartly. Lets look at our most advanced, versatile, intuitive On-boarding platform that make the process way easier than you think. Meet OVA the first on-boarding application designed specifically for the staffing industry. With fully configurable and customizable workflows to facilitate on-boarding for any client or project - no matter how unique. Since 2018, OVA has been raising the bar in the Human Capital Management Software Industry. Headquartered in Alpharett

0 ratings
Entry Level Price:$49 up to 50 employees

tomHRM is a cloud-based HR software that gives you the freedom to configure your own platform, choosing from available modules. Get a full-blown, all-in-one HR suite or pay only for a particular module you need! The modules available in tomHRM help businesses to benefit from Digital Workplace technologies and manage multiple processes in the HR area, such as recruitment, on-boarding, performance evaluation, absence management, time tracking, goal management, internal communication, and many mor

Top 10 Free Onboarding Software in 2021

  • BambooHR
  • ApplicantStack
  • Trainual
  • CEIPAL TalentHire
  • DocuWare

Learn More About Onboarding Software

What is Onboarding Software?

Onboarding software streamlines onboarding for HR personnel and new hires, ensuring that new employees will experience an effective onboarding process. A successful onboarding experience promotes new hire inclusion within the company, resulting in higher employee engagement. The quicker new hires get to know their new company, department, colleagues, and role, the faster they will become invested and productive members of the organization.

Key Benefits of Onboarding Software

  • Save time for HR employees by automating onboarding processes
  • Standardize the onboarding and new-hire training process
  • Improve the new hire’s first day by setting proper expectations
  • Ease the process in which candidates become employees
  • Improve current employees’ awareness of new hires
  • Decrease the number of employees that leave your company in their first year


Why Use Onboarding Software?

Employee onboarding software helps businesses, HR personnel, and managers ensure a smooth onboarding process for every new hire. This software streamlines all onboarding processes for the HR personnel and managers, and it helps to quickly initiate new hires into the company, department, and team, thereby boosting retention rates.


Who Uses Onboarding Software?

Onboarding software enables HR personnel to develop streamlined onboarding strategies and processes. While all sizes of businesses benefit from employing onboarding solutions, in particular they help small businesses looking to grow to retain productive staff as they expand. Some onboarding software specialize in specific industries such as hospitality, financial, or retail, while other onboarding software provide solutions across many industries.


Onboarding Software Features

Self-service portal — This feature enables new hires to log on and view the onboarding process before they start their new job. Through these portals, new hires often have access to resources such as W-4 forms, organization charts, and training plans. By enabling new hires to access this information through a portal, they are less likely to lose important prehire documents and information than if these documents were sent via email. Since this feature often allows new hires to view their entire onboarding plan online, they are less likely to have questions about the logistics of their first few days on the job. Keep in mind that not all onboarding tools offer a self-service portal for new hires to access. Depending on the size of the company and their onboarding process, this feature may either be a necessity or a superfluous expense.

Integrations — Employee onboarding software might come packaged as an HR tool that also provides recruiting, applicant tracking, and offboarding features, to name a few. Alternately, some onboarding solutions provide integrations to HR tools such as payroll or performance management solutions.

Forms management — A library of templated forms related to the hiring process. Most tools come with templates for required forms, as well as documents related to compliance. HR personnel will want to make sure the templates that are provided by the software fit their needs, and if their industry has any compliance regulations, they will want to make sure the product fits those needs.

Autopopulation — Autopopulation streamlines the process of filling out information across all required paperwork. The information needs to be entered once, and will autopopulate across all necessary documents.

Electronic signatures — This feature helps HR personnel and managers streamline the process of approving documents.

Compliance — Onboarding solutions help HR personnel maintain the necessary compliance, such as Work Opportunity Tax Credits (WOTC) and Affordable Care Act (ACA) compliance.

Reporting — Some tools offer time-to-productivity analysis. This feature enables a view into how long it takes new hires to become productive members of the team. This data can be incredibly useful for businesses to improve their onboarding processes moving forward. Companies, HR personnel, and managers can use reporting features to view which components of the onboarding process are successful and which ones can benefit from improvement.

Dashboards — Real-time data is collected and displayed via dashboards to provide HR personnel and managers with insight into the employee onboarding process across the company and departments.

Additional Onboarding Software Features

Customizable workflow — Some onboarding vendors provide customizable onboarding processes that can be designed around factors such as job title, department, location, and language.

Personalized offer letters — With offer letter options, users can design and manage personalized offer letters using a content library that can streamline and manage offer letter messaging.

Pre-onboarding — These pre-onboarding features often provide compliance solutions for benefits and payroll.

Offboarding — Some onboarding solutions also help HR personnel manage the offboarding process, providing a complete employee lifecycle solution.