What is Invoice Management Software?

Invoice management software is responsible for processing, managing, and paying invoice documents from suppliers and vendors. This software helps to automate the processes of extracting invoice information, verifying and validating the information, approving or processing payments, and securely storing all relevant information either in the cloud, or on the vendors’ servers. It is important to have this data easily accessible for audits, compliance, and forecasting. Invoice management software sometimes provides features of finance and accounting software, including billing, procurement, accounts payable (AP) automation, and accounting software; integration with these other software types is also common. Key Benefits of Invoice Management Software Extracts relevant data from invoices, such as amount due, supplier names, invoice and PO numbers, and due dates Provides standard approval workflows that can be customized by users Consolidates multiple invoices or splits one into multiple invoices Matches invoices with purchases and sales orders as well as with payments Syncs with company accounts to transfer payments for approved invoices Stores invoice files along with approval and payment history

Why Use Invoice Management Software?

Faster invoice processing — Invoice management systems can speed up invoice processing times, reduce accounts payable expenses, and minimize human error. This can lead to lower costs per invoice, improved supplier relations, and fewer vendor payments issues. This can be accomplished by digitizing invoice processing, such as scanning or emailing invoices, and automatically matching purchase orders (POs) to invoices. Quicker approvals — When an invoice is digitized and added to a predetermined workflow, invoice management software can confirm which manager has the authority to approve the payment. This cuts down on wasted time from invoices being sent to supervisors who aren’t authorized to approve them and streamlines the approval process. Real-time reporting — Another value-added feature of invoice management software is its ability for managers to create and view analytical reports for further visibility into the volume of invoices, statuses, and any bottlenecks in the process. These reports can give teams insight into overdue payments, productivity, supplier payment tracking, and audit-related information. Rapid PO reconciliation — Invoice management technology tracks down missing invoices, receipts, shipping orders, etc., making it easier to reconcile multiple invoices, credit memos, and receipts from the same supplier. This software can also flag fraudulent invoices and incorrect pricing. Document capture and storage — This software sometimes allows the user to scan, fax, or take pictures of invoices for documentation and storage. It is helpful to have all documents digitized before any processing takes place, allowing easy access to all stakeholders. Security — Cloud-based invoice management software stores all documents and data in the cloud so everything is accessible from anywhere and data is not lost or misplaced. User access is customizable, ensuring only authorized employees can view confidential documents.

Who Uses Invoice Management Software?

Invoice management software can be used by any employee or team involved with receiving, approving, or paying invoices. This software can also be used by teams associated with items or services that the invoices are referencing. The teams that use this invoice the most are listed below. Accounting/finance departments — Accounting departments usually receive invoices and put them through an approval process, which includes matching the invoice information with the correct sales and purchase orders as well as making the payment. Invoice management software helps this workflow by scanning invoices, analyzing and importing data into the system, and transferring payments electronically. It also eliminates the need for paper records, manual data entry, and mailing checks. Procurement — Procurement teams are involved in purchasing items for their company, and therefore need to be involved with approving POs related to their purchases. Invoice management software helps to reduce the time and effort spent managing tasks such as receiving and matching orders and invoices, making payments and improving relations with vendors. Accounts payable teams — Sometimes part of the accounting team, AP teams are involved in managing invoices and financial transactions between a company and its suppliers. These teams can deal with large volumes of invoices, and invoice management software can assist them in not only monitoring AP processing activities, but also in reducing manual work and avoiding human errors.

Page 8 | Best Invoice Management Software: User Reviews from September 2026

Calero

Whether your enterprise needs help with one type of expense or all, Technology Business Management solutions provided by Calero are designed to provide clarity, control, compliance and cost savings. We leverage automation with our technology expense management platform to become an extension of your team. With over 30 years of experience, we are pros at adapting to the ever-changing environment of modern technology. We continue to innovate in the technology business management space by reinvesting resources to offer the best solution to help our customers manage their technology estate. Our mission? To boldly forge the path to complete visibility, control, and optimization to meet the rapidly changing technology needs of modern businesses

Average Rating: 4.3/5.0

Total Reviews: 12

How Do G2 Users Rate Calero?

Has the product been a good partner in doing business?: 9.2/10 (Category avg: 8.9/10)
Accounting: 8.8/10 (Category avg: 8.8/10)
Cashflow: 9.2/10 (Category avg: 8.4/10)
Payments: 10.0/10 (Category avg: 8.8/10)

Who Is the Company Behind Calero?

Seller: Calero
HQ Location: Rochester
LinkedIn® Page: www.linkedin.com
922 employees on LinkedIn®

Who Uses This Product?

Company Size: 67% Large, 25% Small

What Do G2 Reviewers Say About Calero?

AI-generated summary from verified user reviews

Pros

Users appreciate Calero for its ease of use, simplifying financial management and streamlining the payment process efficiently.
Users appreciate the efficient payment process of Calero, simplifying financial management and reducing administrative burdens.
Users appreciate the dedicated customer support of Calero, enhancing decision-making and providing efficient issue resolution.
Users appreciate the customization options in Calero, enabling them to handle tasks independently without needing admin assistance.
Users praise Calero for its easy payment process, which enhances efficiency and simplifies financial management effectively.

Cons

Users experience delays in data reporting and changes, impacting the smoothness of the overall user experience.
Users experience slow updates when requesting changes and during data transitions, impacting the overall efficiency of Calero.
Users experience poor customer support due to slow response times and a lack of knowledge from the operations team.
Users indicate that poor reporting on the Calero website hindered a smooth data transition post-acquisition.
Users find that vendor issues lead to slow response times for changes and occasional knowledge gaps in support.

What Are Recent G2 Reviews of Calero?

"Empowering Flexibility and Control for Administrators"

Rating: 4.5/5.0 stars

— Javier Alejandro D.

Best Invoice Management Software - Page 8

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Category Stats (Sep 2026)

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