Expense Billing Software

While the system is generally stable, we occasionally experience sluggish performance and slow loading times when running large, multi-year financial reports. Also, from a pricing perspective, the recent subscription cost increases make it feel like a stretch for very small businesses looking for a strong ROI, especially when certain basic features are locked behind higher tiers. Review collected by and hosted on G2.com.

Xero has completely solved our disconnected workflow by serving as a single source of truth for our finances. By linking our Chargebee billing and Stripe payment gateways directly through its robust integrations, we have completely eliminated manual reconciliation and double-handling. The clean UI/UX allows our team to monitor outstanding invoices at a glance, which has dramatically accelerated our cash flow and yielded a fantastic ROI in terms of weekly admin hours saved. Review collected by and hosted on G2.com.

Unfortunately, Navan is not able to integrate with multiple instances of QuickBooks Online, which is our key accounting software. This introduces some additional manual work to export and import the data from Navan into our general ledger each month. Review collected by and hosted on G2.com.

The primary problem Navan solved for us was replacing the previous manual process for employee expense claims and reimbursement, which required people to fill in spreadsheets and attach receipts to emails, which were then reviewed in detail by the Finance team. Navan automates and speeds up all of this, and we've received excellent feedback from the organisation as a result. Review collected by and hosted on G2.com.

While the platform is incredibly powerful, the initial setup can feel a bit overwhelming—especially for companies with highly complex, multi-layered approval chains. In our case, mapping and fine-tuning custom rules across different departments took some trial and error before everything worked exactly as intended.

Also, to really get the most out of the automated spend features, it helps to be embedded in the broader Rippling ecosystem. If a company tries to use it strictly as a standalone tool without syncing it to Rippling’s core HR or payroll modules, it can feel a bit heavy, and they may miss out on the automated onboarding and offboarding card controls that are a big part of what makes it so effective. Review collected by and hosted on G2.com.

Before using Rippling Spend, our biggest headache was the lack of real-time control over corporate spending and the long delays in expense management. We were stuck with a chaotic mix of manual expense spreadsheets, misplaced paper receipts, and corporate credit cards being shared across teams with little to no oversight.

Rippling Spend solved this by centralizing everything in one place. For instance, instead of sharing a single physical card for department software subscriptions, we now issue dedicated virtual cards for each tool and set strict monthly spending caps. If a vendor attempts to overcharge us, the card automatically declines, which helps prevent accidental budget leaks.

On the expense side, the automated reimbursement workflow has significantly reduced our processing time. When field team members travel, they no longer have to wait weeks to be reimbursed; they upload receipts directly, the system automatically checks for policy compliance, and reimbursement is handled on the very next payroll cycle. This saves our finance team countless hours of manual audit work each month and keeps employees happier overall. Review collected by and hosted on G2.com.

Uploading receipts can be tricky and time consuming if your using the same receipt for different claims Review collected by and hosted on G2.com.

Webexpenses helps organizations reduce administrative effort, enforce spending policies, improve visibility of employee expenses, minimize errors, and gain better control over business spending. Review collected by and hosted on G2.com.

The user interface feels outdated and requires multiple clicks to complete simple tasks. Expense report validation messages are not detailed enough, making it difficult to correct errors. Sometimes the validation messages are too generic and don't clearly indicate which field or policy is causing the issue. More descriptive messages along with direct links to the affected fields would make the process much faster and reduce frustration. Improving page load times and simplifying navigation would enhance the overall user experience, especially for users who submit expense reports frequently. Review collected by and hosted on G2.com.

I use SAP Concur to manage business travel and expense reporting. It eliminates manual effort, centralizes reporting, reduces errors, speeds up reimbursements, integrates with travel and accounting systems, and ensures compliance with company policies. Review collected by and hosted on G2.com.

While NetSuite is a powerful and flexible platform, there are some limitations that can impact day-to-day usability.

One of the main challenges is with Saved Searches, particularly around complex criteria and advanced filtering. As requirements become more sophisticated, it can be difficult to build or maintain searches without workarounds, and performance can sometimes be impacted.

From a supply chain perspective, there are also limitations in inventory management and demand forecasting capabilities. Forecasting often requires additional customization or external tools to achieve higher accuracy and deeper predictive insights.

Overall, while NetSuite provides a strong foundation, some areas require enhancement or supplementary solutions to fully support advanced analytics and planning needs. Review collected by and hosted on G2.com.

What problems is it solving?

Before NetSuite, our data was trapped in different systems that didn’t talk to each other. We were wasting hours manually moving information between spreadsheets, which led to human errors and outdated numbers.

How is it benefiting you?

It puts everything—finance, sales, and operations—into one place. For me, the biggest benefit is having a single, reliable source of truth. I can see real-time performance dashboards without waiting days for manual reports, which means we can make faster, smarter business decisions. Review collected by and hosted on G2.com.

While it is still very easy to use and organized, some of the more complicated receipts are hard to input. Also, there have been a few times the website has crashed while I am in the middle of implementing a reimbursement, and my progress was not recovered an dI had to start again. These would be some minor fixes. Review collected by and hosted on G2.com.

I dont need to rely on communication with people to get expenses, I can just submit it into the system not have to worry about getting in contacr with anybody. Review collected by and hosted on G2.com.

I dislike that you cannot restrict a user specifically for certain criteria on where they are allowed to spend and have to create a budget with set rules. It was difficult to create a budget without interrupting current roles and associated budgets. I specifically have physical cards for gas use and found it difficult to have a card with restrictions for someone who also needs to be a part of other budgets for virtual card use. Review collected by and hosted on G2.com.

The biggest benefit has been keeping track of receipts and for users to be able to immediately upload a receipt has relieved the constant run around of trying to find lost receipts that leadership has been forced to hold on to while at conventions or out of the office. Review collected by and hosted on G2.com.

There’s nothing I can say that I dislike. Review collected by and hosted on G2.com.

Ramp has helped solve several challenges I’ve faced with expense management, corporate spending, and business travel. Before using Ramp, tracking expenses, submitting receipts, and reconciling transactions was time-consuming and often required manual follow-up. With Ramp, much of that work is automated, which makes it easier to manage company spending accurately and efficiently.

The biggest benefit for me is how simple and easy the platform is to use. Expense reporting is fast, receipt collection feels seamless, and approvals move much more quickly than they did with traditional systems. I also appreciate the clear visibility into spending, which helps reduce errors and saves valuable time.

Ramp’s Travel features have made business travel significantly easier as well. Booking flights and hotels is straightforward, itineraries are easy to manage, and travel expenses are automatically tied to the right transactions. This removes a lot of the administrative work that usually comes with business travel and lets me focus more on my work instead of expense management.

Overall, Ramp saves time, improves efficiency, increases transparency around spending, and makes travel and expense management a much smoother experience. Review collected by and hosted on G2.com.

It lacks an option to save "favorite" or frequent categories and merchants. Since we typically submit the same types of expenses (like books, conference tickets, or regular client meetings), having a quick-select or default option for frequent entries would make the process even faster. Review collected by and hosted on G2.com.

Expensify solves the tedious and slow process of manual expense management. Before, handling paper receipts and filling out spreadsheets took up valuable time. Now, it significantly reduces administrative work by allowing us to scan and submit expenses in seconds.

The biggest benefit is the speed and organization: it tracks client entertainment and business travel costs in real-time—minimizing human error in categorization—and ensures employees get their money back in less than a month. It works incredibly well for everyday upfront costs like books, conference tickets, or restaurant meetings. However, for massive out-of-pocket expenses like flight tickets, I still prefer the company to cover them upfront rather than paying out of pocket. Review collected by and hosted on G2.com.

I really have not experienced any downside to Stampli. Once your account is set up it works great. I try to approve invoices ASAP when I get the notification but if I forget or was away it reminds me. That's not a bad thing. Review collected by and hosted on G2.com.

Stampli allows the people interacting and purchasing products and services to pay our vendors faster. Review collected by and hosted on G2.com.

While Refrens Accounting is excellent for day-to-day operations, there is still room for improvement regarding deep third-party integrations. It would be highly beneficial to have more native sync capabilities with advanced project management tools or external CRM systems to automate workflows even further.

Additionally, as the platform continues to add features, the reporting and analytics tools could be expanded to provide deeper financial insights and automated forecasting for long-term planning. However, these are minor feature gaps, and the core functionalities for invoicing, quotations, and client management remain incredibly strong and reliable. Review collected by and hosted on G2.com.

Before using Refrens Accounting, my business operations were heavily fragmented. I was constantly juggling multiple disjointed platforms—using separate tools or spreadsheets to create quotations, handle client records, and send invoices. This scattered workflow made it time-consuming to stay organized and led to delays in getting paid.

Refrens completely solves this issue by serving as a centralized, all-in-one hub for my client management and billing ecosystem. Review collected by and hosted on G2.com.

The interface continues to be a huge challenge for me. I have it synced with QuickBooks Online but overall do not find the user experience easy or enjoyable. I think because of this I have not dug deeper into the features or how else I could be using it. I do not feel that it's really clear what it's doing or how it's set up. I would want a simpler interface, better instructions and guidance as I use it. The initial setup was not very easy, it took me a while to figure out. I do remember feeling overwhelmed by the setup and interface. Review collected by and hosted on G2.com.

BILL AP/AR saves time by eliminating the need to print, mail, and deposit checks. It speeds up our A/R process when clients pay electronically, helping cash flow. Review collected by and hosted on G2.com.

At times, I notice that my customizations for the Expense views unexpectedly disappear and revert back to the default settings. It would be very helpful if there were an option to include both myself and my team members together in budget reports. Additionally, I have observed that purchases from the same vendor are occasionally split into two separate vendor IDs, even though they share the same name. Review collected by and hosted on G2.com.

Managing vendor and SaaS service payments in various regions and currencies can be complex. This platform helps streamline those transactions, making it easier to handle payments across different countries and currencies. Review collected by and hosted on G2.com.

There are many steps to verifying your business and setting up payment processing. If you have to change a bank account, you have to go through verification again. Review collected by and hosted on G2.com.

I just started a business and was spinning in circles setting up a process to write customer agreements and collect payments. Anchor has both electronic agreements and payment processing integrated so I could put the services right in the proposal, and set how they should be billed. The customer can add their payment method right to the agreement and pay the invoice immediately. I love that in just a few minutes I had monthly invoices set up and I don't have to manage invoices moving forward. Review collected by and hosted on G2.com.

While Payhawk offers strong spend controls and approval workflows, some areas could be more flexible. Certain configuration options, such as merchant restrictions, can be difficult to manage when merchant names don't exactly match how transactions are presented by card providers. More granular controls and clearer visibility of how policies interact with spend requests would make administration easier.

The Microsoft Dynamics 365 Business Central integration is also an area where additional flexibility and documentation would be beneficial, particularly for organisations with more complex accounting and approval requirements.

That said, the platform is continually improving, and the support team has been responsive whenever we've encountered challenges. Review collected by and hosted on G2.com.

Payhawk is helping us solve several challenges around spend control, approval governance, and visibility of company expenditure. Before implementing Payhawk, managing corporate cards, collecting receipts, and ensuring appropriate approvals required significant manual effort and created unnecessary risk.

The platform allows us to issue cards with tailored controls, automate approval workflows, enforce spending policies, and capture supporting documentation at the point of spend. This has improved compliance, reduced administrative workload for the finance team, and provided real-time visibility over company expenditure.

Payhawk is also helping us standardise processes across multiple entities and users, making it easier to manage spend consistently while maintaining strong financial controls and auditability. Review collected by and hosted on G2.com.

I do a lot of international travel, so my favorite feature—text thread notifications and sending the associated receipts—doesn’t always work when I’m abroad. Sometimes it’s because cell service is spotty, but more often it’s because the platform can’t read receipts in other currencies. Review collected by and hosted on G2.com.

The biggest problem this solves for me is getting an in-the-moment reminder to capture receipts. Trying to keep track of a ton of paper receipts and then upload them all at once would be a nightmare, especially on larger work trips with lots of expenses. I also love getting a text whenever my work card is used, because it helps me stay aware of every charge and quickly identify if it was ever used incorrectly. Review collected by and hosted on G2.com.

Honestly I havent been working with it enough to find something I dislike but at the moment I am hard pressed to find something as well. Overall the product works as intended and I hopefully do not find anything I dislike moving foward. Review collected by and hosted on G2.com.

Our first day implementing Bill360 we had a customer use the "pay now" options and that is already a one time customer that we will not have to reach out to in order to get paid. Also the outstanding payments being included on the invoice helps so much. This is one thing our owner has wanted for a long time with our invoicing. Review collected by and hosted on G2.com.

Sometimes the automation does not fully complete what is required Review collected by and hosted on G2.com.

As a fractional CFO managing multiple clients, one of the biggest challenges is keeping invoicing and revenue recognition organized and accurate across different accounts without a ton of manual overhead. Tabs solves that by giving us a central, structured way to manage invoices and sync them with our accounting systems, which cuts down on the back-and-forth and manual data entry that used to eat up time. It's also made it easier to build automation around contract and purchase order processing, so instead of manually tracking deals and invoices in scattered documents, we have a more reliable, centralized system. The benefit is real time savings and fewer errors, which matters a lot when you're supporting several clients at once and need confidence that the numbers are right. Review collected by and hosted on G2.com.

Nothing big. There are edge cases that can require help, but the support team is responsive and the issues we’ve raised have tended to show up on the roadmap. Review collected by and hosted on G2.com.

Sequence consolidated our quoting, contracts, billing, and invoicing into a single system. Instead of stitching together multiple products, we can handle them in one workflow. For a usage-based model like ours, that means fewer manual steps and far more confidence in what we do. Review collected by and hosted on G2.com.